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01-08-2024 RM MinutesCITY COMMISSION MINUTES JANUARY 89 2024 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, January 8, 2024, at 7:00 PM, in the City Commission Chambers, City Hall, and 300 North Park Avenue, Sanford, Florida. Present: Mayor Art Woodruff Vice Mayor Sheena R. Britton Commissioner Kerry S. Wiggins, Sr. Commissioner Patrick Austin Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Traci Houchin Deputy City Clerk Cathy LoTempio CALL TO ORDER: 1) Meeting called to order by Mayor Woodruff at 7:04 PM. CEREMONIAL MATTERS: 2) Legislative Prayer by Reverend Tyler Anderson of Mt. Sinai MB Church Orlando and Business Owner of Ganderson Brothers Mortuary, Sanford 3) Pledge of Allegiance 4) Presentations, Proclamations and Awards: ■ Leadership Seminole Program by Dawn Kraus ■ Proclamation for Martin Luther King, Jr. Day BUSINESS OF THE COMMISSION: Mayor Woodruff explained the procedures for public comment and citizen's participation. 5) Minutes: December 11, 2023 Work Session and Regular Meeting. CITY COMMISSION MINUTES JANUARY 8, 2024 REGULAR MEETING Vice Mayor Britton moved to approve the minutes with revisions in Section 11 to reflect Vice Mayor Britton and Commissioner Mahany were present and voted on the item. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 6) CONSENT AGENDA [Commission Memo 24-001 ] A. Approve the rankings of the three firms and delegate authorization to the City Manager to enter a contract with a Construction Manager at Risk (CMAR) for pre - construction services for the New Mayfair Golf Course Project. The top three contractors include: Wharton Smith, Inc., McCree Design Builders, Inc. and PCL Construction Services, Inc. B. Approval to purchase the three parcels located in the area of Williams Avenue with the Parcel IDs of #36-19-30-515-OK00-OOUO, #36-19-30-515-OK00-061B, and #36-19-30-515-OJOA-0000 for Stormwater drainage/conveyance, utility and other public purposes in the amount of $110,000, plus normative closing costs; Owners, Errol Cherry, Knight Cherry, P.C. Pamela and Sonja Thomas. C. Approval of a sponsorship in the amount of $1,500 for the funding of nine images for the 2024 Annual Rotary Golf Tournament by the Economic Development Department. D. Approval of the procurement to Hydra Service, Inc., for the purchase of CITY COMMISSION MINUTES JANUARY 89 2024 REGULAR MEETING miscellaneous pumps and parts, and services on the amount of $65,000, bringing the new total to $120,000, for Utilities Plants Division. E. Approve a procurement of services to Xtreme Roofing and Construction, LLC., for roofing repair services for the Utilities Plants Division in the amount of $5,000. This amount brings the total number of procurements to this vendor over the $50,000 threshold, therefore requiring City Commission approval. F. Approval to increase purchase order #39667 in the amount of $14,562, to Cathcart Construction Co. — Florida, bringing the new total to $100,738 for additional services relating to the Basundhara Investments LLC Agreement relating to needed sewer service extension in the 2600 Block of Princeton Avenue. G. Approve the donation in the amount of $1,000, to Vibrant Families, Inc., for a public purpose from the Sanford Police Department. H. Approve the donation in the amount of $1,300 to Dr. Martin Luther King, Jr. Celebration and Steering Committee, for a public purpose from the Sanford Police Department. I. Approval to purchase 17 in -car radios, five portable radios, and accessories for Motorola Solutions LLC for the Police Department, in the amount of $126,152.20. J. Approval of a date change for a previously approved special event permit application for `Cars and Cigars' from Saturday, January 13, 2024 to Saturday, February 14, 2024. K. Approval of a special event permit application for the `Prime House Direct CITY COMMISSION MINUTES JANUARY 8, 2024 REGULAR MEETING Truckload Meat Sale', from 9 AM — 6 PM each day, from Wednesday, February 14, 2024 until Sunday, February 18, 2024, to be held in the Tractor Supply parking lot located at 3751 West I" Street. L. Approve a procurement for a 2024 International MV, Flatbed Truck, in the amount of $128,460 from Cumberland International Trucks, replacing Vehicle #44 a 1999 Flatbed in the Public Works Streets Division. M. Approve a procurement for a 2023 Agriculture Tractor 4 X 2, in the amount of $53,098 from Massey Ferguson replacing Vehicle #1827 a 2009 Agriculture Tractor in the Public Works Stormwater Division. Commissioner Austin moved to approve Consent Items. Seconded by Vice Mayor Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 7) PUBLIC HEARINGS: A. Second reading of Ordinance No. 4760, to amend the Future Land Use from Medium Density Residential, MDR10 to Low Density Residential Single -Family, LDR-SF on 3.017 acres located at 3565 Mellonville Avenue; Owners, Mellonville Holding, LLC; Ad published December 27, 2023. [Commission Memo 24-002] Due to a conflict of interest, Mayor Woodruff removed himself from voting on this item and passed the gavel to Vice Mayor Britton. Commissioner Mahany moved to adopt CITY COMMISSION MINUTES JANUARY 89 2024 REGULAR MEETING Ordinance No. 4760. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Abstained Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye Vice Mayor Britton passed the gavel back to Mayor Woodruff. B. Second reading of Ordinance No. 4761, to annex 0.22 acres located at 2640 Oak Avenue; Owner, Keeping It Clean Volusia LLC; Ad published January 7, 2024. [Commission Memo 24-003] Vice Mayor Britton moved to adopt Ordinance No. 4761. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye C. Second reading of Ordinance No. 4762, relating to revisions to Schedule "P", Land Development Regulations and the `City's "Utilities Standards and Specifications Manual", Ad published January 7, 2024. [Commission Memo 24-005] Chad Moorehead of Madden Engineering and Eileen Hinson, Director of Planning spoke on this item. After some discussion the consensus was to continue this item. Commissioner Mahany moved to continue the second reading of Ordinance No. 4762 to the February 26, 2024 meeting. Seconded by Vice Mayor Britton and carried by vote of CITY COMMISSION MINUTES JANUARY 8, 2024 REGULAR MEETING the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye D. First reading of Ordinance No. 4763, to annex 0.65 acres located at 3453 Mellonville Avenue; Owners, Renald and Liliane Bonnaire; Ad published January 4, 2024. [Commission Memo 24-005] Commissioner Austin moved to approve the first reading of Ordinance No. 4763. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye E. First reading of Ordinance No. 4764, relating to quasi-judicial and legislative hearing procedures; Ad published January 7, 2024. [Commission Memo 24-006] Tony Raimondo, Director of Development Services, spoke on this item. Commissioner Austin moved to approve the first reading of Ordinance No. 4764. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 8) OTHER ITEMS CITY COMMISSION MINUTES JANUARY 89 2024 REGULAR MEETING A. Continued: Approve the Site Plan including amenities and three alternative architectural elevations, for Vistas at Lake Monroe, located at 1100 East 15' Street; Owner, BSC -Sanford LLC. [Commission Memo 24-007] Ms. Hinson, Mr. Moorehead, two residents and Commission members spoke on this item. After lengthy discussions, Commission Austin moved to approve the site plans as presented and approved elevation "A". Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye Following the approval of the above item, the Commission had a brief discussion regarding the number of apartments being constructed. The consensus was to have a separate discussion on the February 12, 2024 Work Session to include a map of the number of apartment complexes in each district pinpointed on the map and the number of police reports at each complex within the last two years. Vice Mayor Britton would like to include a discussion on a moratorium on apartments. B. Approve the Final Plat for Skylar Crest, a 94 -unit townhome community located at 3100 Kentucky Street, based on the consistency with the Land Development Regulations and compliance with Chapter 177 of the Florida State Statutes subject to the plat meeting all legal and technical requirements as determined by the City Attorney and City Surveyor prior to recording. [Commission Memo 24-009] CITY COMMISSION MINUTES JANUARY 8, 2024 REGULAR MEETING Commissioner Austin moved to approve the Final Plat for Skylar Crest; a 94 -unit townhome community located at 3100 Kentucky Street. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye C. Approve a Final Plat for Afton Palms, a 352 -unit multiple -family complex located at 1150 Upsala Road based on the consistency with the Land Development Regulations and compliance with Chapter 177 of the Florida State Statutes subject to the plat meeting all legal and technical requirements as determined by the City Attorney and City Surveyor prior to recording. [Commission Memo 24-009] Commissioner Austin moved to a Final Plat for Afton Palms; a 352 -unit multiple - family complex located at 1150 Upsala Road. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye D. Approve a procurement to Cathcart -Florida, LLC, in the amount of $489,900, to complete repair and/or maintenance work under the Florida Department of Environmental Protection (FDEP) Grant Agreement LPA -0554 for the `Nutrient Reduction Relating to Lake Jesup and Lake Monroe' grant project. [Commission CITY COMMISSION MINUTES JANUARY 8, 2024 REGULAR MEETING Memo 24-010] Commissioner Austin moved to approve the procurement to Cathcart -Florida, LLC, in the amount of $489,900. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye E. Approve a procurement to Inliner Solutions LLC, in the amount of $1,235,756.50, to complete repair and/or maintenance work under the Florida Department of Environmental Protection (FDEP) Grant Agreement for the `Nutrient Reduction Relating to Lake Jesup and Lake Monroe' grant project. [Commission Memo 24- 011] Commissioner Austin moved to approve a procurement to Inliner Solutions LLC, in the amount of $1,235,756.50. Seconded by Vice Mayor Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye F. Approve a procurement to Rowland (DE), LLC, in the amount of $400,000 to complete repair and/or maintenance work under the Florida Department of Environmental Protection (FDEP) Grant Agreement LPA -0554, for the `Nutrient CITY COMMISSION MINUTES JANUARY 8, 2024 REGULAR MEETING Reduction Relating to Lake Jesup and Lake Monroe' grant project. [Commission Memo 24-012] Commissioner Austin moved to approve a procurement to Rowland (DE), LLC, in the amount of $400,000. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye G. Approve to award Bid #IFB 22/23-21 and a procurement, in the amount of $1,186,000, Eau Gallie Electric, Inc., the lowest bidder for the electrical system improvements to the Sanford North Water Reclamation Facility (NWRF) and the Sanford South Water Resource Center (SWRC). [Commission Memo 24-013] Commissioner Austin moved to approve a procurement to Eau Gallie Electric, Inc., in the amount of $1,186,000. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye H. Approve a Change Order to purchase order #38470 to Inliner Solutions, LLC in the amount of $257,250 relating to the replacement of 560 LF of an 18" force main located south of Country Club Drive, bringing the new total to $2,972,200. CITY COMMISSION MINUTES JANUARY 8, 2024 REGULAR MEETING [Commission Memo 24-014] Commissioner Austin moved to approve to increase purchase order #38470 to Inliner Solutions, LLC in the amount of $257,250 making the new total $2,972,200. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye I. Approve Resolution No. 3196, to amend the Development Services Building Fund, repairs and maintenance in the amount of $93,830, for continued project management, consulting, configuration, testing, training and other services. [Commission Memo 24-015] Commissioner Austin moved to approve Resolution No. 3196. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye J. Approve Resolution No. 3197, to amend the Fire Department budget in the amount of $48,000 and a procurement to Oelrich Construction Inc., to replace the training pavilion located at Fire Station 32, that was damaged in Hurricane Ian. [Commission Memo 24-016] Commissioner Austin moved to approve Resolution No. 3197. Seconded by CITY COMMISSION MINUTES JANUARY 89 2024 REGULAR MEETING Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye K. Approve Resolution No. 3198, to authorize the administrative approval of relatively routine matters such as the current need to approve the Site License Agreement (SLA) between the City of Sanford and CCCTMO, LLC, a Delaware limited liability company (which is also known as `Crown Castle') with respect to the use of certain space on a cellular tower in order to implement the City's Mass Meter Exchange Project being accomplished by Core & Main. [Commission Memo 24- 017] Commissioner Austin moved to approve Resolution No. 3198. Seconded by Vice Mayor Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye L. Approve Resolution No. 3199, amending the Classification and Pay Plan to temporarily add one Full -Time Equivalent (FTE) in the Human Resources/ Risk Management Department. The fiscal impact on the City for the FY 2023/2024 is estimated to be $51,252 per year. [Commission Memo 24-018] Commissioner Austin, Vice Mayor Britton, and Commissioner Mahany expressed CITY COMMISSION MINUTES JANUARY 8, 2024 REGULAR MEETING concerns about spending this amount of money for training. After a brief discussion Commissioner Mahany moved to approve Resolution No. 3199. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye M. Approval to authorize the filing of litigation against Miller Construction Services, LLC involving funds derived from the Neighborhood Stabilization Company. [Commission Memo 21-019] Commissioner Austin spoke on this item. Commissioner Mahany moved to approve authorizing the filing of litigation against Miller Construction Services LLC involving funds derived from the Neighborhood Stabilization Program. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye N. Approve Resolution No. 3200, for the City of Sanford City Commission urge the Florida State Legislature to enact Senate Bill 1546, which would revise the policy of the State of Florida regarding safe drinking water and requiring the Florida Department of Environmental Protection to adopt and implement rules for the Statewide maximum contaminant level for 1,4 Dioxane and requiring the CITY COMMISSION MINUTES JANUARY 8, 2024 REGULAR MEETING Department to provide public water systems financial assistance necessary to update system infrastructure to meet certain standards and related matters. [Commission Memo 24-020] Commissioner Austin moved to approve Resolution No. 3200. Seconded by Vice Mayor Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye Commissioner Austin moved to appoint Michael Hernandez to the Race, Equality, Equity and Inclusion (REEI) Committee. Seconded by Vice Mayor Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 9) CITY ATTORNEY'S REPORT 10) CITY CLERK'S REPORT Traci Houchin, City Clerk, reminded the Commission about completing the 2021 Form (6) — Full and Public Disclosure of Financial Interests and the timeline. She has a power point she will share with the Commission on the procedures for completing the form. 11) CITY MANAGER'S REPORT 12) CITIZEN PARTICIPATION CITY COMMISSION MINUTES JANUARY 8, 2024 REGULAR MEETING Mayor Woodruff read the online speakers request form from Danny Tarlton of Magnolia Avenue requesting to expand the golf cart zone to include the area bordered by Sanford Avenue East, Park Avenue West, and Airport Boulevard South. Mayor Woodruff said that would include crossing over 25`h Street which is a State Road. He suggested the resident come discuss it at a meeting. Linda Barker, resident spoke about increased traffic due to new development, the Vistas at Lake Monroe and would like to see more Oak Trees planted with the new development. 13) CITY COMMISSION REPORTS Vice Mayor Britton read the following message from her into the minutes: I request that we maintain a higher level of formality and respect during the commission reports. Remember, our meeting isn't officially concluded until it's adjourned. Given our time constraints in the work sessions, we often defer commission reports to the end of our meetings. It's crucial to have these discussions in a public setting, as private conversations about city matters are not permissible. This format is essential for effectively communicating our needs, those of our constituents, and our districts for the City of Sanford. Let's ensure we do so without any ridicule or disrespect. She concluded with she feels intimidated at the end of the meetings. Commissioner Wiggins thanked everyone for their support over his holiday events. The Christmas party was a success and they handed out 700 gifts. The December picnic project fed 450 families. Mayor Woodruff asked Mr. Raimondo to stay after the meeting is adjourned. There being no further business, the meeting was adjourned at 9:25 PM. CITY COMMISSION MINUTES laycji!AiitVoodruff Attest ;, F �1i�1CPOW City Clerk (CL) JANUARY 8, 2024 REGULAR MEETING