2333 PBA 20/21-40 Flanders Elec Motor Svcs - piggyback w/City of HomesteadY OF
S�NFOIM
FINANCE DEPARTMENT
Monday, April 12, 2021
MINOT, a. 9111*031111A11141 UI MW�—� Z �=T/ 1 �WI �'
To: City Clerk/Mayor
RE: PBA 20/21-40 Flanders Electric Motor Services, LLC- piggyback contract
w/City of Homestead Contract # 202002
The item(s) noted below is/are attached and forwarded to your office for the following action(s):
❑
Development Order
Mayor's signature
❑
Final Plat (original mylars)
❑
Recording
❑
Letter of Credit
Rendering
❑
Maintenance Bond
Safe keeping (Vault) 15/11
❑
Ordinance
Deputy City Manager
❑
Pei formance Bond
❑
Payment Bond
❑
Resolution
❑
City Manager Signature
City Clerk Attest/Signature
❑
City Attorney/Signature
Once completed, please:
Z Return originals to Purchasing- Department
F-1 Return copies
F
M
Special Instructions: The city process a piggyback contract with Flanders for pumps and
electric motor repairs. The PO will be under 50k does not require cc ft approval. Please route
gppropriately and return to purchasing.
Ma4-y G Ora(.a-we z
From
T:Oeptjorms\City Clerk Transmittal Memo - 2009.doc
Date
Flanders Electric Motor Service, LLC Piggyback Contract (PBA 20121-40)
(Pump And Electric Motor Repairs)
The City of Sanford ("City") enters this "Piggyback" Contract with Flanders Electric
Motor Service, LLC, a foreign limited liability company created in the State of Delaware.
which is authorized to conduct business in the State of Florida, for any of its affiliates or
subsidiaries (hereinafter referred to as the "Vendor"), whose Principal Address is 2701
South Combee Road, Lakeland, Florida 33803, and whose mailing address is 8101
Baumgart Road, Evansville, Indiana 33803, under the terms and conditions hereinafter
provided. The City and the Vendor agree as follows:
(1). The Purchasing Policy for the City of Sanford allows for "piggybacking"
contracts. Pursuant to this procedure, the City is allowed to piggyback an existing
government contract, and there is no need to obtain formal or informal quotations,
proposals or bids. The parties agree that the Vendor has entered a contract with the
City of Homestead, Florida, a Florida municipality as is the City, said contract being
identified as "Bid # 202002" in order for the Vendor to pump and electric motor repairs
and related products and services, (said original contract being referred to as the
"original government contract")
(2). The original government contract documents are incorporated herein by
reference and is attached as Exhibit "A" to this contract. All of the terms and
conditions set out in the original government contract are fully binding on the parties
and said terms and conditions are incorporated herein; provided, however, that the
City will negotiate and enter work orders/purchase orders with the Vendor in
accordance with City policies and procedures for particular goods and services with
11Pa g
particular reference to the procurement of u pump and electric motor repairs and
related products and services.
(3). Notwithstanding the requirement that the original government contract
is fully binding on the parties, the parties have agreed to modify certain technical
provisions of the original government contract as applied to this Contract between
the Vendor and the City, as follows:
WJA
(a). Time Period ("Term") of this Contract: (state N/A if this is not applicable).
(b). Insurance Requirements of this Contract: (state N/A if this is not
applicable). N/A.
(c). Any other provisions of the original government contract that will be
modified: (state N/A if this is not applicable). N/A.
(d). Address change for the City: Notwithstanding the address and contact
information for the government entity as set out in the original government contract, the
Vendor agrees that he/she/it shall send notices, invoices and shall conduct all business
with the City to the attention of City Manager, at: City of Sanford, 300 North Park Avenue;
Sanford, Florida 32771. The City Manager's designated representative for this Contract
is Marisol Ordofiez, Purchasing Manager, Finance -Purchasing Division, 300 North Park
Avenue; Sanford, Florida 32771, telephone number (407) 688-5028 and whose e-mail
address is Marisol.ordonez@sanfordfl.gov.
(e). Notwithstanding anything in the original government contract to the
contrary, the venue of any dispute will be in Seminole County, Florida. Litigation between
the parties arising out of this Contract shall be in Seminole County, Florida in the Court
21 Page
of appropriate jurisdiction. The law of Florida shall control any dispute between the parties
arising out of or related to this Contract, the performance thereof or any products or
services delivered pursuant to such Contract.
(f). Notwithstanding any other provision in the original government contract to
the contrary, there shall be no arbitration with respect to any dispute between the parties
arising out of this Contract. Dispute resolution shall be through voluntary and non-binding
mediation, negotiation or litigation in the court of appropriate jurisdiction in Seminole
County, Florida, with the parties bearing the costs of their own legal fees with respect to
any dispute resolution, including litigation.
(g). Notwithstanding any other provision in the original government contract
to the contrary, the Vendor shall provide the City with most favored nation pricing.
(h). All the services to be provided or performed shall be in conformance with
commonly accepted industry and professional codes and standards, standards of the
City, and the laws of any Federal, State or local regulatory agency.
(1). IF THE CONTRACTORIVENDOR HAS QUESTIONS
STATUTES, TO THE CONTRACTOR'S (VENDOR'S) DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT (407) 688-5012, TRACI
HOUCHIN, CITY CLERK, MMC, ECRM, CITY OF SANFORD, CITY HALL,
3 1 P a g e
/ . • w • • ' •
TRACI.HOUCHIN@SANFORDFL.GOV.
(II). In order to comply with Section 119.0701, Florida Statutes, public
records laws, the Vendor must:
(A). Keep and maintain public records that ordinarily and necessarily would
be required by the City in order to perform the service.
(B). Provide the public with access to public records on the same terms and
conditions that the City would provide the records and at a cost that does not exceed
the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.
(C). Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as authorized
by law.
(D). Meet all requirements for retaining public records and transfer, at no
cost, to the City all public records in possession of the Vendor upon termination of
the contract and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored
electronically must be provided to the City in a format that is compatible with the
information technology systems of the City.
(III). If the Vendor does not comply with a public records request, the City
shall enforce the contract provisions in accordance with this Agreement.
(IV). Failure by the Vendor to grant such public access and comply with public
records requests shall be grounds for immediate unilateral cancellation of this
Agreement by the City. The Vendor shall promptly provide the City with a copy of any
request to inspect or copy public records in possession of the Vendor and shall
promptly provide the City with a copy of the Vendor's response to each such request.
0). All other provisions in the original government contract are fully binding on
the parties and will represent the agreement between the City and the Vendor.
Entered this i V-1day of". f) J- j l 2021.
Attest: Flanders Electric Motor Service, LLC,
a foreign limited liability company
created in the State of Delaware,
which is authorized to conduct
business in Florida by FEMS NEWCO,
Inc., a Delaware corporation, its sole
member.
Larry Ward/Sales Manager- Southeast By: FEMS NEWCO, Inc.
aj � lysig,ed by LmqWj,d
—FE
Larry Ward FS','�d.M --A—yW�,d
By: - 0—.2021=19 141)7�-"W
Authorized Corporate Officer
By:
F -117M
Traci Houchin, MMC, FCRM
City Clerk
Approved as to form and legal sufficiency
0
9
Authorized Corporate Officer
Date:
5 1 rl c
Exhibit "A"
[Attach original government contract].
61 Pa g e
100 Civic Court
Homestead, FL 33030
305-224-4400
www.cityofhomestead.com
January 23, 2020
Joe Cowgill
Sales Representative
Flanders Electric Motors
2701 S. Combee Road
Lakeland, FL 33803
Via E -Mail: icowgill@flandersine.com
Re: Bid #202002 — Pump & Electric Motor Repairs
Notice ofAward
Dear Mr. Cowgill:
This is to advise you that the City Council of Homestead, Florida, meeting
in session on Wednesday, January 22, 2020 has awarded the above
captioned item to the following companies: Flanders Electric Motor,
DoneRite Pumps, Inc. and Condo Electric Motor Repair, Corp.
This award was, of course, in accordance with the Invitation to Bid, General
and Special Conditions, Minimum Specifications, and your bid and all
attached are made part of this award.
Term of Contract Section 2.8:
The term of this agreement will be from February 1, 2020 through
September 30,_2022, with an option to renew for an additional (2) years, on
a year to year basis, upon mutual written consent by all parties.
Orders will be placed to vendors on an as -needed basis to meet City usage
requirements.
Please submit a current certificate of insurance with requirements as listed
under Section 3.5 of the bid documents. In the description of operations
section please include "The Certificate Holder as an additional named
insured in accordance with Bid No.: 202002 -Pump & Electric Motor
Repairs." Please submit the above-mentioned documents no later than end
of business day Wednesday, February 5, 2020.
Your point of contact will be the following members from staff:
Tracy Moore, Superintendent of Field Operations
Office: 305-224-4847, email: tmoore0kityofhomestead.com.
0 William Branch, Assistant Director of HES
Office: 305-224-4707, email: wbranch at- cityolhomestead.com
• Eduardo Gonzalez, Assistant Director of Public Works
Office: 305-224-4786, email: efyoiizalez@cityofboinestead.com
If you have any questions, please feel free to contact me at (305) 224-4620.
X2
nj Sincerely,
(0�
100 Civic Court
Homestead, FL 33030
305-224-4400 Malia T. Rivera, CPPO, CPPB
Procurement Manager
www.cityofhomestead.com
cc: Tracy Moore
William Branch
Eduardo Gonzalez
Encl.: Consent Agenda
CITY OF HOMESTEAD
CITY COUNCIL MEETING
AMENDED AGENDA SUMMARY
"PLEASE TURNOFF ALL ELECTRONIC DEVICES PRIOR TO ENTERING COUNCIL CHAMBERS.
WEDNESDAY, JANUARY 22, 2020 @ 6:00 PM
CITY HALL COUNCIL CHAMBERS
100 CIVIC COURT, HOMESTEAD, FL 33030
WWW.CITYOFHOMESTEAD.COM
DECORUM POLICY:
No individual shall make slanderous or unduly repetitive remarks, or engage in any other
form of behavior that disrupts or impedes the orderly conduct of the meeting, as
determined by the Mayor and/or Sergeant at Arms. No clapping, applauding, heckling or
verbal outbursts in support or opposition to a speaker or his or her remarks shall be
permitted. No signs or placards shall be permitted in the Council Chambers. Individuals
addressing the Mayor and Council must first be recognized by the Mayor and must do so
utilizing the designated podium in the Council Chamber. No more than one person may
address the Council at a time unless specifically permitted by the Mayor. No person may
stand in or on the aisles, the well or the dais. Individuals waiting to be recognized shall
wait in an area designated by the City. Persons exiting the council chambers shall do so
quietly. Any individuals determined to have violated the Rules of Decorum, as determined
by the Mayor or Sergeant at Arms may be required to leave the Council Chambers.
1. CALL TO ORDER/INVOCATION/PLEDGE OF ALLEGIANCE
(a) INVOCATION By REVEREND BEN STILWELL HERNANDEZ, PASTOR OF FIRST UNITED METHODIST CHURCH
(b) PLEDGE OF ALLEGIANCE BY COUNCILMAN FLETCHER & HOMESTEAD POLICE EXPLORERS
2. ROLL CALL
3. ADDITIONS, DELETIONS, DEFERRALS
4. CONSENT AGENDA- PE D
(a) DECEMBER 18, 2019 COUNCIL PRESENTATION CEREMONY MINUTES M1
(b) DECEMBER 18, 2019 COUNCIL MINUTES
5. PUBLIC HEARINGS —ORDINANCES, LAND USE ITEMS ETC.:
(a) QUASI-JUDICIAL PUBLIC HEARINGS— PLEASE BE ADVISED THAT THE FOLLOWING ITEMS ON THE AGENDA ARE
QUASI-JUDICIAL IN NATURE. IF YOU WISH TO COMMENT UPON ANY OF THESE ITEMS, PLEASE INDICATE THE ITEM
NUMBER YOU WOULD LIKE TO ADDRESS WHEN THE ANNOUNCEMENT REGARDING THE QUASI-JUDICIAL ITEM IS MADE.
AN OPPORTUNITY FOR PERSONSTO SPEAK ON EACH ITEM WILL BE MADE AVAILABLE AFTER THE APPLICANT AND STAFF
HAVE MADE THEIR PRESENTATIONS ON EACH ITEM.
SWEARING IN. ALL TESTIMONY, INCLUDING PUBLIC TESTIMONY AND EVIDENCE, WILL BE MADE UNDER OATH OR
AFFIRMATION. ADDITIONALLY, EACH PERSON WHO GIVESTESTIMONY MAY BE SUBJECTTO CROSS-EXAMINATION. IF
YOU DO NOT WISH TO BE EITHER CROSS-EXAMINED OR SWORN, YOUR TESTIMONY WILL BE GIVEN ITS DUE WEIGHT.
THE GENERAL PUBLIC WILL NOT BE PERMITTED TO CROSS-EXAMINE WITNESSES, BUT THE PUBLIC MAY REQUEST THE
COUNCIL TO ASK QUESTIONS OF STAFF OR WITNESSES ON THEIR BEHALF. THE FULL AGENDA PACKET ON EACH ITEM
IS HEREBY ENTERED INTO THE RECORD. PERSONS REPRESENTING ORGANIZATIONS MUST PRESENT EVIDENCE OF THEIR
AUTHORITY TO SPEAK FOR THE ORGANIZATION. FURTHER DETAILS OF THE QUASI-JUDICIAL PROCEDURES MAY BE
OBTAINED FROM THE CLERK. (IN ACCORDANCE WITH CODE SECTION 2-591, ANY LOBBYISTS MUST REGISTER BEFORE
ADDRESSING THE COUNCIL ON ANY OF THE FOLLOWING ITEMS). AT THIS TIME COUNCILMEMBERS MUST DISCLOSE
ANY EX -PARTE COMMUNICATIONS CONCERNING ANY ITEMS ON THE AGENDA.
ATTHIS TIME THE CLERK WILL SWEAR IN ANY PERSON(S) WHO WISHES TO TESTIFY ON ANY QUASI-JUDICIAL ITEM.
SECOND READING
L CAR #2744 — PH2O19-16 VIKING 162, LLC REZONING FROM SINGLE FAMILY (R-1) TO
RETAIL COMMERCIAL (B-2)
AN ORDINANCE OF THE CITY OF HOMESTEAD, FLORIDA, APPROVING THE REZONING,
REQUESTED BY VIKING 162, LLC, OF AN APPROXIMATELY 1.44 ACRE PARCEL FROM ONE
FAMILY (R-1) ZONING DISTRICT TO RETAIL COMMERCIAL (B-2) ZONING DISTRICT FOR
PROPERTY GENERALLY LOCATED ON THE NORTHEAST CORNER INTERSECTION OF SW
320TH STREET (MOWRY STREET) AND SW 162"D AVENUE AS LEGALLY DESCRIBED IN
EXHIBIT "A;" PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE. - APPROVED
ii. CAR #2507 - PH2O18-37 SR ACQUISITIONS HOMESTEAD, LLC TROPICAL VILLAS ADDITION
ONE SITE PLAN APPROVAL
A RESOLUTION OF THE CITY OF HOMESTEAD, FLORIDA, GRANTING SITE PLAN
APPROVAL FOR A SIXTEEN (16) DWELLING UNIT SINGLE-FAMILY RESIDENTIAL
SUBDIVISION ON AN APPROXIMATELY 3.7 ACRE PARCEL, FOR PROPERTY LOCATED
SOUTH OF NORTHEAST 3RD COURT, EAST OF SW 162ND AVENUE (FARM LIFE ROAD),
WEST OF THE HOMESTEAD EXTENSION OF THE FLORIDA TURNPIKE (HEFT), AND NORTH
OF SW 320TH STREET (MOWRY DRIVE), AS LEGALLY DESCRIBED IN EXHIBIT "A;" AND
PROVIDING FOR AN EFFECTIVE DATE. - APPROVED
6. LEGISLATIVE MATTERS
(a) ORDINANCES
HOMESTEAD CITY COUNCIL AGENDA
PAGE 2
JANUARY22, 2020
SECOND READING
L CAR #2743 — PH2O19-15 VIKING 162, LLC SMALL SCALE COMPREHENSIVE PLAN owl
AMENDMENT FROM LRU TO LCU
AN ORDINANCE OF THE CITY OF HOMESTEAD, FLORIDA, AMENDING THE
COMPREHENSIVE PLAN FUTURE LAND USE MAP DESIGNATION, REQUESTED BY VIKING
162, LLC, OF AN APPROXIMATELY 1.44 ACRE PARCEL FROM LOW DENSITY RESIDENTIAL
USE (LRU) TO LIGHT COMMERCIAL USE (LCU) FOR PROPERTY GENERALLY LOCATED ON
THE NORTHEAST CORNER INTERSECTION OF SW 320TH STREET (MOWRY STREET) AND
SW 162"° AVENUE AS LEGALLY DESCRIBED IN EXHIBIT "A;" AUTHORIZING
TRANSMITTAL; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE. - APPROVED
FIRST READING
ii. CAR #2841- PH2O19-42 MODIFICATION TO APPROVED MASTER PLAN FOR HOMESTEAD
PARK OF COMMERCE (HPOC)
AN ORDINANCE OF THE CITY OF HOMESTEAD, FLORIDA, AMENDING THE MASTER
DEVELOPMENT PLAN FOR THE HOMESTEAD PARK OF COMMERCE (HPOC) LOCATED
WITHIN THE VILLAGES OF HOMESTEAD (VOH) DEVELOPMENT OF REGIONAL IMPACT
(DRI), REQUESTED BY COPART OF CONNECTICUT, INC., TO ALLOW VEHICLE STORAGE
(NO SALES) AS A PERMITTED USE WITHIN THE HPOC; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. —
EFERRED
(b) MOTIONS
i. CAR #2829 - ITB #202012 - ROBY GEORGE PARK & MAYOR ROSCOE WARREN PARK '
IMPROVEMENTS - APPROVED
ii. CAR #2823— STREET RESURFACING ITB #202004 - APPROVED
iii. CAR #2836 — ITB #202002 PUMP & ELECTRIC MOTOR REPAIRS - Al�)1410VED'
7. RESOLUTIONS
CAR #2825 -PURCHASE OF VARIOUS EQUIPMENT WITH FINANCING THROUGH CITY NATIONAL ' c
BANK
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOMESTEAD, FLORIDA,
AUTHORIZING THE PURCHASE OF STORAGE AREA NETWORK EQUIPMENT FROM CDW-G
FOR THE ITS DIVISION OF THE GENERAL SERVICES DEPARTMENT, ONE (1) FORKLIFT FROM
KELLY TRACTOR FOR THE PROCUREMENT DIVISION OF THE GENERAL SERVICES
HOMESTEAD CITY COUNCIL AGENDA
PAGE 3
JANUARY 22, 2020
8. DISCUSSION
DEPARTMENT, ONE (1) FORD T-250 FACILITIES CARGO VAN FROM ALAN JAY FLEET SALES
FOR THE PARKS AND RECREATION DEPARTMENT, AND ONE (1) FORD F-150 FROM DUVAL
FLEET SALES FOR THE DEVELOPMENT SERVICES DEPARTMENT, PURSUANT TO CITY CODE
SECTION 2-411.1(a)(5) "EXEMPTIONS FROM COMPETITIVE BIDDING; PROVIDING FOR
FINANCING OF ALL PURCHASES PURSUANT TO THE CITY NATIONAL CAPITAL FINANCE,
INC. MASTER LEASE; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR EFFECTIVE
DATE. - APPROVED
CAR #2422 - PURCHASE OF VARIOUS VEHICLES FOR HOMESTEAD POLICE DEPARTMENT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOMESTEAD, FLORIDA,
AUTHORIZING THE PURCHASE OF VARIOUS VEHICLES FOR THE HOMESTEAD POLICE
DEPARTMENT INCLUDING ONE (1) DODGE CARAVAN WAGON, ONE (1) GMC SIERRA
1500, ONE (1) CHEVY SILVERADO FROM ALAN JAY FLEET SALES, ONE (1) FORD F-250
ANIMAL CONTROL VEHICLE AND ONE (1) FORD F-350 FROM DUVAL FLEET SALES AND
EMERGENCY EQUIPMENT FOR ALL VEHICLES FROM STROBES -R -US, PURSUANT TO CITY
CODE SECTION 2- 411.1(x)(5) "EXEMPTIONS FROM COMPETITIVE BIDDING; PROVIDING
FOR EFFECTIVE DATE. - l°
CAR #2812 -JOHNSON CONTROLS INC. SEMINOLE THEATER SERVICE AGREEMENTS
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOMESTEAD, FLORIDA, ACCEPTING
AND APPROVING AGREEMENTS WITH JOHNSON CONTROLS, INC. FOR SERVICES FOR
THE HVAC MECHANICAL AND CONTROL PANELS FOR THE SEMINOLE THEATER;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT; PROVIDING FOR
IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE. — APPROVED AS
AMENDED
CAR #2835 - HOMESTEAD STONE CRAB AND SEAFOOD FESTIVAL - APPROVED
9. PUBLIC COMMENTS
10. BUSINESS FROM THE CITY MANAGER:
11. CITY ATTORNEY'S REPORT:
12. REPORTS OF MAYOR AND COUNCIL:
(',1) COUNCILMAN FLETCHER
HOMESTEAD CITY COUNCIL AGENDA
PAGE 4
IANUARY22, 2020
(b) COUNCILMAN SHELLEY
CAR #2819 —APPOINTMENT OF CITY MANAGER
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOMESTEAD, FLORIDA, APPOINTING
CATE MCCAFFREY AS CITY MANAGER; APPROVING THE EMPLOYMENT AGREEMENT WITH
CATE MCCAFFREY TO SERVE AS CITY MANAGER; AUTHORIZING THE MAYOR TO EXECUTE THE
EMPLOYMENT AGREEMENT; PROVIDING FOR AN EFFECTIVE DATE. - APPROVED
(C) COUNCILWOMAN BAILEY
(d) COUNCILMAN ROTH
(e) VICE MAYOR FAIRCLOUGH-STAGGERS
(0 MAYOR LOSNER
L CAR #2843 — NOMINATION TO FILL VACANCY IN COUNCIL SEAT #5
COUNCIL PROVIDED DIRECTION TO STAFF
Ii. APPOINTMENTS TO CHARTER REVIEW COMMITTEE -APPROVED
1. ATTORNEY JOHN MAAS—MAYOR LOSNER NOMINEE
2. TIM CRAIG—VICE MAYOR FAIRCLOUGH-STAGGERS NOMINEE
3. SHANDRA MALLARY —COUNCILWOMAN BAILEY NOMINEE
4. LES BURKE —COUNCILMAN FLETCHER NOMINEE
5. REMOVED FROM AGENDA.
6. JULIO GUZMAN — COUNCILMAN SHELLEY NOMINEE
7. MAYOR LOSNER — NON-VOTING COMMITTEE CHAIR
8. REMOVED FROM AGENDA
III. APPOINTMENT TO THE PLANNING & ZONING BOARD - A15" PROVED
1. DAVID LOWENS— CHAIR -RESIDENT
2. ISABEL NUNEZ— BOARD MEMBER- RESIDENT
3. ADRIAN LOPEZ—ALTERNATE MEMBER - RESIDENT
13. ADJOURNMENT
NOTICE TO PUBLIC
• THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS WHO ARE DISABLED AND
WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE CITY CLERK,
305-224-4442 NO LATER THAN TWO DAYS PRIOR TO SUCH PROCEEDING.
• ANYONE WISHING TO APPEAL ANY DECISION MADE BY THE CITY OF HOMESTEAD CITY COUNCIL, WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING
OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
HOMESTEAD CITY COUNCIL AGENDA
PAGE 5
JANUARY 22, 2020
• AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE CITY CLERK, CITY OF HOMESTEAD, 100 CIVIC COURT, HOMESTEAD, FL 33030. ANYONE WISHING
TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE CITY CLERK AT 305-224-4442.
• IN ACCORDANCE WITH CODE SECTION 2-591, ANY LOBBYISTS MUST REGISTER WITH THE CITY CLERK'S OFFICE BEFORE ADDRESSING THE COUNCIL ON ANY OF
THE ABOVE ITEMS.
• TWO OR MORE MEMBERS OF THE CITY COUNCIL AND OTHER CITY BOARDS MAY BE IN ATTENDANCE AT ANY MEETING LISTED.
• THESE MEETINGS MAY BE CONDUCTED BY MEANS OF OR IN CONJUNCTION WITH COMMUNICATIONS MEDIA TECHNOLOGY, SPECIFICALLY A TELEPHONE
CONFERENCE CALL. THE LOCATION, 100 CIVIC COURT, HOMESTEAD, FL 33030, WHICH IS OPEN TO THE PUBLIC, SHALL SERVE AS AN ACCESS POINT.
HOMESTEAD CITY COUNCIL AGENDA
PAGE 6
JANUARY 22, 2020
City of Homestead
Council Agenda Report Item Number: 28 1 36
AGENDA ITEM INFORMATION
Meeting: Council Meeting Meeting Date: 1/22/2020
Department: Public Works Department Head: Julio A. Brea, P.E.
Item Type: Motion Author: Heather Palmateer
Title: ITB# 202002 Pump & Electric Motor Repairs
Requested Action: Motion to Award ITB# 202002 to Three (3) Qualified Bidders
Start recommends that Mayor and Council authorize the ULY Manager to award 1 1 Dff 404004 LO
the three (3) qualified bidders: Flanders Electric Motor; DoneRite Pumps, Inc.; and Condo
Electric Motor Repair, Inc., for the repair and/or replacement of various pumps and electric
motors on an as -needed basis and within established Department budgets.
This agreement will expire on September 30, 2022, with the option to renew for two additional
one-year periods, upon the same terms and conditions and mutual written consent of both
parties.
BACKGROUND AND SUPPORTING DOCUMENTATION
Background Information: The award of this Bid is to establish a contract for the as needed repair and/or replacement of
various pumps and electric motors City wide for the City's Public Works and Electric Utilities
Departments.
Staff believes that it is in the City's best interest to award the bid to multiple vendors in order to
maximize response times and flexibility.
4 9
5 10
Page 1 of 2
Finance Approval: Approved -Carlos M. Perez 12/19/2019 j
1- Account Name:
Amount:
2 - Account Name: _...._ _._.
Amount:
3 - Account Name:
Amount:
Total Approved Amount:
Account Number: —
Current Balance:
Account Number:
Current Balance:
Account Number: E
Current Balance:
i
PROCUREMENT SECTION
Received Date: mm 12/30/2019; Reference Number: 202002
Transaction Type: !Bid Bids Solicited / Received: X138/3
Vendor Name and Information:
Procurement Amount:
Procurement Notes:
Review Committee Members:
Flanders Electric Motor, DoneRite Pumps, Inc., Condo Electric Motor Repair, Inc.
Details: 'Within established dept. budget
The Procurement & Contract Services has reviewed all responses and recommends
award to the following vendors based upon their stated prices to provide pump and
electric motor repair services as requested by the Homestead Energy Services and Public
Works Departments.
N/A
Completed Date: 12/30/20191 Completed By: Lilia Jaimes-Renteria
REVIEW - APPROVALS
Fleet: iNot Applicable Initials: ALL ;Additional Approvals:
---'"=- Ti nce: Expenditures will be as needed and funded from
HR J Risk Not ApplicablePMT available budgeted funds for each department using these
ITS: Not Applic_aW Initials:
Legal Review, _ pin Legal Date: i 12/19/20191
Director Au t ion* �u' .�Director Date: I i
City Manager Authorization Item Status:
Date Created: 12/19/2019 3:19:25 PM Last Modified: 1/14/2020 3:24:20 PM
Page 2 of 2
City of Homestead
Procurement & Contract Services Division
AWARD RECOMMEWATION / INTENT TO AWARD
To: MUM ares, 13 or of u MOM
From: Procurement Specialist ILIfia Renterre
Dab: 19
RFPlrrS #: 12=2 1 Item/Servlce:lPump & Electric Motor Repairs
Attached are apparent low bids) and a tabulation for subject items/services requisitioned by your department. Please complete the
applicable Portions of this form In order that proper presentation and recommendations may be made. Please return this form to the
Procurement Specialist as soon as possible.
1. PROCUREMENT COMMENTS:
In aoo"sm*;Xctton 4.21A bid attom or award to multiple Contractors who will be selected To-rjob order to based on company and
staff rApettence and capability. pricing, compotbifity with existing equipment, eskin-aled speed of mobilization and repairs, and eomp"Pt
capabilities.
2. RECOMMENDATION:
A. Which bids do you recommend? I Flanders Electric Motor, Donellite Pumps, Inc,; and Condo Electric Motor Repair, Inc.
B. Does this meet specifications as per your request AW as advertised? Y1811
NO
If No, is the variance considered-.1 or I WQOff--Q=
Explain: I
C. Is this recommendation the lowest bid received? IYES 0 NO 29
D. List the bids that are tow but which you believe DO NOT meal specifications and Hsi reasons why each does not meet
specifications; Please attach a memorandum of explanation to this form if necessary.
All three (3) vendors that responded to the bid are represented on the award recommendation. Not all vendors work on all motorstpunips. Sonic
are manufacture specific, making it necessary to include die three (3) different vendors.
(MUiligh an additional sheet If further comment or expt
PRINT NAME I Eduardo aonnlez SJGNATURU�JW. , W-Vtk�-J
Department Director or designee antManager
SIGNAT DATE
SIGNATURE I
DATE I MWO Max manager
DATE
3. PROCUREMENT =?F0fNAECOM1WER=TION(S):
The Procurement& Contract S;;71c—os Division has reviewed all responses and recommends award to the following vendors based
upon their stated prices to provide pump and electric motor repair services as requested by the Homestead Energy Services and
Public Works Departments. Multiple vendors were selected to perform project tasks In accordance with submitted hourly rates on
bid tabulation.
Flanders Electric Motor. Hourly Rate 1: $21.00, Hourly Rate 2: $28.00, Peru & Materials % Above Vendor Cost, 201%
Doneffito Pumps Inc.: Hourly Rate 1: $22.50. Hourly Rate 2. $33.75, Parts & Materials % Above Vendor Cost, 15%
jCondo Electric Motor Repair, Inc.: Hourly Rate 1: $24.80, Hourly Rate 2:$36.75, Parts & Materials % Above Vendor Cost, 10%
THIS FORM MUST BE COMPLETED AND RETURNED TO THE PROCUREMENT & CONTRACT SERVICES DIVISION FOR ALL AWARD
RECOMMENDATIONS OF $36,000.00 AND ABOVE.
FOR AWARD RECOMMENDATIONS REQUIRING COUNCIL APPROVAL, SUBMIT THIS FORM NO LATER THAN THREE (3) WEEKS
PRIOR TO THE PUBLISHED COMMISSION AGENDA MM DEADLINES FOR PURCHASING ITEMS.
CAR 42836 - Exhibit 1
E
00
0) 0 co r"
CU a cu
E
C:)
a .0(D
a)
a E 04
0 U— cc C�
a LO
a) 0 co 0 co
U)
W
06
06
0
E
C.)
E
CD� m
0�. CU
C) a) on -
E cr
z 0
m—
0
0
0
0
r
a>
cu
0 0 N
C-
0
0
L)
IL Im
Ul)
0
E 72
''
Cl
<
1
C= M
c—
I
0- z
� Luu
U)
W
06
06
0
E
C.)
E
CD� m
0�. CU
C) a) on -
E cr
z 0
m—
0
0
r
a>
>U
0
04
Ul)
0
Co
N
m
0
U,
I
Ul)
o R
tLO: r -
,-�
tln:
rl�
co 00
C14 N
m ce)
m C')
to
Cl)
w
Cl)
d3 i 64
69.
0
46)
4�
0
C
C)
2�
04 04
N
N
04
40 69.
6F).
60�
619�
0
ca
mr
M
*i
0
U-
00
v)
a)
ca
a) 0
-j a)
O0
N
Z
cc
.2
Lli
C:
O:z
0
cr
0 2?
w
0
0 ca
10
E
1 0 E
CLI
o a)
0
0
Z
z
a� 0
E
� .2 cp
a)
C)
41
x 0
(L Z
CL CO cu
U) C� 0
fL 0 LA
fLY cool Iro
a
u1i
-i
E (i �D
2 a
0 w =3
m I
2 15)
w :3
0
im
CL -0 LLJ 0
01 -i
a. LLJ z
W z =
751
-0 -0
t;>1
-0 0
(D 0)
-0 4J C
4u
d 0 a)w
3:75 1
E E2
W
do
C fu
wlS
0 ca
(D '0 -
C
"D
W (ri 0)
E
w U)
0 :3 (1)
0<
m 0 0
co 0
0 2 a
a a
D - cu
a (D ."
41 ce 5, X 0
0 c;
W WE
2i a)
2 E2 UJ
Ce E 0
Cj
.2
O??�.�¢li
u) w0
3:
V E = m
—m
0 0 0
0 C/)
CL :D
> CT)
U) cu
C5
<
5 0
Ecc m .
4. LL� %� -
= 3 = 0
2 r- -2r-
= cl, o- -,�
0
m 0
C a) q
uj m 5, M •Ca
a. r. E -a
m 0 M CU
c -2 E p
m 'Fu
r- -0
m za
Lbw m
I
1 m
u
EU a- <
EM2
C
0
0
ii
0
0
1
E
m
ry
06
Q.
M
C
0
CL
w
0 0
0
W W
0 0
0 0
FO-wel
mm
rr
00
N
It
a_