Loading...
11-13-2023 RM MinutesCITY COMMISSION MINUTES NOVEMBER 13, 2023 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, November 13, 2023, at 7:00 PM, in the City Commission Chambers, City Hall, and 300 North Park Avenue, Sanford, Florida. Present: Mayor Art Woodruff Commissioner Kerry S. Wiggins, Sr. Commissioner Patrick Austin Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Traci Houchin Deputy City Clerk Cathy LoTempio Absent: Vice Mayor Sheena R. Britton CALL TO ORDER: 1) Meeting called to order by Mayor Woodruff at 7:03 PM. CEREMONIAL MATTERS: 2) Legislative Prayer by Pastor Arthur Goncalves Restoration of Sanford. 3) Pledge of Allegiance 4) Presentations, Proclamations and Awards: ■ Citizen's Academy Graduation — Class 19 ■ Sanford Business Spotlight — Chophouse Martial Arts of Sanford, Mr. Jeremiah Miller, Owner ■ Presentation of FY 2022/2023 City Manager Annual Report BUSINESS OF THE COMMISSION: Mayor Woodruff explained the Citizen's Participation and Comments for each item. 5) Minutes: CITY COMMISSION MINUTES NOVEMBER 13, 2023 REGULAR MEETING 6) CONSENT AGENDA [Commission Memo 23-209] Mayor Woodruff pulled Consent Items 6.L, 6.P and 6.R for further discussion. A. Approve the procurement to Moore's Stephens Lovelace, P.A., in the amount of $74,000 for FY 2022/2023 auditing services. B. Approve a Claim Service Agreement with the Claims Compensation Bureau (CCB) to seek recoveries for the City in class action law suits; There is no fiscal impact to the City except for a 30% contingency fee if the City recovers funds. C. Approve to procure goods and services from Rep Services, Inc. for the installation of playground equipment and safety surfacing at Groveview Park in the amount of, $400,000. D. Approve the procurement for a 2023 Ford F-150 Crew Cab 4WD XL 5.5' Bed 145" WB, replacing Stonnwater Vehicle #72, in the amount of, $46,196 from Alan Jay Fleet Sales. E. Approve the procurement for a 2023 Ford F-150 Super Cab 4WD 6.5' Bed 145" WB, replacing Stormwater Vehicle #136, in the amount of, $40,158, from Alan Jay Fleet Sales. F. Approval multiple vehicles for surplus, to be sent to action and sold to the highest bidder, to include Stormwater Vehicle #78, a 2008 Ford F-450; Plants Vehicle #201, a 2007 Dodge Ram; Water Vehicle #221, a 2013 Ford F-150; Water Vehicle #263, a 2008 Ford Ranger; and Streets Vehicle 463, a 1998 Ford F-80 Dump Truck. G. Approve the procurement to Brightview Landscape Service, Inc. for landscaping CITY COMMISSION MINUTES NOVEMBER 13, 2023 REGULAR MEETING services for the following locations: various parks, traffic medians, Riverwalk Phase 11 and Phase 111, in the amount of, $418,390. H. Approve to award eight contracts to the eight highest ranked firms under RFQ 22/23-16 for Continuing Contracts for Construction Management Services; Procured under the Consultants' Competitive Negotiation Act (CCNA as codified in Section 287.55, Florida Statutes) for the following vendors/consultants: McCree Design Builders, Inc.; Wharton Smith; CPPI, Ovation Construction, Co.; Oelrich Construction, Inc.; Scorpio; Votum Construction, Co.; and The Roderick Group, Inc. I. Approve the procurement for a 2023 Ford F-150 Super Cab 2WD XL 6.5' Bed 145" WB, replacing Water Division Vehicle #259, in the amount of, $36,079. J. Approve the procurement for a 2023 Ford F-150 Super Cab 2WD XL 6.5' Bed 145" WB, replacing Water Division Vehicle #275, in the amount of, $36,079, from Alan Jay Fleet Sales. K. Approve a special event permit application, with a noise permit and an alcohol permit, for the 'Sanford Food Truck Fiesta', from Noon — 6 PM on the second Sunday of each month, with street closures from 10 AM — 8 PM. L. Approve a special event application, with a noise permit and an alcohol permit, for the '2024 Sanford Avenue Block Party', for nine months in 2024 from 5 — 10 PM monthly, except for October 26`" with event hours from 5 — 11 PM, with street closures from 3 PM — Midnight. CITY COMMISSION MINUTES NOVEMBER 13, 2023 REGULAR MEETING M. Approve a special event permit application, with a noise permit and an alcohol permit, for the `Get Hook'd on Lake Monroe' Fishing Tournament and Seafood Festival, from 11 AM — 7 PM, on Saturday, January 13, 2024, with street closures from 9 AM — 9 PM as well as public fishing in Lake Carola on Sunday, January 14, QI . 9 N. Approve a special event permit application, with a noise permit and an alcohol permit, for the `10th Annual Sanford Mardi Gras', from 3:30 — 9 PM, on Saturday, February 17, 2024, with street closures from 1 — I 1 PM. O. Approve a special event permit application, with a noise permit and an alcohol permit, for `St Paddy's Day Truck Pull & Street Festival', from 3 — 9 PM, on Saturday, March 16, 2024, with street closures from 1 —11 PM. P. Approve a special event permit application, with a noise permit and an alcohol permit, for the 12th Annual `Pints `N Paws Craft Beer Festival', from Noon — 6 PM, on Saturday, March 24, 2024, with street closures from 8 AM — 9 PM. Q. Approve a special event permit application, with a noise permit from 5 — 10 PM and an alcohol permit from 5 — 11 PM, for the `7th Annual Cinco de Mayo Celebration', with street closures from 1 —11 PM on Saturday, May 4, 2024. R. Approve a special event permit application, with a noise permit, for the `17`' Annual Hurricane Party', from I 1 AM — 10 PM, an alcohol permit from 11 AM — Midnight on Saturday, May 18, 2024 and street closures from 7 AM on Saturday, May 18, 2024 until 1 AM on Sunday, May 19, 2024. CITY COMMISSION MINUTES NOVEMBER 13, 2023 REGULAR MEETING S. Approval for Police Department Vehicle #822, a 2017 Ford Inceptor Sedan VIN4 IFAHP2L80HGI 15508 for surplus, to be sent to auction and sold to the highest bidder. T. Approve the lease purchase of the second year of the Enterprise Fleet Maintenance vehicles for the Police Department, in the amount of, $132,080.52, for the continued lease purchase of twenty (20) vehicles. U. Approve the donation of $150 for a public purpose to the Calvary Temple of Praise from the Police Department. V. Approval to increase the Mason, Bolves, Donaldson and Tanner PO #39360, in the amount of, $17,539.61, relating to needed legal services for water supply permitting and related issues such as the 1,4 Dioxane. W. Approve a procurement to Neel -Schaffer, in the amount of, $61,880, for post design services for the Mellonville Avenue Stormwater Drainage Project. X. Approve the procurement for Phase 3 of the Advanced Metering Infrastructure (AMI) metering consulting services for the mass meter exchange project to ZHA Incorporated, in the amount of $300,000. Y. Approve the procurement to Champion Services of Florida, in the amount of $80,000, for Citywide demolition services for the Development Services Department. Z. Approve a procurement to Universal Engineering Sciences, Inc., in the amount of $150,000, for building inspections and plans review services for the Development CITY COMMISSION MINUTES NOVEMBER 13, 2023 REGULAR MEETING Services Department. Commissioner Austin moved to approve Consent Items 6.A through 6.K, 6.M through 6.0, 6.Q, and 6.S through 6.Z. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye After a brief discussion, Commissioner Austin moved to approve Consent Items 6.L, 6.P and 6.R. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 7) PUBLIC HEARINGS: A. Second reading of Ordinance No. 4756, for the annual Citywide Comprehensive Plans Future Land Use Map amendment of 2023 for 21 amendments totaling 45.73 acres; Ad published November 5, 2023. [Commission Memo 23 -210] Commissioner Austin moved to adopt Ordinance No. 4756. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye CITY COMMISSION MINUTES NOVEMBER 13, 2023 REGULAR MEETING Commissioner Mahany Aye B. Second reading of Ordinance No. 4757, for the annual Citywide Zoning Map amendment of 19 parcels totaling 42.90 acres; Ad published November 5, 2023. [Commission Memo 23-211 ] Commissioner Wiggins moved to adopt Ordinance No. 4757. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye C. Continued: Approve Resolution No. 3172, providing for the adoption of an Interlocal Agreement between the Capital Trust Authority (CTA) and the City which actions are required in the financing scheme proposed by Sanford Waterfront Partners (S WP) for the Catalyst/Heritage Park development under the provisions of the Tax Equity and Fiscal Responsibility Act (TEFRA). [Commission Memo 23- 212] There were several residents who spoke on this item. Several people spoke positive for this item and several people were against this item. After lengthy conversations, Commissioner Austin moved to deny Resolution No. 3172. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye co CITY COMMISSION MINUTES NOVEMBER 13, 2023 REGULAR MEETING Commissioner Mahany Aye First reading of Ordinance No. 4758, to annex 0.19 acres located at 1815 Peach Avenue; Owners, Nicholas and Amanda Christo; Ad published November 12, 2023. [Commission Memo 23-212] Commissioner Wiggins moved to approve the first reading of Ordinance No. 4758. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye E. First reading of Ordinance No. 4759, relating to the Downtown Sanford Marina (DSM) for the City to engage in the clean marina action plan, assessments of environmental measures, the development and implementation of best management practices, and an annual self-assessment relative to facility operations and fiscal matters. [Commission Memo 23-214] Commissioner Austin moved to approve the first reading of Ordinance No. 4759. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 8) OTHER ITEMS A. Approve a Final Plat, for Emerald Point Subdivision, a proposed 116 -unit CITY COMMISSION MINUTES NOVEMBER 13, 2023 REGULAR MEETING townhome community on 15.30 acres located at 3280 West 1st Street; Owners, Pulte Homes Company LLC. [Commission Memo 23-214] Commissioner Austin moved to approve the final plat for Emerald Point Subdivision, a proposed 116 -unit townhome community on 15.30 acres located at 3280 West 1St Street. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye B. Approve proposed Site Plan, including amenities and select one of the three architectural elevations for Vistas at Lake Monroe, located at 1100 East 1St Street; Owner, BSC -Sanford LLC. [Commission Memo 23-216] Several people spoke against this item. After a lengthy conversation, Commissioner Mahany moved to approve proposed Site Plan "A" for Vistas at Lake Monroe, located at 1100 East 1St Street. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye C. Approve Resolution No. 3174, relating to budget amendments which would increase expenditures in the General Fund, LIHEAP Fund, Catalyst Fund, Mayfair Fund, Solid Waste Fund, and the Marina Fund, in the total amount of $9,370,554. CITY COMMISSION MINUTES NOVEMBER 13, 2023 REGULAR MEETING [Commission Memo 23-217] Commissioner Austin moved to approve Resolution No. 3174. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye D. Approve Resolution No. 3175, to amend the budget in the amount of, $363,060 and approve the procurement to Rep Services, Inc. to replace the playground equipment and safety surfacing at the Jeff Triplett Center, due to Hurricane Ian. [Commission Memo 23-218] Commissioner Austin moved to approve Resolution No. 3175. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye E. Approve Resolution No. 3176, to amend the Classification and Pay Plan, in the amount of $36,000, for a temporary Full -Time Equivalent, Public Works Stormwater, for a three-month period from December 1, 2023, through February 29, 2024. The current Superintendent is to retire February 29, 2024, and this will allow him to train a new Superintendent while still in the position. [Commission Memo 23-219] CITY COMMISSION MINUTES NOVEMBER 139 2023 REGULAR MEETING Commissioner Austin moved to approve Resolution No. 3176. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye F. Approve Resolution No. 3177, to amend the budget, in the amount of, $35,000 to increase Purchase Order #39419 to The Luntz Group, for interior design services, making the new total $867,923, for Fire Station 40. [Commission Memo 23-220] Commissioner Austin moved to approve Resolution No. 3177. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye G. Approve Resolution No. 3178, to amend the budget, in the amount of, $23,160, and procurement to All -Rite Fence Services, Inc., to remove a portion of the existing fence, and reinstall a new fence at the west and north border of the Station 40 location on the Orlando Sanford International Airport property. [Commission Memo 23-221] Commissioner Austin moved to approve Resolution No. 3178. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent CITY COMMISSION MINUTES NOVEMBER 13, 2023 REGULAR MEETING Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye H. Approve Resolution No. 3179, approving a public art mural at Fort Mellon Park restroom. [Commission Memo 23-222] Commissioner Mahany moved to approve Resolution No. 3179. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye I. Approve Resolution No. 3180, approving a public art mural at Sanford City Hall. [Commission Memo 23-223] Commissioner Mahany moved to approve Resolution No. 3180. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye J. Approve Resolution No. 3181, to amend the budget, in the amount of, $41,475, to Sunrise Roofing Services, Inc. to remove the existing roof and install new roof materials at the Bettye D. Smith Cultural Arts Building. [Commission Memo 23- 224] Commissioner Mahany moved to approve Resolution No. 3181. Seconded by CITY COMMISSION MINUTES NOVEMBER 13, 2023 REGULAR MEETING Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye K. Approve Resolution No. 3182, to adopt the City Commission Schedule for 2024. [Commission Memo 23-225] Commissioner Austin moved to approve Resolution No. 3182 with the revisions to include, adding a second meeting in July and adding a meeting on November 18, 2024, due to Veteran's Day being on November 11, 2024. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye Commissioner Mahany stepped away from the Dias at 9:19 PM. L. Approve Resolution No. 3183, to approve the Grant Agreement pertaining to the Florida Department of Environmental Protection (FDEP) nutrient reduction with regards to Lake Jesup and Lake Monroe as well as approval of Resolution No. 3184, amending the budget in the amount of, $2,900,000. [Commission Memo 23-226] Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Absent CITY COMMISSION MINUTES NOVEMBER 13, 2023 REGULAR MEETING M. Approve Resolution No. 3185 pertaining to the delegation of authority to the City Manager relating to an array of actions, grants, and activities involving HAS and 1,4 Dioxane contamination issues. [Commission Memo 23-227 ADD ON Agenda Item] Commissioner Austin moved to approve Resolution No. 3185. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Absent N. Approval of the Advanced Metering Infrastructure (AMI) Mass Meter Exchange Project Antenna Lease located in Kirby Park with Crown Castle at no additional cost to the City. [No Commission Memo with this item] Commissioner Austin moved to approve the AMI Antenna Lease with Crown Castle with no additional costs to the City. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Absent Commissioner Mahany returned to the Dias at 9:24 PM. Mr. Bonaparte said Commissioner Britton has requested to use $1,000 for Jazzmas in the Park and $1,500 for Christmas on 13`x' Street coming from District 1 Commission funds. CITY COMMISSION MINUTES NOVEMBER 13, 2023 REGULAR MEETING Commissioner Wiggins moved to approve using District I Commission funds for $1,000 for Jazzmas in the Park and $1,500 for Christmas on 13'h Street. Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 9) CITY ATTORNEY'S REPORT 10) CITY CLERK'S REPORT Traci Houchin, City Clerk, informed Commissioner Austin he needs to appoint a new member to the Race, Equality, Equity, and Inclusion (REEL) Advisory Committee as well as the Community Development Block Grant (CDBG) Advisory Board. 11) CITY MANAGER'S REPORT 12) CITIZEN PARTICIPATION Darlene Campbell expressed concerns regarding the due process issues with the Vistas project and is not in favor of the townhomes. 13) CITY COMMISSION REPORTS Commissioner Wiggins said his monthly meeting will be held this Thursday, with a Thanksgiving dinner to follow. On Friday the picnic project will be at George Starke Park at 3 PM, looking to give groceries to 50-70 families. Commissioner Wiggins thanked the staff, Fire Department and Police Department for a fantastic Veterans Day Ceremony. Commissioner Mahany mentioned that at the end of the last meeting she asked for CITY COMMISSION MINUTES NOVEMBER 13, 2023 REGULAR MEETING $325 for the Sanford Cultural Guild for postcards regarding all the art in Sanford. She handed out post cards to the Commission. Chief Smith said the Police Department will have to increase staff as new developments open. At some point he will be coming back to the Commission in the future for additional staff. Mayor Woodruff said there is a vacancy on the Sanford Airport Noise Abatement Committee (SANAC). He spoke with Kenneth Starns who interviewed for the Sanford Airport Authority, who expressed interest in the Committee. He asked if the Commission would make a motion to appoint Mr. Starns to SANAC. Commissioner Mahany moved to appoint Kenneth Starns to SANAC. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Absent Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye Mayor Woodruff, Mr. Bonaparte, and Mr. Varn had a good discussion in Tallahassee with the Deputy Secretary of the Florida Department of Environmental Protection. There being no further business, the Attest City Clerk (CL) was adjourned at 9:30 PM.