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08-08-2022 RM MinutesCITY COMMISSION MINUTES AUGUST 8, 2022 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, August 8, 2022, at 7:00 PM, in the City Commission Chambers, City Hall, and 300 North Park Avenue, Sanford, Florida. Present: Mayor Art Woodruff Vice Mayor Patrick Austin Commissioner Sheena R. Britton Commissioner Kerry S. Wiggins, Sr. Commissioner Patty Mahany (Arrived at 7:20 PM) City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Traci Houchin Deputy City Clerk Cathy LoTempio 1) Meeting called to order by Mayor Woodruff at 7:05 PM. CEREMONIAL MATTERS: 2) Legislative Prayer by Pastor Mike Nickson of West Sanford Free Will Holiness Church. 3) Pledge of Allegiance 4) Presentations, Proclamations and Awards: Presentation: Update on Florida Business Convention 2022, International Investment and Sisterhood Cities by Tom Tomerlin, Director of Economic Development and Luisa Lord of Lord & Lord Consulting. Mr. Tomerlin asked the Commission for approval to use $1,600 from Economic Development funds to pay for the cost of the Civic Center. The Commission approved the use of $1,600 from Economic Development funds. ■ Presentation of awards to the Sanford Police Department BUSINESS OF THE COMMISSION: 5) Minutes: CITY COMMISSION MINUTES AUGUST 89 2022 REGULAR MEETING July 11, 2022 Work Session and Regular Meeting. Vice Mayor Austin moved to approve the Minutes. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye 6) CONSENT AGENDA [Commission Memo 22-186] Commissioner Britton pulled Consent Item 6.M for further discussion. A. Approval of special event funding, from Economic Development, in the amount of $3,000 for the Wh Annual Best of Sanford Readers' Choice Awards', being held on Tuesday, August 30, 2022, at the Ritz Theater/Wayne Densch Performing Arts Center. B. Approval of special event funding, from Economic Development, in the amount of $2,000 for the '5"' Annual Sanford Jazz in the Park', being held on Saturday, October 22, 2022 from 2 PM — 7 PM at Centennial Park. C. Approval of the annual Dispatch Services Agreement with Seminole County Sheriff's Office and the City of Sanford for Fiscal Year 2022/2023, in the amount of $707,500, which is paid in four quarterly installments of $176,878. D. Approval of the annual School Resource Officer (SRO) agreement between ALS Education, LLC (ALS), funding a portion of the annual salary including benefits and potential overtime costs, on behalf of the entity doing business as Elevation CITY COMMISSION MINUTES AUGUST 89 2022 REGULAR MEETING High School, and the City of Sanford Police Department. E. Approval of the annual School Resource Officer (SRO) agreement between the Seminole County School Board (SCSB) and the City of Sanford Police Department, for a total of eleven (11) SRO's in the amount of $1,176,637. In addition the Seminole County School Board has agreed to fully fund, two (2) additional SRO's combined rate of $196,681, making the total compensation to be received from the SCSB for thirteen (13) SRO's $784,999.50. F. Approve the parking lease agreement between Velverly Caldwell, Franklin D. Caldwell, Allene C. Marshall and the City of Sanford, for a parcel located in the area of Sanford Avenue and East 3`d Street. G. Approve an increase to purchase order 938421 to CPH, LLC by $47,015, making the new total $110,015 for the Building Breezeway Project. H. Approval of a footprint change for a previously approved special event permit application, with a noise permit and an alcohol permit for `Alive After Five' from 5 — 9 PM on Thursday, September 8, 2022, with street closures from 3 —10 PM. I. Approve the special event permit, with a noise permit, for the `Family Health Fest', from Noon — 4 PM on Saturday, September 17, 2022, with a street closure from 11 AM — 5 PM. J. Approve the special event permit for the `Wheels of Change Extravaganza' from 11 AM — 8 PM on Saturday, September 24, 2022. K. Approve the special event permit, with a noise permit and an alcohol permit, for CITY COMMISSION MINUTES AUGUST 8, 2022 REGULAR MEETING the 'Trucks Gone Wild — Trucks Tugs' from 5 —10 PM on Saturday, November 5, 2022, street closures form 2 PM — Midnight. L. Approve the special event permit and an alcohol permit, for the 'Day of the Deviants' from 5 — 10 PM on Saturday, November 19, 2022, with their alleyway closed from 3 PM —11:30 PM. M. Approve the special event permit, with a noise permit and an alcohol permit, for the 'SAO Presents JAZZmas Jubilee' from 5 — 9 PM on Sunday, December 4, 2022. N. Approve a procurement of services to CPH, LLC in the amount of $72,880 for design services for the Sanford South Water Resource Center (SSWRC) Emergency Electrical Improvements, Design, Bidding and Construction Services. O. Approve a procurement of services to CPH, LLC in the amount of $97,280 for design services for the Sanford North Water Reclamation Facility (SNWRF) Electrical Improvements, Design, Bidding and Construction Services. P. Approve to increase purchase order #38161 to Ferguson Waterworks in the amount of $40,000 making the new total $365,000 for the remaining Fiscal Year 2021/2022 for additional materials for the Utilities Water and Sewer Division. Q. Approve the procurement for a total of three (3) vehicles for the Utilities Sewer Division; two (2) 2023 Ford F-150 Super Cab 2WD and one (1) Ford F-350 Crew Cab 4WD from Alan Jay Fleet Sales in the total amount of $120,034. R. Approval to submit the Community Development Block Grant Program One -Year 2022-2023 Annual Action Plan and Substantial Amendment to the Program Year CITY COMMISSION MINUTES AUGUST $, 2022 REGULAR MEETING 2021-2022 Annual Action Plan to the Department of Housing Authority and Urban Development. Vice Mayor Austin moved to approve Consent Items A through L, and N through R. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye Vice Mayor Austin moved to approved Consent Item M. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye A. Second reading of Ordinance No. 4704, amending the City's Code relating to the indexing of City utility rates with regard to the provisions of utility services by the City; Ad published July 31, 2022. [Commission Memo 22-187] Commissioner Britton moved to adopt Ordinance No. 4704. Seconded by Vice Mayor Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye CITY COMMISSION MINUTES AUGUST 8, 2022 REGULAR MEETING B. First reading of Ordinance No. 4705, to update Schedule R Airports and Aircraft, based on the recently adopted Interlocal Agreement 2413, and in compliance with Chapter 333, Florida Statutes; Ad published August 7, 2022. [Commission Memo 22-188] Commissioner Britton moved to approve Ordinance No. 4705, on the first reading. Seconded by Vice Mayor Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye 8) OTHER ITEMS A. Approve a Preliminary Subdivision Plan for Parkview Phase 11 with a project address of 3600 Skyway Drive; Owners, DP & DP Inc. and Takvorian Properties LLC. [Commission Memo 22-189] Commissioner Wiggins moved to approve Preliminary Subdivision Plan for Parkview Phase 11 with a project address of 3600 Skyway Drive. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye B. Approve Resolution No. 3048, approving the loan from General Fund to the Marina Fund, amend the Marina's budget in the amount of $377,500, and approve the CITY COMMISSION MINUTES AUGUST 89 2022 REGULAR MEETING procurements of Sanford Marina related items. [Commission Memo 22-190] Vice Mayor Austin moved to approve Resolution No. 3048. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye C. Approve Resolution No. 3049, to amend the budget in an amount not to exceed $1,578 for the procurement of two replacement gas monitors for Fire Prevention from Ten -8 Fire & Equipment. [Commission Memo 22-191] Commissioner Mahany moved to approve Resolution No. 3049. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye D. Approve Resolution No. 3 05 0, to amend the budget in a total amount not to exceed $1,100,000 from the 3d Generation Sales Tax Fund for the following procurements for the South Pinecrest Subdivision Roadway Resurfacing Project; $450,000 to The Middlesex Paving LLC, $575,000 to Asphalt Paving Systems, Incorporated and $75,000 to Caraway Concrete Construction. [Commission Memo 22-192] Commissioner Britton moved to approve Resolution No. 3050. Seconded by Vice Mayor Austin and carried by vote of the Commission as follows: CITY COMMISSION MINUTES AUGUST 8, 2022 REGULAR MEETING Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye E. Approve Resolution No. 3051, to amend the budget and a procurement of $85,000 from the 3d Generation Sales Tax Fund, to Caraway Concrete Construction for the construction of the missing link sidewalk on West 3`d Street between Persimmon Avenue and Oleander Avenue. [Commission Memo 22-193] Vice Mayor Austin moved to approved Resolution No. 3051. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye F. Approve Resolution No. 3052, to amend the budget and procurement of $150,000 from the Yd Generation One Cent Sales Tax Fund, to Caraway Concrete Construction for Citywide ADA complimentary sidewalk and concrete repairs. [Commission Memo 22-194] Vice Mayor Austin moved to approve Resolution No. 3052. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye CITY COMMISSION MINUTES AUGUST 8, 2022 REGULAR MEETING G. Approve Resolution No. 3053, to amend the budget in an amount of $69,000 to increase the Building Department Fund. [Commission Memo 22-195] Commissioner Mahany moved to approve Resolution No. 3053. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye H. Approve Resolution No. 3054, to amend the budget to purchase Blauer Rain Gear in the amount of $28,980, from the Police Department Equitable Sharing Fund, from Blue Line Innovations LLC. [Commission Memo 22-196] Commissioner Wiggins moved to approved Resolution No. 3054. Seconded by Vice Mayor Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye I. Approve Resolution No. 3055, to create a mechanism to facilitate reimbursement of certain expenditures form the proceeds of potential future tax exempt financing related to various Capital Improvement Projects. [Commission Memo 22-197] Commissioner Wiggins moved to approve Resolution No. 3055. Seconded by Vice Mayor Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye CITY COMMISSION MINUTES AUGUST 8, 2022 REGULAR MEETING Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye J. Approve Resolution No. 3056, to amend to budget, in the amount of $584,288.36, in association with previously approved unspent allocation from the U.S Department of Housing and Urban Development (HUD) Community Development Block Grant Program (CDBG). [Commission Memo 22-198] Commissioner Wiggins moved to approve Resolution No. 3056. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye 9) CITY ATTORNEY'S REPORT 10) CITY CLERK'S REPORT 11) CITY MANAGER'S REPORT 12) CITIZEN PARTICIPATION 13) CITY COMMISSION REPORTS Commissioner Britton welcomed the Ukraine refugees to the First United Methodist Church Picnic Project. She attended the Metroplan meeting and asked to meet with Mayor Woodruff on grants. Commissioner Britton requested a schedule of the maintenance of the City leased parking lots, and asked if the City is cleaning up the trash in the parking lots, especially after the CITY COMMISSION MINUTES AUGUST 8, 2022 REGULAR MEETING weekend. Mayor Woodruff asked if the City would place additional lighting in the parking lots. Bilal Iftikhar, Director of Public Works and Utilities said the City does have one person in charge of litter, however this employee only works during the week and is in charge of litter cleanup in the entire City. He said the City would look into increasing the lighting on the existing poles. Commissioner Britton requested to meet with Mr. Bonaparte. She asked if it would be possible to have someone pick up the litter on Mellonville Avenue and State Road 46. Commissioner Britton commended Pam Robinson, Executive Assistant to the City Manager on her outstanding service she has been providing. Commissioner Wiggins apologized to Chief Smith of the Police Department regarding his comment on the Eight Can't Wait Project and thanked the Chief for his services. Commissioner Wiggins thanked all City staff who attend his Westside Community meetings. Last month the City was able to service approximately 300 children with backpacks and school supplies and served approximately 300 residents with food and served them lunch. Mayor Woodruff asked if Commissioner Wiggins would be interested in consignment produce. Commissioner Wiggins asked to meet with Mayor Woodruff and Mr. Bonaparte. Vice Mayor Austin said he will be speaking at the upcoming Florida League of Cities conference. Commissioner Mahany said there is a very big problem in District 4, regarding the air conditioning not working at the Seminole Town Center Mall. She has been receiving complaints about people fainting and the temperature inside very hot. She contacted the landlord who has a partner and informed him the air conditioning needs to be replaced. She asked if Code CITY COMMISSION MINUTES AUGUST 8, 2022 REGULAR MEETING Enforcement would be able to assist in this matter. Tony Raimondo, Director of Development Services, said he would look into the issue. Commissioner Mahany said there have been complaints of mold as well. She said some of the tenants have purchased their own portable air conditioning units, however this is not helping much. Commissioner Britton agreed the air conditioning is an issue and needs to be addressed. Mayor Woodruff asked Chief Smith if he is aware of how Orlando's Police Department is handling recent shootings. Commissioner Britton asked how the Police Department handles an influx of visitor's downtown when there are no events going on. Chief Smith said the Orlando Police Department may reach out to the City for assistance, with off duty officers, whom are paid by the Orlando Police Department. He said if the City has an overflow of people, the City calls Seminole County Sheriff s Department for assistance. Mayor Woodruff spoke to Eileen Hinson, Director of Planning regarding the Florida Department of Transportation (FDOT) meeting on the new State Road 46 design in front of Thornbrooke. He is not in favor of the median closing and residents having to do a U-turn to get into the Subdivision. Mr. Iftikhar said FDOT is going to reduce the speed limit and narrowing the lanes. Vice Mayor Austin suggested the Commission reach out to the City's State Representative for assistance. Commissioner Wiggins said there has been no activity on the cross over pedestrian path in Goldsboro that was promised. Commissioner Britton asked what the restrictions are and the length of time people can be in their vehicle on State Road 46 while waiting for the Amtrak Auto Train. Mayor Woodruff said he will work on an answer to Commissioner Britton's question. Mr. Bonaparte said, if traffic gets too out of hand the police department would CITY COMMISSION MINUTES AUGUST 8, 2022 REGULAR MEETING come to assist until they are loaded. Mayor Woodruff expressed he was pleased with the discussions at the work session regarding the Race, Equity, Equality and Inclusion Committee, and would like thank the Committee for all the work that has been done. He would like to see a presentation at a regular meeting to inform the public of projects the committee is working on. Mayor Woodruff wanted to confirm the City is working on a redesign for the Groveview Village sign to present to the neighborhood again. Vice Mayor Austin said the City is researching what can be done and will provide the Commission with an estimate. Commissioner Mahany said she received a call from Lake Mary Commissioner Jordan Smith, who stated he was very unhappy with the name of the apartment complex, Vintage of Lake Mary. He said the complex is not in Lake Mary and the Lake Mary Commissioners are receiving calls from residents that are upset with their Commissioners for approving more apartments. Commissioner Smith is requesting the name be changed. Ms. Hinson said that is the name of their company that they have chosen to go with. The City is working with the company on their sign package and as of right now the sign will only say 'The Vintage. There being no further business, the r Arta be Attest AIWO City Clerk (CL) adjoVfned at 8:20 PM.