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2406 Water/Wastewater Local Agrmnt for Personnel & Eqpmnt (temp pulled from vault 3/30/22)�� SCARIE '9400 LOCAL WATER AND WASTEWATER MUTUAL AID AGREEMENT FOR PERSONNEL AND EQUIPMENT BETWEEN SEMINOLE COUNTY AND THE CITIES OF ALTAMONTE SPRINGS, CASSELBERRY, LAKE MARY, LONGWOOD, OVIEDO, ANDSANFORD THIS AGREEMENT is made and entered into by and between SEMINOLE COUNTY, a charter county and political subdivision of the State of Florida, whose address is 1101 East I st Street, Sanford, Florida 32771, CITY OF ALTAMONTE SPRINGS, a Florida municipal corporation, whose address is 225 Newburyport Avenue, Altamonte Springs, Florida 32701, CITY OF CASSELBERRY, a Florida municipal corporation, whose address is 95 Triplet Lake Drive, Casselberry, Florida 32707, CITY OF LAKE MARY, a Florida municipal corporation, whose address is 100 N. Country Club Road, Lake Mary, Florida 32746, CITY OF LONGWOOD, a Florida municipal corporation, whose address is 175 W. Warren Avenue, Longwood, Florida 32750, CITY OF OVIEDO, a Florida municipal corporation, whose address is 400 Alexandria Boulevard, Oviedo, Florida 32765, and CITY OF SANFORD, a Florida municipal corporation, whose address is 300 N. Park Avenue, Sanford, Florida 32771. WHEREAS, the parties to this Agreement desire to provide a method whereby if any one of their water and wastewater utilities experiences significant personnel, equipment, or material shortages due to force majeure or other similar emergency events, such utility can obtain emergency assistance, in the form of personnel, equipment, and materials and other associated services necessary, from other water and wastewater utilities that are parties to this Agreement; and WHEREAS, Section 163.01, Florida Statutes (2021), authorizes local governmental units to make the most efficient use of their powers by enabling them to cooperate with other localities on a basis of mutual advantage and thereby to provide services and facilities in a manner (and Local Water and Wastewater Mutual Aid Agreement for Personnel & Equipment Between Seminole County & the Municipalities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, and Sanford Page 1 of 19 pursuant to forms of governmental organization) that will accord best with geographic, economic, population, and other factors influencing the needs and development of local communities. NOW, THEREFORE, for and in consideration of the promises, mutual covenants and agreements contained in this Agreement by and between its parties for their mutual benefit and that of their respective citizens, the parties hereby agree as follows: Section 1. Purpose. This Local Water and Wastewater Mutual Aid Agreement is hereby established to provide a method and processes whereby a party to this Agreement, which has water and wastewater utilities, can obtain emergency assistance, in the form of personnel, equipment, and materials and other associated necessary services, if such party is experiencing significant personnel, equipment, or material shortages due toforce once majeure or other similar emergency events, from the other parties to this Agreement. The purpose of this Agreement is to formally document this program and the associated processes to accomplish the goals described in this Agreement. Section 2. Definitions. (a) The following definitions apply to this Agreement: (1) "Participating Utility" means any Water and Wastewater utility that executes this Local Mutual Aid Agreement and also means any party to this Agreement. (2) "Affected Utility" means any Participating Utility that experiences significant personnel, equipment, or material shortages due to force majeure or other similar events and that seeks assistance pursuant to this Agreement. (3) "Assisting Utility" means any Participating Utility that agrees to aid an Affected Utility pursuant to this Agreement at the request of the Affected Utility. Local Water and Wastewater Mutual Aid Agreement for Personnel & Equipment Between Seminole County & the Municipalities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, and Sanford Page 2 of 19 (4) "Authorized Representative" means an employee of a Participating Utility authorized by that utility's governing board to request or offer assistance under the terms of this Agreement, , as listed in Appendix A. Utility. (5) "Designated Supervisor" means the person designated by the Assisting (6) "Period Of Assistance" means the period of time beginning with the departure of any personnel of the Assisting Utility from any point for the purpose of travelling to the Affected Utility in order to provide assistance and ending upon the return of all personnel of the Assisting Utility, after providing the assistance requested, to their residence or place of work, whichever is first to occur. Section 3. Procedure. (a) If a Participating Utility becomes an Affected Utility, the procedures set forth in this Section 3 will be followed. (b) The Authorized Representative of the Affected Utility shall contact the Authorized Representatives of one or more of the Participating Utilities by electronic mail and provide them with the following information: (1) A general description of the needs of the Affected Utility and the part of the water and wastewater system for which assistance is needed. (2) The amount and type of personnel, equipment, materials, and supplies needed and a reasonable estimate of the length of time they will be needed. (3) A specific time and place for a representative of the Affected Utility to meet the personnel and equipment of the Assisting Utility. Local Water and Wastewater Mutual Aid Agreement for Personnel & Equipment Between Seminole County & the Municipalities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, and Sanford Page 3 of 19 (4) The identification of work conditions and special constraints such as the technical expertise required (e.g., class of Operator License), availability of materials, security, communications, and similar matters. (5) A brief description of the Affected Utility's available resources, including any on-site contractors or other resources secured. (c) When contacted by an Affected Utility, the Authorized Representative of a Participating Utility shall assess their utility's situation to determine whether it is capable of providing assistance. No Participating Utility will be under any obligation to provide assistance to an Affected Utility, if the Authorized Representative determines that the Assisting Utility is capable of and willing to provide assistance, the Assisting Utility shall notify the Authorized Representative of the Affected Utility and provide the following information: (1) A complete description of the personnel, equipment, and materials to be provided to the Affected Utility. (2) The estimated length of time that the personnel, equipment, and materials will be available. (3) The work experience and ability of the personnel and the capability, including copies of current licenses and/or certifications. (4) The name of the Designated Supervisor. (5) The estimated time when the assistance provided will arrive at the location designated by the Authorized Representative of the Affected Utility. (d) The Affected Utility will then evaluate the information provided by the Assisting Utility and such parties will then mutually decide whether to proceed with the Assisting Utility's assistance to the Affected Utility. Such parties may mutually agree to a scope of work, labor, Local Water and Wastewater Mutual Aid Agreement for Personnel & Equipment Between Seminole County & the Municipalities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, and Sanford Page 4 of 19 equipment and materials and compensation for such assistance at any time, including prior to the assistance being rendered. (e) The personnel and equipment of the Assisting Utility will remain, at all times, under the direct supervision and control of the Designated Supervisor of the Assisting Utility. In instances where only equipment is provided by the Assisting Utility, the ownership of such equipment will remain with the Assisting Utility and such equipment will be returned to the Assisting Utility immediately upon request, and in the same condition as received. The Affected Utility may suggest work assignments and schedules for the personnel of the Assisting Utility; however, the Designated Supervisor of the Assisting Utility will have the exclusive authority for assigning work and establishing work schedules for the personnel of the Assisting Utility. The Designated Supervisor shall maintain daily personnel time records and a log of equipment hours, shall be responsible for the equipment furnished by the Assisting Utility, and shall report work progress to the Affected Utility. (f) The Authorized Representative of the Affected Utility will have the responsibility of providing information to the Authorized Representative of the Assisting Utility. (g) When requesting assistance under a State of Emergency declared by the state or federal government, the Affected Utility shall proceed as set forth in Chapter 252, Florida Statutes (2021), as this statute may be amended from time to time, to coordinate through the Seminole County Emergency Operations Center to ensure all procedures and policies set forth in Chapter 252, Florida Statutes (2021), as this statute may be amended from time to time, are followed to allow for FEMA reimbursement. (h) The parties agree that resources will be allocated on the basis of severity of need. The Affected Utility agrees to request only those resources they can effectively assign and support. Local Water and Wastewater Mutual Aid Agreement for Personnel & Equipment Between Seminole County & the Municipalities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, and Sanford Page 5 of 19 Section 4. Reimbursable Expenses. (a) The terms and conditions governing reimbursement for any assistance provided under this Agreement will be agreed to prior to the providing of such assistance and must comply with the following provisions: (1) Personnel. During the Period of Assistance, the Assisting Utility shall continue to pay its employees according to its then prevailing rules and regulations, including overtime at the prevailing rate. The Affected Utility shall reimburse the Assisting Utility for all direct and indirect payroll costs and expenses incurred by the Assisting Utility during the Period of Assistance, including, but not limited to the Assisting Utility's employee pensions and benefits and overtime pay. (2) Equipment. The Assisting Utility will be reimbursed for the use of its equipment during the Period of Assistance according to the current FEMA Schedule of Equipment Rates, as published from time to time, or a negotiated and mutually agreed upon Schedule of Equipment Rates between the Affected and Assisting Utilities. Rates for equipment not referenced on the FEMA Schedule of Equipment Rates will be developed based on recovery of actual costs. (3) Materials and Supplies. The Assisting Utility will be reimbursed for all materials and supplies furnished by it and used or damaged during the Period of Assistance, unless such damage is caused by negligence of the Assisting Utility's personnel. The measure of reimbursement shall be the replacement cost of the materials and supplies used or damaged, plus ten (10) percent of such cost. In the alternative, the parties may agree that the Affected Utility will replace, with a like kind and quality as determined by the Assisting Utility, the materials and supplies used or damaged. Local Water and Wastewater Mutual Aid Agreement for Personnel & Equipment Between Seminole County & the Municipalities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, and Sanford Page 6 of 19 (4) Payment. Unless mutually agreed otherwise, the Assisting Utility should bill the Affected Utility through one comprehensive bill for all expenses incurred throughout the assistance not later than ninety (90) days following the end of the Period of Assistance. The Affected Utility shall pay the bill in full not later than forty-five (45) days following the billing date. Unpaid bills will become delinquent upon the forty-fifth (45th) day following the billing date, and once delinquent will accrue interest at the current prime rate plus two percent (2%) per annum. (5) Disputed Billings. Those undisputed portions of a billing should be paid as provided in this Section 4. Only the disputed portions of such billings are subject to Dispute Resolution procedures set forth in Section 14 below. Section 5. Third -Party Beneficiaries; Assignment of Rights and Duties. (a) This Agreement is for the sole benefit of the parties to this Agreement and no other person or entity has any rights under this Agreement as a third -party beneficiary or otherwise. Assignments of benefits and delegations of duties created by this Agreement are prohibited. This Agreement may not be assigned by any party without the prior written approval of all the other parties. (b) Nothing in the provisions of this Agreement is intended to create duties or obligations to or rights in third parties who are not parties to this Agreement or affect the legal ability of any party to this Agreement by imposing any standard of care different from the standard of care imposed by law. Section 6. Other Mutual Aid and Assistance Agreements. Nothing in this Agreement limits any party's ability to continue with, or enter into, other mutual aid or assistance agreements. Local Water and Wastewater Mutual Aid Agreement for Personnel & Equipment Between Seminole County & the Municipalities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, and Sanford Page 7 of 19 Section 7. Insurance Requirements. Each party shall maintain adequate insurance coverage to protect its own interests and obligations under this Agreement. Section 8. No Indemnification. Each party to this Agreement, its officers, employees, and agents do not assume and specifically disclaim any liability for the acts, omissions, or negligence of the other party, its officers, employees, or agents, arising from or related to this Agreement except as otherwise provided by this Agreement or any other agreement between the parties. Section 9. Employee Status. Persons employed by one party to this Agreement in the performance of services and functions pursuant to this Agreement will not become the employees or agents of any other party to this Agreement, nor do these employees have any claims to pensions, worker's compensation, unemployment compensation, civil service, or other employee rights or privileges granted to the officers and employees of any other party, either by operation of law or by the acts of the other party. Section 10. Notice and Authorized Representatives. (a) Except as provided in Section 3, any notice delivered with respect to this Agreement must be in writing and will be deemed to be delivered (whether or not actually received) when (i) hand- delivered to the persons designated below, or (ii) when deposited in the United States Mail, postage prepaid, certified mail, return -receipt requested, addressed to the person at the address for the party as set forth below, or such other address or to such other person as the party may have specified by written notice to the other parties delivered according to this Section 10: Local Water and Wastewater Mutual Aid Agreement for Personnel & Equipment Between Seminole County & the Municipalities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, and Sanford Page 8 of 14 As to COUNTY: County Manager 1101 E. Is' Street Sanford, FL 32771 As to CITY OF ALTAMONTE SPRINGS: City Manager 225 Newburyport Avenue Altamonte Springs, FL 32701 As to CITY OF CASSELBERRY: City Manager 95 Triplet Lake Drive Casselberry, FL 32707 As to CITY OF LAKE MARY: City Manager 100 N. Country Club Road Lake Mary, FL 32746 As to CITY OF LONGWOOD: City Manager 175 W. Warren Avenue Longwood, FL 32750 As to CITY OF OVIEDO City Manager 400 Alexandria Boulevard Oviedo, FL 32765 As to CITY OF SANFORD: City Manager 300 N. Park Avenue Sanford, FL 32771 (b) A list of the Authorized Representatives for each Participating Utility is attached to this Agreement as Appendix A. Any party to this Agreement may change any of its Authorized Local Water and Wastewater Mutual Aid Agreement for Personnel & Equipment Between Seminole County & the Municipalities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, and Sanford Page 9 of 19 Representatives by providing notice to all the other parties following the notice provisions set forth in this Section 10. Section 11. Governing Law, Jurisdiction, and Venue. The laws of the State of Florida govern the validity, enforcement, and interpretation of this Agreement. The sole jurisdiction and venue for any legal action in connection with this Agreement will be in the courts of Seminole County, Florida. Section 12. Parties Bound. This Agreement is binding upon and inures to the benefit of the parties to this Agreement, and their successors and assigns. Section 13. Conflict of Interest. (a) The parties shall not engage in any action that would create a conflict of interest in the performance of its obligations pursuant to this Agreement with the other party or that would violate or cause third parties to violate the provisions of Part 111, Chapter 112, Florida Statutes (2021), as this statute may be amended from time to time, relating to ethics in government. (b) Each party has the continuing duty to report to the other parties any information that indicates a possible violation of this Section 13. Section 14. Dispute Resolution. Any party to this Agreement may notify any other party that it wishes to commence formal dispute resolution with respect to any unresolved problem under this Agreement. The affected parties agree to submit the dispute to a Florida Certified Circuit Court Civil Mediator for mediation, within sixty (60) days following the date of this notice. If any dispute cannot be resolved by mediation, it may be filed as a civil action in the Circuit Court of the Eighteenth Judicial Circuit of Florida, in and for Seminole County, Florida, which, as provided in Section I I above, is the sole venue for any such civil action. The parties further agree that any Local Water and Wastewater Mutual Aid Agreement for Personnel & Equipment Between Seminole County & the Municipalities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, and Sanford Page 10 of 19 such action will be tried to the Court, and the parties hereby waive the right to jury trial as to such action. Section 15. Entire Agreement. (a) The entire agreement of the parties is contained in this Agreement, which supersedes all oral agreements, negotiations, and previous agreements between the parties relating to the subject matter of this Agreement. (b) Any alterations, amendments, deletions, or waivers of the provisions of this Agreement will be valid only when expressed in writing and duly signed by both parties, except as otherwise specifically provided in this Agreement. Section 16. Severability. If any provision or application of this Agreement to any person or circumstance is held invalid, then it is the intent of the parties that the invalidity will not affect other provisions or applications of this Agreement that can be given effect without the invalid provision or application, and to this end the provisions of this Agreement are declared severable. Section 17. Public Records Law. (a) The parties acknowledge each other's obligations under Article 1, Section 24, Florida Constitution and Chapter 119, Florida Statutes (2021), as this statute may be amended from time to time, to release public records to members of the public upon request. The parties acknowledge that each and every party is required to comply with Article 1, Section 24, Florida Constitution and Chapter 119, Florida Statutes (2021), as this statute may be amended from time to time, in the handling of the materials created under this Agreement and that this statute controls over the terms of this Agreement. Local Water and Wastewater Mutual Aid Agreement for Personnel & Equipment Between Seminole County & the Municipalities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, and Sanford Page 11 of 19 (10) Failure to comply with this Section 17 will be deemed a material breach of this Agreement, for which any of the non -breaching parties may terminate this Agreement immediately upon written notice to the breaching party. Section 18. Equal Opportunity Employment. The parties shall not discriminate against any employee or applicant for employment for work under this Agreement because of race, color, religion, sex, age, disability, or national origin. The parties shall take steps to ensure that applicants are employed, and employees are treated equally during employment, without regard to race, color, religion, sex, age, disability, or national origin. Equal treatment includes, but is not limited to, the following: employment; upgrading, demotion or transfer; recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Section 19. Counterparts. This Agreement may be executed in any number of counterparts each of which, when executed and delivered, constitutes an original, but all counterparts together constitute one and the same instrument. Section 20. Headings and Captions. All headings and captions contained in this Agreement are provided for convenience only, do not constitute a part of this Agreement, and may not be used to define, describe, interpret, or construe any provision of this Agreement. Section 21. Effective Date. The Effective Date of this Agreement will be the date when the last party has properly executed this Agreement as determined by the date set forth immediately below the respective signatures of the parties. Section 22. Term. The term of this Agreement is one year from the Effective Date and will automatically renew for another term on each subsequent anniversary of the Effective Date, unless all the parties elect to terminate this Agreement. One or more parties may terminate their Local Water and Wastewater Mutual Aid Agreement for Personnel & Equipment Between Seminole County & the Municipalities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, and Sanford Page 12 of 19 participation this Agreement at any time by providing 60 days' notice to the non -terminating parties pursuant to Section 10 above. The Agreement will continue in effect between the non - terminating parties as long as at least two parties continue to operate under the Agreement. IN WITNESS WHEREOF, the parties have made and executed this Agreement for the purposes stated above. ENUMS Is) I VA us] ff." I ft - - 11, By: ANGIE APPERSON, MMC, City Clerk PAT BATES, Mayor Date: [Balance of this page intentionally blank; signatory pages continue on the next page.] Local Water and Wastewater Mutual Aid Agreement for Personnel & Equipment Between Seminole County & the Municipalities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, and Sanford Page 13 of 19 DONNA G. GARDNER, City Clerk Ln Date: DAVID HENSON, Mayor [Balance of this page intentionally blank; signatory pages continue on the next page] Local Water and Wastewater Mutual Aid Agreement for Personnel & Equipment Between Seminole County & the Municipalities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, and Sanford Page 14 of 14 CITY OF LAKE MARY By: MICHELLE MCCURDY, City Clerk DAVID J. MEALOR, Mayor Date: [Balance of this page intentionally blank; signatory pages continue on the next page] Local Water and Wastewater Mutual Aid Agreement for Personnel & Equipment Between Seminole County & the Municipalities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, and Sanford Page 15 of 14 ►.Witz"I MICHELLE LONGO, CMC, City Clerk 0 Date: 1*9 [Balance of this page intentionally blank; signatory pages continue on the next page.] Local Water and Wastewater Mutual Aid Agreement for Personnel & Equipment Between Seminole County & the Municipalities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, and Sanford Page 16 of 19 ELIANNE RfVERA, MMC, City Clerk M Date: MEGAN SLADEK, Mayor [Balance of this page intentionally blank, signatory pages continue on the next page.] Local Water and Wastewater Mutual Aid Agreement for Personnel & Equipment Between Seminole County & the Municipalities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, and Sanford Page 17 of 19 TRACI HOUCHIN, City Clerk By: ART WOODRUFF, Mayor Date: [Balance of this page intentionally blank; signatory pages continue on the next page.] Local Water and Wastewater Mutual Aid Agreement for Personnel & Equipment Between Seminole County & the Municipalities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, and Sanford Page 18 of 14 ATTEST: GRANT MALOY Clerk to the Board of County Commissioners of Seminole County, Florida. For the use and reliance of Seminole County only. Approved as to form and legal sufficiency. County Attorney BOARD OF COUNTY COMMISSIONERS SEMINOLE COUNTY, FLORIDA 0.0 Date: As authorized for execution by the Board of County Commissioners at its 2022, regular meeting. DGS\iv\mc 01/11/2022 T:\Users\Legal Secretary CSB\Enviromnental Scrviccs\202 1 \Water Wastewater Mutual Aid ILA.docx Attachments: Exhibit A — Lists of Authorized Representatives Local Water and Wastewater Mutual Aid Agreement for Personnel & Equipment Between Seminole County & the Municipalities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, and Sanford Page 19 of 19 APPENDIX "A" Authorized Representatives List City of Altamonte Springs Authorized Representatives: David Bass, P.E., ESQ. Director of Public Works & Utilities Phone: 407-571-8337 Cell: 407-256-0131 DBass@altamonte.org Frank Martz City Manager 407-571-8031 FWMartz@altamonte.org APPENDIX "A" Authorized Representatives List City of Casselberry Authorized Representatives: Assistant Public Works Director/Utility Manager — Tara Lamoureux Office: 407-262-7725 ext. 1228 Cell: 407-840-3275 Email: tlamoureux@casselberry.org Public Works Director, Mark Gisclar Office: 407-262-7725 ext. 1234 Cell: 321-436-9114 Email: mgisclar@casselberry.org City Manager, Randy Newlon Office: 407-262-7700 ext. 1147 Cell: 407-848-4099 Email: jnewlon@casselberry.org APPENDIX "A" Authorized Representatives List City of Lake Mary Authorized Representatives: City Manager or designee APPENDIX "A" Authorized Representatives List City of Longwood Authorized Representatives; City Manager or designee APPENDIX "A" Authorized Representatives List City of Oviedo Authorized Representatives: City Manager or designee APPENDIX "A" Authorized Representatives List City of Sanford Authorized Representatives: William Marcous Utility Support Services Manager, Public Works & Utilities Office Number: 407-688-5105 Cell 407-417-5601 APPENDIX "A" Authorized Representatives List Seminole County Authorized Representatives; County Manager or Designee. A 777,"ST- TRACI HOUCH City Clerk APPROVED AST SUFFICIENCY. �i " R, P- 0 ORM; AND LEGAL, CITY OF SANFORD By: NORTON N. BONA "'�.. 1CMA-CM* City Manager Date: / - / 3 - 2'0 Z Z -- Under delegation of.'authority issued by Resolution Number 2844. IB(dellh'e Ofthis inlenlionalli, Mink,- sikludony jnJ (,,,es conlinue 017 the nexi page.] Local Water and Wastewater Mutual Aid Agreement ibr Personnel &, Equipment Between Selnill0le ('()Llllt)' & the Municipalities ofAltumonte Springs. Casselbem. Lake Mary. v. Longwood. Oviedo, and Sanford Page 18 of -40