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10-10-22 WS MinutesCITY COMMISSION MINUTES P—M 5 jloi4oaDc; OCTOBER 109 2022 WORK SESSION The City Commission of the City of Sanford, Florida, met in Work Session on Monday, October 10, 2022, at 4:00 PM, in the Commission Chambers, I" Floor, City Hall, and 300 North Park Avenue, Sanford, Florida. Present: Mayor Art Woodruff Vice Mayor Patrick Austin Commissioner Sheena R. Britton Commissioner Kerry S. Wiggins, Sr. Commissioner Patty Mahany (Arrived at 5:02 PM) City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert Deputy City Clerk Cathy LoTempio Absent: City Clerk Traci Houchin Mayor Woodruff called the meeting to order at 4:07 PM. 1. Interviews re: Planning and Zoning Commission (Alternate) Ask Lisa Holder, Chief Communications and Cultural Affairs Administrator, for PAC Update Mayor Woodruff and the Commissioners interviewed Rick Ream for the alternate position on the Planning and Zoning Commission. Mayor Woodruff said the Commission would make an appointment at tonight's meeting. Ms. Holder said the Public Art Commission was in favor of adding an additional position. Mr. Bonaparte provided the Commission with an update of post Hurricane Ian damages. He said several of the City facilities had minor damage and a few had major damage. The 18"' Street Park off 17/92 has been turned into the hurricane debris monitoring site. The Jeff Triplett Community Center and the Sanford Memorial Stadium CITY COMMISSION MINUTES OCTOBER 109 2022 WORK SESSION sustained major damage. City Hall had some minor water intrusion; Westside Community Center, the Betty Smith Cultural Art Center and the Museum had minor water damage. The Civic Center, the Sanford Museum and Ft. Mellon Park are all currently closed. Seminole Boulevard is flooded and water is going to continue to rise so Seminole Boulevard is closed from Mellonville Avenue to 17/92 until further notice. Bilal Iftikhar, Public Works and Utilities Director, provided additional updates. He said Public Works is in the process of building a temporary road on Palmetto Avenue to cross over Seminole Boulevard to Marina Isle. He said Crowder Gulf the debris removal contractor has started to pick up debris downtown, and in Goldsboro and Georgetown. Staff is in the process of getting signatures from the Home Owners Associations to pick up debris in those areas. He asked for the community to be patient during this process as this was the worst storm in the 20 years he has worked for the City. He said the water is going to continue to rise and there is no telling when it will finally crest. The Commission asked if Ft. Mellon Park has been closed and if the damages can be assessed yet. Robert Beall, Parks and Grounds Manager, said the park has been noted that it is closed and until the water fully recedes there is no way to assess the damages. The Commission asked Mr. Beall to rope off the park in addition to the signs. Mr. Iftikhar said there have been some sewer back-ups. There is currently some issues with the reclaimed water and some homes were flooded from the storm CITY COMMISSION MINUTES OCTOBER 109 2022 WORK SESSION water. He said Seminole Boulevard is going to need to be completely replaced from Mellonville Avenue to 17192 as the road base is not designed to be under water for a long period of time. This is estimated to be $1M to $1.5M at this time. The Commission had a discussion regarding compensation for the employees who have been working through this storm. Cindy Lindsay, Finance Director, said any hourly employee who physically works over 40 hours in a week will receive time and a half overtime pay. The salaried employees do not receive any compensation, however, the City is looking into doing something additional for anyone who has worked during the storm. Bill Colbert, City Attorney, said Florida Statutes govern limitations on paying salaried employees additional pay with public funds. Commissioner Austin expressed he has been asking about this for some time. Commissioner Britton said Lee County has an Emergency Duty Pay Policy that includes all employees who work an emergency event. Mr. Bonaparte said he has been meeting with staff to find a solution. Mr. Bonaparte thanked Mr. Iftikhar and his staff for the assistance with the hospital and all their hard work as the crews have been working non-stop. 2. Discussion re: Downtown Sanford Parking Solutions by Tom Tomerlin, Director of Economic Development Mr. Tomerlin provided a power point presentation regarding the parking downtown. There are 150 new spaces now available on Myrtle Avenue and an additional 190 spaces, mostly on Sanford Avenue. There is a vacant lot off Sanford Avenue that the CITY COMMISSION MINUTES OCTOBER 10, 2022 WORK SESSION City is leasing for parking from several different owners with an average of 2-3 year leasing. He asked if the Commission would like to engage in a parking consultant. Mr. Tomerlin said the City is continuing to explore lot leases, a parking garage and on -street paid parking. He asked Commission if there was anything on the power point they would like to continue with as well as anything they would like to eliminate. The Commission agreed to continue with the lot leases, however, there is a concern that some of the parking lots on Sanford Avenue are becoming after hours party zones. Mayor Woodruff suggested making sure future lots are illuminated well. Commissioner Austin is concerned that the City would not be able to explore a Parking Garage until the City can figure out the parking benefit district, paid parking revenues/ enforcement revenues and a parking fee in -lieu. Mayor Woodruff suggested putting it out for proposal. Mr. Tomerlin suggested putting out a Memorandum of Understanding as a first step. Eileen Hinson, Planning and Zoning Director, provided a brief discussion on the Parking fee in -lieu. Vice Mayor Austin suggested the City reach out to other entities to see how they handle parking. Mayor Woodruff said the parking is located away from where people want to walk. Vice Mayor Austin said that is where the trolley could come in handy in the future. He said the City does not have make a commitment to the parking consultant, we just need to approve to pursue by December. Mayor Woodruff asked Mr. Tomerlin to ask three other Cities who have a consultant and what they did for them. Commissioner Britton agreed the City should move forward with approving the CITY COMMISSION MINUTES OCTOBER 109 2022 WORK SESSION consultant. Commissioner Britton and Commissioner Mahany expressed concern with on -street paid parking. Mayor Woodruff said in order for the City to explore one of the items of the power point presentation, the City must explore all six items. 3. Main Street Sanford Update by Tom Tomerlin Mr. Tomerlin introduced Christina Hollerbach, President of Main Street. He said the Small Business Association — Recovery Center has an office located inside the Sanford Information Center. He said Ms. Hollerbach and Pamela Lynch, Economic Development Director have offices in the Sanford Information Center. Ms. Hollerbach presented a power point presentation providing an update on the programs offered, the website and the latest inside the Sanford Information Center. She shared the goals and objectives, the promotion of the visitors guide and quarterly campaigns. Some of the events include Sanford Food Truck Fiesta, Alive After Five, Rhythm & Brews, Sanford Jazz Night, Small Business Saturday and Christmas in July. She said her favorite part are the Committees and working together with the businesses. Commissioner Britton asked how to get information on the lockers. Ms. Hollerbach said this information is posted on the Website and on the doors to the Sanford Information Center. Ms. Hollerbach said the biggest fundraiser is the Jingle Jam. 4. Regular Meeting Items — additional information a} Marina Master Plan — Craig Radzak, Assistant City Manager CITY COMMISSION MINUTES OCTOBER 109 2022 WORK SESSION Mr. Radzak said the draft Marina Masterplan was presented in the past and was placed on the website for ongoing public review. He introduced Rosemary Aldridge of Neel Shaffer Engineering who provided an update on revisions of the Marina Master Plan. Ms. Aldridge provided a brief description of the dock changes, the fishing pier on the east basin and parking spaces. There are areas that would need to be accessed after the water recedes from the hurricane. There was a brief discussion on the fishing piers and trailer parking. This is an action item on tonight's agenda. 5. Briefing Items Jerry Sullivan, Leisure Services Manager, said the Veterans Day Celebration is not going to be held in Veteran's Memorial Park due to the flooding. He said it may happen at the round -a -bout on Park Avenue. Vice Mayor Austin and Commissioner Britton suggested having it out at the Sanford Airport's Memorial Park. 6. City Manager Comments Mayor Woodruff passed out the City Manager evaluations and asked the Commission to please return it before the next meeting. There being no further busine Attest: CITY COMMISSION MINUTES OCTOBER 109 2022 WORK SESSION City Clerk (CL)