2493 PBA 18/19-39 Lease Agreement - aXsa CopiersCITY OF
SANFORD
FINANCE DEPARTMENT
Tuesday, July 18, 2023PURCHAS
ice({ �gm1MgpyyTRANSMITTAL
NG
MEMORANDUM
TO: City Clerk/Mayor
RE: PBA 18/19-39 Lease Agreement
The item(s) noted below is/are attached and forwarded to your office for the following action(s):
❑
Development Order
❑
Mayor's signature
❑
Final Plat (original mylars)
❑
Recording
❑
Letter of Credit
❑
Rendering
❑
Maintenance Bond
®
Safe keeping (Vault)
❑
Ordinance
❑
Deputy City Manager
❑
Performance Bond
❑
Payment Bond
❑
Resolution
❑
City Manager Signature
❑
❑
City Clerk Attest/Signature
❑
City Attorney/Signature
Once completed, please:
❑ Return originals to Purchasing- Department
❑ Return copies
Special Instructions: Safe Keeping
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From
TADcpt_forms\City Clerk Transmittal Memo - 2009.doc
7/18/2023
Date
SAnrNY of -
FORD
FINANCE DEPARTMENT
To: City Clerk/Mayor , , ---, --: �'
%1 «
The item(s) noted below is/are attached and forwarded to your office for the following action(s):
❑
Development Order
❑
Mayor's signature
❑
Final Plat (original mylars)
❑
Recording
❑
Letter of Credit
❑
Rendering
❑
Maintenance Bond
❑
Safe keeping (Vault)
❑
Ordinance
❑
Deputy City Manager
❑
Performance Bond
❑
Payment Bond
❑
Resolution
City Manager Signature
❑
❑
City Clerk Attest/Signature
City Attorney/Signature
Once completed, please:
Return originals to Purchasing- Department
Return copies
❑
tj
I,
Special Instructions: �046 1 t
L� 6oja4z. e -,.-
From
SharePoint_Finance_Purchasing_Forms - 2018.doc
Date
a,--,---sa
imaging solutions
2100 N. Ronald Reagan Blvd
Suite 1044
Longwood, FL 32750
407-679-6393/1-800-564-2972
FAX: 407-679-0752
Service & Toner Maintenance Agreement
For the purpose of maintaining the equipment listed below in efficient operating condition:
City of Sanford
Account Name
300 North Park Avenue
Address
407-688-5028
Phone Number
Marisol Ordonez
Account Contact
Sanford, FL 32771
City / State / Zip
Marisol.Ordonez@sanfordfl.gov
Email
authorizes AXSA Imaging Solutions to furnish supplies, service, repairs & adjustments
on the equipment as listed, subject to the general provisions listed below and on page two
of this agreement:
Effective Date: oZ3 9
AXSA Imaging Solutions agrees to perform all inspections, adjustments, service and repairs
as indicated herein, for a period of : 60 months with automatic annual renewal
See attached addendum for equipment covered
$0 per month base — pay as you print
All pages billed at $0.012 — color or black & white
■ "Professional" Color on HP PageWide pages billed at $0.04
■ Kyocera Color Pages (City Clerk's CS4551ci) billed at $0.0486
These costs are fixed for term and will not escalate.
Additional Provisions / Terms: Includes all parts, labor, technical support and ink/toner.
Excludes all paper media.
NOTE:
Signature and date REQUIRED on page two, General Provisions, of this Agreement.
Signature on page two serves as acceptance of pages one and two of this Agreement.
Rev 8/31100 page 1 of
General Provisions
1.Effeetive Date: The Effective Date will be determined by AXSA Imaging Solutions. The Effective
date for new equipment will begin when the equipment has been installed on site and has been demonstrated to
operate satisfactorily. Effective Date for existing equipment will be after inspection and approval by
manufacturer's certified AXSA technician.
2. Term & Renewal: initial term of Agreement and the specific Product(s) for which Service is to be
provided is listed on the Service Agreement. After initial term, service Agreement will automatically renew
every year for a one-year term unless a 90 day written notice of cancellation is received prior to end of term. This
Agreement is non -cancelable during the initial term. After initial term: A 90 day written cancellation is required
& notice must be reviewed and confirmed valid by an AXSA representative. Early cancellation may be subject to
penalty if cancellation request is received after the renewal date.
3. Payment: Invoices for the equipment, as listed on the front of this agreement, and invoices for Service
and Supplies Agreements and renewal agreements, are payable Net 30. You are responsible for applicable state
and local taxes.
4. Description of Terms;
A. Parts & Repairs: All necessary service, repairs, and adjustments will be made by AXSA to keep the
covered equipment in good working order. Parts required for repairs may be new, reprocessed, or recovered. All
replaced parts and materials will become the property of AXSA at its option. Repeat calls for operator error will
not be considered covered under service contract as it is part of customer responsibility to have key operator
versed with training new or ongoing operators.
B. Hours & Response Time: Unless otherwise specified, all service, repairs, and adjustments will be
provided during AXSA Imaging Solutions standard working hours of 9:00 AM to 5:00 PM. EST. Normal
response time will be within 4 working hours of receiving a service call.
C. Software Support: Unless otherwise specified, all software support is for supplied print drivers, and
Manufacturer software only. Contract does not include re loading of print drivers after initial install unless found
to be defective. Manufacturer print driver support is handled for connectivity issues only. Any non Manufacturer
software print issues, such as a particular software's print functions, are subject to additional billing.
Terms and Conditions: This agreement is not transferable to a geographic location
outside of the original installation area. This agreement covers service, repairs, and adjustments that
are required as a result of normal wear and tear, or due to defects in material and workmanship.
This specifically excludes service, repairs, and adjustments that AXSA determines to relate to,
or be affected by the following:
(1) Abuse or misuse of the equipment
(2) Use of equipment that is not in accordance with, or exceeds manufacturers' published
guidelines.
(3) Use of non -Manufacturer supplies, consumables, alterations or relocations.
(4) Problems caused by software, network, and/or other computer/connectivity related issues.
5) Damage caused by "Acts of God": lightning damage, power surges, electrical shocks
without approved power filter protection
Service, repairs, and adjustments that are determined by AXSA to be subject to these exclusions
are subject to standard service call charges, and charges for replacement parts, if required.
Supplies and Consumables: You agree to use only Manufacturer authorized supplies provided
by AXSA. Remanufactured and /or refilled cartridges and consumables are not authorized to be used in any
equipment covered under an AXSA Service and supplies agreement. Service, repairs, and adjustments that are
determined by AXSA to be due to the use of remanufactured cartridges or consumables may be subject to
additional charges for replacement parts and/ or additional service and travel time.
-7
Signature Date
114 L)
AXSA Imaging Solutions Representati e / f .I �� �L►
a
sa
imaging
solutions
A Visual Edge Technology Company
2100 N. Ronald Reagan Blvd
Suite 1044
407-679-6393/1-800-564-2972
FAX: 407-679-0752
Service & Maintenance Agreement
For the purpose of maintaining the equipment listed below in efficient operating condition:
City of Sanford Marisol Ordonez
Account Name Account Contact
300 North Park Avenue Sanford, FL 32773
Address City / State / Zip
407-688-5028 Marisol.Ordonez@sanfordfl.gov
Phone Number Email
authorizes AXSA Imaging Solutions to furnish supplies, service, repairs, & adjustments
on the equipment as listed, subject to the general provisions listed below and on page two
of this agreement:
Effective Date: 7.13 19
AXSA Imaging Solutions agrees to perform all inspections, adjustments, service and repairs
as indicated herein, for a period of: 60 months with automatic annual renewal
1. HP DesignJet T2530ps Wide Format MFP
Serial CN88P8HO1J
2. HP DesignJet T2530ps Wide Format MFP
Serial CN88P8HOIQ
3. HP Z6 44" Wide Format printer with Cutter
Serial CN87N5K010
4. Contex IQ Quattro 4450 Wide Format Scanner
Serial 52DR8C00424T
5. Contex IQ Quattro 3650 Wide Format Scanner
Serial 52DT7C00424X
6. Xerox Documate 6460 Desktop Scanner
Serial 8BMVE50003
$200.00 per month base charge
Additional Provisions / Terms: Includes all labor, parts, and technical support, cleanings and
firmware upgrades. Excludes inks, printheads and paper media.
NOTE:
Signature and date REQUIRED on page two, General Provisions, of this Agreement.
Signature on page two serves as acceptance of pages one and two of this Agreement.
Rev 8/31/00 page 1 oft
General Provisions
LEffeetive Date: The Effective Date will be determined by AXSA Imaging Solutions. The Effective
date for new equipment will begin when the equipment has been installed on site and has been demonstrated to
operate satisfactorily. Effective Date for existing equipment will be after inspection and approval by
manufacturer's certified AXSA technician.
2. Term & Renewal: Initial term of Agreement and the specific Product(s) for which Service is to be
provided is listed on the Service Agreement. After initial term, service Agreement will automatically renew
every year for a one-year term unless a 90 day written notice of cancellation is received prior to end of term. This
Agreement is non -cancelable during the initial term. After initial term: A 90 day written cancellation is required
& notice must be reviewed and confirmed valid by an AXSA representative. Early cancellation may be subject to
penalty i f cancellation request is received after the renewal date.
3. Payment: Invoices for the equipment, as listed on the front of this agreement, and invoices for Service
and Supplies Agreements and renewal agreements, are payable Net 30. You are responsible for applicable state
and local taxes.
4. Description of Terms;
A. Parts & Repairs: All necessary service, repairs, and adjustments will be made by AXSA to keep the
covered equipment in good working order. Parts required for repairs may be new, reprocessed, or recovered. All
replaced parts and materials will become the property of AXSA at its option. Repeat calls for operator error will
not be considered covered under service contract as it is part of customer responsibility to have key operator
versed with training new or ongoing operators
B. Hours & Response Time: Unless otherwise specified, all service, repairs, and adjustments will be
provided during AXSA Imaging Solutions standard working hours of 9:00 AM to 5:00 PM, EST. Normal
response time will be within 4 working hours of receiving a service call.
C. Software Support: Unless otherwise specified, all software support is for supplied print drivers, and
Manufacturer software only. Contract does not include re loading of print drivers after initial install unless found
to be defective. Manufacturer print driver support is handled for connectivity issues only. Any non Manufacturer
software print issues, such as a particular software's print functions, are subject to additional billing.
Terms and Conditions: This agreement is not transferable to a geographic location
outside of the original installation area. This agreement covers service, repairs, and adjustments that
are required as a result of normal wear and tear, or due to defects in material and workmanship.
This specifically excludes service, repairs, and adjustments that AXSA determines to relate to,
or be affected by the following:
(1) Abuse or misuse of the equipment
(2) Use of equipment that is not in accordance with, or exceeds manufacturers' published
guidelines.
(3) Use of non -Manufacturer supplies, consumables, alterations or relocations.
(4) Problems caused by software, network, and/or other computer/connectivity related issues.
5) Damage caused by "Acts of God": lightning damage, power surges, electrical shocks
without approved power filter protection
Service, repairs, and adjustments that are determined by AXSA to be subject to these exclusions
are subject to standard service call charges, and charges for replacement parts, if required.
Supplies and Consumables: You agree to use only Manufacturer authorized supplies provided
by AXSA. Remanufactured and /or refilled cartridges and consumables are not authorized to be used in any
equipment covered under an AXSA Service and supplies agreement. Service, repairs, and adjustments that are
determined by AXSA to be due to the use of remanufactured cartridges or consumables may be subject to
additional charges for replacement parts and/ or additional service and travel time.
Signature V Date
t- <t p Lliqc ( Fr" ii e'Ot , s d, ✓/.o
AXSA Imaging Solutions Representative V ` <Q (, E 1>an
SLG FMV
Equipment Lease Agreement # 9696562-001
•
Equipment MFG Model & Description Serial Number Accessories
0 See attached schedule for additional Equipment / Accessories
Billing Address: 300 North Park Avenue Sanford, FL 32771
E uipment Location: 300 North Park Avenue Sanford. FL 32771
•
Purchase Option: Fair Market Value
Visual Edge Inc
Lease Payment: $ 3.893 73(plus applicable taxes) Term: 60 (months)
dba AXSA Imaging Solutions
Billing Period: [D Monthly ❑ Quarterly Q Semi -Annually Annually (Monthly if not checked)
2100 N Ronald Reagan Blvd, Ste. 1044
Longwood,FL 32750-3530
The following additional payments are due on the date this Lease is signed by you:
Advance Payment: $ n/a (plus applicable taxes) Applied to: E] First E] Last
Document Fee: $75.00 (included on first invoice)
ruU MAVt stLtc t to I Ht LUUIFMtNI. I Ht SUPPLIER AND ITS REPRESENTATIVES ARE NOT AGENTS OF ANY ASSIGNEE OF LESSOR AND ARE NOT AUTHORIZED TO MODIFY THE TERMS OF THIS
LEASE. YOU ARE AWARE OF THE NAME OF THE MANUFACTURER OF EACH ITEM OF EQUIPMENT AND YOU WILL CONTACT EACH MANUFACTURER FOR A DESCRIPTION OF YOUR WARRANTY
RIGHTS. WE MAKE NO WARRANTIES TO YOU. EXPRESS OR IMPLIED, AS TO THE MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, SUITABILITY OR OTHERWISE. WE PROVIDE THE
EQUIPMENT TO YOU AS -IS. YOU AGREE TO USE THE EQUIPMENT ONLY IN THE LAWFUL CONDUCT OF YOUR BUSINESS, AND NOT FOR PERSONAL, HOUSEHOLD OR FAMILY PURPOSES. WE SHALL
NOT BE LIABLE FOR CONSEQUENTIAL OR SPECIAL DAMAGES. WE MAKE NO REPRESENTATION OR WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, WITH RESPECT TO THE LEGAL, TAX OR
ACCOUNTING TREATMENT OF THIS LEASE AND YOU ACKNOWLEDGE THAT WE ARE AN INDEPENDENT CONTRACTOR AND NOT A FIDUCIARY OF LESSEE. YOU WILL OBTAIN YOUR OWN LEGAL, TAX
AND ACCOUNTING ADVICE RELATED TO THIS LEASE AND WILL MAKE YOUR OWN DETERMINATION OF THE PROPER LEASE TERM FOR ACCOUNTING PURPOSES.
EXCEPT AS PROVIDED IN SECTION 2, YOUR PAYMENT OBLIGATIONS ARE ABSOLUTE AND UNCONDITIONAL AND ARE NOT SUBJECT TO CANCELLATION, REDUCTION OR SETOFF FOR ANY REASON
WHATSOEVER. BOTH PARTIES AGREE TO WAIVE ALL RIGHTS TO A JURY TRIAL. THIS LEASE SHALL BE DEEMED FULLY EXECUTED AND PERFORMED IN THE STATE OF LESSEE'S PRINCIPAL PLACE
OF BUSINESS AND SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH SUCH LAWS.
TO HELP THE GOVERNMENT FIGHT THE FUNDING OF TERRORISM AND MONEY LAUNDERING ACTIVITIES, FEDERAL LAW REQUIRES ALL FINANCIAL INSTITUTIONS TO OBTAIN, VERIFY AND RECORD
INFORMATION THAT IDENTIFIES EACH PERSON WHO OPENS AN ACCOUNT. WHAT THIS MEANS TO YOU: WHEN YOU OPEN AN ACCOUNT, WE WILL ASK FOR YOUR NAME, ADDRESS AND OTHER
INFORMATION THAT WILL ALLOW US TO IDENTIFY YOU. WE MAY ALSO ASK TO SEE IDENTIFYING DOCUMENTS.
BY SIGNING THIS LEASE, YOU ACKNOWLEDGE RECEIPT OF PAGES 1 AND 2 OF THIS LEASE, AND AGREE TO THE TERMS ON PAGES 1 AND 2 OPAL AGREEMENTS OR COMMITMENTS TO LOAN
MONEY, EXTEND CREDIT OR TO FORBEAR FROM ENFORCING REPAYMENT OF A DEBT INCLUDING PROMISES TO EXTEND OR RENEW SUCH DEBT ARE NOT ENFORCEABLE. TO PROTECT YOU AND
US FROM MISUNDERSTANDING OR DISAPPOINTMENT, ANY AGREEMENTS WE REACH COVERING SUCH MATTERS ARE CONTAINED IN THIS WRITING, WHICH IS THE COMPLETE AND EXCLUSIVE
STATEMENT OF THE AGREEMENT BETWEEN US, EXCEPT AS WE MAY LATER AGREE IN WRITING TO MODIFY IT.
TERMS AND CONDITIONS
1. COMMENCEMENT OF LEASE. Commencement of this Lease and acceptance of the Equipment shall occur upon delivery of the Equipment to you ("Commencement Dale"). To the extent that the Equipment
includes intangible property or associated services such as periodic software licenses and prepad database subscription rights, such intangible property shall be referred to as "Software'. You understand and agree
;hal we have no right, title or interest in the Software and you will comply throughout the Term of this Lease with any license and/or other agreement ("Software License") entered into with the supplier of the Software
("Software Supplier"). You are responsible for entenng into any Software License with the Software Supplier no later than the Commencement Dale of this Lease. You agree to inspect the Equipment upon del vey and
verify by telephone or in writing such information as we may require. If you signed a purchase order or similar agreement for the purchase of the Equipment, by signing this Lease you assign to us all of your rights, but
none of your obligations under it. All allachmenls, accessories, replacements, replacement parts, substitutions. additions and repairs to the Equipment shall form pan of the Equipment under this Lease.
2. LEASE PF�F AYME S You agree to remit to us the Lease Payment and all other sums when due and payable each Billing Period at the address we provide to you from time to time. You agree that you will recoil
payments to us in the forth of company checks (or personal checks in the case of sole proprietorships), direct deb:l or wires only. You also agree cash and cash equivalents are not acceplabin Forma of payment for thi>
Lease and that you will not remit such forms of payment to us. Payment in any other form may delay processing or be returned to you. Furthermore, only you or your authorized agent as approved by us will remit
payments to us. Lease Payments will include any freight, delivery, installation and other expenses we finance on your behalf at your request. Lease Payments are due whether or not you receive an Invoice. You authorize
us 10 adjust the Lease Payments by not more than 15% to reflect any reconfiguratwn of the Equipment or adjustments to reflect applicable sales taxes or the cost of the Equipment by the manufacturer andlor Supplier.
NON -APPROPRIATION OF FUNDS. You :nlend to remit to us all Lease Payments and other payments for the full Term if funds are legally available. In the event you are not granted an appropnation of funds al any time
during the Tern for the Equipment or for equipment which is functionally similar to the Equipment and operating funds are not otherwise available to you to pay Lease Payments and other payments due and to become
due under this Lease, and there is no other legal procedure or available funds by or with which payment can be made to us, and the non -appropriation did not result from an act or omission by you, you shall have the
right to return the Equipment in accordance with Section 11 of this Lease and terminale this Lease on the last day of the fiscal period for which approprialions were received without penalty or expense to you, except as
to the portion of the Lease Payments for which funds shall have been appropriated and budgeted. At least thirty (30) days prior to the end of your fiscal period, your chief executive officer (or legal counsel) shall certify in
writing that: (a) funds have not been appropriated for the fiscal period: (b) such non-approprialion did not result from any act or failure to act by you: and (c) you have exhausted all funds legally available to pay Lease
Payments. If you terminate this Lease because of a non -appropriation of funds, you may not purchase. lease or rent, during the subsequent fiscal period, equipment performing the same functions as, or functions taking
the place of, those performed by the Equipment provided. however. that these restrictions shall not be applicable if or to the extent that the application of these reslnctions would affect the validity of this Lease. This
Section 2 shall not permit you to terminale this Lease in order to acquire any other Equipment or to allocate funds directly or indirectly to perform essentially the application for which the Equipment is intended.
3. LEASE CHARGES. You agree to: (a) pay all costs and expenses associated with the use. maintenance. servicing repair or replacement of the Equipment; (b) pay all fees, assessments, taxes and-Ciarges
governmentally imposed upon Lessors purchase, ownership, possession, leasing• renting, operation, control or use of the Equipment and pay all premiums and other costs of insuring the Equipment; (c) reimburse us
for all costs and expenses incurred in enforcing this Lease; and (d) pay all other costs and expenses for which you are obligated under this Lease ((a) through (d) collectively referred to as "Lease Charges`).
NOTWITHSTANDING THE FACT THAT YOU MAY BE EXEMPT FROM THE PAYMENT OF PERSONAL PROPERTY TAXES, you acknowledge that as the owner of the Equipment, we may be required to pay personal
property taxes, and you agree, at our discretion, to either. (1) reimburse us for all personal property and other similar taxes and govemmental charges associated with the ownership, possession or use of the Equipment
when billed by the jurisdictions: or (2) remit to us each Billing Period our estimate of the prorated equivalent of such taxes and governmental charges. In the event that the Billing Period sums includes a separately
Visual Edge Inc dba AXSA Imaging Solutions City Of Sanford
(Lessee Full Legal Name)
By: x /+ 1 rG_ ��1,�- �n7 , By: x – —
Name: C I -66 Name: \4 i n
Title: %A(, Ao Date: 7h, //G Date: '7/2 -2v f e Federal Tax ID:
Page 1 of 2 Visual Edge-AXSA SLG 200(c) FMV mi 06119
-�r
stated estimate of personal property and other similar taxes, you acknowledge and agree that such amount represents our estimate of such taxes that will be payable with respect to the Equipment during the Tenn. As
compensation for our internal and external costs in the administration of taxes related to each unit of Equipment. you agree to pay us a'Tax Administrative Fee' equal to $12 per unit of Egwpment per year during the
Term, not to exceed the maximum pemdled by applicable taw Tres Tax Administrative Fee, at our sole discretion, may be increased by an amount not exceeding 10% thereof for each subsequent year of the Term to
reflect ourincreased cost of administration and we will notify you of any such increase by mdtcaeng such increased amount in the relevant invoice or in such other manner as we may deem appropnate. We may take on
your behalf any action required under this Lease which you fail to take, and upon receipt of our invoice you will prompCiy pay our costs bncludng insurance premiums and other payments to affiliates), plus reasonable
processing fees. Restnchve endorsements on checks you send to us will not reduce your obligations to us We may Charge you a return check or non -sufficient funds charge of $25 for any check which is returned by
the bank for any reason (not to exceed the mayimum amount permitted by taw).
4. LATE CHARGES, For any payment which is not received within three (3) days of its due dale, you agree to pay a late charge not to exceed the higher of 10% of the amount due or $35 (not to exceed the maximum
amount permitted bylaw) as reasonable collection costs.
5. OWNERSHIP. USE, MAINIEN&I E AND REPAIR We own the Equipment and you have the right to use the Equipment under the terms of this Lease. If this Lease is deemed to be a secured transaction, you grant
us a first priority secunty interest in the Equipment to secure all of your obligations under this Lease. We hereby assign to you all our rights under any manufacturer andlor supplier warranties, so fonp as you are not in
default hereunder. You must keep the Equipment free of liens. You may not remove the Equipment from the address Indicated on page 1 of this Lease without fust obtaining our approval. You agree to: (a) keep the
Equipment in your exclusive control and possession; (b) use the Equipment in conformity with all insurance requirements, manufacturers instructions and manuals; (c) keep the Equipment repaired and maintained in
good working order and as required by the manufacturers waranty, certification and standard full service maintenance contract; and (d) give us reasonable access to inspect the Equipment and ds maintenance and
ether records.
6. INDEMNITY. You are responsible for all losses, damages, claims, infringement claims, injuries and attorneys' fees and costs. including, without limitation, those incurred in connection with responding to subpoenas,
third party or otherwise CClaims-). incurred or asserted by any person, in any manner relating to the Equipment, including its use, condition or possession. You agree to defend and indemnify us against all Claims.
although we reserve the tight to control the defense and to select or approve defense counsel. This indemnity continues beyond the termination of this Lease for acts or omissions which occurred during the Tern Of this
Lease You also agree that this Lease has been entered into on the assumption that we are the owner of the Equipment for U.S. federal income lax purposes and will be entitled to certain U.S. federal income tax benefits
available to the owner of the Equipment. You agree to indemnify us few the loss of any U.S. federal income tax benefits resulting from the failure of any assumptions to this Lease to be correct or caused by your acts or
omissions inconsistent with such assumption or this Lease. in the event of any such loss, via may increase the Lease Payments and other amounts due to offset any such adverse effect.
7. LOSS OR DAMAGF, If any item of Equipment is lost. stolen or damaged you will. at your option and cost, either (a) repairlhs item or replace the dem with a comparable item reasonably acceptable to us: or(b) pay
us the sum of: (i) all past due and current Lease Payments and Lease Charges; (ii) the present value of all remaining Lease Payments and Lease Charges for the effected item(s) of Equipment, discounted at the rate of
6% per annum (or the lowest rate permitted by law, wlnchever is higher); and (,ii) the Fair Markel Value of the effected ilem(s) of Equipment. We will then transfer to you all our right, title arid interest in the effected dem(s)
of Equipment AS -IS AND WHERE -IS. WITHOUT ANY WARRANTY AS TO CONDITION, TITLE OR VALUE. Insurance proceeds shall be applied toward repair, replacement or payment hereunder, as applicable. In this
Lease. "Fair Market Value" of the Equipment means its fair market value at the end of the Tenn. assuming good orderand condition (except forordinary wear and tear from normal use), as estimated by us. No such loss
or damage shall relieve you of your payment obligations hereunder.
8. INSURANCE. You agree, at your cost, to: (a) keep the Equipment insured against all risks of physical loss or damage for its full replacement value, naming us as loss payee; and (b) maintain public liabiitty
insurance, covering personal injury and Equipment damage for not less than $300,000 per occurrence, naming us as additional insured. The policy must be issued by an insurance camer acceptable to us, must
provide us with not less than 15 days' poor written notice of cancellation, non -renewal or amendment. and must provide deductible amounts acceptable to us. if you do not provide acceptable insurance, we have the
right but no obligation to obtain insurance covering our interest (and only our interest) in the Eguipmnm for the Lease Term and any renewals. Any insurance we obtam will not insure you against third party or liability
claims and may be cancelled at any time. In the event that we elect to obtain such insurance, you will be mquired to pay us an additional amount each Billing Period for Ilia cost of such insurance and an administrative
fe& the cost of which insurance and administrative fee may be more than the cost to obtain your own insurance and on which we may make a profit.
9. DEFAULT You ,,nwll be in default under this Lease if (a) you fail to remit to us any payment within tan (10) days of the due date or breach any other ob,igatron under this Lease: (b) a petition is filed by or against you
or any guarantor under any bankruptcy or insolvency law (c) any representation made by you is false or misleading in any material respect, (d) you become insolvent, are liquidated or dissolved, merge. transfer a
material portion of your ownership interest or assets, stop doing business, or assign nghls or property for the benefit of creditors; or (a) you default under any other agreement with us or our assignees.
10 REMEDIES, If you default, we may do one or more of the following: (a) recover from you. AS LIQUIDATED DAMAGES FOR LOSS OF BARGAIN AND NOT ASA PENALTY, the sum of (0 all past due and current
Lease Payments and Lease Charges: (it) the present value of all remaining Lease Payments and Lease Charges, discounted at the rate of 6% per annum (or the lowest rate permitted by law, whichever is nigher); and
flit) the Fair Markel Value of the Equipment: (o) declare any other agreements between us in default; (c) require you to return all of the Equipment in the manner outlined in Section 11, or lake possession of the
Equipment . in which case we shag not be held responsible for any losses directly or indirectly ansirg out of, or by reason of the presence and/or use of any and all proprietary information residing on or within the
Equipment , and to lease or sell the Equipment or any portion thereof, and to apply the proceeds. less reasonable selling and administrative expenses, to the amounts due hereunder, (d) charge you iiiieres'. on all
amounts due us from the due date until paid at [tie tale of 1-142% per month, but in no event mote than the lawful maximum rate: and (e) charge you for expenses incurred in connection with the onforcement Of our
rerredies including, without limitation, repossession, repair and collection costs, attorneys fees and court costs. These remedies are cumulative, are in addition to any other remedies provided for by law, and may be
exercised concurrently or separately. Any failure or delay by us to exercise any right shall not operate as a waiver of anyother right or future right.
11. END OF TERM OPTIONS: RETURN OF EQUIPMENT. At the and of the Term and upon 30 days prior written notice to us, you shall either (a) return a((, but not less than all, of the Equipment; or (tri) purchase 811,
but not less than all, of the Equipment AS -IS AND WHERE -IS. WITHOUT ANY WARRANTY AS TO CONDITION. TITLE OR VALUE, for the Fair Market Value, plus applicable sales and other taxes. if you do not provide us
with such written notice and either return all of the Equipment or purchase all of the Equipment at the end of the Tenn, then this Lease will automatically renew on a month-to-month basis and all of the provisions of
this Lease shall continue to apply, including, without limitation, your obligations to remit Lease Payments, Lease Charges and other charges, until all offt Equipment is either retumed to us (either because we
demand return of the Equipment or you decide to return the Equipment) or purchased by you for the applicable Fair Market Value, plus applicable sales and other taxes, in accordance with the terms hereof. if you are
in default (or a non -appropriation of funds occurs). or you do not purchase the Equipment at the end of (he Torn (or the Renewal Term). you shall: (i ) return a!1 of the Equipment, freight and insurance prepaid at your
cost and risk, to veierever we indicate in the continental United States, with all manuals and logs. in good order and Condition (except for ordinary wear and tear from normal use), packed per the shipping company's
specifications; and (2) securely remove all data from any and all disk drives or magnetic mi prior to returning the Equipment (and you are solely responsible for selecting an appropriate removal standard that mems
your business needs and complies with applicable laws) You will pay us for any loss in value resulting frum the failure to maintain the Equipment in accordance with this Lease or for damages incurred in shipping and
handling
12. ASSIGNMENT You may riot assign or dispose of any rights or obligations tinder this Lease or sublease the Equipment without our priorwrnlan consent We may, without notifying you: (a) assign all Orany portion of
this Lease or our interest in the Equipment: and (b) release information we have about you and this Lease to the manufacturer, Supplier or any prospective investor, participant or purchaser of this Lease. 1f we do make
an assignment under subsection 12(a) above, our assignee wilt have al':. of our rights under this' ease, but none of our obligations. You agree not to assent against our assignee claims, offsets or defenses you may have
against us.
13, MISGE) L ANEOUS. Notices must be inventing and will be deemed given two (5) days after mailing to your (or our) business address. You represent that: (a) you are the entity indicated in this Lease: (b) any
documents required to be delivered in connection wilt this Lease (collectively, the "Documents') have been duly authorized by you In accordance with all applicable laws, rules, ordinances and regulations; (c) the
Documents are valid, legal, binding agreements, enforceable with their terms and the perennial signing the Documents have the authority to do so, are acting with the full authorization of your governing body, and hold
the offices indicated below their signatures: (d) the Equipment is essential to the immediate performance of a governmental or proprietary function by you within the scope of your authority and shall be used during the
Term only by you IO perform such function; (e) you intend to use the Equilomentt for the entire Term and snail lake all necessary action to include in your annual budget any funds required to fulfill your obligations each
fiscal period during the Term; (0 you have complied fully with all applicable law governing open meetings, public bidding and appropriations. required in connection with this Lease and the debt under applicable state
law; (g) your obligations to remit Lease Payments constitutes a current expense and not a debt under applicable state law, (h) this Lease is binding on you and your successors and assigns; and (r) ail financial
information you have provided is true and a reasonable representation of your financial condition. TMs Lease: (i) constitutes the entire agreement of the parties with respect to the subject matter thereof: (n) supersedes
all other writings, communications, understandings, agreements, purchase orders, solichahon documents (Including, without limitation, arty request for proposal and responses thereto and other related documents
(together, the "Bid Documents'7) and other representations, express or implied ("Prior Understandings"), and may not be contradicted or amended by Finer Understandings; and Or) may be amended or modified only
by written documents duty authorized, executed and delivered by the parties. This Lease is binding on you ane your successors and assigns. You authonze us. our agent, or our assignee to: (a) obtain credit reports and
make credit inquiries, (b) furnish your information, including credit application, payment history and account information, to credit reporting agencies and our assignees, potential purchasers or investors and parties
having an economic interest in this Lease or the Equipment, including, without limitation, the seller. Supplier or any manufacturer of the Equipment: and (c) you irrevocably grant us the power to prepare, sign on your
behalf (it applicable), and file, eisctr3n Cally or otherwise Uniform Commercial Code ("UCC") financing statements and any amendments thereto or continuation thereof relating to the Equipment, and contwning any
other information required by the applicable UCC. Any claim you have against us must be made within two (2) years after the event which caused it. If a court finds any provision of this Lease to be unenforceable, all
other terms shall remain in effect and enforceable. You autbonro us to insert or correct missing information on this Lease, including your proper legal name. serial numbers and any other information descnbing the
Equipment. It you so request, and we permit the early termination of this Lease. you agree to pay a fee for such privilege. THE PARTIES INTEND THIS TO BE A "FINANCE LEASE" UNDER ARTICLE 2A OF THE
UCC, YOU WAIVE ALL RIGHTS AND REMEDIES CONFERRED UPON A LESSEE BY ARTICLE 2A OF THE UCC. YOU FURTHER HEREBY ACKNOWLEDGE AND AGREE THAT WE AND/OR SUPPLIER MAY
MAKE A PROFIT ON ANY AND ALL FEES REFERENCED HEREIN AND, IN SO DOING WAIVE ANY AND ALL CLAIM WHICH YOU MAY HAVE FOR UNJUST ENRICHMENT We may receive compensation from
the manufacturer and/or Supplier of the Equipment in order to enable us to reduce the cost of this Lease below what we otherwise would charge. If we received such compensation, the reduction in the cost of this Lease
is reflected in the Lease Payment
14. ELECTRONIC TRANSMISSION OF DOCUMENTATION. This Lease may be executed in counterparts. The executed counterpart which has our original signature and/or is in our possession shall constitute chattel
paper as that term is defined in the UCC and shall constitute the original agreement for all purposes, including, without limitation: (t) any hearing. trial or proceeding with respect to this Lease; and (u) any determination
as to which version of this Lease constitutes the single true original dem of chattel paper under the UCC. If you sign and transmit this Lease to us by facsimile or other electronic transmission, the transmitted copy shalt
be binding upon the parties. You agree that the facsimile or other similar electronic transmission of this Lease manually signed by us, when attached to the facsimile or other electronic copy signed by you, shall
constitute the original agreement for aft purposes. The paries further agree that, for purposes of executing this Lease, and subject to our prior approval and at our sole discretion: (a) a document signed and transmitted
by facsimile or other electronic transmission shatbe treated as an original document; (b) the signature of any party an such document shag be considered as an ongmai signature: (c) the document transmitted shall
have the same effect as a counterpart thereof containing original signature: and (d) at our request, you, who ext; cuted IMS Lease and transmitted its signature by facsimile or other electronic transmission shag provide
the counterpart of this Lease containing your original manual signature to us. No party may raise as a defense to the enforcement of this Lease that a facsimile or other electronic transmission was used to transmit any
signature of a party to this Lease.
Page 2 of 2 Visual Edge"AXSA SLG 200(c) FM V witm 06119
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STATE AND LOCAL GOVERNMENT ADDENDUM - FLORIDA
(Commercial Pricing)
THIS ADDENDUM, entered into by and between_ City of Sanford , as lessee
and/or customer ("Customer") and visual Edge Inc , as the lessor, equipment
owner, and/or the provider of financial services to Customer ("Lessor/Owner"), amends and modifies
Equipment Lease Agreement No._ 9696562 — 001 (the "Agreement).
BACKGROUND
A. By the above -referenced Agreement, Lessor/Owner has agreed to extend financing to Customer upon and
subject to the terms and conditions set forth in the Agreement.
B. Lessor/Owner and Customer desire to amend the terms and conditions of the Agreement, upon and subject
to the terms and conditions of this Addendum.
C. All capitalized terms not otherwise defined herein will have the meanings set forth in the Agreement.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties, intending to be legally bound agree as follows with respect to the Agreement and the
transaction evidenced thereby:
1. EFFECT OF ADDENDUM. To the extent of any conflict between the terms of this Addendum and the terms
of the Agreement, the terms of this Addendum will prevail and control. All terms and conditions of the Agreement
not modified by this Addendum shall remain in full force and effect and are hereby ratified by the parties.
2. GOVERNING LAW AND JURISDICTION. THE AGREEMENT SHALL BE GOVERNED BY THE
LAWS OF THE STATE OF FLORIDA, AND THE PARTIES AGREE TO THE NON-EXCLUSIVE
JURISDICTION AND VENUE OF THE STATE AND FEDERAL COURTS IN FLORIDA.
3. NON -APPROPRIATION OF FUNDS. Notwithstanding any provisions of the Agreement, In the event,
notwithstanding Customer's best efforts and exhaustion of all available administrative appeals, it is not allotted
funds for a fiscal period and it has no other funds from non -ad valorem sources legally available to be allocated to
the payment of its obligations under the Agreement, Customer may terminate the Agreement effective on the first
day of such fiscal period (the "Termination Date"), if Lessor/Owner has received written notice from Customer at
least thirty (30) days before the Termination Date. At Lessor/Owner's request, Customer shall promptly provide
supplemental documentation as to such non -appropriation. Upon the occurrence of such non -appropriation, (i)
Customer shall not be obligated for payment of any rentals and other payments for any fiscal period for which funds
have not been so appropriated, and (ii) Customer shall deliver the Equipment to Lessor/Owner in accordance with
the Agreement. Lessor/Owner acknowledges that payments are payable from sources other than ad valorem taxes.
4. OWNERSHIP; TAXES. Customer hereby acknowledges and agrees that Lessor/Owner will be the legal
owner of the Equipment throughout the term of the Agreement, and may be assessed personal property taxes,
notwithstanding the fact that Customer may be exempt from the payment of such taxes. Consequently, Customer
hereby agrees to either, at the option of Lessor/Owner: (a) reimburse Lessor/Owner annually for all personal
property taxes which Lessor/Owner may be required to pay as the owner of the Equipment, or (b) remit to
Lessor/Owner each month Lessor/Owner's estimate of the monthly equivalent of the annual personal property taxes
to be assessed against the owner of the Equipment.
5. SPECIAL REPRESENTATIONS AND WARRANTIES OF CUSTOMER. Customer hereby represents and
warrants to Lessor/Owner that as of the date of this Agreement, and throughout the Term thereof (a) Customer is
the entity indicated in the Agreement; (b) Customer is duly organized and existing under the Constitution and laws
of the State in which it is located; (c) Customer is authorized to enter into and carry out its obligations under the
Agreement, any documents relative to the acquisition of the Equipment and any other documents required to be
delivered in connection with the Agreement (collectively, the "Documents"); (d) the Documents have been duly
Page 1 of 2
SLG Non Appropriation Addendum — Florida - No Non Substitution rev 6-28-18
authorized, executed and delivered by Customer in accordance with all applicable laws, rules, ordinances, and
regulations, and person(s) signing the Documents have the authority to do so, are acting with the fall authorization
of Customer's governing body, and hold the offices indicated below their signatures, each of which are genuine, and
the Documents constitute the valid, legal, binding agreements of Customer, enforceable in accordance with their
terms, (e) the Equipment is essential to the immediate performance of a governmental or proprietary function by
Customer within the scope of its authority and shall be used during the Term of the Agreement only to perform
such function; (f) Customer intends to use the Equipment for the entire Term and shall take all necessary action to
include in its annual budget any funds required to fulfill its obligations for each fiscal year during the Term; (g)
Customer has complied fully with all applicable law governing open meetings, public bidding and appropriations
required in connection with the Agreement and the Equipment; (h) Customer's obligation to remit all amounts due
and payable under the Agreement constitutes a current expense and not a debt under applicable state law, no
provision of the Agreement constitutes a pledge of Customer's tax or general revenues, and any provision which is
so construed by a court of competent jurisdiction is void from the inception of the Agreement; (i) all amounts due
and payable are payable from sources other than ad valorem taxes; 0) all amounts due and to become due during
Customer's current fiscal year are within the fiscal budget of such year, and are included within an unrestricted and
unencumbered appropriation currently available for the use of the Equipment; (k) no Equipment subject to this
Lease/Agreement, or equipment similar in form and function, has been the subject of a referendum which failed to
receive the approval of Customer's voters; (1) all financial information Customer has provided to Lessor/Owner is
true and accurate and provides a good representation of Customer's financial condition; (m) no event of non -
appropriation, as described herein, has occurred and it is not presently known that any such event will occur under
any lease or other contract by which Customer is bound; and (n) If requested by Lessor/Owner, Customer will
execute and deliver to Lessor/Owner in connection with the Agreement, a certificate of resolution and incumbency
and/or an opinion of counsel in form and substance satisfactory to Lessor/Owner.
6. NO GRANT OF SECURITY INTEREST. Notwithstanding any provision in the Agreement to the contrary,
any provision of the Agreement that provides, or requires that Customer (a) grant Lessor/Owner a security interest in
the Equipment, and/or (b) authorizes Lessor/Owner to file the Agreement as a financing statement, file a financing
statement in respect of the Agreement, or repossess the Equipment, is hereby deleted in its entirety.
7. LIMITATIONS. The parties intend that the collection of any damages, the exercise of any remedy, the
enforceability of any indemnity, and any requirements of Customer relative to non -appropriation set forth in the
Agreement or in this Addendum are subject to any limitations imposed by applicable law.
8. EFFECTIVENESS OF ADDENDUM. This Addendum is incorporated into and made a part of the
Agreement, effective as of the same day as the Agreement. This Addendum and the Agreement together constitute
the entire agreement of the parties with respect to the subject matter hereof and thereof. All terms and conditions of
the Agreement not expressly modified hereby remain in full force and are hereby ratified by the parties.
IN WITNESS WHEREOF, the duly authorized representatives of the parties have executed this Addendum
effective as of the effective date set forth above.
City of Sanford Visual Edge Inc
Customer Lessor/Owner
Page 2 of 2
SLG Non -Appropriation Addendum — Florida - No Non Substitution rev 6-28-18
BY:r Cly _ a•.9/W�
NAME: ( Lf{ /4t'_J.— t 6-AJL.4
TITLE: V f�
Certificate of Acceptance
Re: Agreement / Contract / Account Schedule Number 9696562-001 ("Contract")
Financial Services Provider: Visual Edge Inc. ("FS Provider')
Lessee/ Customer: Sanford, City of ("Customer")
This Certificate of Acceptance to the lease, loan or other form of financial services contract described above ("Contract") is by and between the FS
Provider identified above and the Customer identified above.
Customer, through its authorized representative, hereby certifies to FS Provider and any assignee of FS Provider with respect to the Contract that:
1. The equipment ("Equipment") identified in the Contract, including in any equipment list attached to the Contract ("Contract Equipment
List") has been delivered to the location where the Equipment will be used and which is the "Equipment location" identified in the Contract.
2. In the event of inconsistencies between the Contract Equipment List and the list of Equipment provided to FS Provider by the supplier of the
Equipment, Customer authorizes FS Provider to correct the Contract Equipment List and substitute the Equipment identified in such corrected
Contract Equipment List as the "Equipment" accepted under the Contract.
3. All of the Equipment has been inspected and is (a) complete. (b) properly installed, (c) fully functioning, and (d) in good working order.
4. The Equipment is of a capacity, size, design, and manufacture acceptable to Customer and is suitable for Customer's purposes.
5. Customer is not in default under the Contract and all of Customer's statements and promises set forth in the Contract are true and correct.
6. The Equipment is accepted for all purposes under the Contract as of the Acceptance Date below.
IN WITNESS WHEREOF, Customer's duly authorized representatives has executed this Acceptance Certificate as of the Acceptance Date.
Customer: Sanford, City of
By:
Title: LrLt L
Acceptance Dale:
'Lp
Page 1 of 1 T01950 Certificate of Acceptance V1.0 5/2010
AN
=ate
---y. �.
cr
imaging solutions
A Visual Edge Technology Company
INSTALLATION nnnRrac
Client: City of Sanford
SALES/SERVICE AGREEMENT
2100 NORTH RONALD REAGAN BLVD. SUITE 1044
LONGWOOD, FL32750
407-679-6393
L KYOCERa '`
Lexmark"
Address: 300 North Park Avenue
CitylState: Sanford, FL Zip: 32771
Phone No: 407-688-5024 Fax:
Contact: Bob Keegan
Email Address: bob.keegan@sanfordfl.gov
Deal #:
Sales Professional: Rachel Fisk
PO#:
Sales Order Date: I , x_;1.1
BILLING ADDRESS
Client: On file
Address:
City/State: Zip.
Phone No: Fax:
A/R Contact:
Email Address,
age i e E77650zs - New Color PrinUCopy/ScantFax with 2) paper trays
S181 30 $ auffamm
stand for Monroe Hall (includes stapler)
ttl1.30
PageWide E77650z - New Calor PrinUCopy/Scan/Fax with 2) paper trays
S
stand for new Building Department downstairs
S 19700 5 197.00
hides professional delivery, setup &installation _
S
ides RFID card reader. PaperCut licenses and support for full integration
$
existing fleet.
$
:ing referenced is monthly and based upon coterminus lease add-on to
S
sting Wells Fargo lease number 450-9696562.001 - must be installed by 1131121
S
ripment will be added to existing service contract No. AXA-WC16161.01
S
axisting service contract rates and terms still a Pply - see addendum for details.
S
S
See Service Addendum for details
50.00
$0.00
B/W CLR SCN
Order Amount: S 378.30
i ax: 0.04
SEE SCHEDULE A for Additional Equipment and/or Less Trade In:
_ SALES ORDER ADDENDUM FOR SPECIAL_ INSTRUCTIONS Total: s 378 3n
Ttf:.; GROE71 Ii 5UDlEGT 70 TN T£Ri lS PKU COYOITSCHS pPPF�iRING t{�R(:ONh`1D ON THE FEVE[+5L_,at HEREOF. AHD ULNER AGREEv T03E ROUt:O THEREOY NB!.COWllpflil0'lS OR Delivery:
FBOtTtOH57tiER£i05NM! OE iNN�\O UPOR SEiIERUi:LESS E](PRiSSLY CONSEryTEU IO IR WT(IIIKO BY PN OPilCF(i OF tItE CCYiYORAl16H pVO TMEfl£pRc NO Ir�lUde(
UNOtRSINip!AYaS. A_PRESENTp'IO\5 OR WARRA4r75^. M1FrCGTING Ties AOREE:.:Efir OTrR1 OR 7JRITiEN
NET DUE: in
Client Name &Title:
Authorized Signature: t't
` Date:
�J
Professional Signature: � " 'lJ` J
Date:
Authorized Signature: r �` Date: f
TERMS & CONDITIONS APPEAR ON THE REVERSE SIDE OF THIS ORDER
EQUIPMENT ORDERISERVICE AGREEMENT TERMS & CONDITIONS
Pallnitlons-Thefallawin tormsaredefinedfor Por osesofthe Maintati Contract
1) Agreement - [Isis Sales/Molntenance Contract. 21 Client -the person who is the purchaser, owner or party in possession of Equipment. 3) AXSA AX5A Imaging Solutions. 4) Consumable/Supply- any ilem
which is consumed in the process of making copies or prials in Equipment, for example: toner, developer, etc. S) Equipment -Copier, Facsimle, Printer, Sca niter and optlans specified on Page 1 of this
Agreement. 6) Effective Date -the date, which this agreement is arcepled, and AXSA will begin malnleranco coverage. 7) Part - any assembly, component Or device contained in Equipment which does not
have predetermined life expectancy and which is Fiat ordinarily replaced on a prearranged schedule, for example; switch, seal, electronic components, etc.
EQUIPMENT PURCHASELLFASE TERMS AND CONDITIONS
1) Purchaser agrees to purchase or lease items described above in accordance with the terms hereof. 2) Purchaser shall execute a m/ documents and take any action necessary to complete any lease transaction
described above and acknowfrdges that the lesser of the equipment may be a third party leasing company. 3) This order is effective and binding only when read and accepted by AXSA 4) Client assumes ail
responsilnbly;I equipment is not operated under manufacturer specifications.
MAINTENANCE CONTRACT TERM$ ANU [ONUIT10N5
AXSA's responsibility - During the terms of this agreement AXSA will: A) Provide maintenance, cleaning and lubricaucn or the Equipment as reasonably requested by Client, during our regularly scheduled
business Fours (8:00 a.m to 5'00 p.m. I toaday- f,glay). R) Replace any, Items as indicated in coverage section of the Agreement in Equipment, which have failed through normal use and which are necessary for
proper opera lion or maintenance of the Foulpment.
Client's SCSOOnSTblifly - nurirg the terms of this agreement rise Client will: A) Promptly notify AXSA service department of any problems or malfunctions with the Equipment and cease usage if so advised by
AXSA until corrections are made. 0) Provide suitable personnel for special key operator training m order to pronate better equipment performance and inform AXSA when a new key operator is appointed. Cl
Provide electrical service, working areas and environmental conditions suitable for normal operations of Equipment as specified by equipment manufacturer, D) Provide access to AXSA personnel to clean,
inspect, Service, repair or make alterations to CgUIPmeni at anytime during AXSA's normal business hours. E) Provide AYSA with true and accurate meter readings as reasonably requested, failure to provide
meter reading when requested authorizes AXSA to send a technician onsite to collect the current reading for a 525 onsite charge F) Use only those Parts, and Supplies provided or approved by AXSA. Approval
shall be based upon generally accepted industry and manufaclutrr's standards. G) Inform AXSA of any change in business location and assume responsibility for damage incurred as a result of changing the
Iacationof the Equipment. Ill pay all invoices within 30 days of issuance. 1) Tho Client shall pay all reasonable.0ORWfens and attorneys' fees incurred by AXSA to collect any sum due hereunder loenforceany
Of its right under this Agreement. J) Non-payment of invoices may result In AXSA withholding services under this contract. K) Pay anyapplicable lax now or hereafter assessed, levied, or imposed by any
federal, stale or Incal authority.
rerm and Rale -A) The term of Use Agreement shall be for the length of the lease or uthersiise provided on the front of this Agreement. 0) At end of term, this agreement shall automatically be extended for
successive one(1)year periods and/or Lundd)ons set forth on the front afthis Agreensent, unless either party Melvillese;mten notice 90 days prior date of its intent not to extend. C) AXSA may increase the rale
up to 153' on or around the annual anniversary dale of tlus contract. D) Billing after annual anniversary will reflect change in rate and payment of invoice shall be considered acceptance of the nevi contract rales
E) No reloads will be given 11 the contract is voided due to the limitations stated below• misuse, non-use of Equipment, or non-payment. f) Payment of maintenance Is due in advance of the coverage period. II
then! does not pay. AXSA may refuse to continue servlce ar furnish service on a C.O.D. "per call" basis. G) Maintenance contracts are subject to applicable sales hoc.
Additional Charges -Below are cliarges for which the Clentvrill be responsible: A)Overn.gls'. skipping charges will be billed tothe Client for all parts and/or supplies processed. B) If at any time there is a break
in coverage of over thirty 130)days. an Inspection fee and service call chnfees, if applicable, will be charged before equipment can be re-established under an Agreement. A written estimate of the service call
Charges will be given to the Client belore any work Is performed. C) Moving Equipment to a new location will be billed at AXSA's stated or current service rates. D) Repairs to Equipment caused by misuse,
environment issues, and electrical issues or due to non -normal nsage will be billed at AXSA's stated price for parrs and prevailing service rates. E) ASS monthly delivery fee vzill be billed on service agreements
[hal include consumabl es a t no charge.
Limitations -this Agreement shall net apply to: 1) Servicing Equipment located in an unsafe or hazardous environment, as determined by AXSA. 2) Painting or refin,shing Equipment or furnishing materials for
such purpose. 3) AXSA shall not be responsible for parts and/or labor on Equipment, which need; overall or refurbishment, as deemed necessary by AXSA. 4) AXSA shall not be responsible for parts and/or labor
on Equipment, which has been operated above the manufacturer's stated usage ratings forcopies/prints per cycle.5) Electrical wark vxtemal to Equipment. 61 Repairs nece,driled byatmospheric cundukms
cwt suitable for normal office work, repairs due to deviations in electrical power supply due to ungrounded or unshielded elect tical outlets, acts or God, water damage, neglect, theft, vandalism, fire ru moving
Equipment, unless moved by AXSA persorinet. 7) Repairs necessitated by the servicing of the Equipment by any person not authorized by AXSA to Provide service. a) Repairs necessitated by the use of non
approved Supplies or Consumables, 9) Repairs necessitated by the improper Performa Fire of operator, whet her or not such operatnls:sere trained by AXSA. 10) Servicing Equipment that is moved outside Ilse
geagraphir area covered by AXSA.
pIS"IMER $INDEMNIFICATION• -AXSA EKPRfSStY DISCIAIMS ANY DUTY AS AN INSURER OF THE EQUIPMENT AND MAKES NO WARRANTIES WHATSOEVER UNDERTTHS
�UIPMENE'S PERFORMANCE INCLUDING WA1tRANTIES OF MECHANTABILI IY DR FITNESS FOR A PARTICULAR PURPOSE, AXSA WILL N07 -13E LIABLE FOR MONMMY DAMgGESEOF ANY KINr NDipIRECT. �tF
INhNECT OR CONSEOUENTIALFORANYLOSSBYTHE Ci[ENT ASA RESULT OF TH AGREEMENT. EVEN fFAXSA HA58EFNADVISED OFTIIE POSSIBILffYOFSUCN DAMAGES. FOR EOUIPME
4GREEMfNLAXSt. WILL BE RESPONSIBLE FORPROVI0ING ONLY THAT SERVICE WHICH LS REASONABLENORMAL ANDPRACfICALANO ONLY THAT SERVICE IYHICH I5IN ACCORDANCE WiTHTHE MAINTENANCE
MANUFACTURER S SPECIFICATIONS AND RECOMMENDATIONS Itis Fid +Fred that CLIEM shall indemnify and hold AXSA. all afgllates. subsidiaries. divislans h's emola res and a eats. harmless from
any and all cWims. losses or dan�ges Caused directly or indirecIiV by AXSA In Performance of tatks as they relate to ar}s • servlres tor, hardware, sohsyare andfor, Rrmware installati �s and or an issues,
AXMAacest u aces l Its and installations. AXSAhillyunderstands that CU. ENTisore aro ed,based upon ressreseMatlons made in this Agreement, tpgrant A%SA ar[ess to the cpm�ulersfnetwork, and
/.T.in I
AXSA aerees that ltshall use oo lodgment and 0erfonnancc of the Indicated task{.,
54ullons CONNECT TEflM�_ANDCONUMONS '
Ift"111Ort Is understood by client and author) AXSA as stared on the face of and within this dowment. unless notified In writine and author 1 ed 5A IL only for one Hme ort•slfe
Installation and Network Adminlstrator Trainingand Is only valid onty on the -,--.Installation by an officer of A7f
Lrinler -Standard Installdtlon a Configure up to (5) PC's and (1) Server to print to(f) device
MFP or printer. Premium installation a Cunfsgure up to 151 PC's and (1) Server to print toll) devices. Conlrguie up 101151 PCs or (3) Server for ISIAG) Scan -To -Folder and Configure (1) MFP device for Scan. TO.
Furrid V rth (5) Users in the address book • Configure up to (5) PCs for Desktop Faxing
Wide format premium Installation a Configure (5) PC's and (1) Server to print and scan with Manufacturer's applicable sORWare Programs.
Cllenl'sRBWgn—slkttUMeConriiinatewi(hAXSA for delivery of equipment a provide proper Power. network, connectivity and tax line 6 Have Heh-joil, Adniini-.trator sm-slt* for thiclJOY at tile install.. Backup
all Servers & Workstation: data. • Have all Servers & Workstations in good working order. a Have Domain & Loral Administrator username and passwords Pre-Confipurc Network Shares & Security a
Authorize the installation of ICE (Information Collection Engine) software for reporting meters, supply and Service alerts.
Solations Connect Aereement: This asts"inent shall not apply to any system failures resulting in whole or part from accident, abuse, misuse, theft, neglect, computer viruses, acts of third Parties, bre, water,
excess heat or cold, casualty, or anyother natural force, and any lass at damage occurring(torn ummntroHable urtumscidet, AXSA m its affiliates theft, nglect, hholdserviceseor support or terminate thisagreement
if client tails to comply rnth any of the items or conditions of this agreement, or is thirty days past due on any AXSA invoice. Thin Agreement is no,, transferable, nor refundable. Any assistance a nd/or support
required to resolve issues related lu instal kilion services including, but not limited to; software, ICE, training, drivers, scanning, faxing anal/or networking, after the initial installation day will subject client to
additional fees at our current, support rate of $215.00 per hour or then current rate plus all [ravel expenses.
Exceptions Io Solutions Connect Agreement: 1) Thisagfeements does not lndudecoverage of manufacturer and/arlhud party solhwresupport nrcabling issues not fisted uniessmulually agreed uponin
W111109 by Client and a uthnrifed by an officer ofAXSA. 2) AXSA is not responsible for any software licensing issue. 3l Performance ofnarmaloperator
security are the responsibility of the client functions,System(s) backups, vbusscans and network
Asstenment -The Client without the express written consent cf AXSA, vrhieh Evill not be unreasonably withheld. may not assign this agreement. The Client van assume fun responsibility to Inform any proposed
assignee ofthe price, fates. terms and conditions or this Agreement and olthe results of transfer of title, ownership, 'It possession of the Equipment
Entire Agreement - This Agreement contains the entire sales/service agreement between the [sorties and no persons are authorized to modify any of the terms and conditions contained herein. Authorized
AXSA
personnel only, may modify this agreement in writing and must be authorized by an officer of AXSA.
Initials
DocuSign Envelope ID: 14D03899-A7C3-4436-AB52-1698FDC30D8F
Amendment to Equipment Lease Agreement
THIS IS A COPY
This is a copy view of the Authoritative Copy heirs
by the designated custodian
Equipment lease Agreement No: 430-2g2c £K3 rvtt (the •'Anrrrmpnr } Amendment Reference No: 4,ks0-9S4 (the "Amendmen[")
Lessee: SAHfg O CITY OF
This Amendment LS Pnrared into by and between Lessee and Ylsttol Edoe Inc 0" A r c
Amendment will have the meaning given to them in the Agreement, lotions (" )• All capitalized words used but not defined it this
1. INCORPORATION AND EFFECT, This Amendment: is hereby made it part 01, and mrurporated into, the Agreement as though fully seL forth therein. As modified or
supplemented by the terms set forth herein, the provisions of the Agreement shall remaln in full force and effect, provided that, in the event of a conflict between any
provision of this Amendment and any provision of the Agreement, the provision of this Amendment shall control.
2. ADDITIONAL EQUIPMENT (if any), if any equipment is listed below in this Section or in any "Attached Equipment Schedule" tilting "Additional Equipment', then
this iwrrirni IS part of the Amendment and Lessee hereby agrees to lease from Lenv;or, in addition to the Equipment referenced in the Agreement that is not Removed
Equipment (as defined below), such additional equipment (together with all existing and future icces;ores, attachments, replacements, replacement parts, aubstituhons,
additions, and repairs thereto, the "Additional Equipment') upon the terms and conditions stated herein and in the Agreement Such Additional Equipment shall, as of the
Amendment Effective Date (as defined below), be deemed to be "Equipment' as defined in the Agreement. Lessee hereby unconditionally represents and warrant, to Lessor
that (1) the Additional Equipment will be used .ntely for commercial purpose,; and not for personal, family or honwhold purposes, (0) all o: the Additwnal Equipmmmt has
been fully delivered and installed at Lessees place of business, r. operating in qood working order, meets all of Lessee's requirements, and is hereby Irrevocably accepted by
Lessee, (111) there are no related side agreements between Lessee and any third party relating to the Additional Equipment, and (Iv) no cancellation rights have been granted
to Lessee relating to the Additional Equipment, this Amendment or the Agreement.
Equipment Information:
El See Attached Equipment Schedule Equipment Location (it different than current Equipment Location):
hJ-H
R Sena! Number - —
uannur meat MFG Model & ��
Quantity_ I7 In ent MFG Model & Serial Number " -
I Pa eWide Managed Color Flow MFP F77b507
t Pagetvrde ttanaged Color Flow MFP [77r,5rt—-.-
__.
3. REMOVED EQUIPMENT (it any). if any equipment s c listed below in this Section or in any "Attached Equipment 504-k Te" listing "Rem „z. EqP merit tf iii s
Lessee agrees that such nems of Equipment are removed from the Agreement and a 'of the Amanff{itent E wrote, shdli not be
deemed to hr •'Equipment•• as defined in tine Agreement,
Removed Equipment Information: '
x
❑See Attached Equtprnent Schedule x
Quantity FqulpmPnr MF17 Model r< Sena] Number — -
-- - Quantity Fquilt MF43 I f Se timber
4. DOCUMENT FEE, NEW LEASE PAYMENT, Lesser agrees to pay to l.c r a Document FN�ent '
Payment due under the Agreement, d•, of the Amendment Effective Dale, ;h a the amount • t•I to
other charges provided in the Agreement. rtif )3clo h ch lease Payment aunrnl +s ii amount m addition for apPiwattle�aixe` and
New Total Lease payment W Additional Payment attributable to Additional Equipment;
The amount below is your new TOTAL Lease Payment Jqi ipq Agreement (tgril Th.! Additional Payment shore below, is ONLY for the Additional Equipment added
Egtupnieut (mduding my Equipment previously ai ttme Agre Th.!PurAddi to -
urrent Lease
mder any prior Amendment, and
,try Adddtc€rTf i tiurpn(d any) list the Agreement is the SUM D_2 of tot this Add+honaloPa new TOTAL Lease Payment for
this Amendment, and excluding any Remo uipinent {t y) listed In th k Payment under the Agreement. This Section canna be used If any ent pllj� your rEquipment is
Amendment), ;9 removed pursuant to
z,R p SWior .1 of this Amendment, atrl the "New Total Lease
Payment" Section must be used.
Lease Payment.: $
- — U �� Iifrus applicable taxes) Additional Payment" $ 378,3Q ('plus applicable taxes)
S. REMAINING AGR ENT TERM They shall 60P change to the remaining term J the Agreement. The r:nahon dare of tfly, Amendment r. _otermmpus t ith
the term yj�th', rpempnt Vis(
6• ,,,.br any
late OUS Amendment r riding on Lessee as of the date it is signed by Lessee. 'This Amendment will take effect on the date that it is accepted by
Lr_ 'Yvtir any later data � 4Sor de s (the '•,ffipDd sen
Ir or [en[ .tere,rdh. on,dt nj Efjq, tLv-i, pdte'). This Amendment, together tvdh the provisions. of the Agreement not expressly
agreement between the parties with respect to the manes addressed herein, and shall ,upersedr, all prior oral or written
negd*tons, understan s anb cdmnif{inents regarding such matters. This Amendment may be executed in any number of counterparts, each of which shall be deemed
toh . - ' original, but at " Inch together shall be deemed to i, n:,!,tute one and the same agreement. Lessee acknovdedgc.� having received a copy of this Amendment and
agree �t a facsimile other copy containing Lessee's faxed. copied or electronically transmitted signature may be treated as an original and will be admissible as
evident _This Amery nt.
Less ve v sial Edge ins. aha Ar.a On,upn?} Soluonns Lassar (identihetl ahoy •); .h t
Ube
) g
t urn(
BY: --
Date: 2/12/2021
C.
pint nen+e __ _- m _ _
__tasra@'s3d�i<at y TrneaAu.thcirized ST,gner
t figgg553 v4 ELA (PL 200) Amendment (09/03/19)
Page L of I
Lb �a
imaging solutions
A Visual Edge Technology Company
2100 N. Ronald Reagan Blvd
Suite 1044
Longwood, FL 32750
407-679-6393/1-800-564-2972
FAX: 407-679-0752
Service & Supplies Maintenance Agreement Addendum
For the purpose of maintaining the equipment listed below in efficient operating
condition, it will be added to our existing service & supplies maintenance contract
at the below pricing as of time of install and/or signing:
Current Contract Number: AXA-WC 16161-01
Company Name: City of Sanford
Effective Date: TBD upon installation p
Make: HP Model: PajzeWide E77650zs Serial Number: ir :K�1VW0
Make: HP Model: PageWide E77650z Serial Number:CNW2-T`\
Additional Monthly Amount: N/A — will be added to existing contract and billed at
existing rates
All terms, provisions, and pricing as a time of original service contract signing
remain in effect.
L'-\- C� C'
Customer Signature & Date
AXSA Representative
Customer Name
imaging solutions
A Visual Edge Technology Company
SALES/SERVICE AGREEMENT
2100 NORTH RONALD REAGAN BLVD. SUITE 1044
LONGWOOD, FL 32750
407-679-6393
, 1(U01ERa 0.1 jU Lexmark -
INSTALLATION ADDRESS
Client: City of Sanford
Address: TBD (2 locations - Casselberry & Sanford)
City/State: Zip:
Phone No: Fax:
ct: Bob Keegan
Address: bob.keegan@sanfordfl.gov
Deal #:
Sales Professional: Rachel Fisk
PO#:
Sales Order Date: 101E 312020
BILLING ADDRESS
Client: On file
Address:
City/State: Zip:
Phone No: Fax:
AIR Contact:
Email Address:
I HP PageWide E77650zs - New Color Print/Copy/Scan/Fax with 2) paper trays $207.48
$
207.48
on stand
1 HP LaserJet E87$50z - New Color Print/Copy/Scan/Fax with 4) paper trays S
306,28
$.
306.28
and external stapler and 2/3 hole punch finisher
$
_
Includes professional delivery, setup & installation
$
_
Includes RFID card reader, PaperCut licenses and support for full integration
$
-
into existing fleet.
$
Pricing referenced is monthly and based upon coterminus lease add-on to
$
existing Weirs Fargo lease number 450-9696562-001
$
_
Equipment will be added to existing service contract No. AXA-WC16161-01
$
_
Ail existing service contract rates and terms still apply - see addendum for details.
See Service Addendum for details
$
_
$0.00
$0.00
$0.00
B1W CLR
SCN
Order Amount:
Supply Total:
Tax:
$ 573.76
0.0%
SEE SCHEDULE A for Additional Equipment and/or
SALES ORDER ADDENDUM FOR SPECIAL INSTRUCTIONS
Less Trade In:
Total:
$ 513.76
THIS ORDER IS SUBJECT TO THE TERMS AND CONDITIONS APPEARING HEREON AND ON THE REVERSE SIDE HEREOF. AND BUYER AGREES TO BE BOUND THEREBY. NO MODIFICATIONS OR
ADDITIONS THERETO SHALL Be BINDING UPON SELLER UNLESS. EXPRESSLY CONSENTED TO INWRITING BY AN OFFICER OF THE CORPORATION AND THERE ARE NO ORAL OR WRITTEN
UNDERSTANDINGS. REPRESENTATIONS OR WARRANTIESAFFEGTING THIS AGREEMENT.
Delivery:
Included
NET DUE:
Signature
Print Client Name & Title: ► I`f I (� V l� d I v t () Vn)
Client Authorized Signature:
Sales Professional Signature:
AXSA Authorized Signature: t f� (�
Date:
Date:i
Date:
0
I
1S I ZeJ
/�
I tKMS & CONDITIONS APPEAR ON THE REVERSE SIDE OF THIS ORDER.
EQUIPMENT ORDERISERVICE AGREEMENT TERMS & CONDITIONS
Definitions The following terms are defined for purposes of the Malniarice Contratt
1) Agreement —this Sales/Maintenance Contract. 2) Client— the person vko is the purchaser, owner or party in possession of Equipment. 3) AXSA - AXSA Imaging Solutions. 4) Consumable/Supply—any item
which is consumed in the process of making copies or prints in Equipment, for example: toner, developer, etc. 5) Equipment— Copier, Facsimile, Printer, Scanner and options specified on page 1 of this
Agreement. 6) Effective Date—the date, which this agreement isaccepted, and AXSA will begin maintenance coverage. 7)Part—any assembly, component or device contained in Equipment which does not
have predetermined life expectancy and which is not ordinarily replaced on a prearranged schedule, for example; switch,. seal, electronic components, etc
EQUIPMENT PURCHASE/LEASE TERMS AND CONDITIONS
1) Purchaser agrees to purchase or lease items described above in.accordance with theterms hereof. 2) Purchaser shall execute any documents and take any action necessary to complete any lease transaction
described above and acknowledges that the lessor of the equipment maybe a third party leasing company. 3) This order is effective and binding only when read and accepted by AXSA. 4) Client assumes ail
responsibility if equipment is not operated under manufacturer specifications.
MAINTENANCE CONTRACT TERMS AND CONDITIONS
AXSA's responsibility — During the terms of this agreement AXSA will: A) Provide maintenance, cleaning and lubrication of the Equipment as reasonably requested by Client, duringour regularly scheduled
business hours (8:00 a.m. to 5:00 P.M. Monday— Friday). B) Replace any items as indicated in coverage section of the Agreement in Equipment, which havefailed through normal use and which are necessary for
proper operation or maintenance of the Equipment
Client's Responsibtittyf — During the terms of this agreement the Client will: A) Promptly notify AXSA service department of any problems or malfunctions with the Equipment and cease usage if so advised by
AXSA until corrections are made. B) Provide suitable personnel for special key operator training in order to promote better equipment performance and inform AXSA when a newkey operator is appointed. C)
Provide electrical service, working areas and environmental conditions suitable for normal operations of Equipment as specified by equipment manufacturer. 0) Provide access to AXSA personnel to dean,
inspect, service, repair or make alterations to Equipment at any time during AXSA's normal business hours. E) Provide AXSA with true and accurate meter readings as reasonablyrequested, failure to provide
meter reading when requested authorizes AXSA to send a technician onsite to collect the current reading for a $25 onsite charge F) Use only those Parts, and Supplies provided or approved by AXSA. Approval
shall be based upon generally accepted industry and manufacturer's standards. G) Inform AXSA of any change in business location and assume responsibility for damage incurred as a result of changing the
location of the Equipment. H) Pay all invoices within 30 days of issuance. 1) The Client shall pay all reasonable, collections and attorneys' fees incurred by AXSA to collect any sum due hereunder to enforce any
of its right under this Agreement. 1) Non-payment of invoices may result in AXSA withholding services under this contract. K) Pay any applicable tax now or hereafter assessed, levied, or imposed by any
federal, state or local authority.
Term and Rate— A) The term of the Agreement shall be for the length of the lease or otherwise provided on the front of this Agreement. B) At end of term, this agreement shall automatically be extended for
successive one (1) year periods and/or conditions set forth on the front of this Agreement, unless either party provides written notice 90 days prior date of its intent not to extend. C) AXSA may increase the rate
up to iS% on or around the annual anniversary date of this contract D) Billing after annual anniversary will reflect change in rate and payment of invoice shall be considered acceptance of the new contract rates.
E) No refunds will be given if the contract is voided due to the limitations stated below, misuse, non-use of Equipment, or non-payment. F) Payment of maintenance is due in advance of the coverage period. If
client does not pay, AXSA may refuse to continue service or furnish serviceon a C.O.D. "per call' basis. G) Maintenance contracts are subject to applicable sales tax.
Additional Charges — Below are charges for which the Client will be responsible: A) Overnightshipping charges will be billed to. the Client for all parts and/or supplies processed. B) If at any time there Is a break
in coverage of over thirty (30) days, an inspection fee and service call charges, If applicable, will be charged before equipment can be re-established under an Agreement. A written estimate of the service call
charges will be given to the Client before any work is performed. C) Moving Equipment to anew location will be billed at AXSA's stated or current service rates. D) Repairs to Equipment caused by misuse,
environment issues, and electrical issues or due to non -normal usage will be billed at AXSA's stated price for parts and prevailing service rates. E) A $5 monthly delivery fee will be billed on service agreements
that include consumables at no charge.
Umitations—this Agreement shall not apply to: 1) servicing Equipment located in an unsafe or hazardous environment, as determined by AXSA. 2) painting or refinishing Equipment or furnishing materials for
such purpose. 3) AXSA shall not be responsible for parts and/or labor on Equipment, which needs overall or refurbishment, as deemed necessary by AXSA. 4) AXSA shall not he responsible for parts and/or labor
on Equipment, which has been operated above the manufacturer's stated usage ratings for copies/prints per cycle. 5) Electrical work external to Equipment. 6) Repairs necessitated by atmospheric conditions
not suitable for normal office work, repairs due to deviations in electrical power supply due to ungrounded or unshielded electrical outlets, acts of God, water damage, neglect, theft, vandalism, fire or moving
Equipment, unless moved by AXSA personnel. T) Repairs necessitated by the servicing of the Equipment by any person not authorized by AXSA to provide service. 8) Repairs necessitated by the use of non.
approved Supplies or Consumables. 9) Repairs necessitated by the improper performance of operators whether or not such operators were trained by AXSA. 10) Servicing Equipment that is moved outside the
geographic area covered by AXSA.
DISCLAIMER & iNDEMNIFiCATtON: —AKSA EXPRESSLY DiSGAiMS ANY Oti'EY AS AN INSURER OF THE EQUIPMENT AND MAKES NO WARRANTIES WHATSOEVER UNDER THIS AGREEMENT CONCERNING THE
EQUIPMENT'S PERFORMANCE INCLUDING WARRANTIES OF MECHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AXSA WILL NOT BE LIABLE FOR MONETARY DAMAGES OF ANY KIND, D[ItECf.
INDIRECT OR OON$EQ41EN'fIAL FOR ANY LOSS BV THE CLIENT AS A REaJ47 OF THE AGREEMEtV�EVEN IF AXSA M$ BEEN ADVISED OF THE POS£ IB LITY OF SUCH OAMAGFS. FOR EQVIPNE,NT MAtNTENANN
AGREEMEN_-.AXSA WILL BE RESPONSIBLE F_OR PROVIDING ONLY THAT SERVICE WHK1315 REASONABLE NDRMAL AND PRACTICAL _AND_0_NLYTHAT SERVILE WHICH IS IN_ACCORDANCE WfTH THE
MANUFACTURER'S SPECIFICATIONS AND RECOMMENDATIONS. Ills understood that CLIENT shall indemnify and hold AXSA, all affillatg& subsidiaries, divisions, ft's employees and agents, harmless from
any and all claims, losses or damages mused directiv or indirectly by AXSA in cerfonnance oftasks as thgy1elatg to any services for• hardvrare software andtpr firmware irtsWliatio_gs and or a_ Issue s
_L mL
mod cationsluodateslreoairsand ir>stallatfons. AXSA fully understands that CLIENT is prepared baled upon representations made In this Agreement tpgrantAXSA access to the computers/network and
AXSAagreesthatitshallusegood' m Landnerformance_oftheindipted_tasks.
Solutions CONNECT TERMSANO ONOITJONS
The term is understood by dlentand authorizes AXSA as statyd on the face of an51 within to do �r�unless notiSed in writing and autF,A,utxed by a oHicerpf AKSA is anM for ongtime. on-site
Installation an_d Network Administrator Ttst nine, and is cniyvatid oniyLPn the dayt~of instpltaaon.
Printer -Standard installation • Configure up to (5) PC's and (1) Server to print to (1) device
MFP or Printer - Premium Installation • Configure up to (5) PC's and (1) Server to print to (1) device r Configure up to (5) PC's or (1) Server for (SMB) Scan-Tb+older and Configure (1) MFP device for Scan -Tc -
Email with (S) users in the address took • Configure up to (5) PCs for Desktop Faxing
Wide Format Premium Installation • Configure (5) PC's and (1) Server to print and scan with Manufacturer's applicable software programs.
C(tenYs Responsibilities* • Coordinate with AXSA for delivery of equipment • Provide proper power, network connectivity and tali line. Have Network Administrator on-site for the day of the install.. Backup
all Servers & Workstations data.. Have all Servers & Workstations in good working order.. Have Domain & Local Administrator user name and password • Pre -Configure Network Shares & Security
Authorize the installation of ICE (Information Collection Engine) software for reporting meters, supply and Service alerts.
Solutions Connect Agreement: This agreement shall not apply to any system failures resulting in whole or part from accident, abuse, misuse, theft, neglect, computer viruses, acts of third parties, fire, water,
excess heat or cold, casualty, or any other natural force, and any loss or damage occurring from uncontrollable circumstances. AXSA or its affiliates may withhold service or support or terminate this agreement
it client fails to comply with any of the items or conditions of this agreement, or is thirty days past due on any AXSA invoice. This Agreement is not transferable, nor refundable. Any assistance and/or support
required to resolve issues related to installation services including but not limited to; software, ICE, training, drivers, scanning, faxing and/or networking, after the initial installation day, will subjecteient to
additional fees at our current, support rate of $215.00 per hour or then current rate plus all travel expenses.
bceptions to Solutions Cormect Agreement: 1) This agreements does not include coverage of manufacturer and/or third party software support or cabling issues not listed unless mutually agreed upon in
writing by Client and authorized by an officer of AXSA. 2) AXSA is not responsible for any software licensing issue. 3) Performance of normal operator functions, System(s) backups,virus scans and network
security are the responsibility of the client
Assignment —The Client without the express written consent of AXSA, which will not be unreasonably withheld, may not assign this agreement The Client will assume full responsibility to inform any proposed
assignee of the price, rates, terms and conditions of this Agreement and of the results of transfer of title, ownership, or possession of the Equipment
Entire Agreement— This Agreement contains the entire sales/service agreement between the parties and no persons are authorized to modify any of the terms and conditions contained herein. Authorized
AXSA
personnel only, may modify this agreement in writing and must be authorized by an officer of AXSA.
Initials Q*_
1 wA
DocuSign Envelope ID: E537D355-4962-4102-9329-E6Do84BB67B9
Amendment to Equipment Lease Agreement
THIS IS A COPY
This is a copy view of the Authoritative Copy held
by the designated custodian
Equipment Lease Agreement NO: (the (the "Aareement") Amendment Reference No: 450-9696562_-002 (the "Amendment")
Lessee: City of Sanford (-Lesseg")
This Amendment is entered into by and between Lessee and ViWrai Edoe Inc dba Axsa Imaalna •+I *lone
Amendment will have the meaning given to them in the Agreement. (—S-)• All caPitaltxed words used but not defined in this
1. INCORPORATION AND EFFECT. This Amendment is hereby made a part of, and incorporated into, the Agreement as though fully set forth therein. As modified or
supplemented by the terms set forth herein, the provisions of the Agreement shall remain in full force and effect, provided that, in the event of a conflict between any
provision of this Amendment and any provision of the Agreement, the provision of this Amendment shall control.
2. ADDITIONAL EQUIPMENT (if any), if any equipment is listed below in this Section or in any "Attached Equipment Schedule" listing "Additional Equipment", then
this Section Is part of the Amendment and Lessee hereby agrees to lease from Lessor, in addition to the Equipment referenced in the Agreement that is not Removed
Equipment (as defined below), such additional equipment (together with all existing and future accessories, attachments, replacements, replacement parts, substitutions,
additions, and repairs thereto, the "Additional Equipment") upon the terms and conditions stated herein and In the Agreement. Such Additional Equipment shall, as of the
Amendment Effective Date (as defined below), be deemed to be "Equipment" as defined in the Agreement. Lessee hereby unconditionally represents and warrants to Lessor
that (i) the Additional Equipment will be used solely for commercial purposes and net for personal, family or household purposes, (tt) all of the Additional Equipment has
been fully delivered and Installed at Lessee's place of business, is operating In good working order, meets all of Lessee's requirements, and is hereby irrevocably accepted by
Lessee, (iii) there are no related side agreements between Lessee and any third party relating to the Additional Equipment, and (Iv) no cancellation rights have been granted
to Lessee relating to the Aoditional Equipment, this Amendment or the Agreement.
Equipment Information: Equipment Location {if different than current Equipment Location): b,
❑ See Attached Equipment Schedule.
Quantity Equipment MFG Model >k Serial Number Quantity Equipment MFG Model & Serial Number
1 HP E8765OZ with Fax Kit, YIF98A Dual Cassette Fcedcq YIG18A 115
External Stapler/Stacker Finisher, Y1Gt0A Hole Punch, X3003A
+ `
U58 Card Reader, 05133NT Power Filter
1 HP E7765025 with Fax Kit, P tV17A Dual Cassette Stand,. f sr
X3003A U58 Card Reader,r It Power Filter . �C ' ) -7 �At 4` . 7
3. REMOVED EQUIPMENT (if any). If any equipment is listed belay in this Section or in anyAttarlaed ment
"� a iistiny "Removed E"ent", then this
Section Is part of the Amendment and Lessee agrees that such items of Equipment are removed from th04preent and the Amendment,); Effective Date, shalt not be
deemed to be "Equipment" as defined in the Agreement.
Removed Equipment Information:-
❑ See Attached Equipment Schedule
QuanhtyEquipment MFG Model Serial (dumber Quant€t � Egwpm MFG No t 5ena1 "umber
I
4. DOCUMENT FEE, NEW LEASE PAYMENT Lessee agreed (Ci (fay tor a Document Fee for this Amendment in the amount of ;75.00. The new periodic Lease
Payment due under the Agreement, as of the Amendgt ntEftecHva 1 be the amount set forth below, which Lease Payment is in addition to applicable taxes and
other charges provided in the Agreement.
New Total L
Tile arnount below is your neer TOTAL
Equipment (including any Equi)rptettt
under any prior Amendme ,A"
this Amendment, and ertltg any I
Amendment).
Lease
Additional Payment attributable to Additional Equipment:
for theAgreement (for af,'Ig The Additional Payment shown below is ONLY for the Additional Equipment added
a,w
ed' tier the Agreement; pursuant to Section 2 of this Amendment. Your new TOTAL Lease Payment for
a dient (if any) listed in the Agreement is the Sum of this Additional Payment plus your current Lease
hent (if any) listed in this Payment under the Agreement. chis Section cannot be used if any Equipment is
.
0 removed pursuant to tion 3 of this Amendment, and the "New Total Lease
R Payment" Section most he used.
.Additional Payment-: $ 513,76 (*plus applicable taxes)
S. 1 eMAZNLNG AGREEM
the cre shall be no cllange to the remaining Term Of the Agreement, The termination date of this Amendment is coterminous with
lxtination date of Agrcehtortt.�'"
6s
$CElLANEOU ;This Amendment
Lessor is binding on Lessee as aF the date it is s gned by Lessee. This Amerdment will take effect on the date that It is accepted by
Inany tater dar[hat lessor designates (the "Amendment Effe tiv Oat "). This Amendment, together with the provisions of the Agreement not expressly
consr )vierewtttt„>onstihrtes the entire a reement between the arties widt respect to the matters addressed herein, and shall supersede all prior oral or written
e
to be
tidrts , endings and commitments regarding such matters. This Amendment may be executed in any number of counterparts, each of which shall be deemed
to beaoriginal'bui all of witicfi together shall be deemed to constitute one and the same agreement. Lessee acknowledges having received a copy of this Amendment and
evidence
agrees that a facsimile or other copy containing Lessee's fazed, copied or electronically transmitted signature may be treated as an original and will be admissible as
of this Amendment.
Lessee 8i �> ); Visual Edge Inc dba Axsa Imaging Solutions, Lessor (identified above): City of Sanford
By: Date: _ Bv: Date:;/�
Print na e: Joie: Print name. ` Title:
Austin, Janette Authorized Signer
# 16999553 v4 ELA (PL 200) Amendment (09/03/19) Page i of 1
imaging solutions
A Visual Edge Technology Company
2100 N. Ronald Reagan Blvd
Suite 1044
Longwood, FL 32740
407-679-6393 / 1-800-564-2972
FAX: 407-679-0752
Service & Supplies Maintenance Agreement Addendum
For the purpose of maintaining the equipment listed below in efficient operating
condition, it will be added to our existing service & supplies maintenance contract
at the below pricing as of time of install and/or signing:
Current Contract Number: AXA-WC 1616 1 -01
Company Name: City of Sanford
Effective Date: TBD upon installation
Make: HP Model: PageWide E77650zs Serial Number: 17 Z
Make: HP Model: LaserJet E87650z Serial Number: CA, C,.j N5 L�
Additional Monthly Amount: N/A — will be added to existing contract and billed at
existing rates
All terms, provisions, and pricing as a time of original service contract signing
remain in effect.
Customer Signature & Date
. /A, L "��JqAa)fjj(�
AXSA Representative
aAp� L3��
Customer Name
axsa City of Sanford - Copiers & Plotters` SaivFORD
imaging solutions FLOmOq
A>W
Tag#
Sn,W No.
IPAddress
Printer Name
Con6gundtm
A.
Model
Building
poor
Department
Sheet Address
Dan18Ct
C.—
-.11
ContaR
Phone
Plo-
.4852
MXMUa411148
1TL.Sfi.30.38
—Ming—Ire—n—
9hays,Sbplen Hole Punch
HP
PageWitle E77650n
City NO
2
BuOtling
300 N. Park Aw.
Hallo DeV..hn
Hal6e.Dewp.nn@sanromheoy
(407)60{-5049
.861
MXBCM2428P
1]2.16.10.133
CH"g
HP
PageWMe MI!Ms
Qty Hall
2
R
300 N. Park Ann.
Erle Dearbeck
.&.d-1—kfavnford8.aev
A4855
MXMCM4ROYB
172.16.10.33
.."Mane —f on
4inw,BbpkrB Xole puncM1
HP
Pagewke E7T650ta
City Hall
2
cit, Management
300 N. Park Aw.
NiWOsbum
e.osbum@vnfoMR.ew
A Sll
MXBC I—M
172.16.10.37
CH{ommunny
4TMO(LCr)
HP
Pag.WM. E!/650x
City HNl
2
Community Improvement
300....—.
Angela.Mns
ela.atlkins@vnfoMfl.eov
4--
A2869
MB.KB503P
172.16.11.35
CH{ommunity/Recrtatbn lit floor
4 Tray; LCT, BookMt Sbpkr, Hok punch
HP
hurler EB)650e
City Hall
1
Rnreafbn
300 N. Pah Aw.
Buffy Beck
b. --k@ r—II.ew
MIMI
MXMCLBBOXM
172.16.10.31
—mama
4Trays,I-,Sbpkr,Hokhnch
HP
PaFnw.. E77650za
Qty Hall
2
F.—
300 N. PafkAw.
undseyB
Ikdvv.boladRievPvnbrdfl.aev
AUS7
MXM4>13WOHR
172.16.10.34
CH -Human Resources 2nd floor
4Tnys.LR,SbpkrB Hak PuneM1
HP
PageWMe E)7650za
CRy Hall
2
HR
—N. Pah Aw.
Fred Fosson
freRfossen@vnfoNflsov
40]-figB-5025
M853
MXBCM4402]
172.16.11.36
CH-Pahs6Grountls-]stflwr
4Tnys,LR, Sbpkr
HP
PageWlde ET/650u
city "a
I
.&-d....d,
300 N. Pah.w.
Robin Bums
Robl^.BunislDSanfordfi,—
A4656
MXMCM410M
172.16.10.36
CH4.nning
4Treys,LR,Sbpbr6 Hoh Punch
HP
PageWlde ET/650rt
City Hall
2
Planning
300 N. Pahgw.
Gl.liana Piens
AQ86
MXBCM4703Y
172.16.10.35
CH -Pablo Worts
4TrIp,LR,-pler
HP
PageWitle E77650m;
city Hall
2
Public Warks
--A.. Pahgw.
Pam Robimon
_
A4387
MXBCM3V361
172.16.40.31
CX-Recreafkn/CNic linter
4-n ,Sbnd
HP
PageWitle ET7fi50z
CMC Ce Mar
1
Recreatlon
—E.5eminob BNd.
M. Parmelee
321-3]IAOCq
Office isalwaysopen
.389
MXBCM201n
1]2.16.43.33
Pahs11-080EbtStreet
2Tnvs, Stand
HP
PageWlde ET7650z
Fort Mellen
1
Parks and Grounds
480 E.Ist St
-d—d,,
fmd alevntler[msa
4WA365883
.862
LNBIL--
1)2.16.53.104
PSC-Mmin-Polonkinn Vatlon
4 Tray; LR, Booklet, Sbpkr, NOle punch
HP
Ias, 7,WIr
PSC
2
PoIIa Admin
815H1s1akftw,wroBlvd.
Toni Woods
wwdsfdsanfortlh.aav
M859
MXMCM3WONT
172.16.5231
PSC{In Mmin
4Trays,LR,Sbpkr,Ho1npunch
HP
..Wide E)).-
PSC
2
Fire
BIS HIstodc Goksbom Blvtl.
Shirley Brinson
shirlevi06rinsanl sanf0rdfl.eov
A4397
MXBCM25O34
172.16.5235
F-1—igadons
4 Tnys(LCT),Sbpkr
HP
PageWlde ET.-
PSC
2
Pollee
815 HBWdo Goltlsboro BNtl.
Toni Weeds
ni.weeds@vnfeMRsvv
A4398
MXBCM4704D
172.16.53.34
PSC-Polke/Potral
4Tnys, LCT,Sbpkr
HP
PageWMe ET7.-
PSC
1
P.I.
BtS Histork W 61,oro BW.
Kristina Bronson
ina.bromen—n—linov
A4851
MKBCM47061
172.16.5335
I—Records
4Traw,LR,Sbpler
HP
PageWMe E]]65ots
PSC
1
Polka
I. Hisbric WMsboro BNd.
MandVIVII.—
mantiv.minneno@vnfoMfl.ew
.4394
MXBCM1G3X4
172.1fi302.31
PoMic WerksEb Sleet
2Tr Sbnd
HP
PagnWide E7765ot
fids Street
1
Pahsand Gro.nds
906 W. 6M St
Tyrone Lowery antl/pr
Barnard Kin
rone.lowerv@vnf-flaw
1121d�)-0594
All WSNs/tlelkwnes must be schetluletl.
Bernard adtlMoiul conbM wIIk40)-)82-3483
A4392
MX civile 32
17116.3030
Public ft-Fuhon Street
2Trrys,Bbntl
Hp
PageWlde E1T650z
PWQPublk Wart¢
1
Publk Warks
800 W. Fuhon St
Mane DUBy
rk.tluHv@vnfordR.nov
q07-688.5405
Manned betwwn]a-ap
.391
MXII-131YJ
172.16.3132
UMitln/PknU/NWRF
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HP
PageWMe E].-
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1
U411Has
1201W.Seminole BNd.
Tanaka Cross
a neka.cross@vnfpMR.aov
407.60{-5172
M.... bMween)a-0p
.395
M-3V10F
1)2.16.60.31
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2-n ,..d
HP
PageWMe E7)fi50z
Utilhks Umpk¢
1
ud—
422 W.—St
Matt Cornell
rnell@vnf.rdn.—
407105-07113
ANbys rillahead- no wrmanentensne offlcn sbfi
A4401
MXBCM3V32P
172.16.21.30
U6lhies-WP2
2Trays,5bnd
HP
PageWitle E77650z
—1 -Plant
1
Ubitks
31CO Snub O—d. Dr.
SheINFrientl
shellv.fnend@sanfoMfl.aOv
UII Wakr
Plant eperatoron Duty.[ 407.68&5181
A4396
MXB-iGuc
172.16.22.31
-W-11F
2Tray,..d
HP
PageWMe Fn65ot
Sou.Wmer Plant
1
UUINn
3540 Qmeron Aw.
Alth. Parrish antl/pr
TaneW Cron
althea.varrish@vnfvrtlfl.evv
401.6885172 (Taneb)
AhM1w Pamsh ansXe M -Th Bs1p
A4400
MX8C lyM
172.16.60.32
UUIB,-ion b
4T—ii
HP
P_WMe ET7650b
Utilities Compka
1
URliths
0U W. St.
Cedric Coleman
Cedric.<oleman@zanfordfl.¢ov
40]316-3423 (cell)
OfRtt houn M -Th hap; Fd)a-12p
A4579
MXBCNIH2M
172.16.11.79
UNlity-Main Curtomer —. floor
HP
Ng -1-650n
Uy Hall
1
"winnn,
3WN.Pah Aw.
Elivbethlones
elbabeb.lvnes@sa—R—
A4399
MXBW180PB
172.16.20.30
Ur.N.
2Traw,Sbnd
HP
Pag<WMe 1776-
.11—(Main)
1
UtllRks
3]01 Countrytlub Road
H., Duna.
mnnnh@bMprdI1
40)-0168367(Hepe)
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M390
MXBCM401YH
1]2.16.11.119
U8litks-New MFP
4Tnys
HP
PegeWide En650z
co, Hall
1
Uflit
300 N. Rah Aw.
Michelle Thome
michelle.bvme@zaMoNflsov
A4393
MXBW47G78
172.16.10.49
UHFAP-New MFP
2TMys, S.&r
HP
PageWMe E77650zs
CRYH,11
2
LIHFAP
300N.Park Aw.
Mona G.-
--nn-1-11—
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A 620
L 4200726
172.16.10.32
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CRY H.11
2
City Clerk
300N.Pahgve.
Txi
A4120
MXBCM6172
172.16.28.5
UHEAP (Casselberry)
4Treys,Ink Ia pkoFlnlvhn
HPPwiIrI&ET/650b
Usselberry
2
UHFAP
4 Wibhira BNd., Ste. 256, Cas—r
Maria Garob
rckm@sanfoNfl.eov
Will be usedasa—.1 akar UHEAP's URFS Amgnn[entls
M321
CNC1N5501W
172.16.225.106
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HP
—1. E6)650z
SIC
1
230 E.Srt5t
Udrtina Pallares
alho:OheRor SanfOMMalnStreetce
407-]10-0381
illsoon be en Pd. legit under CiW.f SanFord-SanfoM In. Cenbr
IAA4100275
172.16.10.49
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4 Trays, Booklet, Sbpkr, Heb Punch
Kyeeen
SSSitl
Mu...
1
520 EIrt St
BrigBte Sbphenson
Brinitte.5teohenspn@SanfoMfl.¢w
407-688-5198
A5481
MX11CNO1=12T9
171.16.11.142
01- Building N,rt Lobby
2Tnys
HP
PageWlde ET/650z
CM1y Hall1
Building
300N.PohAve.
TBD
p5480
MXBWWPW
172.16.225.106
Monroe Hall
2T—, -Por
HP
PageWMemii6
Monroe NMl
1
Monroe Hall
NIM3Torms
Nikki.Tomes@SanfordRRw
407582-211111
Plotters are below
MW6
CN86P8HOL
N/A
HP
72530
U.——Pi-
I
Liwides UmpkK
422 W. 1qN SL
Cedric Coleman
cedric.wkman@sanroMflaw
4W-0163/21 (cell)
Offen houn M-Th—p. In 1-12p
A4375
MNPNO1Q
N/A
HP
72530
City Hall
2
—Ing
300 N. Pah Aw.
Hallo DeVaughn
HaIIk.OeVawhn@SanfoMflRw
40]-68&5049
A4382
M87N5KO10
172.16.1159
N/A
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Michelle Thome
michelle4home@saniordfl.eov
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A4380
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N/A
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Qwltro4450
Qty Hall
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Unlhies Engineering
30 —rile Aw.
Mi -11 Thome
micM1elle.borne@vnfoNfl.eov
(407)688-5104
A4381
52DT7DD042AX
N/A
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Quattro 3650
City Ha11
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11uiMing/Pknning
300 N. P+h qve.
Hallo OeVaughn
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(40))688-5049
A4379
BBMUE50003
N/A
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Dowmab 6460
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Finance
300N-rI, e.
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lintlzev.boiatlzlin@vnfoMFl.aw
(407)8883030
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Police Dewdmen[ City Hall
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