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2338 IRFQ 20/21-104 Sign Shop Materials - Vulcan IncXY OF ---,,\,,sNF0RD FINANCE DEPARTMENT Tuesday, May 11, 2021 PURCHASING DEPARTMEW TRANsmITTAL MEMORANDUM To: City Clerk RE: IRFQ 20/21-104 Sign Shop Materials — Osburn Sign c., The item(s) noted below is/are attached and forwarded to Development Order Final Plat (original mylars) Letter of Credit Maintenance Bond Ordinance Performance Bond Resolution Once completed, please: M Return originals to Purchasing- Department ❑ Return copies El office for the -following action(s): Mayor's signature Safe keeping (Vault) F-1 Payment Bond ❑ City Manager Signature ❑ City Clerk Attest/Signature ❑ City Attorney/Signature 04" ,, W) a , 100111a Special Instructions: The city process an informal solicitation and was awarded to Osbum Signs, Inc., less than 50k a year. Does not require city commission approval. Ma4-4fl-L. Ord o4�- A �— From TADepLforms\City Clerk Transmittal Memo - 2009.doe ,,S-/ 1( / )-0,2---1 bate AGREEMENT BETWEEN CITY OF SANFORD AND VULCAN, INC./IRFQ 20/21-104; SIGN SHOP MATERIALS THIS AGREEMENT (hereinafter the "Agreement") is made and entered into this day of 2021, by and between the City of Sanford, Florida, a Florida municipality, (hereinafter referred to as the "City"), whose mailing address is 300 North Park Avenue, Sanford, Florida 32771, and Vulcan, Inc., an Alabama corporation, doing business as the unregistered names of Vulcan Aluminum and Vulcan Signs, whose principal corporate address is 410 East Berry Avenue, Foley, Alabama 36535 and whose mailing address is Post Office Box 1850, Foley, Alabama 36536 (hereinafter referred to as "Vulcan"). The City and Vulcan may be collectively referenced herein as the "parties". WITNESSETH: IN CONSIDERATION of the mutual covenants, promises, and representations contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: Section 1. Recitals. The above statements are true and form a material part of this Agreement upon which the parties have relied. Section 2. Authority. Each party hereto represents to the other that it has undertaken all necessary actions to execute this Agreement, and that it has the legal authority to enter into this Agreement and to undertake all obligations imposed on it. The persons executing this Agreement for each party certify that they are authorized to bind the party fully to the terms of this Agreement. Section 3. Scope of Agreement; Direction of the Provision of Goods and services. (a). This Agreement is for the provision of sign shop materials as set forth in the provisions of the City's solicitation by means of an invitation for bid (IFB) (City Solicitation Number: iRFQ 20/21-104) and the documents relating thereto, which are the only attachments hereto and Vulcan agrees to accomplish the provision of goods and services specified in the said attachments for the compensation set forth in those documents relating the provision of ozone related services as set forth in the attachments and as may be agreed upon by the parties as set forth in issued purchase orders. (b). It is recognized that Vulcan shall provide goods and services as directed by the City. (c). The City's contact/project manager for all purposes under this Agreement shall be the following: Marisol Ordohez Purchasing Manager Finance -Purchasing Division City of Sanford Post Office Box 1788 Sanford, Florida 32772-1788 Phone: 407-688- 5028 Email: Marisol.ordonez@sanfordfl.gov Section 4. Effective Date and Term of Agreement. This Agreement shall take effect on the date that this Agreement is fully executed by the parties hereto. Further, this Agreement shall be in effect for a term of 1 year with the opportunity for additional 1 -year renewal periods when in the best interest of the City in its sole discretion. However, the total length of this Agreement, including all renewals, shall not exceed 5 years. The decision to renew or extend this Agreement shall be at the discretion of the City. Vulcan shall review the quality and status of the goods and services pertaining to the provision of sign shop materials with the City on an annual basis at which time(s) the City may terminate this Agreement is its sole and absolute discretion. In any event, this Agreement shall remain in effect until the goods and services to be provided by Vulcan to the City under each purchase order have been fully provided in accordance with the requirements of the City; provided, however, that, the indemnification provisions and insurance provisions of the standard contractual terms and conditions referenced herein shall not terminate and the protections afforded to the City shall continue in effect subsequent to such goods and services being provided by Vulcan. No goods, services or actions have been provided prior to the execution of this Agreement that would entitle Vulcan for any compensation therefor. Section 5. Compensation. The parties agree to compensation as set forth in the attachments hereto, with the initial purchase of goods and services being in the amounts set forth in the attachments hereto and, subsequently, as may be agreed upon by the parties as set forth in issued purchase orders. Section 6. Standard Contractual Terms and Conditions. All "Standard Contractual Terms and Conditions", as provided on the City's website, apply to this Agreement. Such Terms and Conditions may be found at the City's website; which can be reached at: (hftps://www.sanfordfl.gov/departments/finance/purchasing/contract- terms-and-conditions or www.SanfordFL.gov). The parties shall also be bound by the purchasing policies and procedures of the City as well as the controlling provisions of Florida law. Purchase orders shall be used, in accordance therewith, in the implementation of this Agreement to the extent deemed necessary by the City in its sole and absolute discretion. If Vulcan has any issues relative to accessing the City's Web site, it is the obligation of Vulcan to immediately notify the City and expressly inquire as to any matter that may be at issue. 21 P ag e Section 7. Vulcan's Mandatory Compliance with Chapter 119, Florida Statutes, and Public Records Requests. (a). In order to comply with Section 119.0701, Florida Statutes, public records laws, VULCAN, must: (1). Keep and maintain public records that ordinarily and necessarily would be required by the City in order to provide goods and services. (2). Provide the public with access to public records on the same terms and conditions that the City would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. (3). Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (4). Meet all requirements for retaining public records and transfer, at no cost, to the City all public records in possession of Vulcan, upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City. (b). If Vulcan, does not comply with a public records request, the City shall enforce the contract provisions in accordance with this Agreement. (c). Failure by Vulcan to grant such public access and comply with public records requests shall be grounds for immediate unilateral cancellation of this Agreement by the City. Vulcan shall promptly provide the City with a copy of any request to inspect or copy public records in possession of Vulcan and shall promptly provide the City with a copy of Vulcan's response to each such request. (d). IF THE CONTRACTORIVENDOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S (VENDOR'S) DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (407) 688-5012, TRACI HOUCHIN, MMC, ECRM, CITY CLERK, CITY OF SANFORD, CITY HALL, 300 NORTH PARK AVENUE, SANFORD, FLORIDA 32771, TRACI. H OUCH IN@SANFORDFL.GOV. 3 1 Pa - e Section 8. Time is of the Essence. Time is hereby declared of the essence as to the lawful performance of all duties and obligations set forth in this Agreement. Section 9. Entire Agreement/Modification. This Agreement, together with all "Standard Contractual Terms and Conditions", as provided on the City's website and the attachments hereto (the documents relative to the procurement activity of the City leading to the award of this Agreement) constitute the entire integrated agreement between the City and Vulcan and supersedes and controls over any and all prior agreements, understandings, representations, correspondence and statements whether written or oral in connection therewith and all the terms and provisions contained herein constitute the full and complete agreement between the parties hereto to the date hereof. This Agreement may only be amended, supplemented or modified by a formal written amendment of equal dignity herewith. In the event that Vulcan issues a purchase order, memorandum, letter, or any other instrument addressing the goods and sevices and materials to be provided and performed pursuant to this Agreement, it is hereby specifically agreed and understood that any such purchase order, memorandum, letter, or other instrument shall have no effect on this Agreement unless agreed to by the City, specifically and in writing in a document of equal dignity herewith, and any and all terms, provisions, and conditions contained therein, whether printed or written or referenced on a Web site or otherwise, shall in no way modify the covenants, terms, and provisions of this Agreement and shall have no force or effect thereon. Section 10. Severability. If any term, provision or condition contained in this Agreement shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement, or the application of such term, provision or condition to persons or circumstances other than those in respect of which it is invalid or unenforceable, shall not be affected thereby, and each term, provision and condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law when consistent with equity and the public interest. Section 11. Waiver. The failure of the City to insist in any instance upon the strict performance of any provision of this Agreement, or to exercise any right or privilege granted to the City hereunder shall not constitute or be construed as a waiver of any such provision or right and the same shall continue in force. Section 12. Captions. The section headings and captions of this Agreement are for convenience and reference only and in no way define, limit, describe the scope or intent of this Agreement or any part thereof, or in any way affect this Agreement or construe any provision of this Agreement. Section 13. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which, taken together, shall constitute one and the same document. Section 14. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the successors in interest, transferees and assigns of the parties. 41 P ao e Each party hereto represents to the other that it has undertaken all necessary actions to execute this Agreement, and that it has the legal authority to enter into this Agreement and to undertake all obligations imposed on it. The signatories hereof represent that they have the requisite and legal authority to execute this Agreement and bind the respective parties herein. Section 15. Remedies. The rights and remedies of the parties, provided for under this Agreement, are in addition to any other rights and remedies provided by law or otherwise necessary in the public interest. Section 16. Governing law, Venue and Interpretation. This Agreement is to be governed by the laws of the State of Florida. Venue for any legal proceeding related to this Agreement shall be in the Eighteenth Judicial Circuit Court in and for Seminole County, Florida. This Agreement is the result of bona fide arms length negotiations between the City and Vulcan, and all parties have contributed substantially and materially to the preparation of the Agreement. Accordingly, this Agreement shall not be construed or interpreted more strictly against any one party. than against any other party and all provisions shall be applied to fulfill the public interest. IN WITNESS WHEREOF, the City and Vulcan have executed this instrument for the purpose herein expressed and Vulcan represents and affirms that the signatories below have full and lawful authority to bind Vulcan in every respect, I Traci Houchin, MMC, ECRM City Clerk Approved as to form and legal sufficiency. 5 11' 4! ATTESTIWITNESSES: % Herbert W. Rice, Chief Financial Officer/ Secretary & Treasurer VULCAN, INC., an Alabama corporation, doing business as the unregistered names of Vulcan Aluminum and Vulcan Signs. By: Thomas M. Lee, President/Di rector Dated: 6 1 P a g c Vulcan, Inc. wmEAoresRRYAvs p0-eox1850 pOLsY,ALABAMA as5ss-1mm (251)943-7000 FAX(251)943-9270 e-mail: vulcan@vulcaninc.com RESOLUTION NO. 169 ARESOLUTION TOAUTHORIZE EMPLOYEES TOSIGN AND EXECUTE BIDS DN BEHALF C)FVULCAN, INC. BED[RESOLVED bythe directors ofVulcan, Inc. while hneregular meeting nnDecember 11 2020, as Section 1 - That the following officers and employees ofthe Corporation are henebvaudhor�edhosign and execute bids onbehalf ofthis CurponoUon. ' Thomas M. Lem Robert T.Hamlin Herbert William Rice Harold Perry Judd Hugh 8.Markey J.Todd Nonkar Daniel A.Thompson David B.8evkacqua James F.Morris Bryan E.Wolfe Matthew D.Sherrier Stacy J.Holland David R.Lee Sherry R. Pierce President and Chief Executive Officer Sr. Vice President and Assistant Chief Financial Officer, Secretary &Treasurer Chief Information Officer Vice President ofSales Vice President and General Manager Vice President and General Manager Vice President and General Manager Vice President and General Manager Vice President and General Manager Manufacturing Manager Sales Representative Se/es Representative Sales Representative Section 2 -That this Resolution shall become effective as of January 1, 2021. YL H. William Rice Robert W. Lee Secretary Chairman of the Board 1, H. William Rice, Secretary of Vulcan, Inc., do hereby certify that the foregoing is a true and correct copy of Resolution No. 169, which Resolution was duly and legally adopted at a regular meeting of the Board of Directors of Vulcan, Inc. on December 11, 2020. L L 0Zj H. William Rice Date I I Secretary "An Employee Owned Company!^ DIVISION OF CORPORATIONS dIlk"""v 0 rg Qepa mvntQL5taLe / Div! ion f Corra' ns / Se arch Re ord Search by Entiyame Detail by Entity Name Foreign Profit Corporation VULCAN, INC. Eftg Information Document Number 822805 FEI/EIN Number 63-0513868 Date Filed 05116/1969 State AL Status ACTIVE Last Event NAME CHANGE AMENDMENT Event Date Filed 07/23/1985 Event Effective Date NONE Principal Address 410 E. BERRY AVE. FOLEY, AL 36535 Changed: 03/10/2010 Mailing Address P.O. BOX 1850 FOLEY, AL 36536 Changed: 04/16/1996 Registered Agent Name & Address NESHEM, WILLIAM T 12966 SERATINE DR PENSACOLA, FL 32506 Name Changed: 04/18/1997 Address Changed: 04/18/1997 Officer/Director Detail Name & Address Title SD MULLINS, DAVID MJR. 410 E. BERRY AVE. FOLEY, AL 36535 Title PD LEE, THOMAS M 410 EAST BERRY AVENUE FOLEY, AL 36535 Title VD STEWART, JAMES E 410 EAST BERRY AVENUE FOLEY, AL 36535 Title VD HAMLIN, ROBERT T 410 E. BERRY AVE. FOLEY, AL 36565 Title D Wolfe, Bryan 410 E. BERRY AVE. FOLEY, AL 33565 Title Treasurer Rice, William 410 E. Berry Ave Foley, AL 36535 Annual Repo —rts— Report Year Filed Date 2019 05/08/2019 2020 07/16/2020 2021 04/12/2021 Document Images 04/12/2021 — AMNNUAt. R View image in PDF format 07/16/2020 -- ANNUAL REPORT View image In PDF format 0/0EL/2019 —ANNLaAi_RP REPORT View image in PDF format 04/16/2018 — ANNUAL. REPORT View image in PDF format 00 017 — ANNUAL REPOLLLLRT View image in PDF for-mat_____l �NNQAI REPORT ^LL View image in PDF format 04/10/2015 -- ANNLJA[,, REPORT View image in PDF format 04/11/2014 — ANNUAL REPORT View image in PDF format 03/20/2013 -- ANNUAL REPORT View image in PDF format 04/11/2012 — ANNUAL REPORT View image in PDF format 04/05/2011 -- ANNUAL REPORT View image in PDF format nl/In/9(11171—ANNIIA1 PPPnPT Vjw irnnn. in Pnr fnrm.t 93/10/2009 -- ANNUALBEL QP RT View image in PDF format -- 2-4/14/2008 - ANNUAL. -REPORT View image in PDF format- 04/18/2007 ormatQ4/lk/2007 - _ANNUAL REPORT View image in PDF format 0411212006 - ANNUAL REPORT View image in PDF format 0.4_/13/2005 - ANNUAL REPORT View image in PDF format 04/21/2004 - ANNUAL REPORT View image in PDF format 04/14/2003 ANNUAL REPORT View image in PDF format 04124/2002 ANNUAL REPORT View image in PDF format 0411412001 - ANNUAI, REPORT View image in PDF format 04/21/2000 - ANNUAL REPORT LL -View image in PDF format 04/14/1999 - ANNUAL REPORT View image in PDF format 04116/1998 - ANNUAL REPORT View image in PDF format 04/18/1997 -- ANNUAL REPORT View image in PDF format 04/16/1996 - ANNU6L-BE,-P-QlR_T View image in PDF format 04/19/1995 - ANNUAL REPORT View image in PDF format BIDDER INFORMATION: Name of Firiii:,.V,ulc,an.Inc.,.d.ba.Vulcan ..Aluminum; ,Vulcan .Suns ....... Address:. P9.Pox.l 850 ............ ........ I ........ I ........ Address: ..................................................................... City/State/Zip Code: .... Fqlqy.,At,.6.5.36-1.8.5.0 .......................... Contact Person: _Bernadette....DearborR ........................................... .......... —.1 ......... Phone Number:..88.8.-.846-2.7.45 ...................................................... Fax Number: ... Z§1-9.413-1759.0 ........... — ................. DUE DATE: Tuesday, March 23, 2021 at 2:00 P. M. Local Time City of Sanford Purchasine Division Contact Person: City of Sanford I Finance Department I Purchasing Division Address: 300 N. Park Avenue Suite 243 300 N. Park Avenue, Sanford, Florida 32771 Phone: 407.688.5028, or extension 5030 1 Fax: 407.688.5021 FORM LQ SANF(JRD ----------- -- INFORMAL REQUEST FOR QUOTE IRF Q 407.688.5021 Email: IRFQ-20/21-104 SIGN SHOP MATERIALS BIDDER INFORMATION: Name of Firiii:,.V,ulc,an.Inc.,.d.ba.Vulcan ..Aluminum; ,Vulcan .Suns ....... Address:. P9.Pox.l 850 ............ ........ I ........ I ........ Address: ..................................................................... City/State/Zip Code: .... Fqlqy.,At,.6.5.36-1.8.5.0 .......................... Contact Person: _Bernadette....DearborR ........................................... .......... —.1 ......... Phone Number:..88.8.-.846-2.7.45 ...................................................... Fax Number: ... Z§1-9.413-1759.0 ........... — ................. DUE DATE: Tuesday, March 23, 2021 at 2:00 P. M. Local Time City of Sanford Purchasine Division Contact Person: Marisol Ordofiez, Purchasing Manager Address: 300 N. Park Avenue Suite 243 City, State, Zip: Sanford, Florida 32771 Phone Number: 407.688.5028, or ext. 5030 Fax Number: 407.688.5021 Email: litirchasiiis,,.4isatift)r(ifl.(,,o� For Div./Dept./Office: Ricky Johnson Delivery Address: Sanford Sign Shop 9) Alum Blank 24" x 18" HREC .080 Public Works Complex 10) Alum Blank 36" x 9" HREC, .063, HREC + VREC HOLES, 3/8" 800 Fulton Ave 11) Alum Blank 24" x 6" HREC, .063 HREC + VREC HOLES 3/8" Sanford, Florida 32771 Email:... vylg@nl@xt4iqitiinc.com ....... ............... ......... — ISSUED DATE: Tuesday, March 9, 2021 . .1 BIDDER'S PRINTED NAME:JJR0.ftaiX ... Question Dealine: Tuesday aigh 16, 2021 ....................... BIDDER'S SIGNATURE:... Y ................................. Title:..... . ............................................................. Date: .... 2�?�?021 ................................................................................. IPLEASE RETURN BY DUE DATE AND TIME VIA FAX, MAIL OR EMAIL TO CONTACT PERSON STATEDABOVE. 1. Intent. The intent of this solicitation is to select a successful Bidder for the provision of acquiring aluminium blanks and sign materials for the City's sign shop as needed. 2. Deliverables and Scope of Services. The successful Bidder shall provide all necessary material, goods, labor, etcetera to 1) Alum Blank 30" x 30" DIA .080 2) Alum Blank 24" x 30" VREC .080 3) Alum Blank 2411 x 24" DIA .080 4) Alum Blank 24" x 24" SQ .080 5) Alum Blank 18" x 18" SQ .080 6) Alum Blank 12" x 18" VREC .080 7) Alum Blank 18" x 12" HREC .080 8) Alum Blank 18" x 24" VREC .-080 9) Alum Blank 24" x 18" HREC .080 10) Alum Blank 36" x 9" HREC, .063, HREC + VREC HOLES, 3/8" AND V2" FROM EDGES 11) Alum Blank 24" x 6" HREC, .063 HREC + VREC HOLES 3/8" AND 1/2" FROM EDGES 12) Alum Blank 12" x 6" HREC, .063 HREC + VREC HOLES 3/8" AND Yi" FROM EDGES 13) Sign (RI -1) 30 X 30, .080, R NA, STOP, TYPE, IV, REVR/W 14) Sign (RI -1) 30 X 30, .080, R NA, STOP, TYPE, IV, REVR/W 15) Post 8'X 2 # Galv U Channel 16) Post 101 x 2 # Galv U Channel 17) Post 12' x 2# Ga1v U Channel 18) 14" x 8'/d" Metro Wing Bracket for Use with 6" Street Signs 19) Street Name Twist Bracket 9" HDG Steel 20) RI -I 30" OCT HIP RSA STOP 21) 111-136" OCT HIP RSA STOP 22) 8'— 2 GALV POST TAPERED 23) 10'— 2 GALV POST TAPERED PUR-F302 I Ro% 0 1 10 16 24) 12'— 2 GALV POST TAPERED 25) VS —1C CANTILEVER BRACKET 26) VS — TWIST 24 FOR 9" BLADES 27) 24" LENGTH AFTER TWIST 28) 080 X 30" DIA 29) 080 X 24 X 30 RECT 30) 080 X 24" DIA 31) 080 X 24" SQ 32) 080 X 18" DIA, 33) 080 X 18" SQ 34) 080 X 12 X 18 RECT 35) 080 X 18 X 24 RECT 36) 080 X 24 X 18 RECT 37) 063 X 9 X 36 RECT 38) 063 X 9 X 30 RECT 39) 063 X 9 X 24 RECT 40) 063 X 6 X 24 RECT 41) 063 X 6 X 12 RECT Statement of Inspection: N/A - All bidders are hereby required to conduct a site inspection to familiarize them with the City's sign shop to personally inspect the various areas and conditions associated with this project. All bidders must include with their submittal Attachment "A", Statement of Inspection with your bid submittal. Existing Material Removal: N/A- The successful Bidder shall be responsible for the safe removal, hauling and appropriate disposal of existing material removed as a result of this project. Before any removal is to take place, the successful Bidder shall coordinate with the assigned City representative to ensure this activity does not interfere with any other events or projects in progress at the facility as applicable. Delivery and Set -Up: Delivery shall be made to Public Works, Sign Shop located at the Public Works Complex,, 800 Fulton Ave, Sanford FL 32771, between the hours of 7:30 A.M. and 4:30 P.M. Monday through Thursay. The successful Bidder shall be responsible for coordinating the delivery of all goods/services in a timely manner. Partial deliveries or deliveries on any other date and time shall not be allowed unless written authorization has been obtained from the appropriate City authorized representative. The City shall not pay for any storage charges, Cash on Delivery (C.O.D.) shipments, or packaging or drayage charges. The successful Bidder shall be responsible for all risk of loss, any damage and/or stolen materials and equipment while in transit to the Public Works Sign Shop, Public Works Complex. Delivery and Time Performance: Project completion shall be attained no later than 60 days from the date a purchase order has been issued by the City to the successful Bidder. At approximately 10 days after issuance Of the purchase order by the City, the successful Bidder shall update the appropriate City representative providing a tentative delivery schedule and project commencement date. This delivery schedule shall be further updated twenty-four (24) hours prior to actual delivery to ensure the facility is accessible and ready to receive delivery. Any costs associated with deliveries not properly coordinated with the appropriate City representative shall be home by the successful Bidder. Permitting: N/A- The successful Bidder shall be solely responsible for all pertinent permits required as well as adhering, meeting and or exceeding all local, state, and national building codes. City Responsibility: The City shall be responsible for: a. Provide a designated set -Lip area for the successful Bidder to deliver all necessary materials and equipment required for this project between the hours of 7:30 A.M. and 4:30 P.M., Monday through Thursday. b. Provide access to the work area; Obligations of the Successful Bidder: It is understood that the successful Bidder shall provide and pay for all labor, tools, materials, permits, equipment, transportation, supervision, and any and all other items or services, of any type whatsoever, which are necessary to fully complete and deliver the goods/services requested by the City, and shall not have the authority to create, or cause to be filed, any liens for labor and/or materials on, or against, the City, or any property owned by the City. Such lien, attachment, or encumbrance, until it is removed, shall preclude any and all claims or demands for any payment expected by virtue of this project. The successful Bidder will ensure that all of its employees, agents, sub -contractors, representatives, volunteers, and the like, fully comply with all of the terms and conditions set herein, when City providing services for the in accordance herewith. The successful Bidder shall be solely responsible for the means, C, I methods, techniques, sequences, safety programs, and procedures necessary to properly and fully complete the work set forth in the Scope of Services. The successful Bidder shall use appropriate tools and/or equipment which are in good repair and proper working order, so as to enable the successful Bidder to complete the services required hereby. Clean -Up: N/A- The successful Bidder shall be responsible for the removal, hauling, and legal disposal of all debris generated as a result of performing the services for this turn -key solution on a daily basis; including tip to, but not be limited to all existing equipment removed, all packaging materials, crating, cardboard, protective packaging, liners, plastic, C� etcetera. Any (hunpSters located within Public Works Sign Shop, Public Works Complex shall not be used by the successful Bidder. The successful Bidder shall broom clean the premises at the end of each day and upon completion of delivery, installation and, set-up. Punch List: N/A- The designated City representative and the successful Bidder shall perform an inspection of all items delivered and project completion by the successful Bidder. In the event any deficiencies are identified, a punch list shall be created to outline all deficiencies discovered. After the punch list is issued to the successful Bidder, the successful Bidder shall have Public Works Sign Shop, Public Works Complex to respond and correct all items listed on the punch list. In the event all item must be replaced, an expected delivery date for said item shall be given to the City. Similarly, in the event an area must be redone, an expected completion date shall be given to the City. Final acceptance and subsequent invoice processing shall not be done by the City until all items on the punch list have been completed. Public Emergencies: It is hereby made a part of this bid that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of God, City of Sanford shall require a "First Priority" for goods and services. It is vital and imperative that the health., safety, and welfare of the citizens of Sanford are protected from any emergency situation that threatens public health and safety as determined by the City. The Bidder agrees to rent/sell/lease all goods and services to the City or governmental entities on a "first priority" basis. The City expects to pay contractual prices for all products and/or Services under the awarded Agreement in the event oi'a disaster, emergency, hurricane., tornado, flood, or other acts of God. Should the Bidder provide the City with products and;or services not under the awarded Agreement, the City expects to pay a fair and reasonable price for all products and/or services rendered or contracted in the event of a disaster, emergency, hurricane, tornado, flood, or other acts of God. The City shall select the lowest quote that is most responsive to the needs of the City as Outlined herein, The bidder's price response shall be accompanied by a detailed description of the requirement service to be offered. 3. Price Submittal. In accordance with the terms, conditions and specifications, I/we, as authorized signatory to commit the firm, do hereby accept in total all the terms and conditions stipulated and referenced in this IRFQ document and hereby submit the following prices for IRFQ-20/21-104, SIGN SHOP MATERIAL, as follows: Item Description EACH 1. Alum Blank 30" x 30" DIA .080 15.58 2. Alum Blank 24" x 30" VREC.080 1 12.47 3. Alum Blank 24" x 24" DIA .080 9.57 4. Alum Blank 24" x 24" SQ .080 9.57 5. Alum Blank 18"x 18" SQ .080 5.45 6. Alum Blank 12" x 18" VREC .080 3.64 7. Alum Blank 18" x 12" HREC .080 3.64 8. Alum Blank 18" x 24" VREC .080 7.18 9. Alum Blank 24" x 18" HREC .080 7.18 0-. Alum Blank 36" x 9" HREC, .063, HREC + VREC HOLES, 3/8" AND V2" FROM EDGES 1 4.37 11. Alum Blank 24" x 6" HREC, .063 HREC + VREC HOLES 3/8" AND V2" FROM EDGES 1.92 12. Alum Blank 12" x 6" HREC, .063 HREC + VREC HOLES 3/8" AND V2" FROM EDGES 1.15 13. Sign (RI -1) 30 X 30, .080, R NA, STOP, TYPE, IV, REVR/W 25.27 14. Sign (RI -1) 30 X 30, .080, R NA, STOP, TYPE, IV, REVR/W 25.27 15. Post 8' X 2 # Gale U Channel 17.84 16. Post 10' x 2 # Ga1v U Channel 22.30 17. Post 12' x 2# Ga1v U Channel 26.76 18. 14" x 8/4" Metro Wing Bracket for Use with 6" Street Signs 11.35 19. Street Name Twist Bracket 9" HDG Steel 9.75 20. RI -I 30" OCT HIP RSA STOP 25.27 21. RI -1 36" OCT HIP RSA STOP 26.38 22. 8'- 2 GALV POST TAPERED, 17.84 23. 10'- 2 GALV POST TAPERED 22.30 24. 12'- 2 GALV POST TAPERED, 26.76 25. VS - IC CANTILEVER BRACKET 6.75 26. VS - TMST 24 FOR 9" BLADES NO BID 27. 24" LENGTH AFTER TWIST No BID 28. 080 X 30" DIA 15.58 29. 080 X 24 X 30 RECT 12.47 30. 080 X 24" SQ 9.57 31. 080 X 24"DIA 9.57 32. 080 X 18" DIA 5.45 33. 080 X 1.8" SQ 5.45 34. 080 X 12 X 18 RECT 3.64 35. 080 X 18 X 24 RECT 7.18 36. 080 X 24 X 18 RECT 7.18 37. 063 X 9 X 36 RECT 4.90 38. 063 X 9 X 30 RECT 4.21 39. 063 X 9 X 24 RECT 3.38 40. 063 X 6 X 24 RECT 2.43 41. 063 X6X12RECT 1.80 42. Freight/Shipping Charge (if applicable) 7.T'1C.LUdE'.CI 42. TOTAL QUOTE PRICE 438.37 PLEASE COMPLETE AND SUBMIT la'Failure to submit this form may be grounds for disqualification of your submittal"' THE FOLLOWING FORMS MUST BE COMPLETED AND INCLUDE WITH THE INFORMAL QUOTE. 1. Attachment -A-G" X 2. Include a copy of your Florida State License and W9 Alabama License I I 1W9 form enclosed a. The City will not consider alternates to the items listed above. If alternates are offered, the City will have the sole and unilateral right to reject the alternate and purchase from vendor providing compliant items. Delivery time will be factor in the evaluation of this IRFQ. b. All prices quoted shall remain firm for duration of the contract with a (1) year contract with the option to renew for (1) additional year, not to exceed (5) years after award of this IRFQ. C. Unit Price Accuracy: Please check the stated unit prices before submitting your quote; as no change in prices shall be allowed after the due date and time. All prices and notations must be in ink or typewritten. In cases of extended price irregularities, unit price shall prevail. Please note that the City reserves the right to clarify and correct extended price amount errors. d. City of San ford is exempt from Sales Tax. Certificate No. 85-80126216810-8. C. Ifyou are offering pricing which is based on other entity or agency solicitation pricing, clearly state so and include a copy of the applicable solicitation with your submittal. C Please read all terms and conditions, complete the requested information, and sign in the space provided on page 1. g. If not submitting a quotation, please indicate "NO BID" and return this form. Critical Data: a. Please return your quote submittal via fax, mail or email to the requesting Division/Departnient/Office as outlined on page 1, by no later than the due date and time outlined on page I or as revised thereof via written addenda. b. Please email questions regarding this quotation only to the requesting DivisionfDepartmentlOff ice. Any interpretations, clarifications, or changes made will be in the form of written addenda issued by requesting DivisionfDepartnient/Office. c. Pursuant to Section 2.2 of the City of*Sanford Purchasing Policy, lobbying is strictly prohibited. d. Please note that all documents sent to the City as part of this IRFQ are considered a Public Record; as prescribed by Chapter 119, Florida Statutes. c. Bidder most submit a copy of their Certificate of Insurance with their quote. f Any order resulting from this IRFQ shall be subject to the attached General Terms and Conditions and all applicable laws, policies and pr2cedures. PLEASE COMPLETE AND SUBMIT la'Failure to submit this form may be grounds for disqualification of your submittal"' ATTACHMENT "A" PRICE PROPOSAL IRFQ-20/21-104, Sign Shop Materials D\*, tile undersigned, umauthorized signatory mcommit the fiun dohereby accept intotal all the tennaand conditions stipulated and referenced hothis |KFOdocument and duhereby agree that ifucontract iyoffered mrnegotiated dwill abide bythe terms and conditions presented in the TBF0 document oroo negotiated pursuant thereto. Tile undersigned, having familiarized 6imvhu,se|fnith the toono of the IRrQ documents, local conditions, and the cost of the work at the place(s) where the work is to be done, hereby proposes and agrees to perform within the time stipulated, all work required ioaccordance with the requirement and technical specifications and other documents including Addenda, if any, nu fi|a at the City of Sanford Purchasing Division for the price set O/nh herein in Attachment ^"A`^Offer tnPurchase and Acceptance of Request for Quote Terms and Conditions. The o|gnymn(o)below are all acknowledgment of iny/our full understanding and acceptance of all the terms and conditions set forth in this IRFQ document or as otherwise agreed mbetween tile parties iowriting. Bidder/Contractor Name: VULCAN INC., dba Vulcan Aluminum, dba Vulcan Siqns Mailing Address: PO Box 1850, Foley, AL 36536-1850 Telephone Number: 888'846-2745 "�/' - �/;- �- ZL Agthorized Signatory General Manager Title STATE OF pEORMA ALABAMA COUNTY OF —Baldwin Fax Number: 251'943'7500 S-ma|Addres : 1 J. Todd Koniar FEIN: 63-0513868 Printed Name U3/22/2021 |HEREBY CERTIFY that onthis day, before me, anofficer duly authorized toadminister oaths and take acknowledgments, personally appeared J Wwho ispersonally known hn me or {I who rmdd osidentification and acknowledged before mmthat s/he executed the same. Sworn and subscribed before me, oy J. Todd Koniar bymeans of00physical presence or(}online notarization onthe _22[d_day of March, 2021 gWo�the said person did take an oath and was first duly sworn by me, on oath, said person, further, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct. WITNESS myhand and official seal inthe County and State last aforesaid this 22nddoyof March, 2021 . (Notary Public in and for the County and State Aforementioned) U j SEAL My commission expires: 10/30/22 PLEASE COMPLETE AND SUBMIT WITH YOUR IRFQ RESPONSE 10 -Failure to submit this form may be grounds for disqualification of your submittal GEN ERALTERMS AND CONDI'T'IONS- READ CAREFULLY Questions relating to this Request for QUOtatiOn must be directed to the City of Sanford, Purchasing Division, herein after referred to as -City". at 407.688.5028 or ext. 5030. RESERVED RIGHTS OF THE CITY The City reserves the right to unilaterally cancel this Rcqucst for Quotation, at its sole discretion. WRITTEN COMMUNICATION'S The terms and conditions of this Request for Quotation shall not to be modified verbally. All communication shall be in writing. APPLICABLE LICENSING The Vendor, at its sole expense, shall obtain all required federal, state, and local The Vendor, at its sole expense shall comply with all laws, ordinances, judicial decisions, orders, and regulations of federal, staic, county and municipal govenancins, as well as then- respective departments, commissions, boards, and officers, which are in effect at the time of award or are adopted at any time following the award. AWARD The City reserves the right to reject any or all Paris of this solicitation, waive technicalities and to award to mist responsive, responsible bidder, as in the best interest of the City. Failure of a Vendor that is awarded a Purchase Order to deliver according to the Purchase Order or to comply with any of the terms and conditions therein may disqualify the Vendor from receiving future orders. licenses, occupational and otherwise. require([ to successfully provide the PAYMENTTERMS goods"'servicesset forth herein. QUALITY All materials or services furnished on this order must be as specified and subject to City inspection within a reasonable time after delivery at destination. Variations in materials or services From those specified in this order must not be made without prior written authority from the Procurement Administrator. Material rejected will be returned and shall be done so at the vendor's sole risk anti expense. QUANTITV/PRICE The quantity of materials ordered or the prices specified must not be exceeded without written authority being first obtained from the Purchasing Division, INDEMNITY The Vendor hereby agrees to indemniy and save harmless (lie City, its officers, agent,; and employees from and against any and all liability. claims, demands. darnages, fines, fees, expenses, penalties, suits, proceedings, actions, and cost of actions, including attorney's fees for trial and on appeal, of any kind and nature arising or growing out of or in any way connected with the performance of this Agreement whether by flet or omission of the Vendor, its agents, servants, eniployces, or others, or because of or (file to the mere existence of this Agreement between the parties. PATENT/COPYRIGHT HOLD HARMLESS The Vendor shall pay all royalties and assume all costs arising from the use of any invention, design, process, materials, equipment, product or device which is the subject of patent rights or copyrights. Vendor Shall, at it's own expense, hold harmless and detlend the City against any claim, suit or proceeding brought against the City which is based upon claim, whether rightful or otherwise, that the goods or services, or any part thereof, furnished tinder this Purchase Order, constitute an infringement ofanv . patent or copyright of the United States. The Vendor shall pay all damages and costs awarded against the City. PACKING If awarded a purchase order or Agreement, all invoices and package lists niusa clearly be marked with shipper's name, address and Purchase Order Number. Charges are not allowed for boxing, crating or special deliveries unless previously agreed upon in writing. DELIVERY All materials must be shipped F.O.B. Destination, The City will not pay freight ill - expense charges, except by previous agreement. ]it the event of the City agreeing to F.O.B. Shipping Point. the Vendor must PREPAY SHIPPING CHARGES AND ADD TO INVOICE. Delivery must be effected within the time stated on Put -chase Order. The City reserves the right to cancel this order and purchase elsewhere if the Vendor falls to meet the delivery date specified on Purchase Order. Deliveries ,;hall be niadc between 7:00AN4 and 4:3011M on regular working days unless otherwise stated. Transport deliveries must be unloaded and ready for inspection priorto4:30PNI. In case of defau It by the Vendor, the City may procure the articles or services covered by this order fit.1111 Other Sources and hold the Vendor responsible for any additional cost occasioned thereby. NIATERIAL SAFETY DATA SHEET As necessary, the Vendor agrees to furnish the City with a current Material Safety Data Sheet (MSDS) on or before delivetA, ofeach and every hazardous chemical or substance purchased which is classified as toxic tinder Chapter 422, Florida Statutes. Appropriate labels and MSDS's shall be provided for all shipments. Send a copy of the MSDS's and other pertinent data to the City Purchasing Division and include same \%,!ill product delivery, OSHA REQUIREMENT The Vendor hereby guarantees the City that all materials, supplies, and equipment as listed on the resulting Purchase Older shall meet the requirements, specifications and standards as provided tinder the U.S. Dcpartincin of Labor Occupational Safety and Health Act of 1970, as from time to time aniended and in force at data hereof. COMPLIANCE WITH LAWS, GUIDELINES, REGULATIONS Payment terms are net 30 days upon delivery and acceptance. 'rile cil, pays in accordance with the Prompt Payment Act - Section 218,70. Florida Statutes. APPLICABLE LAW, VENUE AND JURY TRIAL The laws of the State of Florida shall govern all aspects of this order. Inthe event it is necessary for either party to initiate legal action regarding this order. venue shall lie in Sernitiole County, Florida. The pat -ties hereby waive their light to trial byjury in any action, proceeding or clairn, arising out ofthis order, which may be brought by either of the parity hereto. AUDITING, RECORDS AND INSPECTIONS The Vendor shall keep books, records, and accounts of all activities, related to this order, in compliance with generally accepted accounting procedures. If required. books, records, and accounts related to the performance of this order shall be open to inspection during regular business hours by all authorized representative of the City and shall be retained by the Vendor, for a period of three (3) years after termination or completion of services or until the full City audit is complete, whichever conies first. The City shall retain the right to audit the books during the thrce-year retention period. All books, records, and accounts related to the performance of'thisordcrsliiilI be sub�jcct to the applicable provisions ofthe Florida Public Records Act, chapter 119. Florida Statutes. The City also has the tight to conduct an audit within sixty (60) days from the effective date of this order to determine whether the Vendor has the ability to fulfill its contractual obligations to the satisfaction of the City, The City has the tight to terminate this order based upon the findings in this audit without regard to any notice requirement for lennination. WARRANTY The Vendor agrees to provide a full warranty to the City for all materials and services which it provides hereunder for one full year following the date of delivery or completion of services. In the event that the Vendor is called to perform warranty work, the Vendor will be responsible for all costs incurred in repairing the areas under warranty. If it is determincd that new problem areas have appealed which were not areas repaired by the Vendor under the Scope of Services set fords herein, the City will be responsible for the costs incurred in repairing the new areas. The inanufactineCs warranty on materials received and installed shall extend for the full -warranty period, INSURANCE The Vendor shall have at a minimum the insurance limits listed hereunder; however the City reserves the unilateral and sole right to modih, said limits when the type of product or services requested merit a modification of the insurance limits listed herein. The Vendor shall submit a copy of their Certificate of Liability Insurance with their quote submittal. GENERAL LIABILITY: 51.000,000.00 PROFESSIONAL LIABILITY: 51.000.000.00 (only ifilrofessional services are to be provided) VEHICLE INSURANCE: 51,000,000.00 Combined Property & Bodily Injury WORKER'S COMPENSATION: S 1,000 000.00 PRODUCTS LIAB ILITY: $ 1.000,000.00 (only if product is being provided) Upon award, the Vendor shall name City of Sanford as a Certificate Holderandlor as additional insured and shall maintain the coverage limits set forth during the entire tern of performing services tinder this award. NOTE: ANY AND ALL SPECIAL CONDITIONS ATTACHED HERETO WHICH VARY FROM THESE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. Issued by: Finance/Purchasing Division Sanford, Florida IRFQ 2 012 1-1 04 Sign Shop Materials Due Date: March 23, 2021 Attachment "C" Conflict of Interest Statement A. I am the of General Manager with a local office in Foley, AL [Insert Title] [Insert Company Name] and principal office in Vulcan Inc, dba Vulcan Aluminum, dba Vulcan Signs B. The entity hereby submits an offer to IRFQ 20/20-104 Sign Shop Materials. C. The AFFIANT has made diligent inquiry and provided the information in this statement affidavit based upon its ftill knowledge. D. The AFFIANT states that only one submittal for this solicitation has been submitted and tendered by the appropriate date and time and that said above stated entity has no financial interest in other entities submitting a proposal for the work contemplated hereby. E. Neither the AFFIANT nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion or collusive activity, or otherwise taken any action which in any way restricts or restraints the competitive nature of this solicitation, including but not limited to the prior discussion of terms, conditions, pricing, or other offer parameters required by this solicitation. F. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise prohibited from participation in this solicitation or any contract to follow thereafter by any government entity. G. Neither the entity nor its affiliates, nor anyone associated with them, have any potential conflict of interest because and due to any other clients, contracts, or property interests in this solicitation or the resulting project. H. I hereby also certify that no member of the entity's ownership or management or staff has a vested interest in any City Division/Departillent/Office. 1. 1 certify that no member of the entity's ownership or management is presently applying, actively seeking, or has been selected for an elected position within City of Sanford government, J. In the event that a conflict of interest is identified in the provision of services, 1, the undersigned will immediately notify the City in writing. By the signature(s) below, I/we, the undersigned, as authorized signatory to commit the firm, certify that the information as provided in Attachment "C", Conflict of Interest Statement, is truthful and correct at the time of submission. ATURE Typed Name of AFFIANT J. Todd Koniar Title General Manager IRFQ 20/21-104 Sign Shop Materials City of Sanford I Finance Department I Purchasing Solicitation Division Number: -SCITY Cr ,NFQRD 300 N. Park Avenue 2 d Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5030 1 Fax: 407.688.5021 IRFQ 20/21-104 riNANCI DUA971MENT INFORMAL REQUEST FOR QUOTE (IRFQ) Due Date: TERM CONTRACT March XX, 2021 TITLE: SIGN SHOP MATERIALS Attachment "C" Conflict of Interest Statement A. I am the of General Manager with a local office in Foley, AL [Insert Title] [Insert Company Name] and principal office in Vulcan Inc, dba Vulcan Aluminum, dba Vulcan Signs B. The entity hereby submits an offer to IRFQ 20/20-104 Sign Shop Materials. C. The AFFIANT has made diligent inquiry and provided the information in this statement affidavit based upon its ftill knowledge. D. The AFFIANT states that only one submittal for this solicitation has been submitted and tendered by the appropriate date and time and that said above stated entity has no financial interest in other entities submitting a proposal for the work contemplated hereby. E. Neither the AFFIANT nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion or collusive activity, or otherwise taken any action which in any way restricts or restraints the competitive nature of this solicitation, including but not limited to the prior discussion of terms, conditions, pricing, or other offer parameters required by this solicitation. F. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise prohibited from participation in this solicitation or any contract to follow thereafter by any government entity. G. Neither the entity nor its affiliates, nor anyone associated with them, have any potential conflict of interest because and due to any other clients, contracts, or property interests in this solicitation or the resulting project. H. I hereby also certify that no member of the entity's ownership or management or staff has a vested interest in any City Division/Departillent/Office. 1. 1 certify that no member of the entity's ownership or management is presently applying, actively seeking, or has been selected for an elected position within City of Sanford government, J. In the event that a conflict of interest is identified in the provision of services, 1, the undersigned will immediately notify the City in writing. By the signature(s) below, I/we, the undersigned, as authorized signatory to commit the firm, certify that the information as provided in Attachment "C", Conflict of Interest Statement, is truthful and correct at the time of submission. ATURE Typed Name of AFFIANT J. Todd Koniar Title General Manager IRFQ 20/21-104 Sign Shop Materials STATE OFRWRMA COUNTY OF Baldwin IHEREBY CERTIFY that on this day, before me, an officer duly authorized toadminister oaths and take acknowledgments,personally appeared Nwho ispersonally known to meor(}who produced oaidentification and acknowledged before methat s/he executed the same. Sworn and subscribed before me, by J. Todd Koniar by means of 00 physical presence or( } online notarization on the 22Id_day of *&O� the said person did take anoath and was first duly sworn byme, on mwdh, said pwruon, furthnr, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct. WITNESS myhand and official seal in the County and State last aforesaid this %2ndday of Ka 111 . (Notary h)mnd��e�ob �o S�h� ) Public..� ~ .~.~,"="~ . .,� SEAL PWycommission expires: 10130/2022 �� ......., � PLEASE COMPLETE AND SUBMIT WITH YOUR IRFQ RESPONSE -Failure to submit this form may be grounds for disqualification of your submittal"m IRFQ 20/21-104 Sip Shop Materials City of Sanford I Finance Department I Purchasing Solicitation Division Number: Of 300 N. Park Avenue 2"' Floor Suite 236 Sanford, Florida 32771 IRFQ 20/21-104 SMy ORD 0 Phone: 407.688.5028 or 5030 1 Fax: 407.688.5021 INFORMAL REQUEST FOR QUOTE (IRFQ) Due Date: FINANCEPPARTM[t�T TERM CONTRACT March XX , 2021 TITLE: SIGN SHOP MATERIALS STATE OFRWRMA COUNTY OF Baldwin IHEREBY CERTIFY that on this day, before me, an officer duly authorized toadminister oaths and take acknowledgments,personally appeared Nwho ispersonally known to meor(}who produced oaidentification and acknowledged before methat s/he executed the same. Sworn and subscribed before me, by J. Todd Koniar by means of 00 physical presence or( } online notarization on the 22Id_day of *&O� the said person did take anoath and was first duly sworn byme, on mwdh, said pwruon, furthnr, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct. WITNESS myhand and official seal in the County and State last aforesaid this %2ndday of Ka 111 . (Notary h)mnd��e�ob �o S�h� ) Public..� ~ .~.~,"="~ . .,� SEAL PWycommission expires: 10130/2022 �� ......., � PLEASE COMPLETE AND SUBMIT WITH YOUR IRFQ RESPONSE -Failure to submit this form may be grounds for disqualification of your submittal"m IRFQ 20/21-104 Sip Shop Materials Attachment "D" COMPLIANCE WITH THE PUBLIC RECORDS LAW AFFIDAVIT 1. If and when the City of Sanford transmits records to the Contractor/Vendor which are exempt from public disclosure, the Contractor/Vendor shall execute an "Acknowledgement of Receipt of Exempt Public Records and Agreement to Safeguard" which will be provided with the exempt records. A sample form is attached for the bidder/proposer's information. 11. Upon award recommendation or 30 days after opening, it is understood that all submittals shall become "public records" and shall be subject to public disclosure consistent with Chapter 119, Florida Statutes, and Section 24(a), Article I of the Constitution qf the State of Florida, and other controlling law (collectively the "Public Records Laws"). If the City of Sanford (City) rejects all replies submitted in response to a competitive solicitation and provides notice of its intent to reissue the solicitation, the replies remain exempt from disclosure until the City provides a notice of intent to award or withdraws the reissued solicitation. If no award is made, responses are not exempt for longer than 12 months after the initial notice rejecting all responses. Proposers/Bidders must invoke the exemptions to disclosure provided by law as applicable to the response to the solicitation, must identify the data or other materials to be protected, and must state the reasons why such exclusion from public disclosure is necessary. The submission of a proposal authorizes release of your firm's credit data to the City. If a Proposer/Bidder submits information exempt from public disclosure, the Proposer/Bidder must specifically and in detail identify with specificity which pages/paragraphs of their bid/proposal package are exempt from the Public Records Laws, identifying the specific exemption under the Public Records Laws that applies to each. The protected information must be submitted to the City in a separate envelope marked accordingly. By submitting a response to this solicitation, the Proposer/Bidder agrees to defend, indemnify and hold the City harmless in the event the City litigates the public records status of the Proposer's/Bidder's documents this provision including the obligation to pay the full legal costs of the City including, but not limited to, attorney's fees, court costs, and any and all other charges, regardless of what level of trial or appeal. VULCAN INC., dba Vulcan Aluminum, dba Vulcan Signs Proposer/Bidder of Authorized Representative (Affiant) Date J. Todd Koniar, General Manager Printed or Typed Name and Title of Authorized Representative (Affiant) IRFQ 20/21-104 Sign Shop Materials City of Sanford I Finance Department I Purchasing Solicitation SCITY OF .,kNFORD Division 300 N. Park Avenue 211 Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 50301 Fax: 407.688.5021 Number: IRFQ 20/21-104 INFORMAL REQUEST FOR QUOTE (IRFQ) Due Date: FNANCE MPAPPANT TERM CONTRACT March XX, 2021 TITLE: SIGN SHOP MATERIALS Attachment "D" COMPLIANCE WITH THE PUBLIC RECORDS LAW AFFIDAVIT 1. If and when the City of Sanford transmits records to the Contractor/Vendor which are exempt from public disclosure, the Contractor/Vendor shall execute an "Acknowledgement of Receipt of Exempt Public Records and Agreement to Safeguard" which will be provided with the exempt records. A sample form is attached for the bidder/proposer's information. 11. Upon award recommendation or 30 days after opening, it is understood that all submittals shall become "public records" and shall be subject to public disclosure consistent with Chapter 119, Florida Statutes, and Section 24(a), Article I of the Constitution qf the State of Florida, and other controlling law (collectively the "Public Records Laws"). If the City of Sanford (City) rejects all replies submitted in response to a competitive solicitation and provides notice of its intent to reissue the solicitation, the replies remain exempt from disclosure until the City provides a notice of intent to award or withdraws the reissued solicitation. If no award is made, responses are not exempt for longer than 12 months after the initial notice rejecting all responses. Proposers/Bidders must invoke the exemptions to disclosure provided by law as applicable to the response to the solicitation, must identify the data or other materials to be protected, and must state the reasons why such exclusion from public disclosure is necessary. The submission of a proposal authorizes release of your firm's credit data to the City. If a Proposer/Bidder submits information exempt from public disclosure, the Proposer/Bidder must specifically and in detail identify with specificity which pages/paragraphs of their bid/proposal package are exempt from the Public Records Laws, identifying the specific exemption under the Public Records Laws that applies to each. The protected information must be submitted to the City in a separate envelope marked accordingly. By submitting a response to this solicitation, the Proposer/Bidder agrees to defend, indemnify and hold the City harmless in the event the City litigates the public records status of the Proposer's/Bidder's documents this provision including the obligation to pay the full legal costs of the City including, but not limited to, attorney's fees, court costs, and any and all other charges, regardless of what level of trial or appeal. VULCAN INC., dba Vulcan Aluminum, dba Vulcan Signs Proposer/Bidder of Authorized Representative (Affiant) Date J. Todd Koniar, General Manager Printed or Typed Name and Title of Authorized Representative (Affiant) IRFQ 20/21-104 Sign Shop Materials STATE OF F&ORM COUNTY OF Baldwin I HEREBY CERTIFY that on this day, before me, an officer duly authorized to administer oaths and take acknowledgments, personally appeared J. Todd Koniar _ N who is personally known to me or ( ) who produced n/a as identification and acknowledged before me that s/he executed the same. Sworn and subscribed before me, by J. Todd Koniar by means of 04 physical presence or f I online notarization on the 22nd day of March, 202i4gW84(the said person did take an oath and was first duly sworn by me, on oath, said person, further, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct. WITNESS my hand and official seal in the County and State last aforesaid this 22ndday of March, 2021 xZOOR. �Notary Public in and for the County and State Aforementioned) SEAL My commission expires: 10/30/2022 PLEASE COMPLETE AND SUBMIT WITH YOUR IRFQ RESPONSE —Failure to submit this form inn), be grounds for disqualification of your submittal— IRFQ 20/21-104 Sign Shop Materials City of Sanford I Finance Department I Purchasing Solicitation SCITY W Division 300 N. Park Avenue 2"' Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 50301 Fax: 407.688.5021 Number: IRFQ 20/21-104 ,kNFORD or INFORMAL REQUEST FOR QUOTE (IRFQ) Due Date: TERM CONTRACT March XX, 2021 TITLE: SIGN SHOP MATERIALS STATE OF F&ORM COUNTY OF Baldwin I HEREBY CERTIFY that on this day, before me, an officer duly authorized to administer oaths and take acknowledgments, personally appeared J. Todd Koniar _ N who is personally known to me or ( ) who produced n/a as identification and acknowledged before me that s/he executed the same. Sworn and subscribed before me, by J. Todd Koniar by means of 04 physical presence or f I online notarization on the 22nd day of March, 202i4gW84(the said person did take an oath and was first duly sworn by me, on oath, said person, further, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct. WITNESS my hand and official seal in the County and State last aforesaid this 22ndday of March, 2021 xZOOR. �Notary Public in and for the County and State Aforementioned) SEAL My commission expires: 10/30/2022 PLEASE COMPLETE AND SUBMIT WITH YOUR IRFQ RESPONSE —Failure to submit this form inn), be grounds for disqualification of your submittal— IRFQ 20/21-104 Sign Shop Materials ATTACHMENT "E" E4yERIFY COMPLIANCE AFFIDAVIT The Affiant identified below attests and agrees tothe following: 1. That the Contractor is currently in compliance with and throughout the term of the above identified project and will remain in compliance with all controlling law requiring the use of the Department of Homeland Security's Status Verification ("E -Verify") System to unouna that all employees of the Contractor and the Contractor's subcontractors performing work under the above -listed Contract one legally permitted 1owork in the United States. 2. Each Contractor that performs work under the Project refenanced obm/a shall provide the City of Sanford, Florida, a copy of the "Edit Company Profile" screen and any other information required by the City proving, to the satisfaction of the City, enrollment in the E -Verify Program and compliance with controlling law. 3. The Contractor will register and participate in the work status verification for all newly hired employees of the Contractor and for all subcontractors performing work on the above-named Contract. 4. The Contractor agrees to maintain records of its compliance with the verification requirements as outlined in this Affidavit and, upon request of the any authority having jurisdiction over the Project, ino|udinQ, but not limited to, the United States government and the State ofFlorida, as well as any and all |avv enforcement agencies ofwhatever jurisdicdon, type of nature, and to provide a copy of each such verification tothat authority anwell eethe City. 5. That all persons assigned by the Contractor or its subcontractors to perform work under the above identified Project will meet the employment eligibility requirements as established by the Federal Government and the government of the State of Florida. G. That the Contractor understands and agrees that its failure to comply with the verification requirements as set forth herein or its failure to ensure that all employees and subcontracts performing work under the above -identified Project are legally authorized to work in the United States and the State of Florida constitute a breach of contract for which the City may immediately terminate the Contract with the City without notice and without penalty. The Contractor further understands and agrees that in the event of such termination, the Contractor shall be liable to the City for any and all costs incurred by the City, in any context whatsoever, aoaresult ofthe Contractor's breach. 7. The Contractor shall obtain and maintain current mffNavUa providing prowf, to the satisfaction of the City, that each subcontractor has complied with the requirements set forth herein and all controlling law, & SoaoifinoUy, with regard to employment eligibility, the Contractor recognizes and agrees that, upon entering a Contract with the City (to ino|uUa, but not be limited to, the provision of goods or services under a Qh/ purchase order or work nvdoh, that the Contractor is obligated to comply with the provisions of Section 448.095, Florida 8bytuban. entitled "Employment BigibUity", which obligation |ndUdea, but is not limited to, utilization of the E -Verify Svobann to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. Failure of the Contractor to comply will lead to termination of the Contract with the City, or if o subcontractor 1RFQ 20/21-104 Sign Shop Materiifls City of Sanford I Finance Department I Purchasing Solicitation of Division 300 N. Park Avenue 2 Id Floor Suite 236 Sanford, Florida 32771 Number: SCITY .�.NFQRD Phone: 407.688.5028 or 5030 1 Fax: 407.688.5021 IRFQ 20/21-104 INFORMAL REQUEST FOR QUOTE (IRFQ) Due Date: TERM CONTRACT March XX, 2021 TITLE: SIGN SHOP MATERIALS ATTACHMENT "E" E4yERIFY COMPLIANCE AFFIDAVIT The Affiant identified below attests and agrees tothe following: 1. That the Contractor is currently in compliance with and throughout the term of the above identified project and will remain in compliance with all controlling law requiring the use of the Department of Homeland Security's Status Verification ("E -Verify") System to unouna that all employees of the Contractor and the Contractor's subcontractors performing work under the above -listed Contract one legally permitted 1owork in the United States. 2. Each Contractor that performs work under the Project refenanced obm/a shall provide the City of Sanford, Florida, a copy of the "Edit Company Profile" screen and any other information required by the City proving, to the satisfaction of the City, enrollment in the E -Verify Program and compliance with controlling law. 3. The Contractor will register and participate in the work status verification for all newly hired employees of the Contractor and for all subcontractors performing work on the above-named Contract. 4. The Contractor agrees to maintain records of its compliance with the verification requirements as outlined in this Affidavit and, upon request of the any authority having jurisdiction over the Project, ino|udinQ, but not limited to, the United States government and the State ofFlorida, as well as any and all |avv enforcement agencies ofwhatever jurisdicdon, type of nature, and to provide a copy of each such verification tothat authority anwell eethe City. 5. That all persons assigned by the Contractor or its subcontractors to perform work under the above identified Project will meet the employment eligibility requirements as established by the Federal Government and the government of the State of Florida. G. That the Contractor understands and agrees that its failure to comply with the verification requirements as set forth herein or its failure to ensure that all employees and subcontracts performing work under the above -identified Project are legally authorized to work in the United States and the State of Florida constitute a breach of contract for which the City may immediately terminate the Contract with the City without notice and without penalty. The Contractor further understands and agrees that in the event of such termination, the Contractor shall be liable to the City for any and all costs incurred by the City, in any context whatsoever, aoaresult ofthe Contractor's breach. 7. The Contractor shall obtain and maintain current mffNavUa providing prowf, to the satisfaction of the City, that each subcontractor has complied with the requirements set forth herein and all controlling law, & SoaoifinoUy, with regard to employment eligibility, the Contractor recognizes and agrees that, upon entering a Contract with the City (to ino|uUa, but not be limited to, the provision of goods or services under a Qh/ purchase order or work nvdoh, that the Contractor is obligated to comply with the provisions of Section 448.095, Florida 8bytuban. entitled "Employment BigibUity", which obligation |ndUdea, but is not limited to, utilization of the E -Verify Svobann to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. Failure of the Contractor to comply will lead to termination of the Contract with the City, or if o subcontractor 1RFQ 20/21-104 Sign Shop Materiifls knowingly violates the statute, the Contractor must immediately terminate their subcontract wdh the Any challenge to termination under this provision must befiled |nthe Circuit Court no later than 20 calendar days after the date of termination. If the Contract with the City is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public Contract for o period of 1 year after the date oftermination and the City will advise any person desiring to be advised of such termination and make such termination a public nacmnJ available under controlling law for inspection and copying and otherwise available as the City determines in its sole discretion. E\ That for the purposes ofthis Affidavit, the following definitions apply: "Employee" —Anyperson who ishired toperform work inthe State ofFlorida, "Status Verification —TheprocedUres developed under the Illegal Immigration Reform and Immigration Responsibility Act of1996,aeamended, implemented by the United StatedDepartment of Homeland Security, or its successor or associated agency, and known as the "E -Verify Prognam^, or any successor electronic verification system that may replace the E -Verify Program. "Subcontractor" —AnvpersonorenUtv.vvhethermsUbvendor/eu bconSuKmnt.bvwhotevmr name ortype ordescription, assisting the Contractor inthe performance ofthe Contract with the City. 10. The obligations set forth herein are continuing in nature, type, effect and scope. 11. The undersigned signatory, under penalty of perjury, affirms that she/he has the plenary authority to bind the Contractor tothe provisions hereof. VULCAN INC., dba Vulcan Aluminum, dba Vulcan Signs Contractor Printed Name O3/23/2U21 Sigr6tureVfAuthorized Representative (Affiant) Dote J. Todd Koniar Printed or Typed Name STATE OF IKEOMA COUNTY OF U HEREBY CERTIFY that mn this day, before nVg, an officer duly authorized to administer oaths and take acknowledgments, pemono|lyappeaped Wwho ispersonally known tome or/\who produced aoidentification and swore and acknowledged beforeme. under ooth, that s/he executed the same. Sworn and subscribed before me, by _J. Todd Koniar by means of {X\ physical presence or ( ) online notarization on the 22Dd_day of March 2021. the said person did take an oath and was first duly sworn by mo, on oath, said person, further, deposing and saying that s/he has read the foregoing and that the statements contained herein all of which are true and correct. IRFQ 20/21-104 Sign Shop Materials City of Sanford I Finance Department I Purchasing Solicitation SCITY or Division 300 N. Park Avenue 211 Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 407.688.5021 Number: IRFQ 20/21-104 ,kNFORD or 5030 1 Fax: INFORMAL "QUEST FOR QUOTE (IRFQ) Due Date: TERM CONTRACT March XX, 2021 TITLE: SIGN SHOP MATERIALS knowingly violates the statute, the Contractor must immediately terminate their subcontract wdh the Any challenge to termination under this provision must befiled |nthe Circuit Court no later than 20 calendar days after the date of termination. If the Contract with the City is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public Contract for o period of 1 year after the date oftermination and the City will advise any person desiring to be advised of such termination and make such termination a public nacmnJ available under controlling law for inspection and copying and otherwise available as the City determines in its sole discretion. E\ That for the purposes ofthis Affidavit, the following definitions apply: "Employee" —Anyperson who ishired toperform work inthe State ofFlorida, "Status Verification —TheprocedUres developed under the Illegal Immigration Reform and Immigration Responsibility Act of1996,aeamended, implemented by the United StatedDepartment of Homeland Security, or its successor or associated agency, and known as the "E -Verify Prognam^, or any successor electronic verification system that may replace the E -Verify Program. "Subcontractor" —AnvpersonorenUtv.vvhethermsUbvendor/eu bconSuKmnt.bvwhotevmr name ortype ordescription, assisting the Contractor inthe performance ofthe Contract with the City. 10. The obligations set forth herein are continuing in nature, type, effect and scope. 11. The undersigned signatory, under penalty of perjury, affirms that she/he has the plenary authority to bind the Contractor tothe provisions hereof. VULCAN INC., dba Vulcan Aluminum, dba Vulcan Signs Contractor Printed Name O3/23/2U21 Sigr6tureVfAuthorized Representative (Affiant) Dote J. Todd Koniar Printed or Typed Name STATE OF IKEOMA COUNTY OF U HEREBY CERTIFY that mn this day, before nVg, an officer duly authorized to administer oaths and take acknowledgments, pemono|lyappeaped Wwho ispersonally known tome or/\who produced aoidentification and swore and acknowledged beforeme. under ooth, that s/he executed the same. Sworn and subscribed before me, by _J. Todd Koniar by means of {X\ physical presence or ( ) online notarization on the 22Dd_day of March 2021. the said person did take an oath and was first duly sworn by mo, on oath, said person, further, deposing and saying that s/he has read the foregoing and that the statements contained herein all of which are true and correct. IRFQ 20/21-104 Sign Shop Materials WITNESS my hand and official seal in the County and State last aforesaid this22ndday of March 2021 At (Notary Public in and for the County and State Aforementioned) SEAL 01 All My commission expires: 10/30/2022 ,v-Fallure to submit this form may be grounds for disqualification of your submitt" END OF SECTION IRFQ 20/21-104 Sign Shop Materials City of Sanford I Finance Department I Purchasing Solicitation Division Number: S AIN" FQRD 300 N. Park Avenue 2"" Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5030 1 Fax: 407.688.5021 IRFQ 20/21-104 INFORMAL REQUEST FOR QUOTE (IRFQ) Due Date: TERM CONTRACT March XX, 2021 TITLE: SIGN SHOP MATERIALS WITNESS my hand and official seal in the County and State last aforesaid this22ndday of March 2021 At (Notary Public in and for the County and State Aforementioned) SEAL 01 All My commission expires: 10/30/2022 ,v-Fallure to submit this form may be grounds for disqualification of your submitt" END OF SECTION IRFQ 20/21-104 Sign Shop Materials Attachment "F" Americans With Disabilities Act Affidavit By executing this CeuiGcatiox, the undersigned CONTRACTOR certifies that the information herein contained is true and correct and that none of the information supplied was for the purpose of defrauding the City of Sanford (CITY). The CONTRACTOR will not discriminate against any employee or applicant for employment hcuuuso of physical or mental handicap in regard to any position for which the onp|oyoc or applicant for employment is qualified. The CONTRACTOR agrees to comply with the rules, regulations and relevant orders issued pursuant imthe A.nmr|cmxu with Disabilities Am (/4FA), 42 USC s. 12101 e/soq. K is understood that in no event shall the CITY he bc|d |iu6(m for the actions oromissionsofthe CONTRACTOR or any other party urpat-ties tothe Agreement for failure to comply with the ADA. The CONTRACTOR agrees to hold hunn|css and indemnify the CITY, its agents, officers oremployees from any and all claims, demands, debts, liabilities orCauses o[action ufevery kind orcharacter, whether in law urequity, resulting from the C0N7R&CT0R^a acts oromissions in connection with the ADA. -VULCAN INC., dba Vulcan Aluminum, dba Vulcan Signs Contractor U3122/y021 renfAuthorized Representative (Affiant) Date Printed cxTypcdName and Title o[Authorized Representative (Affiant) STATE OF PWKM COUNTY OF Baldwin | HEREBY CERTIFY that onthis day, before me, onofficer duly authorized to administer oaths and take acknowledgments, personally appeared J. Todd Koniar 00whoiopmmonallyknmwnhu meov{}who produced asidentification and acknowledged before mathat s/he executed the same. Sworn and subscribed before me, by J. Todd Koniar by means of N physical presence or(} online notarization on the 22nd day no March,the said person did take an oath and was first duly sworn by me, on math, said pe/son, further, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct. WITNESS myhand and official seal in the County and8tate last aforesaid this 22ndday of (Notary Public in and for the County and State Aforementioned) SEAL N1ycommission expires: 10/u0/2022 '' ^ �v *UTI PLEASE COMPLETE AND SUBMIT WITH YOUR lRr0RESPONSE ''......` w-FaUvomsubmit this form may bngrounds for disqualification vfyour m"bmitml-w /npy2ml|'/o*Sip Shop Materials City of Sanford I Finance Department I Purchasing Solicitation S'�N' FORD Division 300 N. Park Avenue 2 "d Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5030 1 Fax: 407.688.5021 Number: IRFQ 20/21-104 INFORMAL REQUEST FOR QUOTE (IRFQ) Due Date: TERM CONTRACT March XX, 2021 TITLE: SIGN SHOP MATERIALS Attachment "F" Americans With Disabilities Act Affidavit By executing this CeuiGcatiox, the undersigned CONTRACTOR certifies that the information herein contained is true and correct and that none of the information supplied was for the purpose of defrauding the City of Sanford (CITY). The CONTRACTOR will not discriminate against any employee or applicant for employment hcuuuso of physical or mental handicap in regard to any position for which the onp|oyoc or applicant for employment is qualified. The CONTRACTOR agrees to comply with the rules, regulations and relevant orders issued pursuant imthe A.nmr|cmxu with Disabilities Am (/4FA), 42 USC s. 12101 e/soq. K is understood that in no event shall the CITY he bc|d |iu6(m for the actions oromissionsofthe CONTRACTOR or any other party urpat-ties tothe Agreement for failure to comply with the ADA. The CONTRACTOR agrees to hold hunn|css and indemnify the CITY, its agents, officers oremployees from any and all claims, demands, debts, liabilities orCauses o[action ufevery kind orcharacter, whether in law urequity, resulting from the C0N7R&CT0R^a acts oromissions in connection with the ADA. -VULCAN INC., dba Vulcan Aluminum, dba Vulcan Signs Contractor U3122/y021 renfAuthorized Representative (Affiant) Date Printed cxTypcdName and Title o[Authorized Representative (Affiant) STATE OF PWKM COUNTY OF Baldwin | HEREBY CERTIFY that onthis day, before me, onofficer duly authorized to administer oaths and take acknowledgments, personally appeared J. Todd Koniar 00whoiopmmonallyknmwnhu meov{}who produced asidentification and acknowledged before mathat s/he executed the same. Sworn and subscribed before me, by J. Todd Koniar by means of N physical presence or(} online notarization on the 22nd day no March,the said person did take an oath and was first duly sworn by me, on math, said pe/son, further, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct. WITNESS myhand and official seal in the County and8tate last aforesaid this 22ndday of (Notary Public in and for the County and State Aforementioned) SEAL N1ycommission expires: 10/u0/2022 '' ^ �v *UTI PLEASE COMPLETE AND SUBMIT WITH YOUR lRr0RESPONSE ''......` w-FaUvomsubmit this form may bngrounds for disqualification vfyour m"bmitml-w /npy2ml|'/o*Sip Shop Materials Attachment "G" Addendum Receipt Acknowledgement Certification The undersigned acknowledges receipt of the following addenda to the solicitation document(s) (Give number and date of each): Addendum No. Dated: Addendum No. Addendum No. Dated: Addendum No. Dated: Addendum No. Dated: By the signature(s) below. I/we, the undersigned, as authorized signatory to commit the finti, certify that the information as provided in Attachment "C", Addendum Receipt Acknowledgement Certification, is truthful and correct at the time of submission. Bidder/ContractorName: VULCAN INC., dba Vulcan Aluminum, dba Vulcan Signs Mailing Address: PO Box 1850, Foley, AL 36535 Telephone Number: 888-846-2745., Fax Number: 251-943-7590 -E-rnail Address: vulcanl(a),vulcaninc.com - Au0orized Signatory General Manager Title J. Todd Koniar Printed Name 03/22/2021 Date FEIN: J. Todd Koniar PLEASE COMPLETE AND SUBMIT WITH YOUR IRFQ RESPONSE `Failure to submit this form may be grounds for disqualification of your submittal"O IRFQ 20/21-104 Sign Shop Materials City of Sanford I Finance Department I Purchasing Solicitation Division Number: CITY Or S.kNFORD 300 N. Park Avenue 2"' Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5030 1 Fax: 407.688.5021 IRFQ 20/21-104 'INANCL INFORMAL REQUEST FOR QUOTE (IRFQ) Due Date: TERM CONTRACT March XX, 2021 TITLE: SIGN SHOP MATERIALS Attachment "G" Addendum Receipt Acknowledgement Certification The undersigned acknowledges receipt of the following addenda to the solicitation document(s) (Give number and date of each): Addendum No. Dated: Addendum No. Addendum No. Dated: Addendum No. Dated: Addendum No. Dated: By the signature(s) below. I/we, the undersigned, as authorized signatory to commit the finti, certify that the information as provided in Attachment "C", Addendum Receipt Acknowledgement Certification, is truthful and correct at the time of submission. Bidder/ContractorName: VULCAN INC., dba Vulcan Aluminum, dba Vulcan Signs Mailing Address: PO Box 1850, Foley, AL 36535 Telephone Number: 888-846-2745., Fax Number: 251-943-7590 -E-rnail Address: vulcanl(a),vulcaninc.com - Au0orized Signatory General Manager Title J. Todd Koniar Printed Name 03/22/2021 Date FEIN: J. Todd Koniar PLEASE COMPLETE AND SUBMIT WITH YOUR IRFQ RESPONSE `Failure to submit this form may be grounds for disqualification of your submittal"O IRFQ 20/21-104 Sign Shop Materials ,-Rote SALES TAX LICENSE State of Alabama Alabama Department of Revenue ISsur") VULCAN [NC SLS 020005080 I 09/1102 400 is L3£ RR Y A V F, WLF'Y. Al. 36536- 1850 TO LWAGE 1N BUSINESS FOR wHM" TAX 15 :',!POSED By SECTIONS 40-23-1/39 CODE OF Aj..ABAI1A 1975, AS AMENDED. SALFS TA\ LAW NDN- i RAN4P L RA8L E TO PfRY)N OR BW"I"Irs" L010SV NAYF 46'P,"ARS ARO�,C fS 101 TRANEFLRABLI:, EMU OF ALASAI14 0,1PARIVFNf W' UVENIA, %,r(:s CGDE; Jltt " slL.-i ALABA.MA I)VA'ARA VIFPS] ()F R+,VI-NI IF 1' 0, BOX 327900 MONTOONIERY. At. 36132-7900 SLS Provider Ccde 4400 VULCAN VIC PO BOX 1850 1`01 1:Y. All 16 34-1`{50 HRY1 CLASS VOUL N poymor RM0 AIABAMA 1"milit No 10,; Form W-9 Request for Taxpayer Give Form to the Identification Number and Certification requester. Do not (Rev. October 2018) Department of the Treasury send to the IRS. Internal Revenue Service b- Go to wwwir-s.gov/FortnW9 for instructions and the latest information. 1 Name 'as shown on your income tax return). Name is required on this line: do not leave this line, blank.. Vulcan, Inc. 2 Business nanteMrsregarced entity name, if different from above DBA Vulcan Aluminum, Vulcan Signs, Vulcan Metal Stampings, Vulcan Utility Signs, Vulcan Aluminum Mill 3 Check appropriate box for federal tax classification of the person whose name is entered on tine 1, Check only one of the 4 Exemptions (codes apply only to following seven boxes, certain entities, not individuals; see CL instructions ort page 3): C F-1 El Individual/sole proprietor or F� c corporation Z s corporation 0 partnership Trust/estate 0 1A d; r - single -member IL I,C j Exempt payee code (if any) x'62 0 Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Parinersnip) 11 - Note: Check the appropriate box in the line above for the tax classification of the single - them ber owner. Donot check Exemption from FATCA reporting LLG it the LLC is classified as a single -member LLC that is disroga,dLd from ,he owner unless the owner of the LLC is code (if any) another LLC that is not disregarded from the owner for U.S. federal lax purposes, Otherwise, A single -member 1. 1 C that is disregarded from the owner should check the appropriate box for tho tax classification of its owner. Other (see instructions) P. 5 Address (number, street, and apt, or suite no.) See instructions. Requester's name and address (optional) P 0 Box 1850 0 6 City, state, and ZIP code Foley, AL 36536-1850 7 List account rumber(s) here (optionall [M Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number backup withholding. For individuals, this is generally Your Social Security number (BSN). However, fora resident alien, sole proprietor, or disregarded entity, see the instructions for Part 1, later, For other entities, it is your employer identification number (EIN). If you do not have a number, see Now to get a —M [--�--�� 77N, later. or Note: If the account is in rincTe than one name, see the instructions for line 1, Also see What Name and Employer identification number Number To Ghe the Requester for guidelines on whose number to enter, M63 —Fol -5'j' 1 1 3 1 8 1 6 1 8 1 Under penalties of perjury. I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2, 1 am not subject to backup withholding oecause: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below): and 4. The FATCA code(s) entered on this farm (if any) indicating that I am exempt from FATCA reporting is correct, Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions. itern 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part 11, later. General Instructions Section references are to the Internal Revenue Cccle unless otherwise noted. Future developments, For the latest information about developments related to Form W-9 and its instructions. such as legislation enacted after they were published, go to wwwJrs,gov1FormIV9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number 4TIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include. but are not limited to, the following. - Form 1099 -INT (interest earned or paid) - Form 1099 -DIV (dividends, including those from stocks or mutual funds) - Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) - Form 1099-8 (stock or mutual fund sales and certain other transactions by brokers) • Fortin 1099-5 (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be sub,�ecf to backup withholding. See What is backup withholding, later. Cal. No. 10231X Form W-9 (Rev, 10-2018) Vulcan, Inc. 410 EAST BERRY AVE P. 0 BOX 1850 FOLEY, ALABAMA 36536-1850 (251) 943-7000 FAX (251) 943-9270 c•ntaib vulcall@vulcanincxorn RESOLUTION NO. 169 A RESOLUTION TO AUTHORIZE EMPLOYEES TO SIGN AND EXECUTE BIDS ON BEHALF OF VULCAN, INC. BE IT RESOLVED by the directors of Vulcan, Inc. while in a regular meeting on December 11, 2020, as follows: Section I - That the following officers and employees of the Corporation are hereby authorized to sign and execute bids on behalf of this Corporation. Thomas M. Lee Robed T. Hamlin Herbert William Rice Harold Perry Judd Hugh B. Markey J. Todd Konlar Daniel A. Thompson David B, Beviacqua James F. Morris Bryan E. Wolfe Matthew D. Sherrier Stacy J. Holland David R. Lee Sherry R. Pierce President and Chief Executive Officer Sr. Vice President and Assistant Secretary Chief Financial Officer, Secretary & Treasurer Chief Information Officer Vice President of Sales Vice President and General Manager Vice President and General Manager Vice President and General Manager Vice President and General Manager Vice President and General Manager Manufacturing Manager Sales Representative Sales Representative Sales Representative Section 2 - That this Resolution shall become effective as of January 1, 2021. H. William Rice Secretary C - L41 Robert W. Lee Chairman of the Board 1, H. William Rice, Secretary of Vulcan, Inc., do hereby certify that the foregoing is a true and correct copy of Resolution No. 169, which Resolution was duly and legally adopted at a regular meeting of the Board of Directors of Vulcan, Inc. on December 11, 2020. H. William Rice ate Secretary "An Employee Owned Company!"