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12-12-2022 RM MinutesCITY COMMISSION MINUTES DECEMBER 129 2022 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, December 12, 2022, at 7:00 PM, in the City Commission Chambers, City Hall, and 300 North Park Avenue, Sanford, Florida. Present: Mayor Art Woodruff Vice Mayor Patrick Austin Commissioner Sheena R. Britton Commissioner Kerry S. Wiggins, Sr. Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Traci Houchin Absent: Deputy City Clerk Cathy LoTempio CALL TO ORDER: 1) Meeting called to order by Mayor Woodruff at 7:01 PM. CEREMONIAL MATTERS: 2) Legislative Prayer by Pastor Raines, Christian Fellowship Baptist Church. 3) Pledge of Allegiance 4) Presentations, Proclamations and Awards: ■ Swearing in Mayor, Art Woodruff by Traci Houchin, City Clerk, MMC, FCRM ■ Swearing in District 1 Commissioner, Sheena Rena Britton by Traci Houchin, City Clerk, MMC, FCRM ■ Swearing in District 2 Commissioner, Kerry S. Wiggins, Sr. by Traci Houchin, MMC, FCRM ■ Presentation of Graduating Class 17 — City of Sanford Citizen's Academy and Video BUSINESS OF THE COMMISSION: CITY COMMISSION MINUTES DECEMBER 129 2022 REGULAR MEETING 5) Minutes: November 14, 2022 Regular Meeting. Commissioner Mahany moved to approve the minutes. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye 6) CONSENT AGENDA [Commission Memo 22-282] Commissioner Britton pulled Consent Item 6.J for further discussion. A. Approval of the payment in the amount of $137,988.56 to Software House International (SHI) for year three of three of the Microsoft Enterprise License Agreement. B. Approval for the additional cost of $3,760, associated with the purchase of five (5) Dale Rogers's permanent sculptures previously approved by the Commission at $20,000, making the new total $23,760. C. Approve the procurement for the purchase of two GMC Sierra 2500 Heavy Duty Trucks in the total amount of $100,510 from Alan Jay Fleet Sales for the Utilities Plants Division. D. Approve the procurement of services to Hydra Service, Inc., in the amount of $65,000 for the purchase of miscellaneous pumps and parts for the Utilities Plants Division. CITY COMMISSION MINUTES DECEMBER 12, 2022 REGULAR MEETING E. Approve the procurement of services to Xylem Water Solutions USA, Inc., in the amount of $104,000 for the purchase of miscellaneous Flygt pumps for the Utilities Plants Division. F. Approve to amend the spending plan associated with the American Rescue Plan Act (ARPA) in the amount of $541,059, to provide additional funds for the State Road 46 Water Main Replacement Project. G. Approve the procurement of services in the amount of $56,000 to Thompson Well & Pump, Inc., for the repair assessment of the Oregon Wellfield Well 1 for FY 2022/2023. H. Approve the procurement for services in the amount of $397,970 to CPH, Inc., for the State Road 46 Water Main Replacement Post Design Services. I. Approve a procurement of services in the amount of $223,740 to CPH, Inc., for the Post Design and Engineering Services for the Georgetown Sewer Upgrades Project. J. Approve the procurement in the amount of $373,408.50, to Carlisle Thompson, for the substantial damage assessment for 339 addresses in the City of Sanford flood zones for Federal Emergency Management Agency (FEMA) requirements. K. Approve the procurement in the amount of $251,435 from Atmax Equipment Company, for a Mower Max MMB Gen 3 Base Unit replacing Equipment 47824 in the Stormwater Division. L. Approve the procurement to Zoll Medical Corporation, in the amount of $300,000, for the replacement of cardiac monitors for the Fire Department. CITY COMMISSION MINUTES DECEMBER 12, 2022 REGULAR MEETING M. Approve the Leary Firefighters Foundation Grant Award of one forcible entry door simulator training prop for the Fire Department. N. Approve the special event sponsorship funding in the amount of $700 from Economic Development for the `Love your Shorts Festival', being held February 9 — 12, 2023 at the Wayne Densch Performing Arts Center. O. Approve the amendment to the Administrative Services Agreement between the City of Sanford and Blue Cross Blue Shield of Florida. P. Approve the employee health insurance, care and coverage, budget and monthly contributions as outlined for Calendar Year 2023. Q. Approve a payment in the amount of $80,001.22 to Software House International (SHI), to replace the City's network firewall system. R. Approve the special event permit, with a noise permit and an alcohol permit, for `Alive After Five', from 5 — 8 PM, on the 2nd Thursday during the months of January, March, June and September in 2023, with street closures from 3 — 10 PM. S. Approve the special event permit, with a noise permit and an alcohol permit, for `Shrimp Boil — Low Country Boil', from 10 AM — 7 PM. T. Approve the special event permit, with a noise permit, for `Dr. Martin Luther King Jr. Parade and Festival' from 10 AM — 4 PM on Monday January 16, 2023, with street closures from 7 AM — 5:30 PM. U. Approve a change order to purchase order #38725 for additional services to Crowder Gulf in the amount of $813,950 making the new total $858,950. CITY COMMISSION MINUTES DECEMBER 12, 2022 REGULAR MEETING Commissioner Britton moved to approve Consent Items A through I and K through U. Seconded by Vice Mayor Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye After a brief discussion, Commissioner Britton moved to approve Consent Item 6.J. Seconded by Vice Mayor Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye 7) PUBLIC HEARINGS: A. Second reading of Ordinance No. 4719, to amend the Comprehensive Plan Future Land Use Designation for 9.57 acres at 2900 West 1St Street from HIP -TI, High Intensity Planned Development — Target Industry (County) to WIC, Westside Industry and Commerce (City of Sanford); Owner, Wayne Densch Inc.; Ad published November 30, 2022. [Commission Memo 22-283] Commissioner Britton moved to adopt Ordinance No. 4719. Seconded by Vice Mayor Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye CITY COMMISSION MINUTES DECEMBER 129 2022 REGULAR MEETING B. Second reading of Ordinance No. 4720, to amend the Wayne Densch (Mountain Distributers) PD, Planned Development zoning by incorporating 9.57 acres of additional land into the existing 10 Acres PD at project address 2900 West 1S` Street to create the Wayne Densch expansion PD; Owner, Wayne Densch Inc.; Ad published November 30, 2022 [Commission Memo 22-284] Commissioner Britton moved to approve Ordinance No. 4720. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye C. This item was moved to `Other Items 8.M'. An Ordinance is not required. First reading of Ordinance No. 4721, to approve the request for City utility services for the proposed single-family residence at 2001 Beardall Avenue for water services only, subject to a Pre -Annexation Development Agreement with all the conditions as recommended by staff. When the utility services are available the owner shall be responsible for payment of all application fees and connections to the City's distribution system; all utility connections and lines to be installed per the City's Utility Manual standards and the developer would be required to install all water, sewer, and reclaimed water lines to the property at the developer's cost; that the Annexation Petition be recorded in the public records of Seminole County; and for the City Commission to consider annexation of the property when it CITY COMMISSION MINUTES DECEMBER 12, 2022 REGULAR MEETING becomes annexable (per 171.044, Florida Statutes); Owner, Islen M. Barriga Ponce; Ad published December 11, 2022. [Commission Memo 22-285] 8) OTHER ITEMS A. Approve a Preliminary Subdivision Plan for Riverbend Commercial with a project address of 3750 E. SR 46; Owner, American Land Investors of Cameron Avenue LLC. [Commission Memo 22-286] Commissioner Britton moved to approve the Preliminary Subdivision Plan for Riverbend Commercial with a project address of 3750 E. SR 46. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye B. Approve a Final Plat for Stella Cove, an eight -lot single family subdivision located at 635 West 25t" Street; Owner, Cypress Holdings LLC. [Commission Memo 22 - Ian Commissioner Britton moved to approve the Final Plat for Stella Cove, an eight - lot single family subdivision located at 635 West 25"' Street. Seconded by Vice Mayor Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye CITY COMMISSION MINUTES DECEMBER 12, 2022 REGULAR MEETING C. Approve to waive interest of five municipal liens for the real property located at 1006/1008 W. 201h Street, Parcel # 25-19-30-511-0000-0140, contingent upon payment of $1,375.88, within 30 days; Owner, Taquaesha Redding. [Commission Memo 22-288] Commissioner Britton moved to approve to waive interest of five municipal lines located at 1006/1008 W. 201h Street, contingent upon payment of $1,375.88, within 30 days. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye D. Approve the foreclosure of the real property located at 503 Sanford Avenue, Parcel # 25-19-30-5AG-070A-0070; Owners, Vivian M. Youngblood and Shantell Williams. [Commission Memo 22-289] Tony Raimondo, Director of Development Services spoke on this item and presented a video. William Colbert, City Attorney, explained the foreclosure process. The owners would have to pay the fines and bring the property to compliance to avoid foreclosure. Cobin McGee and Shantell Williams, owner of 503 Sanford Avenue and Eileen Hinson, Director of Planning, spoke on this item. Commissioner Britton moved to approve the foreclosure of 503 Sanford Avenue, Parcel # 25-19-30-5AG-070A-0070. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye CITY COMMISSION MINUTES DECEMBER 12, 2022 REGULAR MEETING Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye E. Approve Resolution No. 3091, to amend the Planning budget in an amount of $6,070 for additional costs associated with a vehicle procurement that was approved by the Commission on May 22, 2022, making the new total $37,469. [Commission Memo 22-290] Commissioner Wiggins moved to approve Resolution No. 3091. Seconded by Vice Mayor Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye F. Approve Resolution No. 3092, to amend the Economic Development budget in the amount of $24,000 for the City portion of personnel costs for an Executive Director to oversee the activities of Sanford Mainstreet. [Commission Memo 22-291] Commissioner Wiggins moved to approve Resolution No. 3092. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye G. Approve Resolution No. 3093, to amend the Parks and Grounds Cemetery fund in the amount of $20,426 and approve the procurement of services to Chinchor CITY COMMISSION MINUTES DECEMBER 12, 2022 REGULAR MEETING Electric, Inc. to provide underground electrical service to the Sanford Municipal Cemetery. [Commission Memo 22-292] Vice Mayor Austin moved to approve Resolution No. 3093. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye H. Approve Resolution No. 3094, certifying the results of the election of the Mayor of the City of Sanford, held on November 8, 2022. [Commission Memo 22-293] Commissioner Wiggins moved to approve Resolution No. 3094. Seconded by Commissioner Britton and carried by vote of the Commission as follows; Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye I. Approve Resolution No. 3095, to enable collection of a non -ad valorem special assessment for a downtown parking district using the uniform method of collection on tax bills and authorize the Mayor to execute the agreements with the Seminole County Property Appraiser and the Seminole County Tax Collector; Notice of Intent and Public Hearing Ad published in the Sanford Herald on November 16, 23 30 and December 7, 2022. [Commission Memo 22-294] Vice Mayor Austin moved to approve Resolution No. 3095. Seconded by CITY COMMISSION MINUTES DECEMBER 12, 2022 REGULAR MEETING Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye J. Approve Resolution No. 3096, providing for a four-year lease -purchase agreement to Bank Funding LLC, for (20) police vehicles and equipment, with quarterly payments of $64,770.41 each, totaling $1,036,326.56, including principle and interest costs. [Commission Memo 22-295] Commissioner Wiggins moved to approve Resolution No. 3096. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye K. Approve Resolution No. 3097, to amend the Utilities budget in the amount of $750,000 and to accept a grant from the Florida Department of Environmental Protection (FDEP) and execution of the grant agreement with the FDEP Agreement No. LP0377 for the Sanford Nutrient Reduction Lake Jessup and Lake Monroe Watershed projects. [Commission Memo 22-296] Vice Mayor Austin moved to approve Resolution No. 3097. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye CITY COMMISSION MINUTES DECEMBER 12, 2022 REGULAR MEETING Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye L. Approve Resolution No. 3098, to amend the Parks and Grounds budget in the amount of $425,664 and authorize a procurement of services from Lake Gem Farms, LLC replacing the sod in various locations; along the Riverwalk Trail, Veteran's Memorial Park, Fort Mellon Park, the Sanford Marina and along North Shore Park, due to the flooding from Hurricane Ian. [Commission Memo 22-297] Commissioner Mahany moved to approve Resolution No. 3098. Seconded by Vice Mayor Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye M. Approve the request for City utility services for the proposed single-family residence at 2001 Beardall Avenue for water services only, subject to a Pre - Annexation Development Agreement with all the conditions as recommended by staff. When the utility services are available the owner shall be responsible for payment of all application fees and connections to the City's distribution system; all utility connections and lines to be installed per the City's Utility Manual standards and the developer would be required to install all water, sewer, and reclaimed water lines to the property at the developer's cost; that the Annexation Petition be recorded in the public records of Seminole County; and for the City CITY COMMISSION MINUTES DECEMBER 12, 2022 REGULAR MEETING Commission to consider annexation of the property when it becomes annexable (per 171.044, Florida Statutes); Owner, Islen M. Barriga Ponce. [Commission Memo 22-298] Vice Mayor Austin moved to approve the pre -annexation agreement and Utility Water Services only for the property located at 2001 Beardall Avenue. Seconded by Commissioner Wiggins and catted by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye Mayor Woodruff said based on the annual evaluation of the City Clerk the Commission recommended a 5% increase plus a 2% merit increase. Commissioner Wiggins moved to approve a 5% increase plus a 2% merit increase to the City Clerk. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Wiggins Aye Commissioner Britton Aye Commissioner Mahany Aye The Commission thanked the City Clerk for doing an excellent job. 9) CITY ATTORNEY'S REPORT 10) CITY CLERK'S REPORT Traci Houchin, City Clerk informed the Commission that Rhonda Johnson on the CITY COMMISSION MINUTES DECEMBER 12, 2022 REGULAR MEETING Community Development Block Grant Committee has resigned. This position would be appointed by Commissioner Mahany. The Clerk's office would advertise the position, contact the individuals who have applications on file to see if they are interested and present them at the next meeting. Mayor Woodruff said Metro Plan needs a replacement for Brady Lessard's position. Ms. Houchin thanked the Commission for the increase and wished the Commission a great holiday. 11) CITY MANAGER'S REPORT Mr. Bonaparte congratulated the Mayor and Commissioners of District 1 and District 2. He wished the Commission a great holiday season. 12) CITIZEN PARTICIPATION Joseph Principae, resident at 1470 West 25"' Street, expressed his concerns regarding disability discrimination and domestic violence he is experiencing. 13) CITY COMMISSION REPORTS Commission Britton thanked Parks and Recreation for the phenominal holiday events. She asked for a status regarding Sarah Jacobson's properties on 1" Street. Mr. Bonaparte said Economic Development and a contractor are working with the estate on projects for the properties. Commissioner Britton said Merry Christmas and Happy New Year to all. Commissioner Wiggins said he is going to have a monthly event with the picnic project and a clinic that would travel to different locations for the residents. This Thursday is his Community Meeting that includes a Christmas Program and Toy Give-away for ages 1 to 13. He said the 2nd Annual Holiday Food Give-away begins at 10 AM on December 20, 2022 at the CITY COMMISSION MINUTES DECEMBER 129 2022 REGULAR MEETING Salvation Army. He thanked all City staff for the holiday events and appreciates the City staff. He thanked GOD, his wife, his children, his team and the citizens that voted for him. Vice Mayor Austin congratulated the Mayor and Commissioners on the election. He thanked City staff for a great parade. His term expired on the TDC and needs a replacement. He wished everyone Happy Holidays and Merry Christmas. Commissioner Mahany asked the City Clerk to reach out to the contact person for the Community Service Block Grant Committee to find out what her status is on the committee. She wished everyone a Merry Christmas. Commissioner Britton asked if Commissioner Mahany would be baking desserts this year. Commissioner Mahany said she has been having back issues for the past few months and unable to stand in the kitchen long. Mayor Woodruff thanked City Staff for the excellent job as always on the holiday events. He wished everyone a Merry Christmas and Happy New Year. There being no further business, the meeting adjourned at 9:08 PM.