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07-10-2023 RM MinutesCITY COMMISSION MINUTES JULY 109 2023 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, July 10, 2023, at 7:00 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Art Woodruff Vice Mayor Sheena R. Britton Commissioner Kerry S. Wiggins, Sr. Commissioner Patrick Austin Commissioner Patty Mahany Assistant City Manager Craig Radzak City Attorney William L. Colbert City Clerk Traci Houchin Deputy Clerk Cathy LoTempio Absent: City Manager Norton N. Bonaparte, Jr. CALL TO ORDER: 1) Meeting called to order by Mayor Woodruff at 7:07 PM. CEREMONIAL MATTERS: 2) Legislative Prayer by Arnold Cotton of Oak Grove Missionary Baptist Church. 3) Pledge of Allegiance 4) Presentations, Proclamations and Awards: ■ Legislative Update by the Southern Group BUSINESS OF THE COMMISSION: 5) Minutes: July 10, 2023 Work Session and Regular Meeting and the revised May 22, 2023 Regular Meeting. Commissioner Austin moved to approve the minutes as presented and the revised CITY COMMISSION MINUTES JULY 109 2023 REGULAR MEETING May 22, 2023 Regular Meeting Minutes. Seconded by Vice Mayor Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 6) CONSENT AGENDA [Commission Memo 23-119] Commissioner Austin pulled Consent Item 6.1) for further discussion. A. Approve the tentative millage rate of 7.325, and to schedule the first public hearing on the proposed FY 2023/2024 budget on Monday, September 11, 2023, at 7PM at City Hall in the Commission Chambers. B. Approve to increase purchase order #38842, in the amount of, $80,000 bringing the new total to $380,000 for the purchase of additional sodium hypochlorite (liquid chlorine) for the City's water and wastewater facilities to Odyssey Manufacturing Company. C. Approve a procurement of services to W. W. Gay Mechanical Contractors, in the amount of, $89,719, for two air conditioner replacements at the Dr. Velma Williams Westside Community Center. D. Approval for City staff to begin competitive bid solicitation process for Monroe Hall's flooring restoration project. E. Add-on Item: Approve the selection and contract award for independent audit services to MSL CPAs & Advisors, in the amount of, $74,000 for FY 2023 CITY COMMISSION MINUTES JULY 109 2023 REGULAR MEETING increasing $2,000 per year for the years 2024 through 2027. Commissioner Austin moved to approve Consent Items A though C including add- on item 6.E. Seconded by Vice Mayor Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye After a brief discussion, Commissioner Austin suggested asking the Community Redevelopment Agency (CRA) if they would contribute to the cost of the flooring at Monroe Hall. Pamela Lynch, Acting Economic Development Director/ Economic Development Project Manager, said she would ask the CRA at their next meeting. Commissioner Mahany moved to approve Consent Item 6.D. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Nay Commissioner Mahany Aye 7) PUBLIC HEARINGS: A. Second reading of Ordinance No. 4738, amending the City Code relative to camping and related activities; Ad published July, 9, 2023. [Commission Mem 23- 120] Vice Mayor Britton moved to adopt Ordinance No. 4738. Seconded by Commissioner Austin and carried by vote of the Commission as follows: CITY COMMISSION MINUTES JULY 109 2023 REGULAR MEETING Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye B. Second reading of Ordinance No. 4739, to annex 0.38 acres located at 106 West Jenkins Circle; Owners, Richard and Susan Salmon; Ad published June 25, 2023. [Commission Memo 23-121] Commissioner Mahany moved to adopt Ordinance No. 4739. Seconded by Vice Mayor Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye C. Second reading of Ordinance No. 4740, to annex 0.12 acres located at 2212 Southwest Road; Owner, ACAM Investments LLC; Ad published June 25, 2023. [Commission Memo 23-122] Commissioner Wiggins moved to adopt Ordinance No. 4740. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 8) OTHER ITEMS A. Approve Resolution No. 3143, relating to the adoption of a fee resolution to Utility CITY COMMISSION MINUTES JULY 10, 2023 REGULAR MEETING System charges, which also provides developers with an alternative means of attaining services. [Commission Memo 23-123] Commissioner Austin moved to approve Resolution No. 3143. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye B. Approve Resolution No. 3144, to re-classify two budgeted and vacant positions in the Parks and Recreation Department, Parks and Grounds Division Maintenance Worker positions to fund an Irrigation Technician and a part-time Maintenance Worker, with a fiscal impact for FY 2022/2023 of $22 and a fiscal impact for FY 2023/2024 of $131, including benefits. [Commission Memo 23-124] Commissioner Austin moved to approved Resolution No. 3144. Seconded by Vice Mayor Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye C. Approve Resolution No. 3145, to amend the Public Works budget, in the amount of, $232,813.72, for a change order to purchase order #38711 to All Terrain Tractor Services Inc., bringing the new total to $383,916.49 for Chase Avenue and Maplewood Drive project. [Commission Memo 23-125] CITY COMMISSION MINUTES JULY 10, 2023 REGULAR MEETING Commissioner Wiggins moved to approve Resolution No. 3145. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 9) CITY ATTORNEY'S REPORT 10) CITY CLERK'S REPORT 11) CITY MANAGER'S REPORT 12) CITIZEN PARTICIPATION Jon Paul resident and owner of Athlete University, introduced himself and provided brief details of him and his wife's business. The University offers student services for all ages, afterschool care, counseling, and activities. They have partnerships with Aviation School and other local businesses. 13) CITY COMMISSION REPORTS Continued budget discussion from budget work session. Fred Fosson, Director of Human Resources and Risk Management said an email would be sent to all the Directors tomorrow regarding the salary survey. The City would look into giving staff a longevity bonus in October. Mayor Woodruff asked how Finance determines what is selected for capital items. Cindy Lindsay, Director of Finance, said the departments rank the items prior to submitting them to finance. Ms. Lindsay said they build a list from there until there are no more funds available. CITY COMMISSION MINUTES JULY 10, 2023 REGULAR MEETING Mayor Woodruff then asked why the Fire Department has so many items on the list. Ronnie McNeil, Fire Chief, said there are trucks for Station 40 that have a two to three-year lead-time, therefore, it is important to get these vehicles ordered now. Mayor Woodruff asked about the Civic Center repairs. Lisa Jones, Director of Parks and Recreation, said she would meet with Julie Scofield, Historic Preservation Planner. She explained that the grant cannot be used for maintenance, therefore, some of the items were divided up. Commissioner Austin asked if there is a grant the City could get for the front entrance of the museum. Vice Mayor Britton asked about the Street Light Project on Persimmon Avenue. Mike Cash, Public Works Manager, said it is a safety improvement project for the street lights located at Persimmon Avenue and SR 46. Mayor Woodruff requested a wish list of the following: Finance to provide the numbers of obtaining an in-house City Attorney; a logistic person for the Fire Department; a Docent for the Museum; and LIHEAP personnel. Vice Mayor Britton, thanked staff for a great 4th of July event. A special thank you to Alvarise James, Ebony Pizarro and Buffy Beck from the Recreation Department for going above and beyond. She loved the Food Trucks at the event. Commissioner Wiggins thanked staff for an awesome job at the 4th of July event. On July 27, 2023, he is hosting his `Backpack Back to School Program' after his Community Meeting. CITY COMMISSION MINUTES JULY 109 2023 REGULAR MEETING Vice Mayor Britton is hosting a `Back to School for Teachers' event at the Civic Center in August the Sunday before school starts. She would like to use her remaining Commissioner Funds for the public purpose to supply Sanford teachers with school supplies. After a brief discussion. Commissioner Austin moved to approve using the following amounts, from the following funds: $3,533 from Vice Mayor Britton; $300 from Commissioner Wiggins; $500 from Commissioner Austin; and $500 from Commissioner Mahany, for a public purpose. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye Commissioner Austin asked if he could use some of his Commission Funds for a public purpose with the `Young Men of Excellence' at the 9"' Grade Center. After a brief discussion. Commission Mahany moved to approve using the following amounts, from the following funds: $1,000 from Commissioner Austin and $500 from Commissioner Mahany for a public purpose. Seconded by Vice Mayor Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye Commissioner Wiggins would like to use his funds for a public purpose with the `Seminole High School — Young Men of Excellence'. After a brief discussion. Commissioner CITY COMMISSION MINUTES JULY 10, 2023 REGULAR MEETING Mahany moved to approve to use the following amounts from the following funds: $500 from Commissioner Wiggins and $750 from Commissioner Mahany. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye Commissioner Austin expressed frustration regarding the communications with the `Boil Water Notices'. The City should have a faster response time. He said these notices are becoming more frequent. He indicated that the Utilities Master Plan has not been updated since 1999 and that the City should have an updated GIS mapping of the stormwater, water and sewer lines throughout the City. He requested a map of the system and all the equipment on hand. Bill Marcous, Utilities Support Services Manager, said the department is currently working on addressing his concerns. He is working with the City's I.T. Departments on communications. The Utilities staff just finished the Sewer Master Plan and will be working on the Water Master Plan. Commissioner Mahany expressed how she appreciates all that her fellow Commissioners do for the children of Sanford. Her neighbor is a teacher and she said that she would be bringing her to Vice Mayor Britton's back to school event and offered to assist with the shopping. Mayor Woodruff thanked staff for another great 4`" of July event. There being no further business, the meeting adjourned at 9:01 PM. CITY COMMISSION MINUTES JULY 109 2023 Attest City Clerk (CL)