2311 PBA 18/19-39 AXSA Imaging (Copiers)The item(s) noted below is/are attached and forwarded to your office for the following action(s):
❑
Development Order
❑
Mayor's signature
❑
Final Plat (original mylars)
❑
Recording
❑
Letter of Credit
❑
Rendering
❑
Maintenance Bond
Z
Safe keeping (Vault)
❑
Ordinance
❑
Deputy City Manager
❑
Performance Bond
❑
Payment Bond
❑
Resolution
❑
City Manager Signature
❑
F]
City Clerk Attest/Signature
R
City Attorney/Signature
Once completed, please:
Fj Return originals to Purchasing- Department
F-1 Return copies
0
Special Instructions
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From
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31412-02-1
Date
pKsa
imaging solutions
A Visual Edge Technology Company
INSTALLATION ADDRESS
Client:
of Sanford
-City
Address:
300 North Park Avenue
$ 197.00 $ 197.00
City/State:
Sanford, FL Zip: 32771
Phone No:
407-688-5024 Fax:
Contact:
Bob Keegan
Email Address: bob.keegan@sanfordfl.gov
Deal #:
Sales Professional: Rachel Fisk
PO#:
Sales Order Date: 1/14/2021
BILLING ADDRESS
Client: On file
Address:
City/State: Zip:
Phone No: Fax:
AIR Contact:
Email Address:
i JHP PageWide E77650zs - New Color Print/Copy/Scan/Fax with 2) paper trays
$181.30 $ 181.30
on stand for Monroe Hall (includes stapler)
$ -
1 HP PageWide E77650z - New Color Print/Copy/Scan/Fax with 2) paper trays
$ 197.00 $ 197.00
on stand for new Building Department downstairs
$ -
Includes professional delivery, setup & installation
$
Includes RFID Gard reader, PaperCut licenses and support for full integration
$
into existing fleet.
$
Pricing referenced is monthly and based upon coterminus lease add-on to
$ -
existing Wells Fargo lease number 450-9696562-001 - must be installed by 1/31/21
$ -
Equipment will be added to existing service contract No. AXA-WC16161 -01
$ -
All existing service contract rates and terms still apply - see addendum for details.
$ -
Print Client Name & Title:
Client Authorized Signature:
Sales Professional Signature:
AXSA Authorized Signature:
Date:
Date:
Date:
I
EQUIPMENT ORDER/SERVICE AGREEMENT TERMS & CONDITIONS
Definitions - The following terms are defined for purposes of the Maintance Contract
1) Agreement — this Sales/Maintenance Contract. 2) Client — the person who is the purchaser, owner or party in possession of Equipment. 3) AXSA- AXSA Imaging Solutions. 4) Consumable/Supply— any item
which is consumed in the process of making copies or prints in Equipment, for example: toner, developer, etc. 5) Equipment—Copier, Facsimile, Printer, Scanner and options specified on page 1 of this
Agreement. 6) Effective Date — the date, which this agreement is accepted, and AXSA will begin maintenance coverage. 7) Part — any assembly, component or device contained in Equipment which does not
have predetermined life expectancy and which is not ordinarily replaced on a prearranged schedule, for example; switch, seal, electronic components, etc.
EQUIPMENT PURCHASE/LEASE TERMS AND CONDITIONS
1) Purchaser agrees to purchase or lease items described above in accordance with the terms hereof. 2) Purchaser shall execute any documents and take any action necessary to complete any lease transaction
described above and acknowledges that the lessor of the equipment maybe a third party leasing company. 3) This order is effective and binding only when read and accepted by AXSA. 4) Client assumes all
responsibility if equipment is not operated under manufacturer specifications.
MAINTENANCE CONTRACT TERMS AND CONDITIONS
AXSA's responsibility — During the terms of this agreement AXSA will: A) Provide maintenance, cleaning and lubrication of the Equipment as reasonably requested by Client, during our regularly scheduled
business hours (8:00 a.m. to 5:00 p.m. Monday— Friday). B) Replace any items as indicated in coverage section of the Agreement in Equipment, which have failed through normal use and which are necessary for
proper operation or maintenance of the Equipment.
Client's Responsibility —During the terms of this agreement the Client will: A) Promptly notify AXSA service department of any problems or malfunctions with the Equipment and cease usage if so advised by
AXSA until corrections are made. B) Provide suitable personnel for special key operator training in order to promote better equipment performance and inform AXSA when a new key operator is appointed. C)
Provide electrical service, working areas and environmental conditions suitable for normal operations of Equipment as specified by equipment manufacturer. D) Provide access to AXSA personnel to clean,
inspect, service, repair or make alterations to Equipment at anytime during AXSA's normal business hours. E) Provide AXSA with true and accurate meter readings as reasonably requested, failure to provide
meter reading when requested authorizes AXSA to send a technician onsite to collect the current reading for a $25 onsite charge F) Use only those Parts, and Supplies provided or approved by AXSA. Approval
shall be based upon generally accepted industry and manufacturers standards. G) Inform AXSA of any change in business location and assume responsibility for damage incurred as a result of changing the
location of the Equipment. H) Pay all invoices within 30 days of issuance. I) The Client shall pay all reasonable, collections and attorneys' fees incurred by AXSA to collect any sum due hereunder to enforce any
of its right under this Agreement. J) Non-payment of invoices may result in AXSA withholding services under this contract. K) Pay any applicable tax now or hereafter assessed, levied, or imposed by any
federal, state or local authority.
Term and Rate —A) The term of the Agreement shall be for the length of the lease or otherwise provided on the front of this Agreement. B) At end of term, this agreement shall automatically be extended for
successive one (1) year periods and/or conditions set forth on the front of this Agreement, unless either party provides written notice 90 days prior date of its intent not to extend. C) AXSA may increase the rate
up to 15% on or around the annual anniversary date of this contract. D) Billing after annual anniversary will reflect change in rate and payment of invoice shall be considered acceptance of the new contract rates.
E) No refunds will be given if the contract is voided due to the limitations stated below, misuse, non-use of Equipment, or non-payment. F) Payment of maintenance is due in advance of the coverage period. If
client does not pay, AXSA may refuse to continue service or furnish service on a C.O.D. "per call" basis. G) Maintenance contracts are subject to applicable sales tax.
Additional Charges— Below are charges for which the Client will be responsible: A) Overnight shipping charges will be billed to the Client for all parts and/or supplies processed. B) If at any time there is a break
in coverage of over thirty (30) days, an inspection fee and service call charges, if applicable, will be charged before equipment can be re-established under an Agreement. A written estimate ofthe service call
charges will be given to the Client before any work is performed. C) Moving Equipment to anew location will be billed at AXSA's stated or current service rates. D) Repairs to Equipment caused by misuse,
environment issues, and electrical issues or due to non -normal usage will be billed at AXSA's stated price for parts and prevailing service rates. E) A $5 monthly delivery fee will be billed on service agreements
that include consumables at no charge.
Limitations—this Agreement shall not apply to: 1) Servicing Equipment located in an unsafe or hazardous environment, as determined by AXSA. 2) Painting or refinishing Equipment or furnishing materials for
such purpose. 3) AXSA shall not be responsible for parts and/or labor on Equipment, which needs overall or refurbishment, as deemed necessary by AXSA. 4) AXSA shall not be responsible for parts and/or labor
on Equipment, which has been operated above the manufacturer's stated usage ratings for copies/prints per cycle. 5) Electrical work external to Equipment. 6) Repairs necessitated by atmospheric conditions
not suitable for normal office work, repairs due to deviations in electrical power supply due to ungrounded or unshielded electrical outlets, acts of God, water damage, neglect, theft, vandalism, fire or moving
Equipment, unless moved by AXSA personnel. 7) Repairs necessitated by the servicing of the Equipment by any person not authorized by AXSA to provide service. 8) Repairs necessitated by the use of non -
approved Supplies or Consumables. 9) Repairs necessitated by the improper performance of operators whether or not such operators were trained by AXSA. 10) Servicing Equipment that is moved outside the
geographic area covered by AXSA.
DISCLAIMER & INDEMNIFICATION: —AXSA EXPRESSLY DISCLAIMS ANY DUTY AS AN INSURER OF THE EQUIPMENT AND MAKES NO WARRANTIES WHATSOEVER UNDER THIS AGREEMENT CONCERNING THE
EQUIPMENT'S PERFORMANCE INCLUDING WARRANTIES OF MECHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. AXSA WILL NOT BE LIABLE FOR MONETARY DAMAGES OF ANY KIND DIRECT
INDIRECT OR CONSEQUENTIAL FOR ANY LOSS BY THE CLIENT ASA RESULT OF THE AGREEMENT, EVEN IF AXSA HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. FOR EQUIPMENT MAINTENANCE
AGREEMENT AXSA WILL BE RESPONSIBLE FOR PROVIDING ONLY THAT SERVICE WHICH IS REASONABLE NORMAL AND PRACTICAL AND ONLY THAT SERVICE WHICH IS IN ACCORDANCE WITH THE
MANUFACTURER'S SPECIFICATIONS AND RECOMMENDATIONS. It is understood that CLIENT shall indemnify and hold AXSA all affiliatessubsidiaries, divisions it's employees and agents, harmless from
any and all claims, losses or damages caused directly or Inc irectiv by AXSA In performance of tasks as they relate to any services for; hardware, software and/or. firmware Installations and/or any issues,
modifications/updates/repairs and installations. AXSA fuliy understands that CLIENT is prepared, based upon representations made in this Agreement, to grant AXSA access to the computers/network, and
AXSA agrees that it shall use good judgment and performance of the indicated tasks.
Solutions CONNECT TERMS AND CONDITIONS
The term is understood bV client and authorizes AXSA as stated on the face of and within this document, unless notified in writing, and authorized by an officer of AXSA is only, for one time on-site
Installation and Network Administrator Training and Is only valid only, on the day f installation.
Printer -Standard Installation • Configure up to (5) PC's and (1) Server to print to (1) device
MFP or Printer - Premium Installation • Configure up to (5) PC's and (1) Server to print to (1) device • Configure up to (5) PC's or (1) Server for (SMB) Scan -To -Folder and Configure (1) MFP device for Scan -To -
Email with (5) users in the address book • Configure up to (5) PC's for Desktop Faxing
Wide Format Premium Installation • Configure (5) PC's and (1) Server to print and scan with Manufacturer's applicable software programs.
Client's Responsibilities: • Coordinate with AXSA for delivery of equipment • Provide proper power, network connectivity and fax line • Have Network Administrator on-site for the day of the install. • Backup
all Servers & Workstations data. • Have all Servers & Workstations in good working order. • Have Domain & Local Administrator user name and password • Pre -Configure Network Shares & Security •
Authorize the installation of ICE (Information Collection Engine) software for reporting meters, supply and Service alerts.
Solutions Connect Agreement: This agreement shall not apply to any system failures resulting in whole or part from accident, abuse, misuse, theft, neglect, computer viruses, acts of third parties, fire, water,
excess heat or cold, casualty, or any other natural force, and any loss or damage occurring from uncontrollable circumstances. AXSA or its affiliates may withhold service or support or terminate this agreement
if client fails to comply with any of the items or conditions of this agreement, or is thirty days past due on any AXSA invoice. This Agreement is not transferable, nor refundable. Any assistance and/or support
required to resolve issues related to installation services including but not limited to; software, ICE, training, drivers, scanning, taxing and/or networking, after the initial installation day, will subject client to
additional fees at our current, support rate of $215.00 per hour or then current rate plus all travel expenses.
Exceptions to Solutions Connect Agreement: 1) This agreements does not include coverage of manufacturer and/or third party software support or cabling issues not listed unless mutually agreed upon in
writing by Client and authorized by an officer of AXSA. 2) AXSA is not responsible for any software licensing issue. 3) Performance of normal operator functions, System(s) backups, virus scans and network
security are the responsibility oftheclient
Assignment —The Client without the express written consent of AXSA, which will not be unreasonably withheld, may not assign this agreement. The Client will assume full responsibility to inform any proposed
assignee of the price, rates, terms and conditions of this Agreement and of the results of transfer of title, ownership, or possession of the Equipment
Entire Agreement—This Agreement contains the entire sales/service agreement between the parties and no persons are authorized to modify any of the terms and conditions contained herein. Authorized
AXSA
personnel only, may modify this agreement in writing and must be authorized by an officer of AXSA.
Initials