09-25-2023 RM MinutesCITY COMMISSION MINUTES
SEPTEMBER 259 2023
REGULAR MEETING
The City Commission of the City of Sanford, Florida, met in Regular Meeting on
Monday, September 25, 2023, at 7:00 PM, in the City Commission Chambers, City Hall, 300
North Park Avenue, Sanford, Florida.
Present: Mayor Art Woodruff
Vice Mayor Patrick Austin
Commissioner Sheena R. Britton
Commissioner Kerry S, Wiggins, Sr.
Commissioner Patty Mahany
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Traci Houchin
Deputy City Clerk Cathy LoTempio
1) Meeting was called to order by Mayor Woodruff at 7:03 PM.
CEREMONIAL MATTERS:
2) Legislative prayer by Pastor Sam Todd, Chaplin of the Sanford Police Department.
3) Pledge of Allegiance led by My Brother's Keeper Students from Markham Woods Middle
School.
4) Presentations, Proclamations and Awards:
5) Minutes:
September 11, 2023 Work Session and Regular Meeting.
Commissioner Austin moved to approve the minutes with corrections. Seconded
by Vice Mayor Britton and carried by vote of the Commission as follows:
CITY COMMISSION MINUTES
SEPTEMBER 259 2023
REGULAR MEETING
Mayor Woodruff
Aye
Vice Mayor Britton
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
6) Approve Resolution No. 3160, establishing the operating budget and capital improvement
Plan for the Sanford Community Redevelopment Agency (CRA) presented for FY
2023/2024. [Commission Memo 23-169]
Commissioner Austin moved to approve Resolution No. 3160. Seconded by Vice
Mayor Britton and carried by vote of the Commission as follows:
Mayor Woodruff
Aye
Vice Mayor Britton
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
7) SECOND PUBLIC HEARING for adoption of the 2023/2024 MILLAGE and the
2023/2024 BUDGET. Publicized via County Truth-in-Millage notification to all property
owners. [Commission Memo 23-170]
A. Declare the public hearing on the millage and budget open. This is the final public
hearing on the City of Sanford's 2024 millage and 2023 budget. The proposed
millage of 7.325 is the same rate as last year.
B. Allow public comment and questions on the proposed millage rate and budget.
C. Commission discussion.
D. Approve Resolution No. 3161, adopting the millage rate of 7.325 for the fiscal
CITY COMMISSION MINUTES
SEPTEMBER 259 2023
REGULAR MEETING
year beginning October 1, 2023 and ending September 30, 2024.
Commissioner Wiggins moved to approve Resolution No. 3161. Seconded by
Commissioner Mahany and carried by vote of the Commission as follows:
Mayor Woodruff
Aye
Vice Mayor Britton
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
E. Approve Resolution No. 3162 adopting the budget and capital improvement
plan for the fiscal year beginning October 1, 2023 and ending September 30, 2024.
Commissioner Austin moved to approve Resolution No. 3162. Seconded by
Commissioner Wiggins and carried by vote of the Commission as follows:
Mayor Woodruff
Aye
Vice Mayor Britton
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
8) CONSENT AGENDA [Commission Memo 22-227]
Mayor Woodruff pulled Consent Items 8.AA and 8.1313 for further discussion.
A. Approval to increase Purchase Order #38906, in the amount of, $12,000 to Central Square
for the annual support and maintenance of the City's financial software.
B. Approve a procurement for two 2024 Ford Explorer's XLT 4WD 2.31, Ecoboost, in the
amount of, $88,504 to Alan Jay Fleet Sales for the Utilities Engineer and the Water
Resource Engineer.
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SEPTEMBER 25, 2023
REGULAR MEETING
C. Approve a procurement for FY 2023/2024, in the amount of, $1,100,000, to Petroleum
Traders for the City's Fuel Services.
D. Approve a procurement for FY 2023/2024, in the amount of, $105,480, to Premier Lawn
Maintenance LLC, for Citywide turf and landscape maintenance services.
E. Approve a procurement for FY 2023/2024, in the amount of, $80,000, to A Budget Tree
Service, Inc. for tree trimming at the McCracken Road ditch in Academy Manor.
F. Approve a procurement for FY 2023/2024, in the amount of, $100,000, to Caraway
Concrete Inc. for Citywide Stormwater concrete services.
G. Approve a procurement for FY 2023/2024, in the amount of, $50,000 to Caraway Concrete
Inc. for Citywide Streets concrete services.
H. Approve a procurement for FY 2023/2024, in the amount of, $450,000, to Asphalt Paving
Systems, Inc. from the Local Option Sales Tax (LOGT) fund, for Citywide roadway
resurfacing projects.
I. Approve a procurement for FY 2023/2024, in the amount of, $300,000, to Caraway
Concrete Inc. from the Third Generation Once Cent Sales Tax fund, for Citywide
miscellaneous concrete repairs and construction to include traffic calming and circulation
projects.
J. Approve a procurement for FY 2023/2024, in the amount of, $300,000, to Caraway
Concrete Inc. from the Third Generation One Cent Sales tax fund, for Citywide concrete
repairs.
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SEPTEMBER 259 2023
RE GULAR MEETING
K. Approve a procurement for FY 2023/2024, in the amount of, $1,500,000, to The Middlesex
Paving, LLC, from the Third Generation Sales Tax fund, for Citywide roadway
resurfacing.
L. Approve a procurement for FY 2023/2024, in the amount of, $106,005.80, to The
Middlesex Paving, LLC, from the Streets Capital fund for downtown alley rehabilitation.
M. Approve a procurement in the amount of, $1,050,000, to Inliner Solutions, LLC for the
completion of the Mayfair gravity sewer rehabilitation and sanitary sewer rehabilitation,
with the Florida Department of Environmental Protection contributing $750,000 under
Grant #LPA-0377.
N. Approve a procurement in the amount of, $150,186, to Cathcart Construction Company —
Florida LLC, for the emergency utility relocation work including a new required wet tap
for the Hidden Lake Raw Water Main Relocation Project.
0. Approve a procurement in the amount of, $293,055, to CHA Consulting, for services
related to the Potable Water Calibration and Hydraulic Modeling Project for the Utilities
Sewer Division.
P. Approve a procurement in the amount of, $115,000, to Pace Analytical Services, Inc. of
contract laboratory analysis and sampling services for the City's water and wastewater
facilities.
Q. Approve a procurement in the amount of, $500,000 to Harcros Chemicals In., for polymer
and coagulant chemicals for both of the City's wastewater treatment facilities.
CITY COMMISSION MINUTES
SEPTEMBER 259 2023
REGULAR MEETING
R. Approve a procurement in the amount of, $500,000, to Odyssey Manufacturing Company,
for the purchase of sodium hypochlorite (liquid chlorine) for the City's water and
wastewater treatment facilities.
S. Approve a procurement in the amount of, $250,000 ($55 per ton) to Shelly's Septic Tank,
Inc., for the hauling of the City's biosolids for the Utilities Plants Division.
T. Approve a procurement in the amount of, $100,000 to Hawkins Water Treatment Group
Inc. for the purchase of chemicals through various piggyback contracts for the Utilities
Plants Division.
U. Approve of special event funding donation in the amount of, $2,000, for a public purpose,
for the '01' Annual Jazz in the Park', on Saturday, October 21, 2023 from 2:00 PM — 7:00
PM in Centennial Park.
V. Approve a budget transfer in the amount of, $25,000 in the Public Art Commission budget
from the Utility Box Wrap fund and the Artist Stipend -fund to the Permanent Sculpture
fund for the purchase of two sculptures from Clayton T. Swartz, LLC.
W. Approve a procurement for FY 2023/2024, in the amount of, $240,000, to Ten-8 Fire &
Safety, LLC for motor vehicle and apparatus repairs for the Fire Department.
X. Approve a procurement for FY 2023/2024, in the amount of, $122,270, to Palmdale Oil
Company for diesel fuel delivery to all Fire Stations as needed.
Y. Approve a procurement for FY 2023/2024, in the amount of, $110,000, to Municipal
Emergency Services, Inc. for protecting clothing and related equipment for the Fire
CITY COMMISSION MINUTES
Department.
SEPTEMBER 259 2023
REGULAR MEETING
Z. Approve a procurement for FY 2023/2024, in the amount of, $135,000, to Bound Tree
Medical, LLC for the purchase of medical supplies for the Fire Department.
AA. Approve a Leasehold Mortgage Agreement relating to the City owned property located at
350 East Seminole Boulevard between Colimodio Investments LLC and the City. In
conjunction with the execution of the Leasehold Mortgage Agreement, the City has been
requested by the title insurance company, on behalf of the lender, to execute an estoppel
letter indicating that the current lease is in good standing and related matters.
BB. Approve a Contingent Modification Agreement to the lease relating to the City owned
property located at 330 and 350 East Seminole Boulevard between Colimodio Investments,
LLC and the City.
CC. Approve a special event permit application, with a noise permit, for the 'Dr. R.W. Merthie
Community Block Party', from 10 AM — 2 PM on Saturday, October 21, 2023, with street
closures from 8 AM — 10 PM.
DD. Approve a special event permit application, for the'24th Annual Holiday Tour of Homes',
from Noon — 9 PM on Saturday, December 2, 2023, with street closures from 8 AM — 10
Nun
EE. Approve a special event permit application, for the 'Holiday Jamboree' from 3 — 9 PM on
Saturday, December 2, 2023.
FF. Approve a special event permit application, with a noise permit, and an alcohol permit for
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SEPTEMBER 25, 2023
REGULAR MEETING
the 'VW Car Show', from 9 AM — 3 PM on Saturday, January 20, 2024, with street closures
GG. Approve a special event permit application, with a noise permit and alcohol permit, for the
`Misfires Groundhog Gala Car Show', from 9 AM -3 PM on Saturday, February 3, 2024,
with street closures from 8 AM — 4 PM.
HH. Approve the Community Development Block Grant (CDBG) Public Facility Grant
Program sub awards to the conditional approved agencies; Rescue Outreach Mission of
Central Florida in the amount of $99,409 and United Medical & Social Services in the
amount of, $99,409.
II. Approve procurements to LMCC Specialty Contractors dba: Mims Construction in the
amount of, $180,000 and DSW Homes, LLC in the amount of, $180,000 under RFP 22/23-
15 Homeowner Occupied Minor Home Repairs.
JJ. Approve a procurement, in the amount of, $80,386, to Cathcart Construction Company for
the Gateway 16" Reclaimed Water Main Repair from the Utilities Water Division.
KK. Approve the proposed budget amendment to the Sanford Airport Authority's Annual FY
2022/2023 Operating budget as detailed in the "Operating Budget Proposed adjustments"
table with a net increase of $245,000.
LL. Approve a procurement to Alan Jay Fleet Sales in the amount of $1,108,985 for the
purchase of 17 police vehicles.
Commissioner Austin moved to approve the Consent Items 8.A through 82 and
CITY COMMISSION MINUTES
SEPTEMBER 259 2023
REGULAR MEETING
8.CC through 8.GG. Seconded by Vice Mayor Britton and carried by vote of the Commission as
follows:
Mayor Woodruff
Aye
Vice Mayor Britton
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
After a brief discussion, Commissioner Austin moved to approve Consent Item
8.AA and 8.1313. Seconded by Vice Mayor Britton and carried by vote of the Commission as
follows:
Mayor Woodruff
Aye
Vice Mayor Britton
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
9) PUBLIC HEARINGS:
A. RE: 2890 East Lake Mary Boulevard; Owner, Red Sipes Investments LLC.
1. First reading of Ordinance No. 4749, to annex 15.55 acres located at 2890 East
Lake Mary Boulevard; Owner, Red Snipes Investments; Ad published
September 24, 2023. [Commission Memo 23-172]
Vice Mayor Britton moved to approve the first reading of Ordinance No. 4749.
Seconded by Commissioner Wiggins and carried by vote of the Commission as follows:
Mayor Woodruff
Aye
Vice Mayor Britton
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
CITY COMMISSION MINUTES
SEPTEMBER 259 2023
REGULAR MEETING
Commissioner Mahany Aye
2. First reading of Ordinance No. 4750, to amend the Future Land Use from
Industrial (IND) (Seminole County) to Airport Industry and Commerce (AIC)
(City of Sanford) on 15.55 aces located at 2890 East Lake Mary Boulevard;
Owner, Red Sipes Investments LLC. [Commission Memo 23-173]
Commissioner Wiggins moved to approve the first reading of Ordinance No.
4750. Seconded by Commissioner Austin and carried by vote of the Commission:
Mayor Woodruff
Aye
Vice Mayor Britton
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
3. First reading of Ordinance No. 4751, to rezone 15.55 acres from Agriculture
(A-1) (Seminole County) to Restricted Industrial (RI-1) (City of Sanford)
located at 2890 East Lake Mary Boulevard; Owner, Red Sipes Investments
LLC. [Commission Memo 23-174]
Vice Mayor Britton moved to adopt Ordinance No. 4751. Seconded by
Commissioner Wiggins and carried by vote of the Commission as follows:
Mayor Woodruff
Aye
Vice Mayor Britton
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
B. First reading of Ordinance No. 4752, to annex 0.21 acres located at 4055 Church
CITY COMMISSION MINUTES
SEPTEMBER 259 2023
REGULAR MEETING
Street; Owners, Triplett Holdings, LLC.; Owners, Triplett Holdings, LLC; Ad
published September 24, 2023. [Commission Memo 23-176]
Commissioner Wiggins moved to adopt Ordinance No. 4752. Seconded by
Commissioner Mahany and carried by vote of the Commission as follows:
Mayor Woodruff
Aye
Vice Mayor Britton
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
C. First reading of Ordinance No. 4753, to annex 0.28 acres located at 2201 Historic
Goldsboro Boulevard; Owner, Habitat for Humanity; Ad published September 24,
2023. [Commission Memo 23-178]
Commissioner Wiggins moved to adopt Ordinance No. 4753. Seconded by
Commissioner Austin and carried by vote of the Commission as follows:
Mayor Woodruff
Aye
Vice Mayor Britton
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
10) OTHER ITEMS.
A. Approve a Final Plat, for the Concorde Phase 11, 109 single-family lots, with the
project address of 200 Silver Vista Boulevard based on the consistency with the
Land Development Regulations and compliance with Chapter 177 of the Florida
Statutes, subject to the plat meeting all legal and technical requirements as
CITY COMMISSION MINUTES
SEPTEMBER 259 2023
REGULAR MEETING
determined by the City Attorney and the City Surveyor prior to being recorded.
[Commission Memo 23-177]
Commissioner Austin moved to approve a Final Plat, for the Concorde Phase 11,
109 single-family lots with the project address of 200 Silver Vista Boulevard. Seconded by Vice
Mayor Britton and carried by vote of the Commission as follows:
Mayor Woodruff Aye
Vice Mayor Britton Aye
Commissioner Wiggins Aye
Commissioner Austin Aye
Commissioner Mahany Aye
B. Approve Resolution No. 3162, amending the budget, in the amount of, $100,000,
from the Tree Mitigation Fund for Citywide proactive tree trimming and removal
of trees in the City's right-of-way and approve a procurement to A Budget Tree
Service, Inc. [Commission Memo 23-178]
Commissioner Austin moved to approve Resolution No. 3162. moved to approve
Seconded by Commissioner Wiggins and carried by vote of the Commission as follows:
Mayor Woodruff
Aye
Vice Mayor Britton
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
C. Approve an agreement entitled "Termination of Intergovernmental/Interagency
Agreement between the City of Sanford and the Sanford Community
Redevelopment Agency relating to Sanford Downtown Waterfront Catalyst Site".
CITY COMMISSION MINUTES
SEPTEMBER 259 2023
REGULAR MEETING
[Commission Memo 23-180]
Vice Mayor Britton moved to approve the agreement entitled "Termination of
Intergovernmental/Interagency Agreement between the City of Sanford and the Sanford
Community Redevelopment Agency related to Sanford Downtown/Waterfront Catalyst Site".
Seconded by Commissioner Austin and carried by vote of the Commission as follows:
Mayor Woodruff
Aye
Vice Mayor Britton
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
D. Approval for legal counsel to file petitions for declaratory statements with
the Florida Department of Environmental Protection (FDEP) and the Florida Department of Health
(FDOH) relating to the PFAS/1,4 Dioxane disclosure.
Commissioner Mahany moved to approve for legal counsel to file petitions with
FDEP and FDOH relating to the PFAS/1,4 Dioxane. Seconded by Commissioner Austin and
carried by vote of the Commission as follows:
Mayor Woodruff
Vice Mayor Britton
Commissioner Wiggins
Commissioner Austin
Commissioner Mahany
11) CITY ATTORNEY'S REPORT.
12) CITY CLERK'S REPORT.
13) CITY MANAGER'S REPORT.
Aye
Aye
Aye
Aye
Aye
CITY COMMISSION MINUTES
SEPTEMBER 259 2023
REGULAR MEETING
14) CITIZEN PARTICIPATION.
15) CITY COMMISSIONER'S REPORTS.
Vice Mayor Britton said she would like to recognize Commissioner Mahany for
her years of service in 2024 with a plaque or a marker on a bench in one of the parks or the
Riverwalk.
Commissioner Wiggins reminded everyone his Community Meeting every fourth
Thursday of each month at the Westside Community Center and the Picnic Project every fourth
Friday of each month. He recognized Nick form the Young Men of Excellence in attendance at
tonight's meeting.
After a brief discussion, Commissioner Austin moved to approve using $750 from
his Commission fund and $500 from Commissioner Mahany's Commission fund, for a public
purpose, to contribute towards the Termite ratification for the Historic Hopper Academy.
Seconded by Commissioner Wiggins and carried by vote of the Commission as follows:
Mayor Woodruff
Aye
Vice Mayor Britton
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
After a brief discussion, Commissioner Austin moved to approve using $500 from
his Commission fund and $250 from Commissioner Mahany's Commission fund for a public
purpose for the Young Women of Excellence at Seminole High School. Seconded by
Commissioner Wiggins and carried by vote of the Commission as follows:
CITY COMMISSION MINUTES
SEPTEMBER 25, 2023
REGULAR MEETING
Mayor Woodruff
Aye
Vice Mayor Britton
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
There being no further business, the meeting was adj
City Cle/rf >
(CL)