2466 PBA 22/23-222 Universal Protection Service LLCUniversal Protection Service, LLC, Piggyback Contract
(PBA 22/23-222) Provision Of Armed and Unarmed Security Guard Services
The City of Sanford, Florida, a Florida municipal corporation (hereinafter referred
to as the "City") enters this "Piggyback" Contract (hereinafter referred to as the
"Contract") with Universal Protection Service, LLC, a Delaware limited liability company,
doing business as Allied Universal Security Services (hereinafter referred to as
"Universal Protection"), whose principal and mailing address is 1551 North Tustin
Avenue, Suite 650, Santa Ana, California 92705 with local offices being located at 6300
Hazeltine National Drive, Suite 120, Orlando, Florida 32822 and 9463 Benford Road,
Building 445, Suite 6C Orlando, Florida 32827, under the terms and conditions hereinafter
provided. The City and Universal Protection may be collectively referenced herein as the
"Parties."
The City and Universal Protection agree as follows:
1. The Purchasing Policy for the City of Sanford allows for "piggybacking"
contracts. Pursuant to this procedure, the City is allowed to piggyback an existing
government contract, and there is no need to obtain formal or informal quotations,
proposals or bids. The Parties agree that Universal Protection has entered into a
contract with the government of the City of Orlando, Florida said contract being
identified as the "Contract" for "Armed and Unarmed Security Guard Services" as
said contract may have been amended, relating to the provision of security guard
services (said original contract documents being referred to as the "Original
Government Contract").
2. The Original Government Contract is incorporated herein by reference
and is attached as Exhibit "A" to this Contract. All of the terms and conditions set out
in the Original Government Contract are fully binding on the Parties and said terms
and conditions are incorporated herein; provided, however, that the City will negotiate
and enter work orders/purchase orders with Universal Protection in accordance with
City policies and procedures for particular goods and services. All pricing shall be
F.O.B., City Hall, City of Sanford, with most favored nation pricing.
3. Notwithstanding the requirement that the Original Government Contract
is fully binding on the Parties, the Parties have agreed to modify certain technical
provisions of the Original Government Contract as applied to this Contract between
Universal Protection and the City, as follows:
a. Insurance Requirements of this Contract: Certificate(s) are to be
provided by Universal Protection naming City as additional
insured or certificate holder for insurance coverage. Said
coverage is required to be maintained by Universal Protection in
accordance with Exhibit "B" attached hereto.
b. For other provisions of the Original Government Contract that will
be modified see Contract -Terms -And -Conditions -For -Web -Based -
System -Revised -1 1.8.2021.pdf (sanfordfl.gov). The Parties shall
also be bound by the purchasing policies and procedures of the
City as well as the controlling provisions of Florida law. Work
orders shall be used, in accordance therewith, in the
implementation of this Contract to the extent deemed necessary
by the City in its sole and absolute discretion.
C. Address change for the City: Notwithstanding the address and
contact information for the government entity as set out in the original
government contract, Universal Protection agrees that it shall send
notices, invoices and shall conduct all business with the City to the
attention of City Manager, at: City of Sanford, 300 North Park
Avenue; Sanford, Florida 32771. The City Manager's designated
representative for this Contract is:
21 Page
Marisol Ordonez
Purchasing Manager
City of Sanford
Finance- Purchasing Division
300 North Park Avenue
Sanford, Florida 32772
Phone: 386-689-5028
d. Notwithstanding anything in the Original Government Contract to the
contrary, the venue of any dispute will be in Seminole County,
Florida. Litigation between the Parties arising out of this Contract
shall be in Seminole County, Florida in the Court of appropriate
jurisdiction. The laws of the State of Florida shall control any dispute
between the Parties arising out of or related to this Contract, the
performance thereof or any products or services delivered pursuant
to such Contract.
e. Notwithstanding any other provision in the Original Government
Contract to the contrary, there shall be no arbitration with respect to
any dispute between the Parties arising out of this Contract. Dispute
resolution shall be through voluntary and non-binding mediation,
negotiation or litigation in the court of appropriate jurisdiction located
in Seminole County, Florida, with the Parties bearing the costs of
their own legal fees with respect to any dispute resolution, including
litigation.
f. All the goods and services to be provided or performed shall be in
conformance with commonly accepted industry and professional
codes and standards, standards of the City, and the laws of any
Federal, State or local regulatory agency.
g. Universal Protection understands that Chapter 119, Florida
Statutes, relating to public records shall be applicable to this
Contract and acknowledges review of, and adherence to, the
following disclosures from the City:
I. IF THE CONTRACTOR/VENDOR HAS QUESTIONS
REGARDING APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONTRACTOR'S (VENDOR'S) DUTY
TO PROVIDE PUBLIC RECORDS RELATING TO THIS
CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT (407) 688-5012, TRACI HOUCHIN, CMC,
FCRM, CITY CLERK, CITY OF SANFORD, CITY HALL, 300
NORTH PARK AVENUE, SANFORD, FL 32771,
TRACI.HOUCHIN@SANFORDFL.GOV.
31 Page
II. In order to comply with Section 119.070 1, Florida Statutes,
public records laws, Universal Protection must:
A. Keep and maintain public records that ordinarily and
necessarily would be required by the City in order to
perform the service.
B. Provide the public with access to public records on
the same terms and conditions that the City would
provide the records and at a cost that does not
exceed the cost provided in Chapter 119, Florida
Statutes, or as otherwise provided by law.
C. Ensure that public records that are exempt or
confidential and exempt from public records
disclosure requirements are not disclosed except as
authorized by law.
D. Meet all requirements for retaining public records
and transfer, at no cost, to the City all public records
in possession of Universal Protection upon
termination of the contract and destroy any duplicate
public records that are exempt or confidential and
exempt from public records disclosure
requirements. All records stored electronically must
be provided to the City in a format that is compatible
with the information technology systems of the City.
111. If Universal Protection does not comply with a public
records request, the City shall enforce the contract
provisions in accordance with this Agreement.
IV. Failure by Universal Protection to grant such public access
and comply with public records requests shall be grounds
for immediate unilateral cancellation of this Agreement by
the City. Universal Protection shall promptly provide the
City with a copy of any request to inspect or copy public
records in possession of Universal Protection and shall
promptly provide the City with a copy of Universal
Protection's response to each such request.
h. Universal Protection, in the event of any ambiguity in the
contractual relationship between Universal Protection and the
City, shall comply with all "Standard Contractual Terms and
Conditions," as provided on the City's website, which website can
be reached and accessed, as well as said terms and conditions
4j Page
reviewed, at: (Contra ct-Terms-And-Conditions-For-Web-Based-
System-Revised-11.8.2021.pdf (sanfordfl.gov)
All other provisions in the Original Government Contract are fully
binding on the Parties and will represent the agreement between the
City and Universal Protection.
4. This Agreement shall be effective as of the date of execution of this
Agreement by, or on behalf of, the City.
5. The below signatories represent and affirm that they have the legal authority
and right to enter into this Agreement and bind the party for whom they are executing this
Contract to the terms and conditions herein set forth.
Attest: UNIVERSAL PROTECTION SERVICE,
LLC, a Delaware limited liability
company.
By: By:
Andrew Daniels Bob Wood
Vice President President, Florida Region
Date:
Attest:
By:1J) K I! 1471JEtI Itt Itt It,
Traci Houchin, CMC, FCRM
City Clerk
Approved as to form and le
By: a //, 2�/�
William L. Colbert
City Attorney
51 Page
CITY OF SANFORD, a Florida
municipal corporatipn ,.,,
" , /J -Z,2--3
Exhibit "A"
[Attach original government contract]
6 1 P a g e
EXHIBIT "B"
INSURANCE REQUIREMENTS
(1) Universal Protection shall obtain or possess and continuously maintain the
following insurance coverage, from a company or companies, with a Best Rating of A- or
better, authorized to do business in the State of Florida and in a form acceptable to the
City and with only such terms and conditions as may be acceptable to the City unless the
bid documents exclude or include certain types of insurance coverage or the level of
coverage:
(a) Workers Compensation/Employer Liability: Universal Protection
shall provide Worker's Compensation for all employees. The limits
will be statutory limits for Worker's Compensation insurance and
$3,000,000 for Employer's Liability.
(b) Comprehensive General Liability: Universal Protection shall provide
coverage for all operations including, but not limited to, contractual,
products, complete operations, and personal injury. Commercial
General Liability is to include premises/operations liability, products
and completed operations coverage, and independent vendor's
liability or owner's and vendor's protective liability. The limits will not
be less than $2,000,000 Combined Single Limit (CDL) or its
equivalent.
(c) Comprehensive Automobile Liability: Universal Protection shall
provide complete coverage for owned and non -owned vehicles for
limits not less than $2,000,000 CSL or its equivalent.
(d) Professional Liability: Universal Protection shall provide coverage for
all professional services performed. The limits will not be less than
$2,000,000 CSL or its equivalent.
(e) Sex Abuse Liability: Universal Protection shall provide coverage with
limits not less than $1,000,000 CDL or its equivalent.
(2) All insurance other than Workers Compensation to be maintained by
Universal Protection shall specifically include the City as an additional insured.
(3) For additional insurance requirements reference is made to the
requirements shown in the City's Contract Terms And Conditions For All City
Procurements (Contract-Terms-And-Conditions-For-Web-Based-System-Revised-
11.8.2021.pdf (sanfordfl.gov).
7 1 P a g e
4C_SECURITY SERVICES
A" EDUNIVERSAL
_ .- There for you.
Bill To:
Angela Adkins
Administrative Support Supervisor for Development Services
300 N Park Avenue
Sanford, Florida 32771
Direct: 407-688-5163
Angela.Adkins@sanfordfl.gov
SUBJECT: QUOTE FOR SECURITY SERVICES FOR CITY OF SANFORD
January 5, 2023
April 5, 2023
Thank you for your interest in working with Allied Universal Security Services on the State of Florida State Term
Contract (STC) for Security Officer. Per your request, please see the following quote:
Description
p
Hours
Bill Rate
Total
Per Week
City of Orlando, Armed and Unarmed Security Guard Services
Amendment No.: Two (2), RFP18-0356
Annual Quote: 2/15/2023 - 2/14/2024
Security Officers — Armed Security Guard Services for various Parking Garages,
escort services for bank deposits and various other Facilities/lots as requested.
LOCATION: City Hall
40
$28.82
$1,152.80
DAYS: Monday thru Thursday
HOURS: 7:OOAM - 5:30 PM (10 hours per day with a 30 -minute break. Break
schedule will vary.)
WEEKLY TOTAL
40
$1,152.80
ANNUAL TOTAL
2,080
$59,945.60
The quote provided above is based on the City of Orlando, Armed and Unarmed Security Guard Services
Amendment No.: Two (2), RFP18-0356.
Thank you for your interest in working with Allied Universal Security Services.
Sincerely,
Taylor McDonald
Director Government Services I Southeast Region 1954-415-7419, Taylor. McDonald@aus.com
Armed and Unarmed Security Guard Services Amendment No.: Tivo (2)
RirP18-0.356
AMENDMENT NUMBER TWO TO
AGREEMENT EFFECTIVE SEPTEMBER 17, 2018
BETWEEN CITY OF ORLANDO AND
UNIVERSAL PROTECTION SERVICES, LLC D/B/A
ALLIED UNIVERSAL SECURITY SERVICES
THIS AMENDMENT TO AGREEMENT is made and entered into this day of November
2022, by and between the City of Orlando, a municipal corporation organized and existing under the laws
of the State of Florida, hereinafter referred to as the "City" and Universal Protection Services, LLC d/b/a
Allied Universal Security Services, hereinafter referred to as the "Contractor".
97TNESSETII
WHEREAS, the City and the Contractor entered into an Agreement ("the Agreement") effective
the date of September 17, 2018, whereby the latter would perform certain services with respect to the
Armed and Unarmed Security Guard Services, and
WHEREAS, the parties amended the Agreement by date of November 30, 2021 ("Amendment
One"); and
WHEREAS, the City and the Contractor desire to amend the scope of services of said Agreement
to renew the term for one (1) year and revise the pricing;
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein,
the parties agree as follows:
I. TERM OF AGREEMENT
The current Term of the Agreement will be renewed for one (1) year effective, December
1, 2022, through November 30, 2023.
II. SCOPE
The Scope of Services and Compensation provisions of the Agreement are hereby amended
as set faith in Exhibit "A" attached hereto and incorporated herein by reference. Exhibit
"A"',-, "Renewal Two (2) Price Proposal" of this Amendment shall replace the `Renewal
One (1) Price Proposal" contained in Amendment One ofthe Agreement in its entirety.
In all other respects, and except as specifically modified and amended herein, the Agreement
effective September 17, 2018, and Amendment One dated November 30, 2021, shall continue in full force
and effect as written and the parties hereto agree to be bound thereby.
Procurement and Contracts Division Page 1 of 3
Armed and Unarmed Security Guard Services Amendment No.: Two (2)
RFP18-0356
IN WITNESS WHERE OF, (lie parties hereto have hereunto set their hands and seals on the date first
written above.
PROCUREMENT AND CONTRACTS DIVISION
CITY OF ORLANDO, FLORIDA
By:
Chief Procurement Officer-
David
fficer
David Billingsley, CPSM C P M
Name, Typed or Printed
Date: -�> CLIA�I.l k `0 .2022
Universal Protection Services, LLC d/U/a
llie Universal Security Services
By: '
Signature
Andrew Daniels, Vice President
Name & Title, Typed or Printed
Universal Protection Service LLC
d/b/a Allied Universal Securitv Services
Name of Company, Col -p., etc.
854 Trafalgar Court, Suite 150W
Mailing Address
Maitland, FL 32751
City, State and Zip
STATE OF FLORIDA
COUNTY OF Se e.
APPROVED AS TO FORM AND LEGALITY
for the use and rdiance of the
City of Orlando, Florida, only.
Date: aL%` E%�L_'/�/ '2022
ASSISTANTILin ATTORNEY
ORLANDO, FLORIDA
CORPORATESEAL
The foregoing instrument was acknowledged before me by means of ❑ physical presence or El online
notarization, this ( day of 0oveen be r , 20_a, by -Anreo `-Daa��g _ (name of
person) as _ ; np — �; Yl.�- (type of authority, (e.g., officer•, tnistee, attorney in fact, c(c.) for
UHidC 1 re o :en'ziGr%biat LILA /blla
4rne��:g T:.,�r s��-,�+T$e,.,,,o, s (name of entity/party on behalf of whom instrument was
executed). _
gnature of Notary Public - State of Florida
Print, Type, or Stamp Notary Name: 'eole (nn -()
(Affix Notary Stamp or Seal Above)
4/ Personally Known or —Produced Identification
Type of Identification Produced
Procurement and Contracts Division Page 2 of 3
Armed and Unarmed Security Guard Services
EXHIBIT "A"
RENEWAL WAL TWO (2) PRICE PROPOSAL
Amendment No.: Two (2)
RFPs 8-0356
Procurement and Contracts Division Page 3 of 3
Armed and Unarmed Senmiry Guard Servims EXHIBIT "A" - AFPla-OaS6
RENEWAL TWO (2) PRICE PROPOSAL Amendmenthxo(2)
This wdl be a firm; fixed puce Contract and the Scope of Services to be completed by Contractor as dafinad m this Request for Proposal consists Of spa.-ffk tasks. All quanhit are estimated annual quantitiss and
are subject to change. Compensation for the work tasks stated herein shall he in acrnMance with the fMI—;...— --l-
TOTAL'68j11,€QQ SECURITY GUARD SERVICES: $ 17,621.80
TOTAL'UNARME7 SECURITY GUARD SERVICES: $ 1,764,974.04
GRAND TOTAL FOR ARMED AND UNARMED SECURITY GUARD SERVICES: 1� 182,595,84 -
,ra'i'ment and contracts Division luau 1 of 1
COST FOR `UNARMED' SECURITY GUARD, AlL LOCATIONS
Renewal #2 (12101/2022.11/30/2023)
ITEM
N0.
QUANTITY
UNIT
DESCRIPTION
UNITPRICE
TOTAL.
1
9,616
Hours
Central Blvd. Garage
$ 21.63
$ 207,994.08
Seven days per week, twenty-four (24) hours per day (168 hours per ws ek, 8,736 hours per year), plus extriceverage Of 2 Sacurdy Guards
on Friday/Saturday late nights and requested Holidays or Special events), approsimatety4 hours each, from 11:39 p.m. to 3;30 a.m. (4 hours
x 1 Security Guards z appro! M061y 120 nights x+480 hnursj, and an extra Security Guard 4 hours for appfoxl.:ately t00 special (wents.
18,736 ♦ 480 ♦ 400 = 9616 cstimatod annual total hours),
2
8,736
Hours
Jefferson Street Garage f
$ 21.63
$ 133,959.68
Seven days per week, twenlydour (24) hours per day (total of 168 hours perweek).
3
2.912
Hours
Garland Lot
$ 21.63
$ 62,986.56
_—
Three days per ;week from 8:00 P.M. to 410 a.m. (56 hours per week, with double coverage at certain times ehen requested)
4
9,616
Hours
Library Garage
$
Seven days per weak twenty-four (24) hours per day (168 hours per week 13i736 hours per year), plus ertneoaPage of 2 Security Guards
21.63
5 207,994.68
on Friday/Saturday late nights and requested Holidays Or Special events), approximately4 hours each, from 11+30 p.m. to 3:30 a.m. (4 hours
x 7 Security Guards xapproximately 120 nights = 480 hours), and an extra Security Guard 4 hours for approxtrataly 300 special events.
(8,736 + 480 .400=9616 estimated annual total hours).
Iter,1314SUb-Tatala
667,934;40
COST FOR "UNARMED" SECURITY GUARD, ALL LOCATIONS
Renewal #2 (12/01/2022.11/30/2023)
ITEM
NO
QUANTITY
UNIT
DESCRIPTION
UNITPRICE
TOTAL
5
8,736
Hours
Centropiex Parking Garages #1 & #2
$ 27.63
$ 138,959.68
Seven days per week, 24 hours per day, (total of 168 hours per weekj. Must cover both garages. 17 x 24 x 52 =8,736 estimated annual total
hours).
6
10,096
flours
SSW Garage
$ 21.63
$ 218,37648
Seven days per week twenty-four (241 hours per day (168 hours per week, 8,736 hours peryear), plus extra c^se age of 2 Security Guards
on Friday/Saturday late nights and holidays (Ha'lOw4en, Cinch de MAYO, St Patrick's Day, right before Thanksiv irg, New Year's night),
approximately 4 hours each, from 11:30 p.m. to 3:30 a.m. (4 hours x 2 Security Guards x approximate!! 120nlghts = 960 hours), and
an extra Security Guard 4 hours for approximately 300 special events. (8,736 t 960 +400= 10,096 estimated ann.rat total hours).
7
8,736
Hours
Administration Garage
$
Seven days per week (24) hours per day
21.63
$ 188,939.66
8
5,616
Hours
facilitiesManagement& Fleet Management Division
$ 21.63
Monday through Thursday from 6:G0 p.m. to 6:00 a.rn. and from 6:00 p.m. friday to 6:00 a.m. Monday, (total st 109 haws per weeks, (108 x
5 121,474.08
52 = 5,616 estimated annual total hours).
9
0
Hours
Marinello Museum of Art
$ 27 54
5
Tuesday through Saturday 1030 a.m. through 4:30 p.m., and 1ICO noon through 4:30 p.m. Sunday (total of 31.5 hours perweek), (34.5 x
52 = 1,794 estimated annual total hours).
Items 5.0 Sub- ill
717,769.92
COST FOR "UNARMED" SECURITY GUARD, ALL LOCATIONS
Renewal #2 (12/02/2022.11/30/2023)
ITEM
NO. QUANTITY UNIT DESCRIPTION
UUTPRICE
TOTAL
10 2,184 Hours & Recreation Department
$ 27.51
$
IParks
(Various restroom facilities as noted in Exhibit "A") Dept, estimates 6 hours per day, 364 days per year, subject to change. (6 x 364 - 2,164
60,061.84
estimated annual total hours).
11 0 Hours Trash Dumpster Area at SS Wesst Church Street, Seven days per week (12) hours per day, 5:00 pm to 5:00 s mjtcsai of 84 hours per week),
194 x 52 = 4,368 estimated annual total hoursj.
$ 27.63
$
12 50 Hours Unarmed Security Guard Services for various other Facilities as requested
5 21.63 $ 1,031x0
13 8,736 kdurs Supervisor, unarmed, dedtcated solely to the Parking Garages, Seven days per weak, twenty -lour (24) hours perday (total of 168 hours per
$ 32.98 5 288,113.28
week/, (168 x 52 = 8,736 estimated annual total hours),
14]___501 Hours ISupervisor, unarmed, for various facilities as needed u nrequest.
$ 32.98
$ i,649.00
Items 1014 SwTotat:
3SD,92S,62
CtiSTitCIIt'AlRfriEil'!'$E4)I){LTy ¢t,�pR¢.jtEE;{qp..
Renewal #2(12/01/2022-11/30/2023)
ITEM QUANTITY UNIT
NO. DESCRIPTION
UNIT PRICE
TOTAL
15 600 Hours
$ 28.82 $ 17,292.00
Armed Security Guard Services for various Parking Garages escort services for bank deposits and various olh+r fadlilies/lots as requested.
18 l i .}lours. Supervisor, armed for any facility as needed upon request
$ 32.98
$ 329.80
itcros't�-165Vb-'YdW
T 17. 3�0
COST FOR "UNARMED' SECURITY GUARD, ALL LOCATIONS
Renewal a2 (IIj03j2D22.71/30/2023)
ITEM QUANTITY UNIT
NO. DESCRIPTION
TOTAL
17
17 1,170 Hours Court House Garage
$ 21.63
five days per week 8:00 p.m. -12;30 am
$
25,307.70
18700 Hour: Extra Coverage (EC) Unarmed Security Guard Services - ad hoc request for various other facilities as needed �.
$ 30.37 $
Note: The Unit Price of this line item Is a "Trot -to -exceed' ceiling price (better pricing may be negotiated on a ase Ill case bases
3,037.00
Rems 17-28 Sub-ToLai.
28,344,10
TOTAL'68j11,€QQ SECURITY GUARD SERVICES: $ 17,621.80
TOTAL'UNARME7 SECURITY GUARD SERVICES: $ 1,764,974.04
GRAND TOTAL FOR ARMED AND UNARMED SECURITY GUARD SERVICES: 1� 182,595,84 -
,ra'i'ment and contracts Division luau 1 of 1
Armed and Unarmed Security Guard Services
CONTRACT
RIT18-0356
THIS CONTRACT ("Contract"), effective as of the 171"O day of
201, is made by and between the City of Orlando, a municipal corporation existing under the
laws of the State of Florida, hereinafter referred to as the "City" and Universal Protection
Service, LLC d/b/a/ Allied Universal Security Services, hereinafter referred to as the
"Contractor". For good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged by the parties, the parties agree as follows:
1. SCOPE
The Contractor is to perform the work ("Work") as defined in the Request for Proposal
and amen nients, if any, the Request for Proposal and any amendments thereto being
attached hereto as Exhibit "A", incorporated by reference herein and made a part thereof
as frilly as if herein set forth. Except as otherwise specified herein or in the Request for
Proposal, the Contractor shall perform the Work in accordance with Contractor's
Proposal to the City, attached hereto as Exhibit "B" and incorporated herein by this
reference, and shall furnish all materials, tools, equipment, manpower, and consumables
to complete the Work.
II. ORDER OF PRECEDENCE
For the resolution and interpretation of any inconsistencies in this Contract and/or the
documents attached hereto and included herein by this reference, the precedence of these
documents shall be given in the following order:
1. 'Phis Contract with any Attachments, including Addendums(s) and
Amendment(s) hereto, but excluding Exhibit "A" (the RFP) and Exhibit "B"
(Contractor's Proposal);
2. If applicable, negotiated amendments or clarification to the Contractor's
Proposal which have been incorporated by reference into the final Contract;
3. City's Request for Proposal (Exhibit "A"); and
4. Contractor's Proposal (Exhibit "B").
III. TERM OF CONTRACT
The period of this Contract shall be for thirty-six (36) months, beginning on December 1
2018, and ending on November 30, 2021. This Contract may, by mutual written assent
of the parties, be extended for two (2) additional twelve (12) month periods or portions
thereof, up to a cumulative total of sixty (60) months.
Procurement and Contracts Division (RFP) Page: 1
Armed and Unarmed Security Guard Services
IV. COMPENSATION
RFP18-0356
The Contractor agrees to provide the services and materials as specified in its proposal to
the City at the cost specified in said proposal and amendments, if any. The amount as
specified in Exhibit "B", may be increased or decreased by the City under the Extra Work
provision of this Contract, through the issuance of an Addendum, if applicable. Unless
otherwise provided in this Contract or in any document attached hereto or incorporated
herein, any prices specified in this Contract or an Addendum hereto, will remain firm for
the term of the Contract or Addendum.
V. PAYMENT
All invoices received by the City are payable within thirty (30) days from receipt,
provided they have first been approved by the using department, and such department has
accepted the Work. The City reserves the right, with justification, to partially pay any
invoice submitted by the Contractor when requested to do so by the using department.
All invoices shall be directed to the Accounts Payable Section, City of Orlando, 400
South Orange Avenue, Orlando, Florida, 32801-3302.
NOTE: ALL INVOICES MUST CLEARLY INDICATE THE CITY
CONTRACT NUMBER AS STATED HEREIN.
VI. FISCAL YEAR FUNDING APPROPRIATION
A. Specified Period
Unless otherwise provided by law, a contract for supplies or services may be
entered into for any period of time deemed to be in the best interest of the City.
Payment and performance obligations for succeeding fiscal periods shall be
subject to appropriation by City Council of funds therefor.
B. Cancellation Due to Unavailability of Funds in Succeeding Fiscal Periods
When funds are not appropriated or otherwise made available to support
continuation of performance in a subsequent fiscal period, the contract shall be
canceled and the contractor shall be entitled to reimbursement for the reasonable
value of any nonrecurring cost incurred but not amortized in the price of the
supplies or services delivered under the contract or otherwise recoverable.
VII. GENERAL CONDITIONS
A. Patents and Copyrights
The Contractor shall pay all royalties and assume all costs arising from the use of
Procurement and Contracts Division (RFP) Page: 2
Armed and Unarmed Security Guard Services
RFP18-0356
any invention, design, process, materials, equipment, product or device in
performance of the Work, which is the subject of patent rights or copyrights.
Contractor shall, at its own expense, hold harmless and defend the City against
any claim, suit or proceeding brought against the City which is based upon a
claim, whether rightful or otherwise, that the Work, or any part thereof, furnished
under this Contract, constitutes an infringement of any patent or copyright of the
United States. The Contractor shall pay all damages and costs awarded against
the City.
B. Termination for Default
1. The performance of Work under this Contract may be terminated by the
City's Chief Procurement Officer, in whole or in part, in writing,
whenever the Chief Procurement Officer shall determine that the
Contractor has failed to meet the performance requirements of this
Contract.
2. The Chief Procurement Officer has a right to terminate for default if the
Contractor fails to make delivery of the supplies or perform the Work, or
if the Contractor fails to perform the Work within the time specified in the
Contract, or if the Contractor fails to perform any other provisions of the
Contract.
C. Termination for Convenience
The City's Chief Procurement Officer may terminate the Contract for
convenience with advance written notice to the Contractor. In the event of such a
termination by the City, the City shall be liable for the payment of all Work
properly performed prior to the effective date of termination.
D. Warranty
The Contractor warrants that the Work including equipment and materials
provided shall conform to professional standards of care and practice in effect at
the time the Work is performed, be of the highest quality, and be free from all
faults, defects or errors. Whenever required by the specifications of the Request
for Proposal, the Contractor warrants that all equipment and materials provided
shall be new. If the Contractor is notified in writing of a fault, deficiency or error
in the Work provided within one (1) year from completion of the Work, the
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Contractor shall, at the City's option, either reperform such portions of the Work
to correct such fault, defect or error, at no additional cost to the City, or refund to
the City, the charge paid by the City, which is attributable to such portions of the
faulty, defective or erroneous Work, including the costs for reperformance of the
work provided by other Contractors.
E. Time of Completion
The parties understand and agree that time is of the essence in the performance of
this Contract. The Contractor or City, respectively, shall not be liable for any loss
or damage, resulting from any delay or failure to perform its contractual
obligations within the time specified, due to acts of God, actions or regulations by
any governmental entity or representative, strikes or other labor trouble, fire, or
any other causes, contingencies or circumstances not subject to the Contractor's or
City's control, respectively, whether of a similar or dissimilar nature, which
prevent or hinder the performance of the Contractor's or City's contractual
obligations, respectively. Any such causes of delay, even though existing on the
date of the Contract or on the date of the start of Work, shall extend the time of
the Contractor's or City's performance respectively, by the length of the delays
occasioned thereby, including delays reasonably incident to the resumption of
normal Work schedules. However, under such circumstances as described herein,
the City's Chief Procurement Officer may at her discretion, cancel this Contract
for the convenience of the City.
F. Indemnification and Insurance
1. Indemnity
The Contractor hereby agrees to indemnify and hold harmless the City, its
officers, agents, and employees, from and against any and all liability,
claims, damages, demands, expenses, fees, fines, penalties, suits,
proceedings, actions, and costs of actions, including attorneys' fees for trial
and on appeal, and for the preparation of same arising out of the
Contractor's, its officers', agents', and employees' acts, or omissions
associated with this Contract.
2. Insurance.
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a. General Insurance Requirements. Upon execution of this Contract,
Contractor shall provide the City with the required Certificate(s) of
Insurance in a forms) acceptable to the City. The Certificate(s) of
Insurance shall demonstrate that the Contractor has coverage in
accordance with the requirements set forth herein. Insurance coverage
must be in force throughout the Contract term. Should Contractor fail to
maintain insurance as required or to provide acceptable evidence of
insurance within seven (7) days prior to the expiration date of an
insurance policy, the City shall have the absolute right to terminate this
Contract without any further obligation to the Contractor. In such event
the Contractor shall be liable for the entire additional cost of procuring
performance plus the cost of performing the incomplete portion of the
contract at the time of termination.
b. Subcontractors. Unless expressly specified otherwise herein or in the
City's Request for Proposals, Contractor and its subcontractors of all
tiers will be required at their own expense to maintain in effect at all
times during the performance of the Work insurance coverages with
limits not less than those set forth below with insurers and under forms
of policies satisfactory to the City. It shall be the responsibility of the
Contractor to maintain the required insurance coverages and to assure
that subcontractors maintain required insurance coverages at all times.
Failure of Contractor to maintain adequate coverage shall not relieve it
of any contractual responsibility or obligation. The requirements
specified herein as to types, limits, and City's approval of insurance
coverage to be maintained by a Contractor and its subcontractors are not
intended to and shall not in any manner limit or qualify the liabilities and
obligations assumed by the Contractor and its subcontractors under a
contract. Any insurance carried by the City that may be applicable shall
be deemed to be excess insurance and the Contractor's insurance
primary for all purposes despite any conflicting provision in the
Contractor's policies to the contrary.
c. Certificates of Insurance. Prior to commencing work at the jobsite, and
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as a condition precedent to the Contractor's and his subcontractors'
initiation of performance, the Contractor and its subcontractors shall
furnish the City with certificates of insurance as evidence that policies
providing the required coverage and limits of insurance are in full force
and effect. The certificates shall provide that any company issuing an
insurance policy for the work under a contract shall provide not less than
thirty (30) days advance notice in writing to the City prior to
cancellation, termination, or material change of any policy of insurance
(except for notice of non-payment of premium for which not less than
ten (10) days advance notice in writing shall be required). In addition,
the Contractor shall immediately provide written notice to the City upon
receipt of notice of cancellation of an insurance policy or a decision to
terminate an insurance policy. All certificates of insurance shall clearly
state that all applicable requirements have been satisfied, including
certification that the policies are of the "occurrence" type. Certificates
of insurance for a Contractor and subcontractor -furnished insurance and
notices of any cancellations, terminations, or alterations of such policies
shall be mailed to the attention of the Procurement and Contracts
Division at the street address set forth for above for the submission of
invoices.
d. Additional Insureds. All insurance coverages furnished under a contract
except Workers' Compensation and Employers' Liability shall include
the City and its officers, elected officials, and employees as additional
insureds with respect to the activities of the Contractor and its
subcontractors. The City shall not by reason of their inclusion under
these policies incur liabililty to the insurance carrier for payment of
premium for these policies.
e. Waiver of Subrogation. The Contractor and its subcontractors shall
require their insurance carriers, with respect to all insurance policies, to
waive all rights of subrogation against the City, its officers, elected
officials, agents and employees and against other Contractors and
subcontractors.
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f Types of Coverage to be Provided. The Contractor (and its
subcontractors to the same extent and on the same terms as set forth
below for Contractor) shall maintain the following coverages and furnish
the certificate(s) of insurance on the policies and renewals thereof which
indicate that insurance coverage has been obtained meeting the
requirements of the contract.
(i) Workers' Compensation and Employer's Liability. This
insurance shall protect the Contractor against all claims under
applicable state workmen's compensation laws. The Contractor
shall also be protected against claims for injury, disease, or death
of employees that, for any reason, may not fall within the
provisions of a workmen's compensation law. This policy shall
include an "all states" or "other states" endorsement. Exemption
certificates shall be accepted if valid during the term of the
contract, but only for those eligible corporate officers pursuant to
Chapter 440 of the Florida Statutes. Proof of workers'
compensation coverage must still be provided for all employees,
sub -contractors not eligible for exemption. The liability limits
shall not be less than:
Workers' compensation: Statutory
Employer's Liability: $100,000 each occurrence
(ii) Comprehensive Automobile Liability. This insurance shall be
written in comprehensive form and shall protect the Contractor
and the additional insureds against all claims for injuries to
members of the public and damage to property of others arising
from the use of motor vehicle, and shall cover operation on or off
the site of all motor vehicles licensed for highway use, whether
they are owned, non -owned, or hired. The liability limits shall
not be less than:
Bodily injury and $1,000,000 combined single
Property damage: limit each occurrence
(iii) Commercial General Liability. This insurance shall be an
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"occurrence" type policy (excluding automobile liability) written
in comprehensive form and shall protect the Contractor and the
additional insureds against all claims arising from bodily injury,
sickness, disease, or death of any person or damage to property
of the City or others arising out of any act or omission of the
Contractor or its agents, employees, or subcontractors. This
policy shall also include protection against claims insured by
usual bodily injury liability coverage, a "contractual liability"
endorsement to insure the contractual liability assumed by the
Contractor under this Contract with the City, and "completed
Operations and Products Liability" coverage (to remain in force
for 2 years after final payment and subsequent to project
completion). If the Contractor's work, or work under its
direction, requires blasting, explosive conditions, or underground
operations, the comprehensive general liability coverage shall
contain no exclusion relative to blasting, explosion, collapse of
structures, or damage to underground property. The liability
limits shall not be less than:
Bodily injury and $1,000,000 combined single
Property damage: limit each occurrence
G. Liquidated Damages (Agent to use if appropriate to the type of Contract)
Parties agree that damages are difficult to determine but that these liquidated
damages are agreed to be a reasonable cost for any delays: If the Contractor shall
neglect, fail or refuse to complete the Work within the time specified, or any
proper extension thereof granted by the City, then the Contractor does hereby
agree, as part consideration for awarding of the Contract, to pay the City the sum
of Two Hundred Fifty Dollars ($250.00), for each and every calendar day that the
Contractor shall be in default after the time stipulated in the Contract for
completing the Work, not as a penalty but as liquidated damages for breach of
contract as herein set forth. The City and Contractor agree that the damages that
will be incurred by the City as a result of Contractor's delay in meeting a
completion date are of a kind difficult to accurately estimate, and the credit herein
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provided is not a penalty but a reasonable forecast of the damages that will
actually be incurred by the City in the event of any such delay.
H. Acceptance
The City will be deemed to have accepted the Work after the City's Chief
Procurement Officer is notified by the using City department of its satisfaction
that the work for their respective department is completed.
I. Correction of Work
The Contractor shall promptly correct all Work rejected by the City as failing to
conform to this Contract. The Contractor shall bear all costs of correcting such
rejected Work.
J. Right to Audit Records
The City shall be entitled to audit the books and records of Contractor or any
subcontractor to the extent that such books and records relate to the performance
of the contract or any subcontract. The Contractor and its subcontractors shall
retain and maintain financial records and other records relating to the contract for
a period of five (5) years from the date of final payment under the contract and by
the subcontractor for a period of five (5) years from the date of final payment
under the subcontract unless a shorter period is otherwise authorized in writing by
the City. If any litigation, claim, negotiation, audit or other action involving the
records has been started before the expiration of the 5 -year period, the records
must be retained until completion of the action and resolution of all issues which
arise from it, or until the end of the regular 5 -year period, whichever is later.
K. Time is of the Essence
The parties agree that time is of the essence in the completion of the Work called
for under this Contract. The Contractor agrees that all Work shall be executed
regularly, diligently, and uninterrupted at such a rate of progress as will ensure
full completion thereof within the time specified.
L. Information
All information and data furnished to or developed for the City by the Contractor
or its employees, pursuant to this Contract, excluding previously copywritten
materials, shall be the sole property of the City and all rights therein are reserved
by the City, except that the Contractor may disclose any such information to its
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corporate affiliates and their agents.
M. Extra Work
1. Requested by City
The City, without invalidating this Agreement, may order changes in the
Work within the general scope of this Agreement consisting of additions,
deletions, or other revisions, the Agreement price and time being adjusted
accordingly. All such changes in the Work ordered by the City shall be
authorized by written Addendum to this Agreement, and shall be executed
under the applicable conditions of the Agreement.
2. Additional Work Discovered by Contractor
If the Contractor plans to make a claim for an increase in the Agreement
price based upon new or unforeseen circumstances which result in the need
for additional work outside the scope of the original Work, Contractor shall
first before providing any additional goods or services related to such
additional work give the City written notice thereof and secure the prior
written approval of the City's Chief Procurement Officer. No claim for extra
work will be considered valid by the City unless first submitted in writing
and approved in writing by the City's Chief Procurement Officer.
N. Familiarity With The Work
The Contractor by executing this Contract, acknowledges full understanding of
the extent and character of the Work required and the conditions surrounding the
performance thereof. The City will not be responsible for any alleged
misunderstanding of the Work to be furnished or completed, or any
misunderstanding of conditions surrounding the performance thereof. It is
understood that the execution of this Contract by the Contractor serves as its
stated commitment to fulfill all the conditions referred to in this Contract.
O. Title and Risk of Loss
The title and risk of loss to the Work shall pass from the Contractor to the City
upon the City's final acceptance of the Work.
VIII. MISCELLANEOUS PROVISIONS
A. The Contractor shall not employ subcontractors without the advance written
permission of the Chief Procurement Officer.
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B. Assignment of this Contract shall not be made without the advance written
consent of the Chief Procurement Officer.
C. The Contractor shall comply with all applicable federal, state and local laws,
ordinances, rules and regulations pertaining to the performance of Work under
this Contract.
D. No waiver, alterations, consent or modification of any of the provisions of this
Contract shall be binding unless in writing and signed by the Chief Procurement
Officer or designee.
E. The Contractor is to procure all permits, licenses, and certificates, or any such
approvals of plans or specifications as may be required by federal, state and local
laws, ordinances, rules, and regulations, for the proper execution and completion
of the Work under this Contract.
F. All disputes between the parties shall be resolved in accordance with the City's
Procurement Code, (Chapter 7 of the City Code).
G. This Contract is considered a non-exclusive Contract between the parties.
H. This Contract is deemed to be under and shall be governed by, and construed
according to, the laws of the State of Florida.
1. Any litigation arising out of this Contract shall be had in the Courts of Orange
County, Florida.
J. The undersigned hereby certifies that this Contract is made without prior
understanding, agreement or connection with any corporation, firm or person who
submitted proposals for the Work covered by this Contract and is in all respects
fair and without collusion or fraud. As to Contractor, the undersigned hereby
warrants and certifies that they are authorized to enter into this Contract and to
execute same on behalf of the Contractor as the act of the said Contractor.
K. This Contract, including any Exhibits hereto, contains all the terms and conditions
agreed upon by the parties. No other agreements, oral or otherwise, regarding the
subject matter of this Contract shall be deemed to exist or to bind either party
hereto.
L. The City's Chief Procurement Officer or written designee shall have authority to
act on behalf of the City in matters related to this Contract, including but not
limited to the sending and receiving of any notices required hereunder.
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M. If any section, sentence, clause, phrase, provision, or other portion of this
Contract is, for any reason, held invalid or unconstitutional by a court or other
body of competent jurisdiction, such portion shall be deemed a separate, distinct,
and independent provision and such holding shall not affect the validity of the
remaining portions of the Contract.
N. This Contract is solely for the benefit of the parties to the Contract and no causes
of action shall accrue upon or by reason hereof to or for the benefit of any third
parties.
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IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals on the date first
written above.
PROCUREMENT AND CONTRACTS DIVISION
CrrY OF ORLANDO, FLORIDA
By:
Chief Procurement Officer
DAVID BILLINGSLEY. CPSM. C.P.M.
Name, Typed orPrinted
Date: - C%aQi �" --72- 2018
CONTRAC O
By: ---
Sigi}ature VI CE -
APPROVED AS TO FORM AND LEGALITY
for the use and reliance of the
City of Orlando, Florida, only.
20,/e
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ASSISTANT CITY ATTOR
ORLANDO, FLORIDA
1 t2e51b - VVL VM -4— i L 5CGi G7?4k' CORPORATE SEA[,
Name & Title, Typed or Printed
VIVIV15>21.9AL, Pr>n6C.T10N-G' it' -VI -G L.L0- dit'at'�
Name of Company, Corp., etc.
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Mailing Address
C! VAAQ4V 06ct,-' 6N, PA r 9 q z<i
City, State and Zip
,40-351-uoo
Area Code/Telephone Number
c4ayt`'.p6v&evk,av cavi,
Email Address
STATE OF --- 5` 111VIA-1
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COUNTY OT_
The fbregoing instrument was acknowledged before me this c��� day of � T � ^, 2ti8, by
�A __ , as the _(°q,�,a)rl t on behalf of
He/she (is) pp orally known '1'6me o• (has) produced se of identification
WI`I�NESmyTand and official seal this 020 _-. day of.-_ 20Aff.
(S �' i' T'tyiti�ti�tal€�39d� �� Signature of Person Taking eknowledgment
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MyCommiSSton cy3ljrw' Nwwrdw Ib. two Typed, Printed or Stamped Name of Person
..� .-- '- .,.' ` ""r..'� `" `� Taking Acknowledgment
My Commission Expires;
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S�thFORp d
FLORIDA
U � •
CITY COMMISSION MEMORANDUM 23.039
FEBRUARY 27, 2023 AGENDA
To:
W S _ RM X
IV's TI a
Item Noel . C,
Honorable Mayor and Members of the City Commission
PREPARED BY: Angela Adkins, Administrative Sgppo
SUBMITTED BY: Norton N. Bonaparte, Jr., A-CM4
SUBJECT: Budget Amendment for Reserve Fund
STRATEGIC PRIORITIES:
❑ Unify Downtown & the Waterfront
❑ Promote the City's Distinct Culture
❑ Update Regulatory Framework
❑ Redevelop and Revitalize Disadvantaged Communities
SYNOPSIS:
Development Services
Approval of Resolution No. 3115, to amend the budget in an amount of $64,350 is being requested
FISCAL/STAFFING STATEMENT:
The Security Guard costs will be allocated amongst the General Fund, Building Fund, Solidwaste
Fund, Stormwater Fund, and Water/Sewer Funds each year based upon the number of employees
located in city hall. Currently that allocation would be:
General Fund - $41,962.00
69%
Building Fund - $7,139.00
12%
Solid Waste - $1,198.00
2%
Stormwater - $599.00
1%
Water/Sewer $9,591.00
16%
In order to not be considered a misappropriation of funds, there must be some basis for allocation,
all of these funds have specific purposes and as such may only be used for the purpose designed.
The three methods of allocation that staff came up with are either by employees located in the
building being monitored by the security guard, square footage of that building, or number of
visitors to each area of that building. Staff chose to go with the number of employees in each fund
from City Hall until further information can be obtained regarding the number of visitors per area.
BACKGROUND:
The recent COVID-19 pandemic coupled with other contemporary security issues have
necessitated a transition in the way access to City Hall is granted. As part of this transition, access
to the second floor and west wing areas will become more controlled. This will create a small
controlled zone in the lobby area that will contain non-compliant or agitated visitors and houses
members of the Building and Licensing Team. In order to secure this area, the City will provide
physical security in the form of a contracted security guard who will be armed. The responsibility
of the security guard will be to deter negative behavior, maintain a safe and secure environment in
time of crisis, provide professional customer service, and conduct monitoring and observation
activities.
LEGAL. REVIEW:
The City Attorney has prepared a Piggyback Agreement (PBA 22/23-222) and has no legal
objection to the actions and procurement.
The City Commission moved to continue approval of Resolution No. 3115 on February 13, 2023.
RECOMMENDATION:
Staff recommends the City Commission approve Resolution No. 3115 and the issuance of a
purchase order to Allied Universal not to exceed $64,350.
SUGGESTED MOTION:
"I move to approve Resolution No. 3115 and the issuance of a purchase order to Allied Universal,
not to exceed $64,350."
Attachments: City of Orlando Contract Award
Piggyback Agreement (PBA 22/23-222)
Budget Resolution No. 3115