2327 PBA 20/21-24 Advanced Environmental Labs - piggyback' Y OF
--,�sj�NFORD
FINANCE DEPARTMENT
Wednesday, April 07, 2021 -/AA
PURCHASING DEPARTMENT
TRANSMITTAL MEMORANDUM
To: City Clerk/Mayor
RF-: PBA# 20/21-24 Lab Samples- Advanced Environmental Laboratories
The item(s) noted below is/are attached and forwarded to your office for the following action(s):
Development Order
Final Plat (original mylars)
Letter of Credit
Maintenance Bond
Ordinance
Performance Bond
Resolution
Once completed, please:
Z Return originals to Purchasing- Department
F-1 Return copies
R
1 IN
Rendering 4"
ItA d-( ME,
Safe keeping (V#u
Manager
❑ Payment Bond
F1 City Manager Signature
E City Clerk Attest/Signature
❑ City Attorney/Signature
Special Instructions: Piggyback contract with Volusia County Master Agreement No.
780.32454.1 Please route appropriately and return both fully executed agreements to purchasing.
Project is under $50k does not need cc approval.
Ma4-4-o-b Orolo-v"���'�
From
TADept.forms\City Clerk Transmittal Memo - 2009.doe
q
Date
Advanced Environmental Laboratories, Inc. Piggyback Contract
(PBA 20/21-24) (Lab Analysis And Sampling)
The City of Sanford ("City") enters this "Piggyback" Contract with Advanced
Environmental Laboratories, Inc., a Florida corporation (hereinafter referred to as the
"Vendor"), whose principal and mailing address is 6681 Southpoint Parkway,
Jacksonville, Florida 32216, under the terms and conditions hereinafter provided. The
City and the Vendor agree as follows:
(1). The Purchasing Policy for the City of Sanford allows for "piggybacking"
contracts. Pursuant to this procedure, the City is allowed to piggyback an existing
government contract, and there is no need to obtain formal or informal quotations,
proposals or bids. The parties agree that the Vendor has entered a contract with the
government of Volusia County, Florida entitled "Master Agreement NO. 780 32454 -
1", as may have been amended, in order for the Vendor to provide goods and
services relating to the City's need for lab analysis and sampling and related goods
and services (said original contract being referred to as the "original government
contract").
(2). The original government contract documents are incorporated herein by
reference and attached as Exhibit "A" to this Contract. All of the terms and conditions
set out in the original government contract are fully binding on the parties and said
terms and conditions are incorporated herein; provided, however, that the City will
negotiate and enter work orders/purchase orders with the Vendor in accordance with
City policies and procedures for particular goods and services.
(3). Notwithstanding the requirement that the original government contract
is fully binding on the parties, the parties have agreed to modify certain technical
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provisions of the original government contract as applied to this Contract between
the Vendor and the City, as follows:
N/A.
(a). Time Period ("Term") of this Contract: (state N/A if this is not applicable).
(b). Insurance Requirements of this Contract: (state N/A if this is not
applicable). N/A.
(c). Notwithstanding anything in the original government contract to the
contrary, the City's terms and conditions relating to the issuance of purchase orders
or work orders, or referenced in such documents, shall prevail over any inconsistent
provisions of the original government contract.
(d). Address change for the City: Notwithstanding the address and contact
information for the government entity as set out in the original government contract, the
Vendor agrees that he/she/it shall send notices, invoices and shall conduct all business
with the City to the attention of City Manager, at: City of Sanford, 300 North Park Avenue;
Sanford, Florida 32771. The City Manager's designated representative for this Contract
is Marisol Ordonez, Purchasing Manager, Finance -Purchasing Division, 300 North Park
Avenue; Sanford, Florida 32771, telephone number (407) 688-5028 and whose e-mail
address is Marisol.ordonez@sanfordfl.gov.
(e). Notwithstanding anything in the original government contract to the
contrary, the venue of any dispute will be in Seminole County, Florida. Litigation between
the parties arising out of this Contract shall be in Seminole County, Florida in the Court
of appropriate jurisdiction. The law of Florida shall control any dispute between the parties
21 Page
arising out of or related to this Contract, the performance thereof or any products or
services delivered pursuant to such Contract.
(f). Notwithstanding any other provision in the original government contract to
the contrary, there shall be no arbitration with respect to any dispute between the parties
arising out of this Contract. Dispute resolution shall be through voluntary and non-binding
mediation, negotiation or litigation in the court of appropriate jurisdiction in Seminole
County, Florida, with the parties bearing the costs of their own legal fees with respect to
any dispute resolution, including litigation.
(g). Notwithstanding any other provision in the original government contract to
the contrary, the Vendor shall provide the City with most favored nation pricing.
(h). All the services to be provided or performed shall be in conformance with
commonly accepted industry and professional codes and standards, standards of the
City, and the laws of any Federal, State or local regulatory agency.
(i). Public Records Requirements.
(I). IF THE CONTRACTORIVENDOR HAS
QUESTIONS REGARDING THE APPLICATION OF CHAPTER
118, FLORIDA STATUTES, TO THE CONTRACTOR'S
(VENDOR'S) DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT (407) 688-5012,
TRACI HOUCHIN, MMC, FCRM, CITY CLERK, CITY OF
SANFORD, CITY HALL, 300 NORTH PARK AVENUE,
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SANFORD, FLORIDA 327711
(11). In order to comply with Section 119.070 1, Florida Statutes,
public records laws, the Vendor must:
(A). Keep and maintain public records that ordinarily and
necessarily would be required by the City in order to perform the
service.
(B). Provide the public with access to public records on the
same terms and conditions that the City would provide the records
and at a cost that does not exceed the cost provided in Chapter
119, Florida Statutes, or as otherwise provided by law.
(C). Ensure that public records that are exempt or
confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law.
(D). Meet all requirements for retaining public records and
transfer, at no cost, to the City all public records in possession of
the Vendor upon termination of this Contract and destroy any
I
duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. All records stored
electronically must be provided to the City in a format that is
compatible with the information technology systems of the City.
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(111). If the Vendor does not comply with a public records
request, the City shall enforce the provisions of this Contract in
accordance with the terms and conditions of this Contract.
(M. Failure by the Vendor to grant such public access and
comply with public records requests shall be grounds for immediate
unilateral cancellation of this Agreement by the City. The Vendor shall
promptly provide the City with a copy of any request to inspect or copy
public records in possession of the Vendor and shall promptly provide
the City with a copy of the Vendor's response to each such request.
0). All other provisions in the original government contract are fully binding on
the parties and will represent the agreement between the City and the Vendor.
Entered on the last date of a signatory hereto as set forth below.
SIGNATURE BLOCKS FOLLOW:
51 Page
Attest:
Advanced Environmental
Laboratories, Inc., a Florida
corporation.
By:
Je,ifer L. GestCharie-g-TV1. b
V' c0 President President
Date:
Attest:
Traci Houc City Clerk, MMC,
0- 0*eY-Y7P*bj ]>
Approved as to form and legal�i
1-afn L. Colbert City At
1V"01j1F' �//'
ACA
City Of Sanford
By:
Art
Dat
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Exhibit "A"
[Attach original government contract documents]
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