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03-13-2023 WS MinutesCITY C�►SION MINUTES MARCH 139 2023 WORK SESSION The City Commission of the City of Sanford, Florida, met in Work Session on Monday, March 13, 2023, at 4:00 PM, in the Commission Chambers, 1st Floor, City Hall, and 300 North Park Avenue, Sanford, Florida. Present: Mayor Art Woodruff Vice Mayor Sheena R. Britton Commissioner Kerry S. Wiggins, Sr. Commissioner Patrick Austin Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Traci Houchin Absent: Deputy Clerk Cathy LoTempio Mayor Woodruff called the meeting to order at 4:05 PM. 1. Introduction of Darren Gray, Seminole County Manager Mr. Gray is the new Seminole County Manager, in fact, he said that he has been on the job for 15 days. He brings 25 years of experience and sees real exciting things happening in the City of Sanford. He is looking forward to working with the Mayor and Commission in any way that he can. 2. Introduction of Vacuum Sewer Employees Cedric Coleman, Utility Operations Manager, introduced several of his employees who have been working so hard to correct the Vacuum Sewer System. 3. Update from the Sanford Housing Authority Mr. Philpot, Chairman, introduced Vivian Bryant, President and CEO of the Sanford Housing Authority. Ms. Bryant thanked the Mayor and Commission for this CITY COMMISSION MINUTES MARCH 13, 2023 WORK SESSION opportunity. She then introduced Ayub Fleming, Program Manager, who distributed and reviewed a powerpoint presentation that provided an update with housing activities that are complete and those that are on-going. 4. Discussion re: Criteria for Special Events Jennifer Brooks, Special Events Supervisor distributed a handout that reviews the City of Scottsdale, Arizona which is similar with the City of Sanford. She also reviewed the City's website which contains much of the information needed for having a special event, such as the application and policies and procedures. Commissioner Britton said that she would like to see the events spread throughout the City instead of always closing the same few streets. She said it is a lot of wear and tear on the streets as well as on the residents who live along those streets. She recommends limiting street closures on individual streets. After a long discussion, the consensus among the Commission was for staff to draft a policy and bring it back to the Commission for consideration. 5. Discussion re: Commissioner Spending Program & Guidelines Commissioner Austin asked a few questions pertaining to Policy 5.3 in regards to the food/gift policy. Cindy Lindsay, Finance Director, confirmed that the Grant Program allows for food purchases. Commissioner Mahany wants clarification on ways to spend the finds. City Attorney Colbert recommends that they vote on each expense before moving forward with the expenditure. Ms. Lindsay will provide information on the spending program from several years ago along with Policy 5.3. CITY COMMISSION MINUTES MARCH 13, 2023 WORK SESSION 6. Continued: 4th Quarter Financial Report Ms. Lindsay presented and reviewed the report. She also mentioned that the Financial Audit Board needs replacement members. This will be an action item on the next agenda. 7. Continued: City Manager's Evaluation This is an action item on tonight's agenda. 8. Regular Meeting Items — additional information A. ARPA spending on Vacuum Sewer Rehab [Commission Memo 23-032] ENUM This is an action item at tonight's meeting. B. Amendment to Classification & Pay Plan, Administrative Specialist III [Commission Memo 23-039] (RM 8.C) Fred Fosson, Human Resources Director, reviewed several new policies on hiring and retention of employees. He also informed the Commission that the pay study that is underway and that the City is awaiting the results. Commissioner Austin recommends that all employees receive a 2% increase as soon as possible. Mayor Woodruff said that he also would like to see an increase but instead of a percentage, he recommends $1,000. This is an action item at tonight's meeting. 9. Briefing Items Mr. Bonaparte mentioned two add on items from tonight: 0 MOU for Collective Bargaining (SPD) CITY COMMISSION MINUTES MARCH 13, 2023 WORK SESSION 0 Ft. Mellon Change Order needed for an immediate repair Commissioner Britton would like a new event calendar. Commissioner Austin shared that Lee P. Moore Park is getting a new basketball court. 10. City Manager Comments There being no further business, the meeting adjourned at 6:35 PM. Attest: ON[ H 0 City Clerk (CL)