1947 PBA 17/18-51 Site Secure - piggybackSitesecure, LLC Piggyback Contract (PBA 17/18-51)
The City of Sanford ("City") enters this "Piggyback" Contract with SiteSecure LLC,
a wholly owned subsidiary of Miller Electric Company (hereinafter referred to as the
"Vendor"), whose address Post Office box 1799, Jacksonville, Florida 32201, under the
terms and conditions hereinafter provided. The City and the Vendor agree as follows:
(1). The Purchasing Policy for the City of Sanford allows for "piggybacking"
contracts. Pursuant to this procedure, the City is allowed to piggyback an existing
government contract, and there is no need to obtain formal or informal quotations,
proposals or bids. The parties agree that the Vendor has entered a contract with
Seminole County, Florida, said contract being identified as "Master Services
Agreement For Security Repairs, Maintenance And Upgrades (RFP -0336-15)" in
order for the Vendor to provide security repairs, maintenance and upgrades, and
related, projects, programs and activities (said original contract being referred to as
the "original government contract").
(2). The original government contract documents are incorporated herein by
reference and is attached as Exhibit "A" to this contract. All of the terms and
conditions set out in the original government contract are fully binding on the parties
and said terms and conditions are incorporated herein; provided, however, that the
City will negotiate and enter work orders/purchase orders with the Vendor in
accordance with City policies and procedures for particular goods and services.
(3). Notwithstanding the requirement that the original government contract
is fully binding on the parties, the parties have agreed to modify certain technical
provisions of the original government contract as applied to this Contract between
the Vendor and the City, as follows:
(a). Time Period ("Term") of this Contract: (state N/A if this is not applicable).
N/A.
(b). Insurance Requirements of this Contract: (state N/A if this is not
applicable). N/A.
(c). Any other provisions of the original government contract that will be
modified: (state N/A if this is not applicable). N/A.
(d). Address change for the City: Notwithstanding the address and contact
information for the government entity as set out in the original government contract, the
Vendor agrees that he/she/it shall send notices, invoices and shall conduct all business
with the City to the attention of City Manager, at: City of Sanford, 300 North Park Avenue;
Sanford, Florida 32771. The City Manager's designated representative for this Contract
is Marisol Ordonez, Purchasing Manager, City of Sanford, 300 North Park Avenue;
Sanford, Florida 32771, telephone number (407) 688-5028 and whose e-mail address is
Marisol.Ordonez@Sanfordfl.gov.
(e). Notwithstanding anything in the original government contract to the
contrary, the venue of any dispute will be in Seminole County, Florida. Litigation between
the parties arising out of this Contract shall be in Seminole County, Florida in the Court
of appropriate jurisdiction. The law of Florida shall control any dispute between the parties
arising out of or related to this Contract, the performance thereof or any products or
services delivered pursuant to such Contract.
(f). Notwithstanding any other provision in the original government contract to
the contrary, there shall be no arbitration with respect to any dispute between the parties
arising out of this Contract. Dispute resolution shall be through voluntary and non-binding
2
mediation, negotiation or litigation in the court of appropriate jurisdiction in Seminole
County, Florida, with the parties bearing the costs of their own legal fees with respect to
any dispute resolution, including litigation.
(g). All the services to be provided or performed shall be in conformance with
commonly accepted industry and professional codes and standards, standards of the
City, and the laws of any Federal, State or local regulatory agency.
(h).
(1). IF THE CONTRACTOR/VENDOR HAS QUESTIONS
REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONTRACTOR'S (VENDOR'S) DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT (407) 688-5012, TRACI
HPUCHIN,
CITY CLERK,
CITY OF SANFORD,
CITY HALL,
300 NORTH
PARK
AVENUE,
SANFORD,
FLORIDA
327719
TRACI.HOUCHIN@SANFORDFL.GOV.
(II). In order to comply with Section 119.0701, Florida Statutes, public
records laws, the Vendor must:
(A). Keep and maintain public records that ordinarily and necessarily would
be required by the City in order to perform the service.
(B). Provide the public with access to public records on the same terms and
conditions that the City would provide the records and at a cost that does not exceed
the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.
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(C). Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as authorized
by law.
(D). Meet all requirements for retaining public records and transfer, at no
cost, to the City all public records in possession of the Vendor upon termination of
the contract and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored
electronically must be provided to the City in a format that is compatible with the
information technology systems of the City.
(III). If the Vendor does not comply with a public records request, the City
shall enforce the contract provisions in accordance with this Agreement.
(IV). Failure by the Vendor to grant such public access and comply with public
records requests shall be grounds for immediate unilateral cancellation of this
Agreement by the City. The Vendor shall promptly provide the City with a copy of any
request to inspect or copy public records in possession of the Vendor and shall
promptly provide the City with a copy of the Vendor's response to each such request.
(i). All other provisions in the original government contract are fully binding on
the parties and will represent the agreement between the City and the Vendor.
SIGNATURE PAGE FOLLOWS:
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Entered this day of 12018.
Attest: SiteSecure LLC a wholly owned
sub i 'VofMiller Electri Company.
Susan A. Walden ,a+ntsSecretary v�tP ?n,Date:2� I
Attest: City Of Sanford
FOkm By:
Traci Houchin, City Clerk i lett, Ma
4b 6
Approved as to form and legal sufficie �0
1 P.
//%% H ■ !�� G
illiam L. Colbert City Attorney \, 8,�
5
Exhibit "A"
[Attach original government contract]
N� oB
SCA71h'0LE COLVOY
FLORMA'S NATURAI CIWICr
October 4, 2017
SiteSecure, LLC, A Miller Electric Company
317 Northlake Blvd
Altamonte Springs, FL 32701
Subject: Renewal #1: RFP-0336-15/RTB (Master Services Agreement for Security
Repairs, Maintenance and Upgrades)
Pursuant to Seminole County Purchasing Code Section 3.554(4), this notice shall serve as
authorization to renew the above agreement from October 6, 2017 through October 5,
2018 as approved by the Seminole County Board of County Commissioners. Current pricing,
terms and conditions shall remain the same.
Please remember to keep this office up to date with a current certificate of insurance with the
above contract number referenced on the certificate as required in the original, contract
agreement.
Appropriate County departments and divisions will be notified of this extension.
Thank you for doing business with Seminole County.
Best Regards,
Michael Guild, Procurement Technician
Seminole County Purchasing and Contracts Division
(407) 665-7116
cc: Robert Heaviside, Utilities Engineering
Seminole County Attorney's Office
Seminole County Comptroller's Office
File
r
LE COU.N1)'
I LIRAI CWK E
MEMORANDUM
DATE: September 29, 2017
TO: Robert Heaviside, Utilities Engineering
FROM: Michael Guild, Procurement Technician
EXERCISE OF THE 1st RENEWAL OPTION ON:
RFP
-PS-0336-15/RTB: Master Services Agreement for Security Maintenance, Repairs and
Upgrades (With - SiteSecure, LLC.)
The above subject contract is due for renewal on October 06, 2017. Please answer the
following questions:
Yes No
El ❑ The requirement still exists.
IBJ ❑ Funds will be available in the budget.
❑ Contractor's performance has been satisfactory.
❑ Exercise the renewal option.
Authorized ure Date Please return to Purchasing and Contracts via email or fax at 407-665-7956, to my attention
you have any questions please call 407-665-7116.
Thank you and have a wonderful day.
If