08-23-21 WS MinutesCITY COMMISSION MINUTES � 1
AUGUST 23, 2021
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, August 23, 2021, at 4:00 PM, in the City Commission Chambers, I"
Floor, City Hall, and 300 North Park Avenue, Sanford, Florida.
Present: Mayor Art Woodruff
Commissioner Sheena R. Britton
Commissioner Patrick Austin
City Manager Norton N. Bonaparte, Jr.
Assistant City Attorney Lonnie Groot
City Clerk Traci Houchin
Deputy City Clerk Cathy LoTempio
Absent: City Attorney William L. Colbert
Vice Mayor Kerry S. Wiggins, Sr.
Commissioner Patty Mahany
Mayor Woodruff called the meeting to order at 5:10 PM
1. Status updates on Public Works Commission Items by Bilal Iftikhar, Director of
Public Works/Utilities.
Mr. Iftikhar provided updates and a power point presentation on items the
Commission requested in previous meetings.
• Public Restrooms: He said there will be a public restroom installed in the
courtyard next to the Sanford Information Center for a cost of $107,000. The two
other locations include the Marina parking lot and along Phase II of the Riverwalk
in the public parking lot. He said the restrooms are prefabricated and include brick
siding. Mayor Woodruff asked Mr. Iftikhar to make sure that he presents this
project to the Historic Preservation Board for approval. Commissioner Britton
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said she was very pleased with restrooms and Commissioner Austin said he wants
to make sure the restrooms are maintained and cleaned regularly.
• String Lights Downtown: Mr. Iftikhar said string lights are being installed on 1st
Street, crossing back and forth, between Oak Avenue and Sanford Avenue by
October 1, 2021. The cost of the lights and installation is $26,000, with 50%
being paid by the Community Redevelopment Agency (CRA). He said the
contractor who installed the lights will maintain the lights at a cost of
approximately $2,000 per year. If this project is a success the City will include an
additional street.
• 15th Street Golf Cart Crossing: Mr. Iftikhar said the crossing has been approved,
with a lot of hard work from Mike Cash, Public Works/Utilities Engineer and the
Florida Department of Transportation. The City is currently working on installing
signage.
• Traffic Calming. Mr. Iftikhar said there will be two speed tables installed around
Coastline Park. One on W. 9th Street and one on Poplar Avenue. In addition to
that, there will be five speed tables installed on W. 16th Street between Southwest
Road and William Clark Court. Mr. Iftikhar said the new electronic signs seem to
be working. The City performed traffic studies in the areas in which signs had
been installed and the speed on all the roads has been reduced. He said some of
the signs will remain where they are and others will be rotated. The City is going
to purchase additional signs.
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2. Presentation: Update on Performance Manager by Edwin Poole, Performance
Manager Coordinator.
Mr. Poole explained performance management, how Key Performance
Indicators are used to gauge performance and how it is used to help the City save time
and money. The data is used to create dashboards to track data. He said Elizabeth Jones,
Administrative Coordinator, from the Public Works/Utilities Department was very
instrumental in assisting him by becoming one of the first departments to design a
dashboard. Mr. Poole said the next plan is for him to work with IT for future process
mapping, to ensure whenever an employee leaves, the replacement employee will be able
to access the information and will be able to perform the same duties.
Commissioner Britton asked for an example of how this saves the City
money. Mr. Poole said that when he first started working at the City, the
Communications Department was using Zencity, a software tool that is used for
community engagement. He found that this tool was unable to detect sarcasm when
comments were posted. The City is no longer using this software, therefore, saving the
City $26,000 a year.
Mr. Poole thanked the Commission for their time and said he is excited
about the future.
3. Presentation: 2nd Quarter Financial Report by Cindy Lindsay, Director of Finance.
Ms. Lindsay presented the City's 2nd Quarter Financial Report. She said
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the budget looks positive in all aspects, even with COVID -19, the budget has over
$2.2M compared to last year in the General Fund and the expenditures are down. Mayfair
is down $19K this quarter and is down $43K in the next quarter, which she will present at
the next meeting. Pensions are at $7M in the Police Department and $7M in the Fire
Department. Mayor Woodruff asked about water and wastewater revenues. He was
thinking that the number would be higher with all the people staying home. Ms. Lindsay
said the totals will not be up, they would just be flat from last year.
Ms. Lindsay said currently, staff is recommending the Commission go
with the proposal that was presented at the last meeting with a little adjusting regarding
pay adjustments. She said the two bottom pay grades would increase to a flat $11 starting
pay and the second pay grade will have a little increase for experience. Commissioner
Austin said the City is losing good employees and is concerned that the main reason
employees are leaving is due to salaries and benefits.
4. Regular Meeting Items — additional information
A. Approve recommendation of opioid litigation. [Commission Memo 21-168.F]
(RM 6.F)
Lonnie Groot, Assistant City Attorney said there is a $1.613 pool that the
Plaintiff's Executive Committee is reviewing for the proposed settlement in the
bankruptcy action case. This action tonight will authorize the Romano Group to work on
the City's behalf and have the City's vote in the bankruptcy action. This is an action item
on tonight's agenda.
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B. Approve Resolution No. 2971, regarding evidence relating to quasi-judicial
proceedings. [Commission Memo 21-175] (RM 8.E)
Mr. Groot said based on the previous City Commission meeting
and revisions requested by the Commission, he underlined additional language that was
added to Resolution No. 2971, regarding evidence that is turned in late. He said
"adequate time" is more defined. Mayor Woodruff asked the Clerk's to add the "adequate
time" language to Section 2 (a) of the Resolution before tonight's regular meeting. This is
an action item on tonight's agenda.
5. Briefing Items
Mayor Woodruff asked if staff had any updates on the Mayfair
Management Company search. Tom George, Deputy City Manager said the City received
four proposals, the committee will be reviewing the proposals this week and he will be
presenting the results to the Commission at the first meeting of September.
Mayor Woodruff said Vice Mayor Wiggins had a work related
appointment and will be at the 7:00 PM Meeting and Commissioner Mahany is traveling
from South Carolina and will be at the 7:00 PM Meeting.
Mr. Bonaparte said there is an additional item to be added to tonight's
agenda for the procurement to Catfish Construction for urgent services to repair a
reclaimed water line that a contractor hit. Commissioner Austin asked if the City will get
reimbursed for this repair. Bill Marcous, Utility Services Manager, said he has been
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working with the City's Risk Management Department on being reimbursed by the
contractor that hit it. He said the lines were located, however, this line was 20 feet
underground and too deep for City crews to repair.
Mr. Bonaparte said there a few items that are being pulled from tonight's
agenda. Items 8.0 and 8.1) for condemnations. There was another request as well from
the owner to remove Item 8.A, however City staff recommended keeping it on the
agenda. This will be an action item on tonight's agenda.
6. City Manager Comments
Mr. Bonaparte invited the Commission to `Closing of the Art in the
Commission Chambers' tomorrow night from 4:30 PM — 5:30 PM.
Mr. Bonaparte reminded the Commission that they will need to approve
the Sanford Airport Authority's 2021/2022 Budget at tonight's meeting.
Commissioner Britton said she would like a list of the applicants that have
applied for the Deputy City Manager position prior to Mr. Bonaparte hiring them. She
said that she is a big advocate of hiring within. Mr. Groot explained to her that is
something that would be considered a Charter change.
Mayor Woodruff indicated that there is not going to be enough time to
interview the board member applicants at the next meeting. He asked the City Clerk to
print out the information regarding the vacancies on each board (located at your seat
tonight). He suggested that the Commissioners look at the list and if there is an applicant
that you would like to interview, please contact the City Clerk to get the contact
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information. Commissioner Britton said she wants to interview all the applicants and
wants the attendance records from the CDBG Board. Mayor Woodruff asked the
Commission if they would be interested in reappointing several positions tonight. He
suggested that when the Commission looks at applicants for the Sanford Airport
Authority, look for someone with construction knowledge like retiring board member,
Stephen Smith. Commissioner Austin said he will reappoint at tonight's meeting.
Mayor Woodruff said there will be a presentation tonight regarding CSX
expansions.