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12-14-2020 RM MinutesCITY COMMISSION MINUTES 1,11.9091 DECEMBER 14, 2020 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, December 14, 2020, at 7:00 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Art Woodruff Vice Mayor Kerry S. Wiggins, Sr. Commissioner Patrick Austin Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Traci Houchin Absent: Commissioner Sheena R. Britton Deputy City Clerk Cathy LoTempio CALL TO ORDER: I ) Meeting was called to order by Mayor Woodruff at 7:00 PM. CEREMONIAL MATTERS: 2) Legislative Prayer by Pastor Marvin Scott of Second Shiloh Missionary Baptist Church. 3) Pledge of Allegiance 4) Presentations, Proclamations and Awards: 0 Introduction: Seminole County District 5, Commissioner Andria Herr 0 Presentation to Former Mayor Jeff Triplett by Lake Mary Mayor, David J. Mealor and Mayor Art Woodruff a Swearing in District 3 Commissioner, Patrick Austin by Honorable Michael J. Rudisill, Circuit Judge 18th Judicial Circuit a Swearing in District 4 Commissioner, Patty Mahany by Traci Houchin, City Clerk, CITY COMMISSION .MINUTES DECEMBER 149 2020 REGULAR MEETING MMC, FCRM BUSINESS OF THE COMMISSION: 5) Minutes: November 9, 2020 Work Session and Regular Meeting. Commissioner Mahany moved to approve the Minutes. Seconded by Vice Mayor Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 6) CONSENT AGENDA [Commission Memo 20-229] A. Approve to retire service weapon Sig Sauer P320F 9MM, serial number 58C188903, and authorize retired Sargent John LaBree to receive his service weapon. B. Approve to retire service weapon Sig Sauer P320F 9MM, serial number 58C198310, and authorize retired Police Investigator William Erwin to purchase and receive his service weapon. C. Approve to retire service weapon Sig Sauer P320F 9MM, serial number 58C188912, and authorize retired Police Officer Pedro Rivera to purchase and receive his service weapon. D. Approval of procurement of goods and services from Premier Lawn Maintenance, LLC for annual maintenance in an amount not to exceed $77,578. E. Approve the procurement to Caraway Construction Concrete, Inc. in an amount not CITY COMMISSION MINUTES DECEMBER 14, 2020 REGULAR MEETING to exceed $15,000 for miscellaneous concrete services in various parks. F. Approve the expenditure of $133,000.41 to Software House International (SHI) to renew the Enterprise Agreement with Microsoft. G. Approve the procurement of services in the amount of $24,720 from Neel Shaffer, Inc. for post design services for the Country Club Sidewalk Project. H. Approve authorization of funds for the relocation of data infrastructure by Charter Communications Holdings, LLC in the amount of $92,145.25 for the Catalyst Site Project. I. Approve the authorization of funds for the relocation of electrical lines by Chinchor Electric, Inc. in an amount of $52,260 for a special events electrical cabinet and traffic signal on Palmetto Avenue. J. Approve the special event permit, an alcohol permit, a noise permit and street closures for the 'Sanford Avenue Block Party' on Friday, December 18, 2020. K. Approve the special event permit with a noise pen -nit and street closure for 'The Sanford Strong 5K Fun Run' with a date change from Saturday, January 2, 2021 to Saturday, February 13, 2021. L. Approve the special event permit for 'Santa's Last Stop' on Sunday, December 20, 2020. M. Approve the special event permit for 'Four Season Fireworks' annual fireworks tent sales in the Village Market Place parking lot, located at 3820 Orlando Drive from Saturday, December 26, 2020 through Monday, January 4, 2021. CITY COMMISSION MINUTES DECEMBER 149 2020 REGULAR MEETING N. Approve the special event permit, an alcohol permit, a noise permit and street closure for the 'VW Car Show' on Saturday, January 16, 2021. O. Approve the special event permit with a noise permit for the `Mardi Gras Pizza Fondo' on Saturday, January 30, 2021. P. Approve the special event permit with a noise permit for the `Orlando Drift Swap Meet' on Sunday, January 31, 2021. Q. Approve the special event permit with a noise permit and street closures for the `6`" Annual Melissa's Race to Battle Brain Cancer' on Saturday, April 24, 2021. R. Approve the special event permit, an alcohol permit, a noise permit and street closures for the `Alive after Five' event series on the second Thursday of every month, except July and August in 2021. S. Approve the special event permit with a noise permit and street closure for the `Celery City Cruisers' on the last Saturday of each month from January through October, in 2021. T. Approve the special event permit, an alcohol permit, a noise permit and street closures for the `2021 Sanford Avenue Block Party' on following Saturdays; January 23, 2021, February 27, 2021, March 27, 2021, April 24, 2021, May 22, 2021, September 25, 2021, October 30, 2021, November 27, 2021 and December 18, 2021. U. Approve the special event permit, an alcohol permit, a noise permit and street closures for the `Sanford Food Truck Fiesta' on the third Saturday of every month CITY COMMISSION MINUTES in 2021. DECEMBER 149 2020 REGULAR MEETING V. Approve the procurement for the Caterpillar 420 Backhoe Loader with Canopy 4X4 in an amount not to exceed $150,000 from Ring Power Corporation. W. Approve an increase to purchase order 37340 in the amount of $135,000 to SL Serco for Phase 2 & 3 of consulting services related to the development of a meter replacement program. X. Approve the work order to Reiss Engineering Inc. in the amount of $54,045 to complete the Potable Water System Emergency Response Update and Certification. Y. Approve procurement to Hydra Service, Inc. for High Turbo Compressor Blowers in the amount of $700,000. Z. Approve the issuance of a purchase order to Universal Engineering Services, Inc. in an amount not to exceed $253,400 for building inspections and plan review. AA. Approve the grant amendment with the Florida Department of Environmental Protection for the Sanford Nutrient Reduction at Lake Jessup and Lake Monroe Watershed project. BB. Approve the purchase order of chemicals used in water and wastewater treatments from the Hawkins and Company Inc. at the unit prices of the various piggyback bids at a total cost of $115,000. CC. Approval of procurement of two Chevy Tahoe's 2WD ILS from Alan Jay Fleet Sales at a total cost not to exceed $78,702 for the Utilities Plants Division. DD. Approval to increase the existing purchase order 37555 to Ferguson Waterworks in CITY COMMISSION MINUTES DECEMBER 14, 2020 REGULAR MEETING the amount of $30,000 for Fiscal Year 2020-2021 for plumbing supplies. EE. Approval of the proposed employee health care insurance, budget and monthly employee contribution as outlined for Calendar Year 2021. Commissioner Austin moved to approve Consent Items A - EE. Seconded by Vice Mayor Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 7) PUBLIC HEARINGS: A. Continued: Second reading of Ordinance No. 4564, to rezone 11.38 acres from AG, Agriculture to PD, Planned Development for a proposed business at 2150 Marquette Avenue based on the request being consistent with the Goals, Objectives and Policies of the City's Comprehensive Plan subject to a development order; Owner, Holm Real Estate, LLC; Ad published October 25, 2020. [Commission Memo 20-230] Commissioner Austin moved to adopt Ordinance No. 4564. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Nay Vice Mayor Wiggins Aye Commissioner Austin Aye Commissioner Mahany Nay After a brief discussion, Vice Mayor Wiggins moved to continue this item to January 11, 2020. Seconded by Commissioner Austin and carried by vote of the Commission as follows: CITY COMMISSION MINUTES DECEMBER 14, 2020 REGULAR MEETING Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye B. Second reading of Ordinance No. 4569, to amend the Future Land Use map of the City's Comprehensive Plan and transmit the amendments to the Florida Department of Economic Opportunity; Ad published December 13, 2020. [Commission Memo 20-231 ] Vice Mayor Wiggins moved to approve Ordinance No. 4569. Seconded By Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye C. Second reading of Ordinance No. 4574, to annex 0.58 acre located at 4040 Sanford Avenue; Owner, Carriage Hill Holdings, LLC; Ad published December 6, 2020. Commissioner Austin moved to adopt Ordinance No. 4574. Seconded by Vice Mayor Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Austin Aye Commissioner Mahany Absent (stepped out at 8:15/8:19 PM) D. Second reading of Ordinance No. 4575, to annex 0.45 acre located at 1965 3rd Drive; Owner, Floating Kingdom, LLC; Ad published December 6, 2020. [Commission Memo 20-233] CITY COMMISSION MINUTES DECEMBER 149 2020 REGULAR MEETING Vice Mayor Wiggins moved to adopt Ordinance No. 4575. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye E. Second reading of Ordinance No. 4576, amending Registration of Vacant Residential Properties of the City Code; Ad published December 6, 2020. [Commission Memo 20 - En Vice Mayor Wiggins moved to adopt Ordinance No. 4576. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye F. First reading of Ordinance No. 4577, to annex 10.57 acres located at 493, 495 and 501 N. White Cedar Avenue; Owners, James E. and Gina M. Nielsen, Brenda K. and Richard W. Boyd and Jesse E. and Carolyn J. Moore; Ad published December 13, 2020. [Commission Memo 20-235] Commissioner Mahany moved to approve Ordinance No. 4577 on the first reading. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye G. First reading of Ordinance No. 4578, to annex 1.34 acres located at 1388 Vintage CITY COMMISSION MINUTES DECEMBER 149 2020 REGULAR MEETING Woods Point; Owners, John P. Skees and Sarah E. Skees; Ad published December 13, 2020. [Commission Memo 20-236] Vice Mayor Wiggins moved to approve Ordinance No. 4578 on first reading. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye H. First reading of Ordinance No. 4579, to annex 5.28 acres located at 2861 E. Lake Mary Boulevard; Owners, Natalie A. Lancer and Lorraine Montero; Ad published December 13, 2020. [Commission Memo 20-237] Commissioner Mahany moved to approve Ordinance No. 4579 on first reading. Seconded by Vice Mayor Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Austin Nay Commissioner Mahany Aye I. First reading of Ordinance No. 4580, granting an incentive award under the provisions of the City's Supplemental Economic or Tourism Development Program to DK Sanford, LLC; Ad published December 13, 2020. [Commission Memo 20-238] Commissioner Austin moved to approve Ordinance No. 4580 on first reading with a rebate of 70% for the first five years and 50% for the last five years. In addition, applicant is to provide the City Clerk with clear language on who the entity will be prior to the second reading. Seconded by Commissioner Austin and carried by vote of the Commission as follows: CITY COMMISSION MINUTES DECEMBER 149 2020 REGULAR MEETING Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye J. Consider Appeal of the Planning and Zoning Commissions decision to deny Development Order No. 20-27, a motion to reconsider relative to the property located at 2580 Ridgewood Avenue; Owner, Norton Commons, LTD; Ad published December 2, 2020. [Commission Memo 20-239] Commissioner Mahany moved to leave stand, as approved, the development order approved by the Planning and Zoning Commission. Seconded by Vice Mayor Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Austin Nay Commissioner Mahany Aye 8) OTHER ITEMS A. Approve Resolution No. 2916, to amend the budget and procurement of services for $24,720 from Neel -Schaffer, Inc. for the post design services for the Elm Avenue Drainage Project. [Commission Memo 20-240] Commissioner Mahany moved to approve Resolution No. 2916. Seconded by Vice Mayor Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye B. Approve Resolution No. 2917, to amend the budget an additional $19,214, a CITY COMMISSION MINUTES DECEMBER 14, 2020 REGULAR MEETING procurement to Ten -8 Fire Equipment in the amount not to exceed $1,419,214 for a new Fire Department Tower Truck and utilize Brindle Mountain Fire Apparatus, LLC to broker the sale of the current tower truck. [Commission Memo 20-241] Commissioner Austin moved to approve this item. Seconded by Vice Mayor Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye C. Approve Resolution No. 2918, to amend the budget in the amount of $1,000 for brick engraving and sealant in the Veteran's Memorial Park. [Commission Memo 20-242] Commissioner Austin moved approve Resolution No. 2918. Seconded by Vice Mayor Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye D. Approve Resolution No. 2919, to amend the budget in the amount of $20,650 and Resolution No. 2920 to amend the Classification and Pay Plan to fund and authorize one regular part-time Administrative Specialist III position in the Human Resources/Risk Management Department. [Commission Memo 20-243] Commissioner Austin approved Resolution No. 2919 and 2920. Seconded by Vice Mayor Wiggins and carried by vote of the Commission as follows: CITY COMMISSION MINUTES DECEMBER 149 2020 REGULAR MEETING Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye E. Approve Resolution No. 2922, relating to special assessments upon real property, which required lot clearing, real property maintenance or nuisance activities. Commissioner Austin moved to approve Resolution No. 2922. Seconded by Vice Mayor Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye F. Approve Resolution No. 2923, reconstituting the Sanford Housing Authority. [Commission Memo 20-245] Vice Mayor Wiggins moved to approve Resolution No. 2923. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye G. Approve Resolution No. 2924, relating to the November 3, 2020 referendum election results. [Commission Memo 20-246] Vice Mayor Wiggins moved to approve Resolution No. 2924. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Austin Aye CITY COMMISSION MINUTES DECEMBER 149 2020 REGULAR MEETING Commissioner Mahany Aye H. Approve award of bid to Sawcross, Inc. for contractual services related to the main water plant improvements in the amount of $7,691,000. [Commission Memo 20- 247] Vice Mayor Wiggins moved to approve award of bid to Sawcross, Inc. for contractual services related to the main water plant improvements in the amount of $7,691,000. Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 9) CITY ATTORNEY'S REPORT 10) CITY CLERK'S REPORT Ms. Houchin wished everyone Happy Holidays. 11) CITY MANAGER'S REPORT Mr. Bonaparte said Happy Holidays to everyone. 12) CITIZEN PARTICIPATION Mayor Woodruff read an email into the record. 13) CITY COMMISSIONER'S REPORTS Commissioner Mahany discussed the renaming of the Mellonville Center. Commissioner Austin moved to rename the Mellonville Center to the Jeff Triplett Community Center. Seconded by Vice Mayor Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye CITY COMMISSION MINUTES DECEMBER 14, 2020 REGULAR MEETING Vice Mayor Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye Commissioner Mahany requested the City arrange a ceremony for the dedication as soon as possible. She said Kim House and Liz Starwick asked her if the City would donate $10,000 towards this year's art festival as they felt with all of the COVID restrictions the event would cost more than the years past. After a brief discussion, Commission Austin asked if the City has helped fund events like this in the past and asked the Mayor and fellow Commissioners to see if they could each raise $1,000 towards the event. Commission Mahany said since she has been Commissioner she has always baked desserts for the City employees for Christmas. She had conversations with Fred Fosson, Human Resources/Risk Manager Director and Mr. Bonaparte and they have suggested she wait until the summer to make her dessert buffet, due to the pandemic. Commissioner Austin said Seminole High School is on their way to Tallahassee for their 2"' State Championship game and wished them safe travels and good luck. He said Happy Holidays and Happy New Year to all Directors and City staff and he appreciates everyone greatly. Vice Mayor Wiggins said Happy Holiday's. He commended Parks and Recreation and the Sheriff's Department for a great job on the flag football championship. He is proud his second child graduated from college this week and will be starting to work on his Masters next month. Commissioner Mahany said the Cat Show was an astounding success. The CITY COMMISSION MINUTES DECEMBER 14, 2020 REGULAR MEETING participants always speak highly when visiting Sanford. Mayor Woodruff said the City received a plaque for the City's support and recognition of our Veteran's. Lastly, Mayor Woodruff said that this recent agenda packet was 790 pages. Concerning Consent Items, he asked the Commission if they would be comfortable with the Clerk not printing large back up material, yet having a copy on hand or in the office for those that would like to review a contract or attachment. Commissioner Mahany asked the Commission if they would mind if they sent something to Commissioner Britton, due to her and her family being ill. The Commission agreed. Mayor Woodruff thanked the Recreation, Parks and Grounds and Public Works staff who assisted with decorating downtown for the holidays and the tree lighting ceremony. He wished everyone a Merry Christmas. There being no further business, the meeting adjourned at 10:00 PM.