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04-10-2023 WS Minutes�M.6- CITY COMMISSION MINUTES ©4 ' ;M , ��-3 APRIL 109 2023 WORK SESSION The City Commission of the City of Sanford, Florida, met in Work Session on Monday, April 10, 2023, at 4:00 PM, in the Commission Chambers, 1St Floor, City Hall, and 300 North Park Avenue, Sanford, Florida. Present: Mayor Art Woodruff Vice Mayor Sheena R. Britton Commissioner Kerry S. Wiggins, Sr. Commissioner Patrick Austin Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Traci Houchin Deputy Clerk Cathy LoTempio Mayor Woodruff called the meeting to order at 4:03 PM. Mayor Woodruff changed the order of the meeting to allow the Utilities Department to provide an update on the Vacuum Sewer System. 1. Update on Vacuum Sewer System Project Cedric Coleman, Utilities Operations Manager, provided an update on the Vacuum Sewer System Project. The main legs of the system are all online as of today. He thanked Public Works and the Assistant City Manager for their assistance in recruiting employees from other departments to assist in this project. He said some of the larger customers are back online and there is one quadrant left to repair. Mayor Woodruff asked Mr. Coleman to thank all the employees who assisted in expediting these repairs. Bill Marcous, Utilities Support Services Manager, thanked Mr. Coleman for working so hard on the organization of changing vendors and assisting the crews. CITY COMMISSION MINUTES APRIL 109 2023 WORK SESSION Vice Mayor Britton expressed concern of the air vacs in the alleys. She wants to ensure they will be protected in the future. Mr. Bonaparte asked the Commission if they have received any calls regarding Utilities. The consensus was no one has received any calls in the past few weeks. 2. Main Street Marketing Update by Dan Ping Dan Ping said if he could steal a song by Jonny Cash, it would be, "I have been everywhere". Mr. Ping provided a report on the statistics regarding the Sanford Information Center (SIC) for the month of March 2023. There have been visitors from Manhattan, Illinois; Paris, Tennessee and Moscow, Pennsylvania. He said Fred has been popular as well. There have been visitors from Fredrick, Maryland; Fredricksville, Pennsylvania; Fredricksburg, Texas, and Fredricksburg, Virginia. Mr. Ping says he tries to meet and greet everyone that comes into the SIC. He likes to choose a `Visitor of the Day' every day and would like to see a small City trinket presented to those individuals. Mr. Ping said that Main Street has a few big events coming up such as Christmas in July and several jazz events. Recently, Main Street had a booth at an event in the Villages where he received good feedback from the visitors. He said Sanford is considered a `Day Tripper Spot' and the largest number of visitors are from Canada. Mr. Ping would like to advertise the City of Sanford a little better on the Amtrak Auto Train. Possibly provide them with a Visitors Guide for them to read while on the train. CITY COMMISSION MINUTES APRIL 109 2023 WORK SESSION Vice Mayor Britton complimented Mr. Ping on the way he answers the phone at the SIC. Mr. Ping chuckled and thanked his college teacher for that. Commissioner Austin asked for a percentage of the number of visitors. Christina Hollerbach, Main Street, said the center collects as much data as possible on a daily basis. She gave a special thank you to Mr. Ping for his use of social media and starting the `Visitor of the Day'. She also thanked Joe from the SIC and Pamela Lynch, Economic Development Project Manager. 3. Presentation: Annual Comprehensive Financial Report by Bill Blend, MSL, P.A. Bill Blend of MSL, P.A., provided a power point presentation of the City of Sanford's Annual Comprehensive Financial Report for Fiscal Year ending September 30, 2022. He discussed the Independent Auditor's Report, Report on Internal Control over Financial Reporting on Compliance, Single Auditors Report, Independent Account's Report, reviewed the General Fund, and the Management Letter. 4. Discussion RE: Infrastructure Element Comprehensive Plan, by Eileen Hinson, Planning Director Eileen Hinson, Planning Director provided a power point presentation on the Concurrency and Infrastructure of the State. She reviewed the Community Planning Act, Local Comprehensive Plan, Land Development Regulations and the Current Legislative Session. Ms. Hinson said it is the intent of the Community Planning Act, that Comprehensive Plans provide legal status for and that development shall only be in CITY COMMISSION MINUTES APRIL 10, 2023 WORK SESSION accordance with said Comprehensive Plan as prepared and adopted in conformity with the Community Planning Act. The powers of local governments, in cooperation with and between counties, regional jurisdictions and other municipalities, shall establish and implement comprehensive planning programs to guide and manage future development consistent with the proper role of local government. Ms. Hinson said through comprehensive planning, local governments can preserve, promote, protect, and improve the public health, safety, comfort, good order, appearance, convenience, law enforcement and fire protection, and general welfare. In addition, local governments facilitate the adequate and efficient provision of transportation, water, sewerage, schools, parks, recreational facilities, housing and other requirements and services; and conserve, develop, utilize, and protect natural resources within their jurisdictions. Municipal Comprehensive Plans are required to have specific elements as required by the Community Planning Act including: Future Land Use Element; capital improvement element; general sanitary sewer, solid waste, drainage, potable water, and natural groundwater aquifer recharge element; conservation element; recreational element; housing; schools and private property rights. Ms. Hinson said the Planning Department has reviewed recent development trends of the Comprehensive Plan and will be improving the following: Schedule D — Planned Development Project Regulations; Schedule E — Additional Requirements and Provisions for Specific Uses; Schedule F — Requirements for Buildings, Parcel, Yards, Building Setbacks and Lighting; Schedule Q — Level of Service CITY COMMISSION MINUTES APRIL 109 2023 WORK SESSION Requirements; and Schedule T — Affordable Housing. Vice Mayor Britton requested to meet with the planning staff to discuss Schedule D and Schedule Q. Ms. Hinson stated, at the end of March, the state enacted The Live Local Act (Committee Substitute for Senate Bill 102) initially codified as Chapter 2023-17, Laws of Florida. The law relates to affordable housing and goes into effect on July 1, 2023 effective until October 1, 2033. The legislation pre-empts many of the City's Land Development regulations as it relates to location of, density, height and other regulatory measures as it relates to the development of affordable housing that certain income and unity restrictions are met per the new law. Given this new law, staff will continue to review the regulations that can be amended as discussed and will present those to the Local Planning Agency and the City Commission as expeditiously as possible. However, given the bills already adopted this session, which staff is working closely with legal to determine necessary actions, and those still under consideration, it is best that no major modifications are adopted until the legislative session is complete. Commissioner Austin mentioned the Live Local Act received approximately $700M. Ms. Hinson said correct, the Live Local Act actually received $711M over the next ten years. Commission Mahany asked if this means that the community can build without coming to the Commission. William Colbert, City Attorney, said that is correct. Ms. Hinson said the developers would still have to abide by the City Codes. CITY COMMISSION MINUTES APRIL 109 2023 WORK SESSION Vice Mayor Britton asked how the City ensures developers are adhering to the City Codes. For example, she drove past the new Upsala Road Subdivision and it looks like the contractors wiped out all the trees. Ms. Hinson said Planning has Engineers and an Inspectors that visit the sites. If the contractor is not complying, the contractor would have to pay into the Tree Mitigation Fund which allows the contractor to replace the number of trees removed with similar trees. Mayor Woodruff asked Ms. Hinson for a timeframe on when the schedules would be ready to review. Ms. Hinson said Schedule F would be ready in approximately 90 days, Schedule E would be timely, and Schedule T she is uncertain of at this time. She said she would be meeting with Vice Mayor Britton on Schedule D and Schedule Q. She does have downtown parking scheduled for discussion at the April 24, 2023 Work Session. Commissioner Austin said the contractors working on the Silvestri Project at Lake Mary Boulevard and Magnolia Avenue are starting at 6 AM, using the wrong entrance and not allowing busses through and asked staff to look into this. Regarding the legislature, Mr. Colbert said there is more erosion of Home Rule in the past ten weeks than in ten years. The bill states affordable housing would be $1,800 - $1,900 a month. The Live Local Act is designed for multi -family. He said there is not much reason to celebrate at this time and there is more to come. He is attending a conference in June to confirm exactly what the legislature passed. CITY COMMISSION MINUTES APRIL 109 2023 WORK SESSION Commissioner Mahany expressed concern with the amount of multi- family homes going up within the City. She said they stay nice for ten years and then decline. Ms. Hinson stated that many of the apartments constructed in the last ten years were income restricted. She said the only way the Commission can say no to multi -family development is if the development in not consistent with the City's Comp Plan. Mayor Woodruff reminded the Commission, the Comp Plan can be revised at any time. Commission Austin asked Ms. Hinson to inquire why the property located behind Lowe's is marked with flags. 5. Presentation: Local Mitigation Strategy (LMS), Community Rating System (CRS), and National Flood Insurance Programs (NFIP), by Eileen Hinson Ms. Hinson provided a power point presentation on the Annual Update on Local Mitigation Strategy (LMS), Community Rating System (CRS) and National Floodplain Insurance Programs (NFIP). Floodplain management is a community-based effort to prevent or reduce the risk of flooding, creating a more resilient community. It can be managed through various strategies including zoning, building codes, enforcement, education and other tasks. The NFIP provides insurance to help reduce the socio-economic impact of floods. They have regulations and standards which participants are required to meet. While the Federal Emergency Management Agency (FEMA) has minimal floodplain management standards for communities participating in the NFIP, adopting higher standards will lead to safer, stronger, and more resilient communities. CITY COMMISSION MINUTES APRIL 109 2023 WORK SESSION Ms. Hinson said an LMS Plan identifies the natural hazards that may affect an area such as river flooding, lake flooding, stream flooding and flash flooding. The plans assess risks and vulnerabilities and seeks strategies to limit loss of life and property. In 2000, the Federal Government required all communities nationally to develop a plan for local mitigation. The City entered into a local LMS — Floodplain Management Plan with Seminole County and seven other County municipalities to comply with the mandate and to reduce loss. Ms. Hinson said the Community Rating System (CRS) recognizes, encourages, and even rewards by way of reduced rates, certain community and State activities that go beyond the minimum standards required by the National Flood Insurance Program (NFIP) to: reduce and avoid flood damage to insurable property; strengthen and support to insurance aspects of the NFIP; and foster comprehensive floodplain management. The CRS is a voluntary program that provides for reduced flood insurance premiums for policy holders with insurable property in flood zones located within CRS communities. The CRS recognizes 19 creditable activities organized under four categories: Public Information; Mapping Regulations; Flood Damage Reduction; and Warning and Response. The City of Sanford joined the CRS on October 1, 2016 with a rating of Class 7. This rating provides City residents with a discount of 15% off of NFIP insurance rates. Ms. Hinson said City participates in other CRC credited activities, including: CITY COMMISSION MINUTES APRIL 109 2023 WORK SESSION • Maintain, manage and document elevation and other flood related certificates. • Conduct outreach and provide flood protection materials at the library and other community centers. • Maintain repetitive loss property lists. • Maintain historic Flood Hazard Boundary Maps, FIRM maps and flood insurance studies. • Maintain and update links on the City's website to educate on floods and protection. • Enforce floodplain management in Zoning and Building codes. • Enforce regulations related to stormwater, erosion, sediment control and water quality. • Preserve open space in the City's designated floodplain areas. • Provide notice to the governing board, local media and registered contractors. Ms. Hinson provided the specifics of the February 8, 2023 update. Goal (1) Engage in risk-based mitigation planning resulting in sustainable actions that reduce or eliminate risks to life and property from flooding. Goal (2) Enforce proper building and stormwater objectives and practices. She said the Planning Department would be adding additional information for the residents on the `Sanford Connects' App. Ms. Hinson said Prince Bates, Planning Engineer would be taking over for Mike Cash, Engineer, who transferred to the Public Works Department. Commissioner Mahany stepped out at 5:42 PM. She returned at 5:46 PM. CITY COMMISSION MINUTES APRIL 109 2023 WORK SESSION The Commission had a brief discussion on Cottage Homes. Vice Mayor Britton discussed a brief concern from a resident with Ms. Hinson in regards to building a house in Sanford. 6. Regular Meeting Items — additional information 7. Briefing Items 8. City Manager Comments Vice Mayor Britton stated she would be asking the Commission to use the funds in her Commission funds for the Garden Tour use of Centennial Park. Commission Wiggins wished Mr. Bonaparte a Happy Birthday. Mayor Woodruff said the City would be hosting the CALNO meeting on May 3 d. He would be meeting with City staff and asked Commissioner Wiggins if he wanted to speak regarding activities happening in Goldsboro, such as the Central Florida Urban League and Young Men and Young Women of Excellence. t There being no further business, the meeting adjourned a�/5:55 PM. Attest: v -i IV 1 T5 City Clerk (CL) I Q S�PORd ay