2394 IRFQ 20/21-102R K&K Systems Inc for LED Enhanced SignageSXRF01M
FINANCE DEPARTMENT
Wednesday, December 01, 2021
F7
To: City Clerk
RE: IRFQ 20/21-102R K&K Systems Inc for LED Enhanced Signage
The item(s) noted below is/are attached and forwarded to your office for the following action(s):
❑
Development Order
❑
Mayor's signature
❑
Final Plat (original mylars)
❑
Recording
❑
Letter of Credit
❑
Rendering
❑
Maintenance Bond
Safe keeping (Vault)
❑
Ordinance
❑
Deputy City Manager
❑
Performance Bond
❑
Payment Bond
❑
Resolution
❑
City Manager Signature
City Clerk Attest/Signature
❑
City Attorney/Signature
Once completed, please:
❑ Return originals to Purchasing- Department
❑ Return copies
El
Special Instructions:
Coordinator 1 -Dec -21
From Date
TADept_fbrms\City Clerk Transmittal Memo - 2009.doc
CITY OF
NANCE DEPARTMENT
Monday, July 26, 2021
TRANSMITTAL MEMORANDUM
TO: City Clerk/Mayor
RE: IRFQ 20/21-102R —K& K Systems Inc for -LED Enhanced Signage
The item(s) noted below is/are attached and forwarded to your office for the following action(s):
r_1 Development Order
F-1 Final Plat (original mylars)
El Letter of Credit
0 Maintenance Bond
F-1 Ordinance
F-1 Payment & Performance
M Resolution.
Once completed, please:
M Return originals to
lm
D Return copies
1-1
Mayor's signature
Recording
Safe keeping (Vault)
Payment Bond
City Manager Signature
City Clerk Attest/Signature
City Attorney/Signature
Special Instructions: The City processed an informal solicitation and the lowest bidder was K
& K Systems Inc., -doesnot require commission approval less than 50k a year.
MOWE,�10, orz '3-(�
From Date
TADept_fbrnis\City Clerk Transmittal Memo - 2009.doe
raw %axPib FINANCE DEPARTMENT
Monday, July 26, 2021
PURCHASING DEPARTMEN'T
TRANSMITTAL MEMORANDUM
TO: City Clerk/Mayor
RE: IRFQ 20/21-1028—K& K Systems Inc for -LED Enhanced Signage
The item(s) noted below is/are attached and forwarded to your office for the following action(s):
F_j
Development Order
Mayor's signature
❑
Final Plat (original mylars)
Recording
F]
Letter of Credit
❑
Rendering
F]
Maintenance Bond
❑
Safe keeping (Vault)
❑
Ordinance
F-1
Deputy City Manager
Fj
Payment & Performance Bond
Fj
Payment Bond
❑
Resolution
❑
City Manager Signature
❑
❑City
Clerk Attest/Signature
City Attorney/Signature
Once completed, please:
Return originals to Purchasing- Department
❑ Return copies
Special Instructions: The City processed an informal solicitation and the lowest bidder was K
& K Systems Inc., -does not require commission approval less than 50k a year.
Ma4-4o4,, Ordc-�z
From
T:\Dept_fbrms\City Clerk Transmittal Memo - 2009.doe
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Date
AGREEMENT BETWEEN CITY OF SANFORD AND K & K SYSTEMS, INC.;
IRFQ NUMBER 20/21-102R; LIGHT -EMITTING DIODE (LED) ENHANCED SIGNAGE
THISAGRE (hereinafter the "Agreement") is made and entered into this
y
da of ga 2021, by and between the City of Sanford, Florida, a Florida
municipality, (he inafter referred to as the "City"), whose mailing address is 300 North
Park Avenue, Sanford, Florida 32771, and K & K Systems, Inc., a Mississippi
corporation, whose principal address is 687 Palmetto Road, Tupelo, Mississippi 38801,
(hereinafter referred to as "K & K"). The City and K & K may be collectively referenced
herein as the "parties".
WITNESSETH:
IN CONSIDERATION of the mutual covenants, promises, and representations
contained herein and other good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged, the parties hereto agree as follows:
Section 1. Recitals. The above statements are true and form a material
part of this Agreement upon which the parties have relied.
Section 2. Authority. Each party hereto represents to the other that it has
undertaken all necessary actions to execute this Agreement, and that it has the legal
authority to enter into this Agreement and to undertake all obligations imposed on it.
The persons executing this Agreement for each party certify that they are authorized to
bind the party fully to the terms of this Agreement.
Section 3. Scope of Agreement; Direction of the Provision of Goods and
Services.
(a). This Agreement is for the provision of goods and services set forth in the
City's solicitation relating to Informal Requests For Quotes (IRFQ) Number 20/21-102R
and the City's Solicitation documents and Tabulation Sheet Form which are the only
attachments hereto and K & K agrees to accomplish the provision of goods and
services specified in the said attachments relating the provision of LED enhanced
signage and related services as set forth in the attachment. The terms and conditions
set forth in K & K's response to the City's IRFQ are specifically rejected and not part of
this Agreement and were inappropriately submitted by K & K to the City.
(b). It is recognized that K & K shall provide goods and services as directed by
the City.
(c). The City's contact/project manager for all purposes under this Agreement
shall be the following:
Marisol Ordohez
Purchasing Manager
Finance -Purchasing Division
City of Sanford
Post Office Box 1788
Sanford, Florida 32772-1788
Phone: 407-688- 5028
Email: Marisol.ordonez@sanfordfl.gov
Section 4. Effective Date and Term of Agreement. This Agreement
shall take effect on the date that this Agreement is fully executed by the parties hereto.
Further, this Agreement shall be in effect for a term of 1 year with the opportunity for
additional 1 -year renewal periods when in the best interest of the City in its sole
discretion. However, the total length of this Agreement, including all renewals, shall not
exceed 5 years. The decision to renew or extend this Agreement shall be at the
discretion of the City. K & K shall review the quality and status of the goods and
services pertaining to the provision of LED enhanced signage with the City on an annual
basis at which time(s) the City may terminate this Agreement is its sole and absolute
discretion. In any event, this Agreement shall remain in effect until the goods and
services to be provided by K & K to the City under each purchase order have been fully
provided in accordance with the requirements of the City; provided, however, that, the
indemnification provisions and insurance provisions of the standard contractual terms
and conditions referenced herein shall not terminate and the protections afforded to the
City shall continue in effect subsequent to such goods and services being provided by K
& K. No goods, services or actions have been provided prior to the execution of this
Agreement that would entitle K & K for any compensation therefor.
Section 5. Compensation. The parties agree to compensation to be paid
by the City to K & K as set forth in the attachments to this Agreement. Additional goods
and services may be provided as may be agreed upon by the parties as set forth in
issued purchase orders.
Section 6. Standard Contractual Terms and Conditions. All "Standard
Contractual Terms and Conditions", as provided on the City's website, apply to this
Agreement. Such Terms and Conditions may be found at the City's website; which can
be reached at: (https://www.sanfordfl.gov/departments/finance/purchasing/contract-
terms-and conditions or www. Sanford FL.gov). The parties shall also be bound by the
purchasing policies and procedures of the City as well as the controlling provisions of
Florida law. Purchase orders shall be used, in accordance therewith, in the
implementation of this Agreement to the extent deemed necessary by the City in its sole
and absolute discretion.
21 Pa
e
Section 7. K & K's Mandatory Compliance with Chapter 119, Florida
Statutes, and Public Records Requests.
(a). In order to comply with Section 119.0701, Florida Statutes, public records
laws, K & K must:
(1). Keep and maintain public records that ordinarily and necessarily would be
required by the City in order to provide goods and services.
(2). Provide the public with access to public records on the same terms and
conditions that the City would provide the records and at a cost that does not exceed
the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.
(3). Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as authorized by
law.
(4). Meet all requirements for retaining public records and transfer, at no cost,
to the City all public records in possession of K & K upon termination of the contract and
destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. All records stored electronically must be
provided to the City in a format that is compatible with the information technology
systems of the City.
(b). If K & K does not comply with a public records request, the City shall
enforce the contract provisions in accordance with this Agreement.
(c). Failure by K & K to grant such public access and comply with public
records requests shall be grounds for immediate unilateral cancellation of this
Agreement by the City. K & K shall promptly provide the City with a copy of any request
to inspect or copy public records in possession of K & K and shall promptly provide the
City with a copy of K & K's response to each such request.
(d). IF THE CONTRACTORIVENDOR HAS QUESTIONS
REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONTRACTOR'S (VENDOR'S) DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (407) 688-5012,
TRACI HOUCHIN, MMC, FCRM, CITY CLERK, CITY OF SANFORD,
CITY HALL, 300 NORTH PARK AVENUE, SANFORD, FLORIDA 32771,
TRACI. HOUCH IN@SAN FORDFL.GOV.
Section 8. Time is of the Essence. Time is hereby declared of the essence
as to the lawful performance of all duties and obligations set forth in this Agreement.
Section 9. Entire Agreement/Modification. This Agreement, together
with all "Standard Contractual Terms and Conditions", as provided on the City's website
and the attachments hereto (the documents relative to the procurement activity of the
City leading to the award of this Agreement) constitute the entire integrated agreement
between the City and K & K and supersedes and controls over any and all prior
agreements, understandings, representations, correspondence and statements whether
written or oral in connection therewith and all the terms and provisions contained herein
constitute the full and complete agreement between the parties hereto to the date
hereof. This Agreement may only be amended, supplemented or modified by a formal
written amendment of equal dignity herewith. In the event that K & K issues a purchase
order, memorandum, letter, or any other instrument addressing the goods and sevices
and materials to be provided and performed pursuant to this Agreement, it is hereby
specifically agreed and understood that any such purchase order, memorandum, letter,
or other instrument shall have no effect on this Agreement unless agreed to by the City,
specifically and in writing in a document of equal dignity herewith, and any and all
terms, provisions, and conditions contained therein, whether printed or written or
referenced on a Web site or otherwise, shall in no way modify the covenants, terms,
and provisions of this Agreement and shall have no force or effect thereon. Only the
terms and conditions of the City shall be applicable and control the implementation of
this Agreement.
Section 10. Severability. If any term, provision or condition contained in
this Agreement shall, to any extent, be held invalid or unenforceable, the remainder of
this Agreement, or the application of such term, provision or condition to persons or
circumstances other than those in respect of which it is invalid or unenforceable, shall
not be affected thereby, and each term, provision and condition of this Agreement shall
be valid and enforceable to the fullest extent permitted by law when consistent with
equity and the public interest.
Section 11. Waiver. The failure of the City to insist in any instance upon
the strict performance of any provision of this Agreement, or to exercise any right or
privilege granted to the City hereunder shall not constitute or be construed as a waiver
of any such provision or right and the same shall continue in force.
Section 12. Captions. The section headings and captions of this Agreement
are for convenience and reference only and in no way define, limit, describe the scope
or intent of this Agreement or any part thereof, or in any way affect this Agreement or
construe any provision of this Agreement.
Section 13. Counterparts. This Agreement may be executed in any
number of counterparts, each of which shall be deemed an original, but all of which,
taken together, shall constitute one and the same document.
41 P a ge
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Section 14. Binding Effect. This Agreement shall be binding upon and
:) the benefit of the successors in interest, transferees and assigns of the parties.
)arty hereto represents to the other that it has undertaken all necessary actions to
e this Agreement, and that it has the legal authority to enter into this Agreement
undertake all obligations imposed on it. The signatories hereof represent that
ave the requisite and legal authority to execute this Agreement and bind the
tive parties herein.
Section 15. Remedies. The rights and remedies of the parties, provided for
under this Agreement, are in addition to any other rights and remedies provided by law
or otherwise necessary in the public interest.
Section 16. Governing law, Venue and Interpretation. This Agreement is
to be governed by the laws of the State of Florida. Venue for any legal proceeding
related to this Agreement shall be in the Eighteenth Judicial Circuit Court in and for
Seminole County, Florida. This Agreement is the result of bona fide arms length
negotiations between the City and K & K, and all parties have contributed substantially
and materially to the preparation of the Agreement. Accordingly, this Agreement shall
not bE construed or interpreted more strictly against any one party. than against any
other party and all provisions shall be applied to fulfill the public interest.
L
IN WITNESS WHEREOF, the City and K & K have executed this instrument for
the PL rpose herein expressed and K & K represents and affirms that the signatories
below have full and lawful authority to bind K & K in every respect.
ATTEST. CITY OF SANFORD
By:
Traci I-louchin, MMC, FCRM 0 dru
City C erk or
JIM
Approved as to form and
legal sufficienGy.
All
. Colbert
."Ity /-XILturfley
& IONAL SIGNATURE BLOCK FOLLOWS:
^- A
5 1 P a g e
A TTEr T.- K & K SYSTEMS, INC., a Mississippi
corporation.
By:_ Dv-tm
Krissy Keith Baughmq-6) -T4methy-Aeith-
-VieeRresident President
CN6 Re'viv\acd 041-ce-k/
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