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2339 IRFQ 20/21-104 Sign Shop Materials - Osburn Sign IncW— Nr NCE DEPARTMENT — Tuesday, May 11, 2021 1111! !!!Eiii! 1 11!11 I Development Order Final Plat (original mylars) Letter of Credit Maintenance Bond Ordinance Performance Bond Resolution Once completed, please: Z Return originals to Purchasing- Department F-1 Return copies El Mayor's signature F-1 Deputy City Manager F-1 Payment Bond F-1 City Manager Signature ❑ City Clerk Attest/Signature F-1 City Attorney/Signature Special Instructions: The city process an informal solicitation and was awarded to Osburn Signs, Inc., less than 50k a year. Does not require city commission approval. From bate TADept_fbrms\City Clerk Transmittal Memo - 2009.doc C5 AGREEMENT BETWEEN CITY OF SANFORD AND OSBURN SIGNS, INC. IRFQ 20/21-104; SIGN SHOP MATERIALS THIS AGREEMENT (hereinafter the "Agreement") is made and entered into this day of 2021, by and between the City of Sanford, Florida, a Florida municipality, (hereinafter referred to as the "City"), whose mailing address is 300 North Park Avenue, Sanford, Florida 32771, and Osburn Signs, Inc., an Ohio corporation, formerly operating under the name of Osburn Associates, Inc., whose principal corporate address is 9383 State Road 93 North, Logan, Ohio 43138 and whose mailing address is Post Office Box 912, Logan, Ohio 43138 (hereinafter referred to as "Osburn Signs"). The City and Osburn Signs may be collectively referenced herein as the "parties". WITNESSETH: IN CONSIDERATION of the mutual covenants, promises, and representations contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: Section 1. Recitals. The above statements are true and form a material part of this Agreement upon which the parties have relied. Section 2. Authority. Each party hereto represents to the other that it has undertaken all necessary actions to execute this Agreement, and that it has the legal authority to enter into this Agreement and to undertake all obligations imposed on it. The persons executing this Agreement for each party certify that they are authorized to bind the party fully to the terms of this Agreement. Section 3. Scope of Agreement; Direction of the Provision of Goods and services. (a). This Agreement is for the provision of sign shop materials as set forth in the provisions of the City's solicitation by means of an invitation for bid (IFB) (City Solicitation Number: IRFQ 20/21-104) and the documents relating thereto, which are the only attachments hereto and Osburn Signs agrees to accomplish the provision of goods and services specified in the said attachments for the compensation set forth in those documents relating the provision of ozone related services as set forth in the attachments and as may be agreed upon by the parties as set forth in issued purchase orders. (b). It is recognized that Osburn Signs shall provide goods and services as directed by the City. (c). The City's contact/project manager for all purposes under this Agreement shall be the following: I I Pa ge Marisol Ordofiez Purchasing Manager Finance -Purchasing Division City of Sanford Post Office Box 1788 Sanford, Florida 32772-1788 Phone: 407-688- 5028 Email: Marisol.ordonez@sanfordfl.gov Section 4. Effective Date and Term of Agreement. This Agreement shall take effect on the date that this Agreement is fully executed by the parties hereto. Further, this Agreement shall be in effect for a term of 1 year with the opportunity for additional 1 -year renewal periods when in the best interest of the City in its sole discretion. However, the total length of this Agreement, including all renewals, shall not exceed 5 years. The decision to renew or extend this Agreement shall be at the discretion of the City. Osburn Signs shall review the quality and status of the goods and services pertaining to the provision of sign shop materials with the City on an annual basis at which time(s) the City may terminate this Agreement is its sole and absolute discretion. In any event, this Agreement shall remain in effect until the goods and services to be provided by Osburn Signs to the City under each purchase order have been fully provided in accordance with the requirements of the City; provided, however, that, the indemnification provisions and insurance provisions of the standard contractual terms and conditions referenced herein shall not terminate and the protections afforded to the City shall continue in effect subsequent to such goods and services being provided by Osburn Signs. No goods, services or actions have been provided prior to the execution of this Agreement that would entitle Osburn Signs for any compensation therefor. Section S. Compensation. The parties agree to compensation as set forth in the attachments hereto, with the initial purchase of goods and services being in the amounts set forth in the attachments hereto and, subsequently, as may be agreed upon by the parties as set forth in issued purchase orders. Section 6. Standard Contractual Terms and Conditions, All "Standard Contractual Terms and Conditions", as provided on the City's website, apply to this Agreement. Such Terms and Conditions may be found at the City's website; which can be reached at: (hftps://www.sanfordfl.gov/departments/finance/purchasing/contract- terms-and-conditions or www. Sanford FL. gov). The parties shall also be bound by the purchasing policies and procedures of the City as well as the controlling provisions of Florida law. Purchase orders shall be used, in accordance therewith, in the implementation of this Agreement to the extent deemed necessary by the City in its sole and absolute discretion. If Osburn Signs has any issues relative to accessing the City's Web site, it is the obligation of Osburn Signs to immediately notify the City and expressly inquire as to any matter that may be at issue. 2 1 P a ge Section 7. Osburn Signs' Mandatory Compliance with Chapter 119, Florida Statutes, and Public Records Requests. (a). In order to comply with Section 119.0701, Florida Statutes, public records laws, OSBURN SIGNS, must: (1). Keep and maintain public records that ordinarily and necessarily would be required by the City in order to provide goods and services. (2). Provide the public with access to public records on the same terms and conditions that the City would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. (3). Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (4). Meet all requirements for retaining public records and transfer, at no cost, to the City all public records in possession of Osburn Signs, upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City. (b). If Osburn Signs, does not comply with a public records request, the City shall enforce the contract provisions in accordance with this Agreement. (c). Failure by Osburn Signs to grant such public access and comply with public records requests shall be grounds for immediate unilateral cancellation of this Agreement by the City. Osburn Signs shall promptly provide the City with a copy of any request to inspect or copy public records in possession of Osburn Signs and shall promptly provide the City with a copy of Osburn Signs' response to each such request. (d). IF THE CONTRACTORIVENDOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S (VENDOR'S) DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (407) 688-5012, TRACI HOUCHIN, MMC, FCRM, CITY CLERK, CITY OF SANFORD, CITY HALL, 300 NORTH PARK AVENUE, SANFORD, FLORIDA 32771, TRACI.HOUCHIN t@SANFORDFL.GOV. Section 8. Time is of the Essence. Time is hereby declared of the essence as to the lawful performance of all duties and obligations set forth in this Agreement. Section 9. Entire Ag reeme nt/Mod ifi cation. This Agreement, together with all "Standard Contractual Terms and Conditions", as provided on the City's website and the attachments hereto (the documents relative to the procurement activity of the City leading to the award of this Agreement) constitute the entire integrated agreement between the City and Osburn Signs and supersedes and controls over any and all prior agreements, understandings, representations, correspondence and statements whether written or oral in connection therewith and all the terms and provisions contained herein constitute the full and complete agreement between the parties hereto to the date hereof. This Agreement may only be amended, supplemented or modified by a formal written amendment of equal dignity herewith. In the event that Osburn Signs issues a purchase order, memorandum, letter, or any other instrument addressing the goods and sevices and materials to be provided and performed pursuant to this Agreement, it is hereby specifically agreed and understood that any such purchase order, memorandum, letter, or other instrument shall have no effect on this Agreement unless agreed to by the City, specifically and in writing in a document of equal dignity herewith, and any and all terms, provisions, and conditions contained therein, whether printed or written or referenced on a Web site or otherwise, shall in no way modify the covenants, terms, and provisions of this Agreement and shall have no force or effect thereon. Section 10. Severability. If any term, provision or condition contained in this Agreement shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement, or the application of such term, provision or condition to persons or circumstances other than those in respect of which it is invalid or unenforceable, shall not be affected thereby, and each term, provision and condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law when consistent with equity and the public interest. Section 11. Waiver. The failure of the City to insist in any instance upon the strict performance of any provision of this Agreement, or to exercise any right or privilege granted to the City hereunder shall not constitute or be construed as a waiver of any such provision or right and the same shall continue in force. Section 12. Captions. The section headings and captions of this Agreement are for convenience and reference only and in no way define, limit, describe the scope or intent of this Agreement or any part thereof, or in any way affect this Agreement or construe any provision of this Agreement. Section 13. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which, taken together, shall constitute one and the same document. Section 14. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the successors in interest, transferees and assigns of the parties. 4 1 Pa ge Each party hereto represents to the other that it has undertaken all necessary actions to execute this Agreement, and that it has the legal authority to enter into this Agreement and to undertake all obligations imposed on it. The signatories hereof represent that they have the requisite and legal authority to execute this Agreement and bind the respective parties herein. Section 15. Remedies. The rights and remedies of the parties, provided for under this Agreement, are in addition to any other rights and remedies provided by law or otherwise necessary in the public interest. Section 16. Governing law, Venue and Interpretation. This Agreement is to be governed by the laws of the State of Florida. Venue for any legal proceeding related to this Agreement shall be in the Eighteenth Judicial Circuit Court in and for Seminole County, Florida. This Agreement is the result of bona fide arms length negotiations between the City and Osburn Signs, and all parties have contributed substantially and materially to the preparation of the Agreement. Accordingly, this Agreement shall not be construed or interpreted more strictly against any one party. than, against any other party and all provisions shall be applied to fulfill the public interest. IN WITNESS WHEREOF, the City and Osburn Signs have executed this instrument for the purpose herein expressed and Osburn Signs represents and affirms that the signatories below have full and lawful authority to bind Osburn Signs in every respect. ATTEST. CITY OF ANFOR Traci Houchin, MMC, FCRM Art Woodruff, ruff, Mayor City Clerk Fol?./, te: 2�11 Approved as to form and legal sufficiency. Zl� 1Veff, lty—At—G�n y ADDI IONAL SIGNATURE BLOCK FOLLOWS: 5 1 f I ,, i �, e ATTESTIWITNESSES: OSBURN SIGNS, INC., an Ohio corporation, formerly operating under the name of Osburn Associates, Inc. /74*14 4--t— — By. Mark Osburn Jesburn Vice President/Secretary Chairman/President/Secretary Dated: Za I 61 P ag e Z:� 'A- 4' `'` A^ sn sLUu!;i r3 City of Sanford I Finance Department E Purchasing Division 300 N. Park Avenue, Sanford, Florida 32771 Phone: 407.688.5028 or extension 5030 1 Fax: 407.688.50210 RM ■TT iRFQ INFORMAL REQUEST FOR QUOTE IRFQ-20/21-104 SIGN SHOP MATERIALS BIDDER, INFORMATION. Nana of Firm; ............. Address:140.0 ...:..•' !°. cS?'`, /i ' ................................... Address: ....................................................................................... City/State/Zip Cod/re: .►rr JCG e'"!t It Contact Person: tfl!!�9P�....�'�sv�...................... Phone Number; .?..'. $.! t ................................. Fax Number qo) . s. ^.. &t o t Gv!.................................... DUE DATE: Tuesday, March 23, 2021 at 2:00 P. M. Local Time City of Sanford Purchasing Divi ion Contact Person: Marisol Ordoilez, Purchasing Manager Address: 300 N. Park Avenue Suite 243 City, State, Zip: 5anford. Florida 32771 Phone Number: 407.688.5028. or est. 5030 Fax Number: 407.688.5021 Email:urchasing�t-&w-dordfl. wy For Div./Dept./Office: Ricky Johnson Delivery Address: Sanford Sign Shop Public Works Complex 800 Fulton Ave Sanford. Florida 32771 Email: E/C'n'�i ..''',4�'.4?,S+vo4,s ISSUED DATE: Tuesday, March 9, � �- / Question Decline: Tuesday cj�o2�''`�� BIDDER'S PRINTED NAME; t.tfif'71.f.!:!'..,.'�".!�''�`` BIDDER'S SIGNATURE:.. 7..... Title:.{cdm/;I7........................................................./ Date:. , r .•f ,�".� d .................................................................. LEASE RETURN BY DUE DATE AND TIME VIA FAX MAIL OR EMAIL TO CONTACT PERSON STATED ABOVE. 1. Intent. The intent of this solicitation is to select a successful Bidder for the provision of acquiring aluminium blanks and sign materials for the City's sign shop as needed, 2 Deliverables and Scope of Services. The successful Bidder shall provide all necessart- material, goods, labor, etcetera to 1) Alum Blank 30" x 30" DIA .080 2) Alum Blank 24" x 30" VREC .080 3) Alum Blank 24" x 24" DIA .080 4) Alum Blank 24" x 24" SQ .080 5) Alum Blank 18" x 18" SQ .080 6) Alum Blank 12" x 18" VREC .080 7) Alum Blank 18" x 12" RREC .080 8) Alum Blank 18" x 24" VREC .080 9) Alum Blank 24" x 18" HREC .080 10) Alum Blank 36" x 9" HREC, .063, HREC + VREC HOLES, 3/8" AND 1/," FROM EDGES 11) Alum Blank 24" x 6" HREC, .063 HREC + VREC HOLES 3/8" AND 1/2" FROM EDGES 12) Alum Blank 12" x 6" HREC, .063 HREC + VREC HOLES 3/8" AND 1/2" FROM EDGES 13) Sign (111.1) 30 X 30, .080, R NA, STOP, TYPE, IV, REVR/W 14) Sign (RI -1) 30 X 30, .080, R NA, STOP, TYPE, IV, REVRIW 15) Post 8' X 2 # Galy U Channel 16) Post 10' x 2 # Galy U Channel 17) Post 12' x 2# Galv U Channel 18) 14" x 8'/d" Metro Wing Bracket for Use with 6" Street Signs 19) Street Name Twist Bracket 9" HDG Steel 20) R1-130" OCT HIP RSA STOP 21) R1-136" OCT HIP RSA STOP 22) 8'— 2 GALV POST TAPERED 23) 10'— 2 GALV POST TAPERED PUR-F•302 I Rev. 03%2018 24) 12'— 2 GALV POST TAPERED 25) VS — IC CANTILEVER BRACKET 26) VS — TWIST 24 FOR 9" BLADES 27) 24- LENGTH AFTER TWIST 28) 080 X 30" DIA 29) 080 X 24 X 30 RECT 30) 080 X 24- DIA 31) 080 X 24- SQ 32) 080 X 18- DIA, 33) 080 X 18- SQ 34) 080 X 12 X 18 RECT 35) 080 X 18 X 24 RECT 36) 080 X 24 X 18 RECT 37) 063 X 9 X 36 RECT 38) 063 X 9 X 30 RECT 39) 063 X 9 X 24 RECT 40) 063 X 6 X 24 RECT 41) 063 X 6 X 12 RECT Statement of Inspection: N/A - All bidders are hereby required to conduct a site inspection to familiarize them with the City's sign shop to personally inspect the various areas and conditions associated with this project. All bidders must include with their submittal Attachment "A". Statement of Inspection with your bid submittal. Existing Material Removal: N/A- The successful Bidder shall be responsible for the safe removal, hauling and appropriate disposal of existing material removed as a result of this project. Before any removal is to take place, the successful Bidder shall coordinate with the assigned City representative to ensure this activity does not interfere with any other events or projects in progress at the facility as applicable. Delivery and Set -Up: Delivery shall be made to Public Works, Sign Shop located at the Public Works Complex, 800 Fulton Ave, Sanford FL 32771, between the hours of 7:30 A.M. and 4:30 P.M. Monday through Tbursay. The successful Bidder shall be responsible for coordinating the delivery of all goods/services in a timely manner. Partial deliveries or deliveries on any other date and time shall not be allowed unless written authorization has been obtained from the appropriate City authorized representative, The City shall not pay for any storage charges, Cash on Delivery (C.O.D.) shipments, or packaging or drayage charges. The successful Bidder shall be responsible for all risk of loss, any damage and/or stolen materials and equipment while in transit to the Public Works Sign Shop, Public Works Complex, Delivery and Time Performance: PLQiect completion shall be attained no later than 60 ds from the date a pkirchge order has been issued by the Citv to the successful Bidder, At approximately 10 days after issuance of the purchase order by the City, the successful Bidder shall update the appropriate City representative providing a tentative delivery schedule and project commencement date. This delivery schedule shall be further updated wrenty-four (24) hours prior to actual delivery to ensure the facility is accessible and ready to receive delivery. Any costs associated with deliveries not properly coordinated with the appropriate City representative shall be borne by the successful Bidder, Permitting: N/A- The successful Bidder shall be solely responsible for all pertinent permits required as well as adhering, meeting and or exceeding all local, state, and national building codes. City Responsibility: The City shall be responsible for: a. Provide a designated set-up area for the successful Bidder to deliver all necessary materials and equipment required for this project between the hours of 7:30 A.M. and 4:3 )0 P.M., Monday through Thursday, b. Provide access to the work area-, Obligations of the Successful Bidder: It is understood that the successful Bidder shall provide and pay for all labor, tools, materials, permits, equipment, transportation, supervision, and any and all other items or services, of an), type whatsoever, which are necessary to fully complete and deliver the goods/services requested by the City, and shall not have the authority to create, or cause to be filed, any liens for labor and/or materials on, or against, the City, or any property owned by the City. Such lien, attachment, or encumbrance, until it is removed, shall preclude any and all 'claims or demands for any payment expected by virtue of this project. The successful Bidder will ensure that all of its employees, agents, sub -contractors, representatives, volunteers, and the like, fully complN� with all of the terms and conditions set herein, when providing services for the City in accordance herewith. The successful Bidder shall be solely responsible for the means, methods, techniques, sequences. safety programs, and procedures necessary to properly and fully complete the work set forth in the Scope of Services. The successful Bidder shall use appropriate tools and/or equipment which are in good repair and proper working order, so as to enable the successful Bidder to complete the services required hereby. Clean -Up: N/A- The successful Bidder shall be responsible for the removal, hauling, and legal disposal of all debris generated as a result of performing the services for this tum -key solution on a daily basis- including up to, but not be limited to all existing equipment removed, all packaging materials, crating, cardboard, protective packaging, liners, plastic, etcetera. Any dumpsters located within Public Works Sign Shop, Public Works Complex shall not be used by the successful Bidder. The successful Bidder shall broom clean the premises at the end of each day and upon completion of delivery, installation and, set-up. Punch List: N/A- The designated City representative and the successfiil Bidder shall perform an inspection of all items delivered and project completion by the successful Bidder. In the event any deficiencies are identified, a punch list shall be created to outline all deficiencies discovered. After the punch list is issued to the successful Bidder., the successful Bidder shall have Public Works Sign Shop, Public Works Complex to respond and correct all items listed on the punch list. In the event an item must be replaced, an expected delivery date for said item shall be given to the City. Similarly, in the event an area must be redone, an expected completion date shall be given to the City. Final acceptance and subsequent invoice processing shall not be done by the City until all items on the punch list have been completed Public Emergencies: It is hereby made a part of this bid that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of God, City of Sanford shall require a "First Priority" for goods and services. It is vital and imperative that the health, safety, and -welfare of the citizens of Sanford are protected from any emergency situation that threatens public health and safety as determined by the City. The Bidder agrees to rent/sell/lease all goods and services to the Citv or governmental entities on a "first priority" basis. The City expects to pay contractual prices for all products and/or services under the awarded Agreement in the event of a disaster, emergency, hurricane. tomado, flood, or other acts of God. Should the Bidder provide the City with products and/or services not under the awarded Agreement, the City expects to pay a fair and reasonable price for all products and/or services rendered or contracted in the event of a disaster, emergencN1, hurricane, tornado, flood, or other acts of God. The City shall select the lowest quote that is most responsive to the needs of the City as outlined herein. The bidder's price response shall be accompanied by a detailed description of the requirement service to be offered. 3. Price Submittal. In accordance with the terms, conditions and specifications, I/we. as authorized signatory to commit the firm, do hereby accept in total all the terms and conditions stipulated and referenced' in this IRFQ document and hereby submit the following prices for IRFQ-20121-104, SIGN SHOP MATERIAL, as follows: Item 11 DescriptionI I I EACH 1. Alum Blank 30" x 30" DIA .080 2. Alum Blank 24" x 30" VREC.080 3. Alum Blank 24" x 24" DIA .080 4. Alum Blank 24" x 24" SQ .080 5. Alum Blank 18" x 18" SQ .080 6. Alum Blank 12" x 18" VREC .080 7. Alum Blank 18" x 12" HREC .080 8. Alum Blank 18" x 24" VREC .080 9. Alum Blank 24" x 18" HREC .080 10. Alum Blank 36" x 9" HREC, .063, HREC + VREC HOLES, 3/8" AND 1/2" FROM EDGES 61 ?v> 11. Alum Blank 24" x 6" HREC, .063 HREC + VREC HOLES 3/8" AND'/Z" FROM EDGES 12. Alum Blank 12" x 6" HREC, .063 HREC + VREC HOLES 3/8" AND'/Z" FROM EDGES 13. Sign (RI -1) 30 X 30, .080, R NA, STOP, TYPE, IV, REVR/W 14. Sign R NA, STOP, TYPE, IV, REVRfW 94x 34- 15. Post 8'X 2 # Galv U Channel 16. Post 10'x 2 # Ga1v U Channel 17. Post 12' x 2# Ga1v U Channel 18. 14" x 8'/4" Metro Wing Bracket for Use with 6" Street Signs 19. Street Name Twist Bracket 9" HDG Steel 6.767 20. RI -1 30" OCT HIP RSA STOP 21. RI -1 36" OCT HIP RSA STOP 22. 8'— 2 GALV POST TAPERED, 23. 10'— 2 GALV POST TAPERED 24. 12'— 2 GALV POST TAPERED, 2S. [I VVSS VS— IC CANTILEVER BRACKET 26. VS — TWIST 24 FOR 9" BLADES G..*7�` 27. 24" LENGTH AFTER TWIST 28. 080 X 30" DIA 29. 080 X 24 X 30 RECT 30. 080 X 24" SQ 31. 080 X 24"DIA 32. 080 X 18" DIA 33. 080 X 18" SQ 34. 080 X 12 X 18 RECT 35. 080 X 18 X 24 RECT 36. 080 X 24 X 18 RECT 37. 063 X 9 X 36 RECT 38, 063 X 9 X 30 RECT 2 39. 063 X 9 X 24 RECT 40. 063 X 6 X 24 RECT 41. 063 X 6 X 12 RECT l.a 42. Freight/Shipping Charge (if applicable) clt, cle •� 42. TOTAL QUOTE PRICE $ 4 / %!'c^ THE FOLLOWING FORMS MUST BE COMPLETED AND INCLUDE WITH THE INFORMAL QUOTE, 1. Attachment 2. Include a copy- of your Florida State License and W9. a. The City will not consider alternates to the items listed above. If alternates are offered, the City will have the sole and unilateral right to reject the alternate and purchase from vendor providing compliant items. Deliven• time will be a factor in lite evaluation of this IRFQ. b. All prices quoted shall remain firm for duration of the contract with a (1) year contract with the option to renew for (1) additional year, not to exceed (5) years after award of this IRFQ. c. Unit Price Accuracy: Please check the stated unit prices before submitting your quote, as no chance in prices shall be allowed after the due date and time. All prices and notations must be in ink or typewritten. In cases of extended price irregularities, unit Price shall V, na. Please note that die City reserves the right to clarify and correct extended price amount errors. d. City of Sanford is exempt from Sales Tax. Certificate No. 85-801262168IC-8. e. If you are offering pricing which is based on other entity or agency solicitation pricing, clearly state so and include a copy of the applicable solicitation r-,ith your submittal. f. Please read all terns and conditions, complete the requested information, and sign hi the space provided on page 1. g. If not submitting, a quotation, lease indicate "NO BID" acid return this form. Critical Data: a. Please return your quote submittal via fay:, mail or email to the requesting Division/Departnient/Ofiice as outlined on page 1; by no later than the due date and time outlined on page 1 or as revised thereof via mitten addenda. b. Please afield questions regarding this quotation only to the requesting Division/Departnient/Office. Any interpretations, clarifications, or changes made kill be in, the form of "Titten addenda issued by requesting Division/Deparunent/Office. e. Pursuant to Section 2.2 of the City of Sanford Purchasing Policy, lobbying is strictly prohibited. d. Please note that all documents sent to the City as part of this IRFQ are considered a Public Record; as prescribed by Chapter 119, Florida Statutes. e. Bidder must submit a copy of their Certificate of Insurance with their quote. f. Any order resulting from this IRFQ shall be subiect to the attached General Terms and Conditions and all applicable laws, policies and rocedures, PLEASE COMPLETE AND SUBMIT Failure to submit this form may be grounds for disqualification of your submittal I certify from the records of this office that OSBURN ASSOCIATES, INC. doing business in Florida as OSBURN SIGNS, INC., is a corporation organized under the laws of Ohio, authorized to transact business in the State of Florida, quafified on December 3, 2010. UZZIMSM I further certify that said corporation has paid all fees due this office through December 31, 2010, and its status is active. I further certify that said corporation has not filed a Certificate of Withdrawal. CR2E022 (01.507) Given under my hand and the Great Seat of the State of Florida at Tallahassee, the Capital, this the Sixth day of December, 2010 'Dauui K. Roberls ,Secretary qj*State Form W1111111119 Request for Taxpayer (Rev. October 2018) Identification Number and Certification Give Form to the Department of the Treasury requester. Do not Internal Revenue Sam" Ili- Go to wWwJrs.gov1FbrmW,9 for Instructions and the latest information. send to the IRS. i Name (as shown on your income —tax return). Name is required on this tine: do not leave this line blank. Osborot Arx'pei4eew' 2 Business name/disregarded entity name, it different from above mm 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes. 4 Exemptions (codes apply only to CL certain entities, not individuals: see ❑ Individwalisole proprietor or 0 C Corporation 19/S Corporation ❑ Partnership ❑ instruct*ns on page 3): TrusVm eate single -member LLC ❑ UnrRed liability company. Enter the tax classification (C=C corporation, S=S Exempt payee code (it any) corporation, P=Partnersnip) 0, Note. Check the appropriate box in the line above for the tax classification of the single -member owner. 00 not check LLC it the LLC is classified as a single -member LLC that is disregarded from the Exemption from FATCA reporting owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC C that code (if any) is disregarded from the Owner should Check the appropriate box for the tax classification of its owner. ❑ Other (see instructions) 10 - per, street, and apt. or suite no.) See instructions, Requester's name and address (optional) u uq, state, and ZIP code 4 41,? 7 List account number(s) rere (optiow Tax payer Identification Number (TIN) Enter your TIN in the appropriate box, The TIN provided must Match the name given on line I to avoid S backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien. sole proprietor, or disregarded entity, see the instructions for Part 1, later, For otherF entities, it is your employer identification number (EIN). If you do not have a number. see Now to get a L 77N, later. or Note. If the account is in more than one name, see the instructions for line 1. Also see What Name and 1E:1 Number To Give the Requester for guidelines on whose number to enter. Ulm Under penalties of perjury. I certify that: number � 010 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me): and 2.1 am not subject to backup wrthholding because: (a) I arm exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding-, and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you, a!,:aru*Y''red to'sign'the IertificaticioJigit you must provide your correct TIN. Seethe instructions for Part 11, later. Sign Signature of Here I U.S. person General lni§`trmotions -"- Section references are to the Intepriai Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to mvwJrs.gov1FdrmVV9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. * Form 1099 -INT (interest earned or paid) Date 0, 3 'Zc7"1 * Form 1099 -DIV (dividends, including those from stocks or mutual funds) 6 Form 1099-MISC (various types of income, prizes. awards, or gross proceeds) * Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding. later. Cat. No. 10231X Form W-9 (Rev. 10-2018) ATTACHMENT "A" PRICE PROPOSAL IRFQ-20/21-104, Sign Shop Materials I/we, the undersigned, as authorized signatory to commit the firm, do hereby accept in total all the terms and conditions stipulated and referenced in this IRFQ document and do hereby agree that if a contract is offered or negotiated it will abide by the terms and conditions presented in the IRFQ document or as negotiated pursuant thereto. The undersigned, hating familiarized hirn/herself with the terms of the IRFQ documents, local conditions, and the cost of the work at the place(s) where the work is to be done, hereby proposes and agrees to perform within the time stipulated, all work required in accordance with the requirement and technical specifications and other documents including Addenda, if any, on file at the City of Sanford Purchasing Division for the price set forth herein in Attachment "A" Offer to Purchase and Acceptance of Request for Quote Terms and Conditions. The signature(s) below are an acknowledgment of my/our full understanding and acceptance of all the terms and conditions set forth in this IRFQ document or as otherwise agreed to between the parties in writing. Bidder/Contractor Name: O `r.+ As!2e°e�^lrg' ,zwe- Mailing Address: A-0. RoX 4)1a L C9 dA7p,y 4V3lZ'R Telephone Number:V ✓h,S'�3-.?3Fat Number: /r7 � a" t�drm E -ma s`"<�"��'t�.��tire�.s.�"�rw ze Signato Title STATE OF'*G,4 .% COUNTY OF tkawt/-,.- mewelv4r Printed Name 6ate I HERESY CERTIFY that on this day, before mg, an officer duly authorized to administer oaths and take acknowledgments, personally appearedri 'die~ °°'°'` ._ {who is personally known to me or { } who produced as identification and acknowledged before me that s/he executed t e same. Sworn and subscribed before me, by _ r�i- ��P, by means of {4 physical presence or { } online notarization on the _L_ day of M 'r-ft20 X the said person did take an oath and was first duly sworn by me, on oath, said person, further, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct. WITNESS my hand and official seal in the County and State last aforesaid this day of .'rno"r* 20V.:2 c (Notary Public in and for the County and State Aforementioned) SEAL My commission expires:" PLEASE COMPLETE AND SUBMIT WITH YOUR IRFQ RESPONSE Failure to submit this form may be grounds for disqu bmittal MELINDA THOMPSON Notary Public, State of Ohio My Commission Expires February i2, 2023 GENERAL TER -NIS AND CONDITIONS - READ CAREFULLY Questions relining to fliis Request for Quotation must be directed to the City of Sanford, Purchasing Division. herein after referred to as "Cit)", at 407.688.5028 or ext. 5030. RESERVED RIGHTS OF THE CITY The City reserves the riQbt to w1ilateraliy cancel this Request for Quotation, at its sole discretion, AAMTTEN COMMUNICATIONS The terms and conditions of this Request for Quotation shall not to be modified verbally. All communication shall be in writing. APPLICABLE LICENSING The Vendor, at its sole expense, shall obtain all required federal, state, and local licenses, occupational and ofliemvise. required to successfully provide the goodsiservices set forth herein. QUALITY All materials or services flimished on this order must be as specified and subject to City inspection within a reasonable time after delivery at destination. Variations in materials or services from those specified in this order must not be made without prior written authwin . from the ProcuremenrAdministrator. N-faterial rejected will be returned and shall be done so at the vendor's sole risk and expense. QUANTITY/PRICE The quantity of materials ordered or the prices specified must not be exceeded without written authority being first obtained from the Purchasing Division. INDENENNITY The Vendor hereby agrees to indertmify and save harmless the City, its officers, agents and employees front and against any . mid all liability. claims, demands, damages, fines, fees, expenses, penalties, suits, proceedings, actions, and cost of actions, including attorney's fees for trial and on appeal, of any kind and nature arising or grooving out of or in any way connected with the performance of this Agreement whether by act or omission of the Vendor, its agents, servants, employees, or others, or because of or due to the mere existence of this Agreement between the parries, PATENT/COPYRIGHT HOLD I-L41RMLESS The Vendor shall pay all royalties and assume all costs arising from the use of any invention, design, process, materials, equipment, product or device tkhicb is the subject of patent rights or copyrights. Vendor shall. at it's own em.>-.nse, hold harmless and defend the City against arty claim. suit or proceeding brought against the City Nvhich is based upon claim. whether rightful or otherwise, that the goods or services, or any part thereof, furnished tinder this Purchase Order, constitute an infringement of any patent or copyright of the United States, The Vendor shall pay all damages and costs awarded against the City PACKING If awarded a purchase order or Agreenient, all invoices and package lists must clearly be marked with shippar*s name, address and Purchase Order Number. Charges are not allowed for boxing. crating or special deliveries unless previously agreed upon in writing, DELIVERY All materials mustbeshipped F.O.B. Destination. The City will not pay freight or expense charges, ev.eptb,,- previous agreement. In the event of the City agreeing toF.O.B. Shipping Point, the Vendor must PREPAY SHIPPING CHARGES AND ADD TO INVOICE. Delivery must be affected within the time, stated on Purchase Order. The City reserves die tight to cancel this order and purchase elsewhere if the Vendor fails to meet the delivery date specified on Purchase Order, Deliveries shall be made between 7:00AXI and 4:30P\f on regular working days unless otherwise stated. Transport deliveries must be unloaded and ready for inspection prior to 4:30P\I. In case of default by die Vendor. the City may procure the articles or services covered by this order from other sources and hold the Vendor responsible for any additional cost occasioned thereby. MATERIAL SAFETY DATA SHEET As necessary. the Vendor agrees to furnish the City with a current I.Vlatenial Safety Data Sheet (NISDS) on or before delivery of each and everylia7ardous chemical or substance purchased which is classified as toxic under' Chapter 422, Florida Statutes. Appropriate labels and \ISDS's shall be provided for all shipments. Send a copy offlie.\ISDS 's and other pertinent data to the City Purchasing Division and include same with product deliver. OSHA REQUIREMENT The Vendor hereby guarantees the City that all materials, supplies, and equipment as listed on time resulting Purchase Order shall meet the requirements, specifications and standards as provided rider the U.S. Departine-rit ofLaborOccupational Safety and Health Act of 1970, as from time to tine amended and in force at data hereof. COMPLIANCE WITH LAWS, GUIDELINES, REGULATION'S The Vendor, at its sole expense shall comp(' with all laws, ordinances, judicial decisions, orders, and regulations of federal, state, county and municipal governments, as well as their respective departments. commissions, boards, and officers, iviiich are in effect at tile time of award or are adopted at any time following the award, ANN'ARD The City reserves The right to reject any or all parts of this solicitation, waive technicalities and to award to most responsive— responsible bidder, as in die best interest of the City. Failure of a Vendor that is awarded a Purchase Order to deliver according to the Purchase Order or to comply will) any of the Terms and conditions therein may disqualify the Vendor front receiving future orders. PAY TENT TERMS Payment terms are net 30 days upon delivery and acceptance. The City pays in accordance with the Prompt Pa%nient Act — Section 218,70, Florida Statutes. APPLICABLE LAW, VENUE AND JT,-RY TRIAL The laws of the State of Florida shall govern all aspects of this order. In the event it is necessary for either party to initiate legal action regarding this order, venue shall lie in Seminole County. Florida, The parties hereby waive their fight to trial by jury in any action, proceeding or claim. arising out of this order, which may be brought by either of the parties hereto. AUDITING, RECORDS AND INSPECTIONS The Vendor shall keep books, records. and accounts of all activities, related to this order, in compliance with generally accepted accounting procedures. If required, books, records, and accounts related to the performance of this order shall be open to inspection during regular business hours by im authorized representative of the City and shall be retained by the Vendor, for a period of flirce (3) years after termination or completion of the services or imfil the fill City audit is complete, whichever comes first. the City shall retain the right to audit the books during the three-year retention period. All books. records. and accounts related to the performance of this order shall be subject to the applicable provisions of the Florida Public Records Act, chapter 119, Florida Statutes. The Cityalso has the right to conduct an audit withinsixty (60) days front the effective date of this order to determine whether the Vendor has the ability to fulfill its contractual obligations to the satisfaction of the Cit-. The City has the right to terminate this order based upon the findings in this audit without regard to any notice requirement for termination. WARRANTY The Vendor agrees to provide a full warranty to the City for all materials and services which it provides hereunder for one fuil year following the date of delivery or completion of services. In the event that die Vendor is called to perform warranty work. the Vendor will be responsible for all costs incurred in repairing the areas under warranty. If it is detennined that new problem areas have appeared which were not areas repaired by the Vendor wider the Scope of Services set forth herein, the City will be responsible for the costs incurred in repairing the new areas, The manufacturer's warranty on materials received and installed shall extend for the full warranty period. INSURANCE The Vendor shall have at a minimum the insurance limits listed hereunder; however the City reserves the unilateral and sole ripalit to modify said limitstviten the type of product or services requested merit a modification of the insurance limits listed herein. The Vendor shall submit a copy of their Certificate of Liability Insurance with their quote submittal, GENERAL LIABILITY: S1,000.000.00 PROFESSIONAL LIABILITY: S 1.000.000.00 (only if professional services are to be provided) VEHICLE INSURA-NCE: 51.000.000.00 Combined Property & Bodily Injury WORKER'S C0.14PE\SAT1ON: 51,000.000.00 PRODUCTS LIABILITY: 5I.000.000.00 (Daily if a product is being provided) Upon award, the Vendor shall name City of Sanford as a Certificate Holder and/or as additional insured and shall maintain the coverage limits set forth during the entire term of performing services under this award. NOTE: A -NY -VND, ALI, SPECIAL CONDITIONS ATTACHED HERETO WHICH VARY FRONI THESE GENERAL CONDITIONS SHALL HAVE PRECEDENCE, Issued by: Finance/Ptu-chashil; Division Sanford. Florida IRFQ 2 012 1-10 4 Sign Shop Materiah, Due Date: Nlarch23,2021 Exhibit "B" Statement of "No Bid Submittal" If you do not intend to submit on this requirement, please complete and return this form prior to date shown for receipt of proposals to: City of Sanford.. Purchasing Division. 300 N. Park Avenue 2n' Floor Suite 236, Sanford., Florida 32771. I/WE HAVE DECLINED TO SUBMIT A BID FOR IRFQ 20/21-104 Sign Shop Materials - for the following reason(s): [Please place a check mark (V) next to the reason(s) as applicable] Company Name: Mailing Address: Telephone Number: Authorized Signatory Title IRFQ 20/2) -104 Sign Shop Materials Fax Number: Printed Name Date E-mail Address: FEIN: City of Sanford I Finance Department I Purchasing Division 300 N. Park- Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5030 1 Fax: 407.688.5021 Solicitation Number: IRFQ 20/21-104 INFORMAL REQUEST FOR QUOTE (IRFQ) Due Date: TERM CONTRACT March XX, 2021 TITLE: SIGN SHOP MATERIALS Exhibit "B" Statement of "No Bid Submittal" If you do not intend to submit on this requirement, please complete and return this form prior to date shown for receipt of proposals to: City of Sanford.. Purchasing Division. 300 N. Park Avenue 2n' Floor Suite 236, Sanford., Florida 32771. I/WE HAVE DECLINED TO SUBMIT A BID FOR IRFQ 20/21-104 Sign Shop Materials - for the following reason(s): [Please place a check mark (V) next to the reason(s) as applicable] Company Name: Mailing Address: Telephone Number: Authorized Signatory Title IRFQ 20/2) -104 Sign Shop Materials Fax Number: Printed Name Date E-mail Address: FEIN: Attachment "C" Conflict of Interest Statement A. lamthe of 8i alta; S_A-Sen4 with a local office inAS,64,r-? 2;;w. [Insert itlel Insert Company Name] and principal office in I-Qsft 0H B. The entity hereby submits an offer to IRFQ 20/20-104 Sign Shop Materials, C. The AFFIANT has made diligent inquiry and provided the information in this statement affidavit based upon its M knowledge. D. The AFFIANT states that only one submittal for this solicitation has been submitted and tendered by the appropriate date and time and that said above stated entity has no financial interest in other entities submitting a proposal for the work contemplated hereby. E. Neither the AFFIANT nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion or collusive activitv, or otherwise taken any action which in any way restricts or restraints the competitive nature of this solicitation, including but not limited to the prior discussion of terms, conditions, pricing, or other offer parameters required by this solicitation, F. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise prohibited from participation in this solicitation or any contract to follow thereafter by any government entity. G. Neither the entity nor its affiliates, nor anyone associated with them, have any potential conflict of interest because and due to any other clients, contracts. or property interests in this solicitation or the resulting project. H. I hereby also certify that no member of the entity's ownership or management or st.dT has a vested interest in any City Division/Department/Office. I. I certiA- that no member of the entity's ownership or management is presently applying, actively seeking, or has been selected for an elected position within City of Sanford government. J. In the event that a conflict of interest is identified in the provision of services. I. the undersigned AN -ill immediately notify the City in writing. By the signature(s) below. Uwe.. the undersigned, as authorized signatory to commit the firm, certiA. that the information as provided in Attachrqenr_�Z", C-onflit—t—o--L'Intcrt&LSfatement, is truthful and correct at the time of submission. :rr7 Typed Name of AFFIANT W, I IRFQ 20/21-104 Sign Shop Materials City of Sanford I Finance Department I Purchasing Solicitation Division 300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5030 1 Fax: 407.688.5021 Number: IRFQ 20/21-104 INFORMAL REQUEST FOR QUOTE (IRFQ) Due Date: TERM CONTRACT March XX, 2021 TITLE: SIGN SHOP MATERIALS Attachment "C" Conflict of Interest Statement A. lamthe of 8i alta; S_A-Sen4 with a local office inAS,64,r-? 2;;w. [Insert itlel Insert Company Name] and principal office in I-Qsft 0H B. The entity hereby submits an offer to IRFQ 20/20-104 Sign Shop Materials, C. The AFFIANT has made diligent inquiry and provided the information in this statement affidavit based upon its M knowledge. D. The AFFIANT states that only one submittal for this solicitation has been submitted and tendered by the appropriate date and time and that said above stated entity has no financial interest in other entities submitting a proposal for the work contemplated hereby. E. Neither the AFFIANT nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion or collusive activitv, or otherwise taken any action which in any way restricts or restraints the competitive nature of this solicitation, including but not limited to the prior discussion of terms, conditions, pricing, or other offer parameters required by this solicitation, F. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise prohibited from participation in this solicitation or any contract to follow thereafter by any government entity. G. Neither the entity nor its affiliates, nor anyone associated with them, have any potential conflict of interest because and due to any other clients, contracts. or property interests in this solicitation or the resulting project. H. I hereby also certify that no member of the entity's ownership or management or st.dT has a vested interest in any City Division/Department/Office. I. I certiA- that no member of the entity's ownership or management is presently applying, actively seeking, or has been selected for an elected position within City of Sanford government. J. In the event that a conflict of interest is identified in the provision of services. I. the undersigned AN -ill immediately notify the City in writing. By the signature(s) below. Uwe.. the undersigned, as authorized signatory to commit the firm, certiA. that the information as provided in Attachrqenr_�Z", C-onflit—t—o--L'Intcrt&LSfatement, is truthful and correct at the time of submission. :rr7 Typed Name of AFFIANT W, I IRFQ 20/21-104 Sign Shop Materials STATE OF t 041' COUNTY OF &40-ckr35 I HEREBY CERTIFY that on this day, before V, an officer duly a LJthor!;ed to administer oaths and take acknowledgments, personally appeared f" 7774aWsyA� _{,(who is personally known to me or () who produced as identification and acknowledged before me that s/he executed t e same. Sworn and subscribed beforeme, by a r4 7-rr-4-vw,*g by rr executed presence or online notarization on the 115101 day of -A ow," 2W, the said person did take an oath and was first duly sworn by me, on oath, said person, further, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct. WITNESS my hand and official seal in the County and State last aforesaid this W"day of Agr,01 . ............. . . 2076..21 - VZ4;;04r- (Notary Public in and for thgdounty and State Aforementioned) SEAL My commission expires: Ix -/.a PLEASE COMPLETE AND SUBMIT WITH YOUR IRFQ RESPONSE **Failure to submit this form may be grounds for disqualification of your submittal -0 IRFQ 20/21-104 Sip Shop NNIatetials MELINDA THOMPSON Notary Public, State of Ohio My Commission Expires February 12, 2023 City of Sanford I Finance Department I Purchasing Solicitation Division 300 N. Park Avenue 2"" Floor Suite 236 Sanford, Florida 32771 Number: Phone: 407.688.5028 or 5030 1 Fax: 407.688.5021 IRFQ 20/21-104 INFORMAL REQUEST FOR QUOTE (IRFQ) Due Date: TERM CONTRACT March XX, 2021 TITLE: SIGN SHOP MATERIALS STATE OF t 041' COUNTY OF &40-ckr35 I HEREBY CERTIFY that on this day, before V, an officer duly a LJthor!;ed to administer oaths and take acknowledgments, personally appeared f" 7774aWsyA� _{,(who is personally known to me or () who produced as identification and acknowledged before me that s/he executed t e same. Sworn and subscribed beforeme, by a r4 7-rr-4-vw,*g by rr executed presence or online notarization on the 115101 day of -A ow," 2W, the said person did take an oath and was first duly sworn by me, on oath, said person, further, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct. WITNESS my hand and official seal in the County and State last aforesaid this W"day of Agr,01 . ............. . . 2076..21 - VZ4;;04r- (Notary Public in and for thgdounty and State Aforementioned) SEAL My commission expires: Ix -/.a PLEASE COMPLETE AND SUBMIT WITH YOUR IRFQ RESPONSE **Failure to submit this form may be grounds for disqualification of your submittal -0 IRFQ 20/21-104 Sip Shop NNIatetials MELINDA THOMPSON Notary Public, State of Ohio My Commission Expires February 12, 2023 Attachment I'D" 1. If and when the City of Sanford transmits records to the ContractorNendor which are exempt from public disclosure, the ContractorNendor shall execute an "Acknowledgement of Receipt of Exempt Public Records and Agreement to Safeguard" which will be provided with the exempt records. A sample form is attached for the bidder/proposers information. 11. Upon award recommendation or 30 days after opening, it is understood that all submittals shall become "public records" and shall be subject to public disclosure consistent with Chapter 119, Florida Statutes, and Section 24(a), Article I of the Constitution of the State of Florida, and other controlling law (collectively the "Public Records Laws"). If the City of Sanford (City) rejects all replies submitted in response to a competitive solicitation and provides notice of its intent to reissue the solicitation, the replies remain exempt from disclosure until the City provides a notice of intent to award or withdraws the reissued solicitation. If no award is made, responses are not exempt for longer than 12 months after the initial notice rejecting all responses. Proposers/Bidders must invoke the exemptions to disclosure provided by law as applicable to the response to the solicitation, must identif- the data or other materials to be protected, and must state the reasons why such exclusion from public disclosure is necessary. The submission of a proposal authorizes release of your firm's credit data to the City. If a Proposer/Bidder submits information exempt from public disclosure, the Proposcaidder must specifically and in detail identif%, with specificity- which pages/paragraphs of their bid/proposal package are exempt from the Public Records specificLaws, identifi-ing the specific exemption under the Public Records Laws that applies to each. The protected information must be submitted to the City in a separate envelope marked accordingly. By submitting a response to this solicitation, the Proposer/Bidder agrees to defend, indemnifil and hold the City harmless in the event the City litigates theP ublic records status of the Proposer's/Bidder's documents this provision including the obligation to pay the full legal costs of the City including, but not limited to, attorney's fees, court costs, and any and all other charges, regardless of what level of trial or appeal. (Affiant) Date Printed or Typed Name and Title of Authorized Representative (Affiant) IRrQ 20/21-104 Sign Shop Materials City of Sanford I Finance Department I Purchasing Solicitation Division 300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Number: Phone: 407.688.5028 or 50301 Fax: 407.688.5021 IRFQ 20/21-104 INFORMAL REQUEST FOR QUOTE (IRF() Due Date: TERM CONTRACT March XX, 2021 TITLE: SIGN SHOP MATERIALS Attachment I'D" 1. If and when the City of Sanford transmits records to the ContractorNendor which are exempt from public disclosure, the ContractorNendor shall execute an "Acknowledgement of Receipt of Exempt Public Records and Agreement to Safeguard" which will be provided with the exempt records. A sample form is attached for the bidder/proposers information. 11. Upon award recommendation or 30 days after opening, it is understood that all submittals shall become "public records" and shall be subject to public disclosure consistent with Chapter 119, Florida Statutes, and Section 24(a), Article I of the Constitution of the State of Florida, and other controlling law (collectively the "Public Records Laws"). If the City of Sanford (City) rejects all replies submitted in response to a competitive solicitation and provides notice of its intent to reissue the solicitation, the replies remain exempt from disclosure until the City provides a notice of intent to award or withdraws the reissued solicitation. If no award is made, responses are not exempt for longer than 12 months after the initial notice rejecting all responses. Proposers/Bidders must invoke the exemptions to disclosure provided by law as applicable to the response to the solicitation, must identif- the data or other materials to be protected, and must state the reasons why such exclusion from public disclosure is necessary. The submission of a proposal authorizes release of your firm's credit data to the City. If a Proposer/Bidder submits information exempt from public disclosure, the Proposcaidder must specifically and in detail identif%, with specificity- which pages/paragraphs of their bid/proposal package are exempt from the Public Records specificLaws, identifi-ing the specific exemption under the Public Records Laws that applies to each. The protected information must be submitted to the City in a separate envelope marked accordingly. By submitting a response to this solicitation, the Proposer/Bidder agrees to defend, indemnifil and hold the City harmless in the event the City litigates theP ublic records status of the Proposer's/Bidder's documents this provision including the obligation to pay the full legal costs of the City including, but not limited to, attorney's fees, court costs, and any and all other charges, regardless of what level of trial or appeal. (Affiant) Date Printed or Typed Name and Title of Authorized Representative (Affiant) IRrQ 20/21-104 Sign Shop Materials City of Sanford I Finance Department ( Purchasing Division 300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 s Phone: 407.688.5028 or 5030 1 Fax: 407.688.5021 INFORMAL REQUEST FOR QUOTE (IRFQ) TERM CONTRACT TITLE: SIGN SHOP MATERIALS STATE OF - - ,► COUNTY Solicitation Number: IRFQ 20/21-104 Due Date: March XX, 2021 I HEREBY CERTIFY that on this day, before me, an officer duly authori ed to administer oaths and take acknowledgments, personally appeared 21-64 1* who is personally known to me or {} who produced as identification and acknowledged before me that s/he executed t same. Sworn and subscribed before me, by cjr'0 Pljrr�r r "qeta✓4-f by means of ¢l physics( presence or { }online notarization on the day of &ogee^ 20W, the said person did take an oath and was first duly sworn by me, on oath, said person, further, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct. WITNESS my hand and official seal in the County and State last aforesaid thisAday of tnoseA 20';21 (Notary Public in and for the County and State Aforementioned) SEAL- My commission expires: PLEASE COMPLETE AND SUBMIT WITH YOUR IRFQ RESPONSE '*`Failure to submit this form may be grounds for disqualification of your submittal"v ` r $'' r MELINDA THOMPSON c%taryPublic, State of ohlo MY Commission Expires February 12, 2023 11try GUIG 1-1u9 �iignn z5hop Materials I I Ak;H ENT "Eii E -VERIFY COMPLIANCE AFFIDAVIT The Affiant identified below attests and agrees to the following: That the Contractor is currently in compliance with and throughout the term of the above identified project and will remain in compliance with all controlling law requiring the use of the Department of Homeland Security's Status Verification ('E -Verify") System to ensure that all employees of the Contractor and the Contractor's subcontractors performing work under the above -listed Contract are legally permitted to work in the United States, 2. Each Contractor that performs work under the Project referenced above shall provide the City of Sanford, Florida, a copy of the "Edit Company Profile" screen and any other information required by the City proving, to the satisfaction of the City, enrollment in the E -Verify Program and compliance with controlling law. 3. The Contractor will register and participate in the work status verification for all newly hired employees of the Contractor and for all subcontractors performing work on the above-named Contract, 4. The Contractor agrees to maintain records of its compliance with the verification requirements as outlined in this Affidavit and, upon request of the any authority having jurisdiction over the Project, including, but not limited to, the United States government and the State of Florida, as well as any and all law enforcement agencies of whatever jurisdiction, type of nature, and to provide a copy of each such verification to that authority as well as the City. 5. That all persons assigned by the Contractor or its subcontractors to perform work under the above identified Project will meet the employment eligibility requirements as established by the Federal Government and the government of the State of Florida. 6. That the Contractor understands and agrees that its failure to comply with the verification requirements as set forth herein or its failure to ensure that all employees and subcontracts performing work under the above -identified Project are legally authorized to work in the United States and the State of Florida constitute a breach of contract for which the City may immediately terminate the Contract with the City without notice and without penalty. The Contractor further understands and agrees that in the event of such termination, the Contractor shall be liable to the City for any and all costs incurred by the City, in any context whatsoever, as a result of the Contractors breach, 7. The Contractor shall obtain and maintain current affidavits providing proof, to the satisfaction of the City, that each subcontractor has complied with the requirements set forth herein and all controlling law. 8. Specifically, with regard to employment eligibility, the Contractor recognizes and agrees that, upon entering a Contract with the City (to include, but not be limited to, the provision of goods or services under a City purchase order or work order), that the Contractor is obligated to comply with the provisions of Section 448,095, Florida Statutes, entitled "Employment Eligibility", which obligation includes, but is not limited to, utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. Failure of the Contractor to comply will lead to termination of the Contract with the City, or if a subcontractor IRFQ 20/21-104 Sign Shop Materials, City of Sanford I Finance Department I Purchasing Division Solicitation 300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5030 1 Fax: 407.688.5021 Number: IRFQ 20/21-104 INFORMAL REQUEST FOR QUOTE (IRFQ) Due Date: TERM CONTRACT March XX, 2021 TITLE: SIGN SHOP MATERIALS I I Ak;H ENT "Eii E -VERIFY COMPLIANCE AFFIDAVIT The Affiant identified below attests and agrees to the following: That the Contractor is currently in compliance with and throughout the term of the above identified project and will remain in compliance with all controlling law requiring the use of the Department of Homeland Security's Status Verification ('E -Verify") System to ensure that all employees of the Contractor and the Contractor's subcontractors performing work under the above -listed Contract are legally permitted to work in the United States, 2. Each Contractor that performs work under the Project referenced above shall provide the City of Sanford, Florida, a copy of the "Edit Company Profile" screen and any other information required by the City proving, to the satisfaction of the City, enrollment in the E -Verify Program and compliance with controlling law. 3. The Contractor will register and participate in the work status verification for all newly hired employees of the Contractor and for all subcontractors performing work on the above-named Contract, 4. The Contractor agrees to maintain records of its compliance with the verification requirements as outlined in this Affidavit and, upon request of the any authority having jurisdiction over the Project, including, but not limited to, the United States government and the State of Florida, as well as any and all law enforcement agencies of whatever jurisdiction, type of nature, and to provide a copy of each such verification to that authority as well as the City. 5. That all persons assigned by the Contractor or its subcontractors to perform work under the above identified Project will meet the employment eligibility requirements as established by the Federal Government and the government of the State of Florida. 6. That the Contractor understands and agrees that its failure to comply with the verification requirements as set forth herein or its failure to ensure that all employees and subcontracts performing work under the above -identified Project are legally authorized to work in the United States and the State of Florida constitute a breach of contract for which the City may immediately terminate the Contract with the City without notice and without penalty. The Contractor further understands and agrees that in the event of such termination, the Contractor shall be liable to the City for any and all costs incurred by the City, in any context whatsoever, as a result of the Contractors breach, 7. The Contractor shall obtain and maintain current affidavits providing proof, to the satisfaction of the City, that each subcontractor has complied with the requirements set forth herein and all controlling law. 8. Specifically, with regard to employment eligibility, the Contractor recognizes and agrees that, upon entering a Contract with the City (to include, but not be limited to, the provision of goods or services under a City purchase order or work order), that the Contractor is obligated to comply with the provisions of Section 448,095, Florida Statutes, entitled "Employment Eligibility", which obligation includes, but is not limited to, utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. Failure of the Contractor to comply will lead to termination of the Contract with the City, or if a subcontractor IRFQ 20/21-104 Sign Shop Materials, City of Sanford I Finance Department I Purchasing Division Solicitation 300 N. Park Avenue 2-1 Floor Suite 236 Sanford, Florida 32771 Number: Phone: 407.688.5028 or 5030 1 Fax: 407.688.5021 Q 20/21-104 INFORMAL REQUEST FOR QUOTE (IRFQ) Due Date: TERM CONTRACT March XX, 2021 TITLE. SIGN SHOP MATERIALS knowingly violates the statute, the Contractor must immediately terminate their subcontract with the subcontractor. Any challenge to termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the date of termination. If the Contract with the City is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination and the City will advise any person desiring to be advised of such termination and make such termination a public record available under controlling law for inspection and copying and otherwise available as the City determines in its sole discretion. 9. That for the purposes of this Affidavit, the following definitions apply: "Employee" —Any person who is hired to perform work in the State of Florida. "Status Verification System" — The procedures developed under the Illegal Immigration Reform and Immigration Responsibility Act of 1996, as amended, implemented by the United Stated Department of Homeland Security, or its successor or associated agency, and known as the "-Verify Program", or any successor electronic verification system that may replace the E -Verify program. "Subcontractor"— Any person or entity, whether a subvendor/subcontractor/subconsultant, by whatever name or type or description, assisting the Contractor in the performance of the Contract with the City, 10. The obligations set forth herein are continuing in nature, type, effect and scope. 11. The undersigned signatory, under penalty of perjury, affirms that she/he has the plenary authority to bind the Contractor to the provisions hereof. presentative (Affiant) Printed or Typed Name COUNTY OF ,i"YC�:'R,'n Date I HEREBY CERTIFY that on this day, before me, an officer duly auth rized to administer oaths and take acknowledgments, personally appeared e -40•4's' 7Zrm{who is personally known to me or { ) who produced as identification and swore and acknowledged before me, under o th, that s/he executed the same. Sworn and� ubscribed before me, by by means of {physical presence or { }online notarization on the day of w. -car , 2021, the said person did take an oath and was first duly sworn by me, on oath, said person, further, deposing and saying that s/her has read the foregoing and that the statements contained herein all of which are true and correct, a z 4v 4 1' L — ng ii onop ma[enals IRFQ 20/21-104 Sign Shop Materials 300 N. Park Avenue 2"d Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5030 1 Fax: 407.688,5021 IRFQ 20/21-104 INFORMAL REQUEST FOR QUOTE (IRFQ) Due Date: L TERM CONTRACT March XX, 2021 1 TITLE: SIGN SHOP MATERIALS WITNESS my hand and official seal in the County and State last aforesaid this day of M^Ieh 2021 (Notary Public in and for the County and State Aforementioned) SEAL My commission expires: w,Failure to submit this form may be grounds for disqualification of your submittalo END OF SECTION IAI'S '! _ el " .e MELINDA 11-iOMPSON Notary Public, State of Ohio My Commission ExWes Februaly 92, 2023 City of Sanford I Finance Department I Purchasing Solicitation Division Number: 300 N. Park Avenue 2"d Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5030 1 Fax: 407.688,5021 IRFQ 20/21-104 INFORMAL REQUEST FOR QUOTE (IRFQ) Due Date: L TERM CONTRACT March XX, 2021 1 TITLE: SIGN SHOP MATERIALS WITNESS my hand and official seal in the County and State last aforesaid this day of M^Ieh 2021 (Notary Public in and for the County and State Aforementioned) SEAL My commission expires: w,Failure to submit this form may be grounds for disqualification of your submittalo END OF SECTION IAI'S '! _ el " .e MELINDA 11-iOMPSON Notary Public, State of Ohio My Commission ExWes Februaly 92, 2023 City of Sanford I Finance Department I Purchasing Solicitation Division Number: Attachment "F" Americans With Disabilities Act Affidavit By executing this Certification, the undersigned CONTRACTOR certifies that the information herein contained is true and correct and that none of the information supplied was for the purpose of defrauding the City of Sanford (CITY). The CONTRACTOR will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. The CONTRACTOR agrees to comply with the rules, regulations and relevant orders issued pursuant to the Americans with Disabilities Act (AFA), 42 USC s. 12101 et seq. It is understood that in no event shall the CITY be held liable for the actions or omissions of the CONTRACTOR or any other party or parties to the Agreement for failure to comply with the ADA. The CONTRACTOR agrees to hold harmless and indemnif}, the CITY, its agents, officers or employees from any and all claims, demands, debts, liabilities or causes of action of every kind or character, whether in law or equity, resulting from the CONTRACTOR's acts or omissions in connection with the ADA. Printed or Typed Name and Title 6f Authorized Representative (Affiant) STATE OF F6GRfDA 044A0 COUNTY OF Z&4h/**j I HEREBY CERTIFY that on this day, before me an offi er duly authorized to administer oaths and take acknowledgments, personally appeared Wwho is personally known to me or {) who produced as identifigation and acknowledged before me that s/he executedtpe same. Sworn and subscribed before me, by J&0,141f4le : by means of f4 physical presence or { } online notarization on the 181'" day of 20 , the said person did take an oath and was first duly sworn by me, on oath, said person, further, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct. WITNESS my hand and official seat in the County and State last aforesaid this 11fkday of19t reh 207 W-21 _ 11Z4 � Q I A$ (Notary Public in and for the County and St MELINDA THOMPSON SEAL IiO - 42 -12 1? My commission expires, NOW Public, state of Ohio My Corritnissim Expires PLEASE COMPLETE AND SUBMIT WITH YO Feb;M 12,2023 IrFailure to submit this form may be grounds for disqualify`mittalO IRFQ 20/21-104 Sign Shop MauTials City of Sanford I Finance Department I Purchasing Division Solicitation 300 N. Park Avenue 201 Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028. or 5030 1 Fax: 407.688.5021 Number: MFQ 20/21-104 INFORMAL REQUEST FOR QUOTE (IRFQ) Due Date: TERM CONTRACT March XX, 2021 TITLE: SIGN SHOP MATERIALS Attachment "F" Americans With Disabilities Act Affidavit By executing this Certification, the undersigned CONTRACTOR certifies that the information herein contained is true and correct and that none of the information supplied was for the purpose of defrauding the City of Sanford (CITY). The CONTRACTOR will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. The CONTRACTOR agrees to comply with the rules, regulations and relevant orders issued pursuant to the Americans with Disabilities Act (AFA), 42 USC s. 12101 et seq. It is understood that in no event shall the CITY be held liable for the actions or omissions of the CONTRACTOR or any other party or parties to the Agreement for failure to comply with the ADA. The CONTRACTOR agrees to hold harmless and indemnif}, the CITY, its agents, officers or employees from any and all claims, demands, debts, liabilities or causes of action of every kind or character, whether in law or equity, resulting from the CONTRACTOR's acts or omissions in connection with the ADA. Printed or Typed Name and Title 6f Authorized Representative (Affiant) STATE OF F6GRfDA 044A0 COUNTY OF Z&4h/**j I HEREBY CERTIFY that on this day, before me an offi er duly authorized to administer oaths and take acknowledgments, personally appeared Wwho is personally known to me or {) who produced as identifigation and acknowledged before me that s/he executedtpe same. Sworn and subscribed before me, by J&0,141f4le : by means of f4 physical presence or { } online notarization on the 181'" day of 20 , the said person did take an oath and was first duly sworn by me, on oath, said person, further, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct. WITNESS my hand and official seat in the County and State last aforesaid this 11fkday of19t reh 207 W-21 _ 11Z4 � Q I A$ (Notary Public in and for the County and St MELINDA THOMPSON SEAL IiO - 42 -12 1? My commission expires, NOW Public, state of Ohio My Corritnissim Expires PLEASE COMPLETE AND SUBMIT WITH YO Feb;M 12,2023 IrFailure to submit this form may be grounds for disqualify`mittalO IRFQ 20/21-104 Sign Shop MauTials Attachment "G11 Addendum Receipt Acknowledgement Certification The undersigned acknov,-ledges receipt of the following addenda to the solicitation document(s) (Give number and date of each): Addendum No. Addendum No. Addendum No Addendum No. Addendum No. Dated: Dated: Dated: Dated: Dated: By the signatwe(s) below. Uwe, the undersigned, as authorized signatory to commit the firm. certiA- that the information as provided in Attachment "G1', Addendum Receipt Acknowledgement Certification, is truthful and correct at the time of submission. Bidder/Contractor Name: 4'�-Sbw-4 As-ce--A�4-11X Zle- Mailing Address: ALI. Aox 91;2 /—.Oj4a 01-1 .q3138 Telephone Number: 6N*V3-81q 17 Fax Number nyo)395-1940140 E-niii Address:, V Title Printed Name *Date PLEASE COMPLETE AND SUBMIT WITH YOUR IRFQ RESPONSE Failure to submit this form may be grounds for disqualification of your submittalov IRFQ 20/21-104 Sign Sliop Materials City of Sanford I Finance Department I Purchasing Solicitation Division 300 N. Park Avenue 201 Floor Suite 236 Sanford, Florida 32771 Number: Phone: 407.688.5028 or 5030 1 Fax: 407.688.5021 IRFQ 20/21-104 INFORMAL REQUEST FOR QUOTE (IRFQ) Due Date: TERM CONTRACT March XX, 2021 TITLE: SIGN SHOP MATERIALS Attachment "G11 Addendum Receipt Acknowledgement Certification The undersigned acknov,-ledges receipt of the following addenda to the solicitation document(s) (Give number and date of each): Addendum No. Addendum No. Addendum No Addendum No. Addendum No. Dated: Dated: Dated: Dated: Dated: By the signatwe(s) below. Uwe, the undersigned, as authorized signatory to commit the firm. certiA- that the information as provided in Attachment "G1', Addendum Receipt Acknowledgement Certification, is truthful and correct at the time of submission. Bidder/Contractor Name: 4'�-Sbw-4 As-ce--A�4-11X Zle- Mailing Address: ALI. Aox 91;2 /—.Oj4a 01-1 .q3138 Telephone Number: 6N*V3-81q 17 Fax Number nyo)395-1940140 E-niii Address:, V Title Printed Name *Date PLEASE COMPLETE AND SUBMIT WITH YOUR IRFQ RESPONSE Failure to submit this form may be grounds for disqualification of your submittalov IRFQ 20/21-104 Sign Sliop Materials