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09-25-2023 RM MinutesCITY COMMISSION MINUTES SEPTEMBER 259 2023 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, September 25, 2023, at 7:00 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Art Woodruff Vice Mayor Patrick Austin Commissioner Sheena R. Britton Commissioner Kerry S, Wiggins, Sr. Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Traci Houchin Deputy City Clerk Cathy LoTempio 1) Meeting was called to order by Mayor Woodruff at 7:03 PM. CEREMONIAL MATTERS: 2) Legislative prayer by Pastor Sam Todd, Chaplin of the Sanford Police Department. 3) Pledge of Allegiance led by My Brother's Keeper Students from Markham Woods Middle School. 4) Presentations, Proclamations and Awards: 5) Minutes: September 11, 2023 Work Session and Regular Meeting. Commissioner Austin moved to approve the minutes with corrections. Seconded by Vice Mayor Britton and carried by vote of the Commission as follows: CITY COMMISSION MINUTES SEPTEMBER 259 2023 REGULAR MEETING Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 6) Approve Resolution No. 3160, establishing the operating budget and capital improvement Plan for the Sanford Community Redevelopment Agency (CRA) presented for FY 2023/2024. [Commission Memo 23-169] Commissioner Austin moved to approve Resolution No. 3160. Seconded by Vice Mayor Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 7) SECOND PUBLIC HEARING for adoption of the 2023/2024 MILLAGE and the 2023/2024 BUDGET. Publicized via County Truth-in-Millage notification to all property owners. [Commission Memo 23-170] A. Declare the public hearing on the millage and budget open. This is the final public hearing on the City of Sanford's 2024 millage and 2023 budget. The proposed millage of 7.325 is the same rate as last year. B. Allow public comment and questions on the proposed millage rate and budget. C. Commission discussion. D. Approve Resolution No. 3161, adopting the millage rate of 7.325 for the fiscal CITY COMMISSION MINUTES SEPTEMBER 259 2023 REGULAR MEETING year beginning October 1, 2023 and ending September 30, 2024. Commissioner Wiggins moved to approve Resolution No. 3161. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye E. Approve Resolution No. 3162 adopting the budget and capital improvement plan for the fiscal year beginning October 1, 2023 and ending September 30, 2024. Commissioner Austin moved to approve Resolution No. 3162. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 8) CONSENT AGENDA [Commission Memo 22-227] Mayor Woodruff pulled Consent Items 8.AA and 8.1313 for further discussion. A. Approval to increase Purchase Order #38906, in the amount of, $12,000 to Central Square for the annual support and maintenance of the City's financial software. B. Approve a procurement for two 2024 Ford Explorer's XLT 4WD 2.31, Ecoboost, in the amount of, $88,504 to Alan Jay Fleet Sales for the Utilities Engineer and the Water Resource Engineer. CITY COMMISSION MINUTES SEPTEMBER 25, 2023 REGULAR MEETING C. Approve a procurement for FY 2023/2024, in the amount of, $1,100,000, to Petroleum Traders for the City's Fuel Services. D. Approve a procurement for FY 2023/2024, in the amount of, $105,480, to Premier Lawn Maintenance LLC, for Citywide turf and landscape maintenance services. E. Approve a procurement for FY 2023/2024, in the amount of, $80,000, to A Budget Tree Service, Inc. for tree trimming at the McCracken Road ditch in Academy Manor. F. Approve a procurement for FY 2023/2024, in the amount of, $100,000, to Caraway Concrete Inc. for Citywide Stormwater concrete services. G. Approve a procurement for FY 2023/2024, in the amount of, $50,000 to Caraway Concrete Inc. for Citywide Streets concrete services. H. Approve a procurement for FY 2023/2024, in the amount of, $450,000, to Asphalt Paving Systems, Inc. from the Local Option Sales Tax (LOGT) fund, for Citywide roadway resurfacing projects. I. Approve a procurement for FY 2023/2024, in the amount of, $300,000, to Caraway Concrete Inc. from the Third Generation Once Cent Sales Tax fund, for Citywide miscellaneous concrete repairs and construction to include traffic calming and circulation projects. J. Approve a procurement for FY 2023/2024, in the amount of, $300,000, to Caraway Concrete Inc. from the Third Generation One Cent Sales tax fund, for Citywide concrete repairs. CITY COMMISSION MINUTES SEPTEMBER 259 2023 RE GULAR MEETING K. Approve a procurement for FY 2023/2024, in the amount of, $1,500,000, to The Middlesex Paving, LLC, from the Third Generation Sales Tax fund, for Citywide roadway resurfacing. L. Approve a procurement for FY 2023/2024, in the amount of, $106,005.80, to The Middlesex Paving, LLC, from the Streets Capital fund for downtown alley rehabilitation. M. Approve a procurement in the amount of, $1,050,000, to Inliner Solutions, LLC for the completion of the Mayfair gravity sewer rehabilitation and sanitary sewer rehabilitation, with the Florida Department of Environmental Protection contributing $750,000 under Grant #LPA-0377. N. Approve a procurement in the amount of, $150,186, to Cathcart Construction Company — Florida LLC, for the emergency utility relocation work including a new required wet tap for the Hidden Lake Raw Water Main Relocation Project. 0. Approve a procurement in the amount of, $293,055, to CHA Consulting, for services related to the Potable Water Calibration and Hydraulic Modeling Project for the Utilities Sewer Division. P. Approve a procurement in the amount of, $115,000, to Pace Analytical Services, Inc. of contract laboratory analysis and sampling services for the City's water and wastewater facilities. Q. Approve a procurement in the amount of, $500,000 to Harcros Chemicals In., for polymer and coagulant chemicals for both of the City's wastewater treatment facilities. CITY COMMISSION MINUTES SEPTEMBER 259 2023 REGULAR MEETING R. Approve a procurement in the amount of, $500,000, to Odyssey Manufacturing Company, for the purchase of sodium hypochlorite (liquid chlorine) for the City's water and wastewater treatment facilities. S. Approve a procurement in the amount of, $250,000 ($55 per ton) to Shelly's Septic Tank, Inc., for the hauling of the City's biosolids for the Utilities Plants Division. T. Approve a procurement in the amount of, $100,000 to Hawkins Water Treatment Group Inc. for the purchase of chemicals through various piggyback contracts for the Utilities Plants Division. U. Approve of special event funding donation in the amount of, $2,000, for a public purpose, for the '01' Annual Jazz in the Park', on Saturday, October 21, 2023 from 2:00 PM — 7:00 PM in Centennial Park. V. Approve a budget transfer in the amount of, $25,000 in the Public Art Commission budget from the Utility Box Wrap fund and the Artist Stipend -fund to the Permanent Sculpture fund for the purchase of two sculptures from Clayton T. Swartz, LLC. W. Approve a procurement for FY 2023/2024, in the amount of, $240,000, to Ten-8 Fire & Safety, LLC for motor vehicle and apparatus repairs for the Fire Department. X. Approve a procurement for FY 2023/2024, in the amount of, $122,270, to Palmdale Oil Company for diesel fuel delivery to all Fire Stations as needed. Y. Approve a procurement for FY 2023/2024, in the amount of, $110,000, to Municipal Emergency Services, Inc. for protecting clothing and related equipment for the Fire CITY COMMISSION MINUTES Department. SEPTEMBER 259 2023 REGULAR MEETING Z. Approve a procurement for FY 2023/2024, in the amount of, $135,000, to Bound Tree Medical, LLC for the purchase of medical supplies for the Fire Department. AA. Approve a Leasehold Mortgage Agreement relating to the City owned property located at 350 East Seminole Boulevard between Colimodio Investments LLC and the City. In conjunction with the execution of the Leasehold Mortgage Agreement, the City has been requested by the title insurance company, on behalf of the lender, to execute an estoppel letter indicating that the current lease is in good standing and related matters. BB. Approve a Contingent Modification Agreement to the lease relating to the City owned property located at 330 and 350 East Seminole Boulevard between Colimodio Investments, LLC and the City. CC. Approve a special event permit application, with a noise permit, for the 'Dr. R.W. Merthie Community Block Party', from 10 AM — 2 PM on Saturday, October 21, 2023, with street closures from 8 AM — 10 PM. DD. Approve a special event permit application, for the'24th Annual Holiday Tour of Homes', from Noon — 9 PM on Saturday, December 2, 2023, with street closures from 8 AM — 10 Nun EE. Approve a special event permit application, for the 'Holiday Jamboree' from 3 — 9 PM on Saturday, December 2, 2023. FF. Approve a special event permit application, with a noise permit, and an alcohol permit for CITY COMMISSION MINUTES SEPTEMBER 25, 2023 REGULAR MEETING the 'VW Car Show', from 9 AM — 3 PM on Saturday, January 20, 2024, with street closures GG. Approve a special event permit application, with a noise permit and alcohol permit, for the `Misfires Groundhog Gala Car Show', from 9 AM -3 PM on Saturday, February 3, 2024, with street closures from 8 AM — 4 PM. HH. Approve the Community Development Block Grant (CDBG) Public Facility Grant Program sub awards to the conditional approved agencies; Rescue Outreach Mission of Central Florida in the amount of $99,409 and United Medical & Social Services in the amount of, $99,409. II. Approve procurements to LMCC Specialty Contractors dba: Mims Construction in the amount of, $180,000 and DSW Homes, LLC in the amount of, $180,000 under RFP 22/23- 15 Homeowner Occupied Minor Home Repairs. JJ. Approve a procurement, in the amount of, $80,386, to Cathcart Construction Company for the Gateway 16" Reclaimed Water Main Repair from the Utilities Water Division. KK. Approve the proposed budget amendment to the Sanford Airport Authority's Annual FY 2022/2023 Operating budget as detailed in the "Operating Budget Proposed adjustments" table with a net increase of $245,000. LL. Approve a procurement to Alan Jay Fleet Sales in the amount of $1,108,985 for the purchase of 17 police vehicles. Commissioner Austin moved to approve the Consent Items 8.A through 82 and CITY COMMISSION MINUTES SEPTEMBER 259 2023 REGULAR MEETING 8.CC through 8.GG. Seconded by Vice Mayor Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye After a brief discussion, Commissioner Austin moved to approve Consent Item 8.AA and 8.1313. Seconded by Vice Mayor Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 9) PUBLIC HEARINGS: A. RE: 2890 East Lake Mary Boulevard; Owner, Red Sipes Investments LLC. 1. First reading of Ordinance No. 4749, to annex 15.55 acres located at 2890 East Lake Mary Boulevard; Owner, Red Snipes Investments; Ad published September 24, 2023. [Commission Memo 23-172] Vice Mayor Britton moved to approve the first reading of Ordinance No. 4749. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye CITY COMMISSION MINUTES SEPTEMBER 259 2023 REGULAR MEETING Commissioner Mahany Aye 2. First reading of Ordinance No. 4750, to amend the Future Land Use from Industrial (IND) (Seminole County) to Airport Industry and Commerce (AIC) (City of Sanford) on 15.55 aces located at 2890 East Lake Mary Boulevard; Owner, Red Sipes Investments LLC. [Commission Memo 23-173] Commissioner Wiggins moved to approve the first reading of Ordinance No. 4750. Seconded by Commissioner Austin and carried by vote of the Commission: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 3. First reading of Ordinance No. 4751, to rezone 15.55 acres from Agriculture (A-1) (Seminole County) to Restricted Industrial (RI-1) (City of Sanford) located at 2890 East Lake Mary Boulevard; Owner, Red Sipes Investments LLC. [Commission Memo 23-174] Vice Mayor Britton moved to adopt Ordinance No. 4751. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye B. First reading of Ordinance No. 4752, to annex 0.21 acres located at 4055 Church CITY COMMISSION MINUTES SEPTEMBER 259 2023 REGULAR MEETING Street; Owners, Triplett Holdings, LLC.; Owners, Triplett Holdings, LLC; Ad published September 24, 2023. [Commission Memo 23-176] Commissioner Wiggins moved to adopt Ordinance No. 4752. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye C. First reading of Ordinance No. 4753, to annex 0.28 acres located at 2201 Historic Goldsboro Boulevard; Owner, Habitat for Humanity; Ad published September 24, 2023. [Commission Memo 23-178] Commissioner Wiggins moved to adopt Ordinance No. 4753. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 10) OTHER ITEMS. A. Approve a Final Plat, for the Concorde Phase 11, 109 single-family lots, with the project address of 200 Silver Vista Boulevard based on the consistency with the Land Development Regulations and compliance with Chapter 177 of the Florida Statutes, subject to the plat meeting all legal and technical requirements as CITY COMMISSION MINUTES SEPTEMBER 259 2023 REGULAR MEETING determined by the City Attorney and the City Surveyor prior to being recorded. [Commission Memo 23-177] Commissioner Austin moved to approve a Final Plat, for the Concorde Phase 11, 109 single-family lots with the project address of 200 Silver Vista Boulevard. Seconded by Vice Mayor Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye B. Approve Resolution No. 3162, amending the budget, in the amount of, $100,000, from the Tree Mitigation Fund for Citywide proactive tree trimming and removal of trees in the City's right-of-way and approve a procurement to A Budget Tree Service, Inc. [Commission Memo 23-178] Commissioner Austin moved to approve Resolution No. 3162. moved to approve Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye C. Approve an agreement entitled "Termination of Intergovernmental/Interagency Agreement between the City of Sanford and the Sanford Community Redevelopment Agency relating to Sanford Downtown Waterfront Catalyst Site". CITY COMMISSION MINUTES SEPTEMBER 259 2023 REGULAR MEETING [Commission Memo 23-180] Vice Mayor Britton moved to approve the agreement entitled "Termination of Intergovernmental/Interagency Agreement between the City of Sanford and the Sanford Community Redevelopment Agency related to Sanford Downtown/Waterfront Catalyst Site". Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye D. Approval for legal counsel to file petitions for declaratory statements with the Florida Department of Environmental Protection (FDEP) and the Florida Department of Health (FDOH) relating to the PFAS/1,4 Dioxane disclosure. Commissioner Mahany moved to approve for legal counsel to file petitions with FDEP and FDOH relating to the PFAS/1,4 Dioxane. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Vice Mayor Britton Commissioner Wiggins Commissioner Austin Commissioner Mahany 11) CITY ATTORNEY'S REPORT. 12) CITY CLERK'S REPORT. 13) CITY MANAGER'S REPORT. Aye Aye Aye Aye Aye CITY COMMISSION MINUTES SEPTEMBER 259 2023 REGULAR MEETING 14) CITIZEN PARTICIPATION. 15) CITY COMMISSIONER'S REPORTS. Vice Mayor Britton said she would like to recognize Commissioner Mahany for her years of service in 2024 with a plaque or a marker on a bench in one of the parks or the Riverwalk. Commissioner Wiggins reminded everyone his Community Meeting every fourth Thursday of each month at the Westside Community Center and the Picnic Project every fourth Friday of each month. He recognized Nick form the Young Men of Excellence in attendance at tonight's meeting. After a brief discussion, Commissioner Austin moved to approve using $750 from his Commission fund and $500 from Commissioner Mahany's Commission fund, for a public purpose, to contribute towards the Termite ratification for the Historic Hopper Academy. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye After a brief discussion, Commissioner Austin moved to approve using $500 from his Commission fund and $250 from Commissioner Mahany's Commission fund for a public purpose for the Young Women of Excellence at Seminole High School. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: CITY COMMISSION MINUTES SEPTEMBER 25, 2023 REGULAR MEETING Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye There being no further business, the meeting was adj City Cle/rf > (CL)