2477 PBA 22/23-219 Provision of Janitorial ServicesFlorida Cleaning Systems, Inc., d/b/a FCS Facility Services, Piggyback Contract
i (PBA 22/23-219) for the Provision of Janitorial Services
The City of Sanford, Florida, a Florida municipal corporation (hereinafter referred
to as the "City"), enters this "Piggyback" Contract (hereinafter referred to as the
"Contract") with Florida Cleaning Systems, Inc., a Florida corporation, d/b/a FCS Facility
Services (hereinafter referred to as the "Vendor"), whose principal and mailing address is
131 South Country Club Road, Suite 2021, Lake Mary, Florida 32746, under the terms
and conditions hereinafter provided, The City and the Vendor may be collectively
referenced herein as the "Parties."
The City and the Vendor agree as follows:
1. The Purchasing Policy for the City of Sanford allows for "piggybacking"
contracts,. Pursuant to this procedure, the City is allowed to piggyback an existing
government contract, and there is no need to obtain formal or informal quotations,
proposals or bids. The Parties agree that the Vendor has entered into a contract with
the government of Seminole County said contract being identified as "Term Contract
For Janitorial Services For Miscellaneous County Buildings (RFP-604313-22/LNF),"
as said contract may have been amended, relating to the provision of automotive
parts and supplies janitorial services (said original contract documents being referred
to as the "Original Government Contract").
2. The Original Government Contract is incorporated herein by reference
and is attached as Exhibit "A" to this Contract. All of the terms and conditions set out
in the Original Government Contract are fully binding on the Parties and said terms
and conditions are incorporated herein; provided, however, that the City will negotiate
and enter work orders/purchase orders with the Vendor in accordance with City
policies and procedures for particular goods and services. All pricing shall be F.O.B.,
City Hall, City of Sanford, with most favored nation pricing.
3. Notwithstanding the requirement that the Original Government Contract
is fully binding on the Parties, the Parties have agreed to modify certain technical
provisions of the Original Government Contract as applied to this Contract between
the Vendor and the City, as follows:
a. Insurance Requirements of this Contract: Certificate(s) are to be
provided by the Vendor naming City as additional insured or
certificate holder for insurance coverage. Said coverage is
required to be maintained by the Vendor in accordance with
Exhibit B attached hereto.
b. For other provisions of the Original Government Contract that will
be modified see Contract -Terms -And -:Conditions -For -Web -Based -
System -Revised -1 1.8.2021.pdf (sanfordfl.gov). The Parties shall
also be bound by the purchasing policies and procedures of the
City as well as the controlling provisions of Florida law. Work
orders shall be used, in accordance therewith, in the
implementation of this Contract to the extent deemed necessary
by the City in its sole and absolute discretion.
C. Address change for the City: Notwithstanding the address and
contact information for the government entity as set out in the original
government contract, The Vendor agrees that it shall send notices,
invoices and shall conduct all business with the City to the attention
of City Manager, at: City of Sanford, 300 North Park Avenue;
Sanford, Florida 32771. The City Manager's designated
representative for this Contract is:
Marisol Manager
Purchasing Manager
City of Sanford
Finance- Purchasing Division
300 North Park Avenue
Sanford, Florida 32772
Phone: 386-689-5079
d. Notwithstanding anything in the Original Government Contract to the
contrary, the venue of any dispute will be in Seminole County,
Florida. Litigation between the Parties arising out of this Contract
2 1 P a - e
shall be in Seminole County, Florida in the Court of appropriate
jurisdiction. The laws of the State of Florida shall control any dispute
between the Parties arising out of or related to this Contract, the
performance thereof or any products or services delivered pursuant
to such Contract.
e. Notwithstanding any other provision in the Original Government
Contract to the contrary, there shall be no arbitration with respect to
any dispute between the Parties arising out of this Contract. Dispute
resolution shall be through voluntary and non-binding mediation,
negotiation or litigation in the court of appropriate jurisdiction located
in Seminole County, Florida, with the Parties bearing the costs of
their own legal fees with respect to any dispute resolution, including
litigation.
All the goods and services to be provided or performed shall be in
conformance with commonly accepted industry and professional
codes and standards, standards of the City, and the laws of any
Federal, State or local regulatory agency.
g. The Vendor understands that Chapter 119, Florida Statutes,
relating to public records shall be applicable to this Contract and
acknowledges review of, and adherence to, the following
disclosures from the City:
1. IF THE CONTRACTORIVENDOR HAS QUESTIONS
REGARDING APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONTRACTOR'S (VENDOR'S) DUTY
TO PROVIDE PUBLIC RECORDS RELATING TO THIS
CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT (407) 688-5612, TRACI HOUCHIN, CMC,
FCRM, CITY CLERK, CITY OF SANFORD, CITY HALL, 300
NORTH PARK AVENUE, SANFORD, FL 32771,
TRACI.HOUCHIN@SAN FORDFL.GOV.
II. In order to comply with Section 119.0701, Florida Statutes,
public records laws, The Vendor must:
A. Keep and maintain public records that ordinarily and
necessarily would be required by the City in order to
perform the service.
B. Provide the public with access to public records on
the same terms and conditions that the City would
provide the records and at a cost that does not
s
exceed the cost provided in Chapter 119, Florida
Statutes, or as otherwise provided by law.
C. Ensure that public records that are exempt or
confidential and exempt from public records
disclosure requirements are not disclosed except as
authorized by law.
D. Meet all requirements for retaining public records
and transfer, at no cost, to the City all public records
in possession of the Vendor upon termination of the
contract and destroy any duplicate public records
that are exempt or confidential and exempt from
public records disclosure requirements. All records
stored electronically must be provided to the City in
a format that is compatible with the information
technology systems of the City.
Ill, if the Vendor does not comply with a public records
request, the City shall enforce the contract provisions in
accordance with this Agreement.
IV. Failure by the Vendor to grant such public access and
comply with public records requests shall be grounds for
immediate unilateral cancellation of this Agreement by the
City. The Vendor shall promptly provide the City with a
copy of any request to inspect or copy public records in
possession of the Vendor and shall promptly provide the
City with a copy of the Vendor's response to each such
request.
h. The Vendor, in the event of any ambiguity in the contractual
relationship between the Vendor and the City, shall comply with
all "Standard Contractual Terms and Conditions," as provided on
the City's website, which website can be reached and accessed,
as well as said terms and conditions reviewed, at: (Contract -
Terms -And -Conditions -For -W eb-Based-System-Revised-
11.8.2021.pdf (sanfordfl.gov)
i. All other provisions in the Original Government Contract are fully
binding on the Parties and will represent the agreement between the
City and the Vendor.
4. This Agreement shall be effective as of the date of execution of this
Agreement by, or on behalf of, the City.
41Page
Attest:
By= ef;fff�g;�
Roger Barrios
Vice President and COO
Attest:
2'-itz ��
By:Traci HOUChIn (Jan 18. 2023 09:25 EST)
Traci Houchin, CMC, FCRM
City Clerk
Approved as to form and legal sufficiency.
Lohhi2 N. 61-oot, .4r4 WL C Cd
By: Lonnie N. Groot, ACA, for WLC, CA (Jan 17,2623 15:40 EST)
William L. Colbert
City Attorney
51 Page!
FLORIDA CLEANING SYSTEMS, INC.,
A FLORIDA RPORATION, DIB/A
FCS FACILITY/SERVICES.
Gid arrios
President and/CEd
Date: 1/1-7/a
CITY OF SANFORD, a Florida
municipal corporation
By: Art Woodruff (Jan 17, 2023 7 :06 EST)
Art Woodruff
Mayor
Date: Jan 17, 2023
PROPOSAL
SUBMITTED TO: City of Sanford
STREET:
ATTN: Benson Josue
E-MAIL:b nson-*osu asanfordfl.gov
DATE: February 13, 2023
Please Contact Jarrid Lamb for any questions regarding this Project.
Email: Jlambnfcsfacilityservices.com
Cell: 407-782-3831
CONTRACTOR SHALL PERFORM THE FOLLOWING SERVICES AT: City of Sanford Boardwalk
Service - Pressure wash sidewalks throughout the Sanford boardwalk to include Veterans Memorial Parks and bench areas. Only
the concrete sidewalks and bench seating/viewing sections will be pressure washed. All asphalt, parking spaces, and curbing are
not included in the pricing outlined below. All surfaces will be pressure washed to the best of our ability to remove surface
contaminants and some staining may be permanent. Gum removal can be quoted as an additional service and is not included in the
outlined pricing.
Service Location Cost
Veterans Memorial Park $4,418.72
Veterans Memorial Park - 1792 $1,661.80
Veterans Memorial Park - Melloonville $7,894.87
WE HEREBY PROPOSE TO FURNISH LABOR AND MATERIALS IN ACCORDANCE WITH THE ABOVE CLEANING
SPECIFICATIONS FOR THE SUM OF (THIRTEEN THOUSAND NINE HUNDRED SEVENTY-FIVE DOLLARS AND
39/100) PLUS ANY APPLICABLE TAXES. PAYMENT TO BE MADE UPON COMPLETION.
ALL WORK AND MATERIAL IS GUARANTEED TO BE AS SPECIFIED IN ACCORDANCE TO STANDARD
PRACTICES. ANY ALTERATIONS OR DEVIATION FROM THE ABOVE SPECIFICATIONS, INVOLVING EXTRA COST,
WILL BE EXECUTED UPON WRITTEN ORDERS AND ACCEPTANCE OF EXTRA CHARGE.
ALL AGREEMENTS ARE CONTINGENT ON SITUATIONS BEYOND OUR CONTROL. THIS PROPOSAL SUBJECT TO
ACCEPTANCE WITHIN 30 DAYS AND IS VOID THEREAFTER.
CONTRACTOR and the OWNER agree that neither will employ nor make an offer to employ any employee of the other during
the term of this Agreement and for twelve months thereafter unless given written approval to do so by the other.
ACCEPTANCE OF AGREEMENT
THE ABOVE SPECIFICATIONS, PRICING, AND CONDITIONS ARE HEREBY ACCEPTED. THIS AGREEMENT
MAY BE TERMINATED BY EITHER PARTY WITH A THIRTY (30) DAY WRITTEN NOTICE.
YOU ARE AUTHORIZED TO DO THE SPECIFIED WORK AND PAYMENT WILL BE MADE AS OUTLINED
ABOVE.
ACCEPTED BY. City of Sanford
SIGNATURE:
DATE:
ACCEPTED BY. FCS Facility Services.
SIGNATURE:
DATE:
624 Douglas Ave., Ste 1420 • Alt. Springs, Florida 32714 • 407-268-4035 • Fax 407-268-4037