1332 Amd. 1, FEMA grant for PSC13 3 - z-
Contract Number: 09HM- 06- 06 -69 -02 -007
Project Number: 1539 -106 -R
MODIFICATION TO SUBGRANT AGREEMENT BETWEEN
THE DIVISION OF EMERGENCY MANAGEMENT AND
THE CITY OF SANFORD
This Modification Number One is made and entered into by and between the State of
Florida, Division of Emergency Management ( "the Division "), and the City of Sanford ( "the
Recipient ") to modify DEM Contract Number 09HM- 06- 06 -69 -02 -007, dated January 9, 2009 ( "the
Agreement ").
WHEREAS, the Division and the Recipient desire to modify the Agreement.
WHEREAS, the Division and the Recipient desire to add a line item to the budget and
provide the commencement date of December 1, 2007 of the Agreement.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained
herein, the parties agree as follows:
1. Paragraph 3 of the Agreement is hereby amended to read as follows:
This Agreement shall begin December 1, 2007, and shall end September 11, 2011,
unless terminated earlier in accordance with the provisions of paragraph (12) of
this Agreement.
2. The Agreement is amended to add a line item, but the total amount payable under the
Agreement remains at Seven Hundred Five Thousand Seven Hundred Dollars ($705,700.00)
3. The Budget, Attachment A to the Agreement, are hereby modified as set forth in Revised
Attachment A to this Modification, a copy of which is attached hereto and incorporated
herein by reference.
4. All provisions of the Agreement being modified and any attachments in conflict with this
Modification shall be and are hereby changed to conform with this Modification, effective
on the date of execution of this Modification by both parties.
5. All provisions not in conflict with this Modification remain in full force and effect, and are to be
performed at the level specified in the Agreement.
6. Quarterly reports are due to the Division no later than 15 days after the end of each
quarter of the program year and shall be sent each quarter until submission of
the administrative close -out report. The ending dates for each quarter of the program
year are March 31, June 30, September 30 and December 31.
IN WITNESS WHEREOF, the parties hereto have executed this Modification as of the dates set
out below.
RECIPIENT: CITY OF SANFORD
By:
Name and Title: Linda Kuhn, Mayor
Date: g �a-!c� I s-
DIVISION OF EMERGENCY MANAGEMENT
By: V �l S`
Name and Title: David Halstead, Interim Director
Date:
Attest:
Janet DoughertW City Flerk
For use and reliance of the Sanford City Commission only.
Approved as to form and legality.
/ il iam L. Colbert, Ci Attorney
U NnlIC �D�
C�
Attachment A (1 Revision)
Budget and Scope of Work
Scope of Work
As a Hazard Mitigation Grant Program project, the Recipient, the CitY of Sanford shall wind retrofit the Emergency
Operations Center located Southeast corner of Lake Avenue and 13 h Street, Sanford, Florida 32771, by purchasing
and installing glass impact system on twenty eight (28) windows, twenty two (22) louvers and forty (40) doors. If
deemed necessary, wind protection will be provided on any other openings such as skylights, vents, louvers and
exhaust fans. All installations will be done in strict compliance with the Florida Building Code. All materials will be
certified to meet the wind and impact standards for wind up to 150 mph. The local municipal or county building
department will inspect and certify installation according to the manufacturer's specifications.
This is FEMA project 1539 - 106 -R, funder under 1539- DR -FL.
The Period of Performance for this project ends on September 11, 2011.
Work Schedule
State Contract:
6
Months
Master Planning and Site Design:
2
Months
Schematic Design Phase:
2
Months
Design Development Phase:
2
Months 20 Days
Construction Documents Phase:
4
Months
Bidding and Contracting:
2
Months 10 Days
Permitting:
1
Month
Construction:
12 Months
Final Inspection Closeout:
3
Months
Potential Weather Delay:
1
Month
Total Period of Performance:
36 Months
The materials and work funded pursuant to this Subgrant Agreement are intended to decrease the vulnerability of
the building to property losses and are specifically not intended to provide for the safety of inhabitants before, during
or after a natural or man made disaster.
The funding provided by the Division of Emergency Management (DEM) under this subgrant is only intended to pay
for the materials and labor for the installation of storm shutters and /or other hardening activities as a retrofit
measure for the Recipient's building to reduce and /or mitigate the damage that might otherwise occur from severe
weather or other hazards. The funding of this project by the Division in no way confers or implies any warranty of
use or suitability for the modifications made or installed. The State of Florida disclaims all warranties with regard to
this mitigation project, express or implied, including but not limited to, any implied warranties and /or conditions of
satisfactory quality and fitness for a particular purpose, merchantability, or merchantable quality.
This project has not been evaluated as meeting the standards of the Department of Homeland Security, Federal
Emergency Management Agency (FEMA) as outlined in the guidance manual, FEMA 361 - Design and Construction
for Community Shelter. It is understood and agreed by the Division and the Recipient that the building has
vulnerabilities due to age, design and location which may result in damage to the building even after the installation
of the mitigation measures funded under this Subgrant Agreement. It is further understood and agreed by the
Division and the Recipient that this mitigation project is not intended to make the building useable as a shelter for
the Recipient's staff or any other citizens in the event of any natural or man -made disaster.
15
Budget
Line Item Budaet*
* Any line item amount in this Budget may be increased or decreased 10% or less without an amendment to this
Agreement being required, so long as the overall amount of the funds obligated under this Agreement is not
increased.
Fundina Summa
Federal Share: $686,396.00 (75 %)
Local Share: $228,798.00 (25 %)
Total Project Cost: $915,194.00 (100 %)
Recipient administrative allowance up to $19,304.00.
WT
Project Cost
Federal Share
Local Share
Materials and Labor:
$680,250.00
$510,188.00
$170,062.00
Phase I Avenue Design Fees:
$173,723.00
$130,292.00
$ 43,431.00
Master Planning, Schematic Design, Design
Development: $ 61,221.00
$ 45,916.00
$ 15,305.00
Sub - Total:
$915,194.00
$686,396.00
$228,798.00
Administrative Cost:
$ 0.00
$ 19,304.00
$ 0.00
Total:
$915,194.00
$705,700.00
$228,798.00
* Any line item amount in this Budget may be increased or decreased 10% or less without an amendment to this
Agreement being required, so long as the overall amount of the funds obligated under this Agreement is not
increased.
Fundina Summa
Federal Share: $686,396.00 (75 %)
Local Share: $228,798.00 (25 %)
Total Project Cost: $915,194.00 (100 %)
Recipient administrative allowance up to $19,304.00.
WT
DIVISION OF
0
°- �,o*`
STATE OF FLORIDA
EMERGENCY
MANAGEMENT
CHARLIE CRIST
Governor
September 27, 2010
Mr. Gerard Ransom, Fire Chief
City of Sanford
City Hall
300 North Park Avenue
Sanford, Florida 32771 -1244
Re: FEMA Project Number 1539- 106 -R, City of Sanford
Wind Retrofit Project
Dear Mr. Ransom:
DAVID HALSTEAD
Director
Enclosed is the executed Hazard Mitigation Grant Program contract modification number (1) (DEM No. 09HM-
06-06-69-02 -007) between City of Sanford and the Division of Emergency Management. Additional assistance is
available regarding your Project on the Florida Division of Emergency Management Website:
http://www.floridadisaster.org /mitigation /hazard /index.htm Please reference the heading: "Grant
Management Tools Listed Below" which contains sample documents that will provide guidance for completing requests
for reimbursement, reporting requirements and supporting documents containing important points, and subgrantee close-
out checklists.
Please forward all Requests for Reimbursement (Attachment D) to the Division of Emergency Management at
the following address:
Phyllis Wallace, Project Manager
Division of Emergency Management
2702 Directors Row
Orlando, Florida 32809
If you have any specific questions regarding the contract or the Request for Reimbursement form, please
contact Phyllis Wallace at (407) 888 -3777.
Respectfully,
Q
Miles E. Anderson
Bureau Chief, Mitigation
State Hazard Mitigation Officer
MEA:km/a
Enclosures
RECEIVED
OU 0 4 201,
CITY OF SANFORD
FIRE DEPT.
FLORIDA RECOVERY OFFICE • DIVISION HEADQUARTERS • STATE LOGISTICS RESPONSE CENTER
36 Skyline Drive 2555 Shumard Oak Boulevard 2702 Directors Row
Lake Mary, FL 32746 -6201 Tallahassee, FL 32399 -2100 Orlando, FL 32809 -5631
Tel: 850 - 413 -9969 • Fax: 850 - 488 -1016
www.FloridaDisaster.oro
McRay, Nicholas
From: McRay, Nicholas
Sent_:_ Tuesday, October 05, 2010 4:31 PM
To: Dougherty, Janet
Cc: Lee, Pat; Porter, Cynthia; Simpkins, Caryn; Ransom, Gerard; Brinson, SHIRLEY
Subject: Sanford PSC- HMGP Grant Contract Modification: 1539 -106 -R
Attachments: PSC HMGP Grant Modification- Executed 9- 28- 10.pdf
Jan,
Under printed cover of this email, ^�
I will be delivering the original hard copy of the attached Grant Contract Modification for Official City Clerk's file
This modification changed the dates of grant award. No $$ changes are in this modification -'
Thanks
Nicholas Mcray
Senior Project Manager
City of Sanford
Ofc 407.688.5070 X6053
Fax 407.688.5071
Cell 321.377.4618
Email: mcrayn(a
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