2543 Project Sanford - C.O.S. lease - Sanford Info Ctr (230 E.1st St)PROJECT SANFORD, INC./CITY OF SANFORD LEASE
(230 EAST FIRST STREET/SANFORD INFORMATION CENTER)
THIS PROJECT SANFORD, INC./CITY OF SANFORD LEASE, (hereinafter
"Agreement" for the sake of simplicity) is entered into on this 111h day of March, 2024
between Project Sanford, Inc., ("PS"), whose principal corporate address and mailing
address is 230 East First Street, Sanford, Florida 32771, a not for profit corporation of
the State of Florida, and the City of Sanford, Florida, a municipality of the State of
Florida (the "City"), whose address is City Hall, 300 North Park Avenue, Sanford, Florida
32771.
WHEREAS, the parties to this Agreement ratify and affirm all actions taken by
the parties with regard to all interactions prior to the execution of this Agreement and PS
affirms that it has no claim of any type of nature against the City; and
WHEREAS, the parties to this Agreement hereby desire to agree to the terms,
conditions and provisions of this Agreement as set forth herein.
NOW, THEREFORE, in consideration of the foregoing recitals, and for the other
good and valuable consideration, the receipt of which is acknowledged by execution of
this Agreement, the parties agree and understand as follows:
WITNESSETH:
SECTION 1. PREMISES. Subject to the terms hereof, and to zoning and restrictions of
record, and in consideration of the mutual benefits, rents, covenants, agreements and
obligations set forth hereafter, the City leases to PS and PS leases from the City the
Premises located in Seminole County, Florida, more particularly described as follows
(the "Premises"):
A portion of the floor allocation non-exclusive space and organized use
of the common space of a City owned building upon Seminole County
Tax Parcel Identification Number 25-19-30-5AG-0202-0020, as
depicted in the attached Exhibit `A' which shows "Project Sanford
Storage" which is incorporated herein by this reference thereto as if
fully set forth herein verbatim, Sanford, located in Seminole County,
Florida.
SECTION 2. TERM/RETURN OF PREMISES.
(a). This Agreement shall be for a term expiring on March 10, 2025; provided,
however, that the parties agree that this Agreement shall be automatically extended for
additional 1 -year terms under the terms, conditions and provisions as set forth herein
unless a party notifies the other party no less than 60 days prior to the date of expiration
of a term that it desires to terminate this Agreement. The City's City Manager shall have
the authority to act for and on behalf of the City in that regard.
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(b). Upon termination, PS shall yield and deliver possession of the Premises to
the City at the termination of this Agreement, by expiration of time or otherwise, or of
any renewal or Agreement hereof, in good condition, excepting only reasonable wear
and tear, fire or other casualty and PS shall have the right at any time during said term,
or any renewal or Agreement hereof to remove PS' property therefrom as hereinbefore
stated. If property is left on the Premises after that date, the City may, at its election,
take possession and ownership of the property or remove the property at the expense
of PS.
SECTION 3. RENVANNUAL REPORT.
(a). PS shall pay to the City during the term of this Agreement, an annual rent
in the amount of $1.00 in advance, without demand, reduction or set-off (the "rent").
(b). PS shall also provide compensation to the City by timely providing an
annual report to the City by October 1, 2025, and on the same date for any subsequent
years, which annual report may be the provision of the prior year income tax return if
approved by the City's City Manager. Such report shall be in a form and containing
content that is acceptable to the City. Failure to provide an annual report in a timely
manner shall constitute immediate cause to terminate this Agreement. Additionally, in
the sole discretion of the City, the City may require that PS provide the City with such
reports and audits as the City may require in its sole discretion. Additionally, PS shall
provide to the City an annual performance and activity report and a certified financial
report. The submission of all Federal and State tax returns may be substituted for the
certified financial report if approved by the City's City Manager. Failure to provide such
documents as may be required shall constitute a breach of this Agreement.
SECTION 4. USE/CONDITIONS OF USE. PS shall use and occupy the Premises only,
solely and strictly for the uses relating to PS' "Statement of Public Purpose" and PS'
organization purposes as have been made known to the City by PS. The Sanford
Information Center will be open Monday through Thursday from 10 AM to 5 PM, Friday
and Saturday from 10 AM to 8 PM and Sunday from Noon to 5 PM. PS shall not use the
Premises in a disreputable, ultra -hazardous or unlawful manner, or in any manner that
would constitute a public or private nuisance. PS shall provide all of its own office
equipment, furniture and furnishings and shall insure such equipment, furniture and
furnishings, as it deems desirable, but, in no event, shall make a claim against the City
for any losses. PS shall not perform any acts on the Premises that would generate
noxious odors or annoying noises. PS covenants and agrees to adhere to and comply
with any and all laws, rules and regulations relating to the prohibition against
discriminating again any person. All sales or use taxes from time to time levied by lawful
authority shall be paid by and the responsibility of PS. PS may authorize the use of the
property by others for meetings, or events, of like nature which authorization must be
requested at least 5 business days prior to the event and the City Manager, or
designee, shall be notified of each request, the nature of the request and the decision
on each request and shall have the right to comment on the decision. PS shall use and
21f" a L,c
occupy the Space Allocation as shown on the Exhibit only, solely and strictly for the
uses relating to PS' statement of purpose and PS' organization purposes as have been
made known to the City by PS which include the mission of to advance the arts in
Sanford and Seminole County, community -focused, and relationship -driven by
specifically working to improve an environment that fosters healthy families and vital
communities.
SECTION 5. HAZARDOUS SUBSTANCESMASTE. PS shall not use, store, generate,
dispose of, release or otherwise handle or possess any hazardous substance or any
obnoxious odors or smokes or noxious gases or vapors on or about the Premises.
Should PS violate this provision, then PS shall indemnify, defend, and hold the City
harmless from all claims, charges, penalties, fines, liabilities, costs (including clean-up
costs), and all other obligations and expenses arising directly or indirectly from such
violation. PS shall not commit an unlawful nuisance, waste or injury on the Premises
and shall not do or permit to be done anything which may result in the creation or
commission or maintenance of such nuisance, waste or injury on the Premises. PS shall
not do or permit to be done anything which may interfere with the effectiveness or
accessibility of the drainage and sewage system, fire protection system, sprinkler
system, alarm system, fire hydrants and hoses, if any are installed or located on or in
the Premises. PS shall not overload any floor or paved area on the Premises and shall
repair any floor, including supporting members and any paved area damaged by
overloading.
SECTION 6. QUIET ENJOYMENT. Upon paying the Rent and performing all other
covenants and obligations under this Agreement, PS shall hold the Premises free from
disturbance. PS shall not use the Premises for any purpose except as specifically
authorized herein without the express written consent of the City. The City shall not,
however, be responsible, in any way, for the actions and activities of other tenants or
any organizations or individuals using the Premises; provided, however, that the City
shall retain the right at all times to enforce its rights under any agreement with any other
tenant.
SECTION 7. REDELIVERY. PS covenants that at the termination of this Agreement,
whether by expiration, default or otherwise, PS shall promptly re -deliver the Premises to
the City free from sub -tenancies and in the condition the Premises are presently in,
reasonable use and wear excepted. Any personal property or trade fixtures remaining
on the Premises 3 days after termination shall be deemed abandoned by PS and may
be disposed of as the City deems fit at PS' expense. All personal property or fixtures
located in the Premises on the Commencement Date shall be redelivered in good
condition with the Premises.
SECTION 8. ACCEPTANCE OF PREMISES/RADON; FLOOD PRONE AREAS; ASBESTOS;
SOILS. PS acknowledges that the City has made no representation or warranty
that the Premises are fit for PS' intended use. PS has inspected the Premises, and PS
accepts the Premises "as is". Radon is a naturally occurring radioactive gas that, when
it has accumulated in a building in sufficient quantities, may present a health risk to
persons who are exposed to it over time. Levels of radon that exceed Federal and State
3 111 i:l cr 4•
guidelines have been found in buildings in Florida. Additional information regarding
radon and radon testing may be obtained from the Seminole County health unit.
Likewise, the Premises may be subject to flooding, and it is the obligation of the
respective grantee to ensure that they are satisfied with the condition of the Property to
be conveyed to it in all respects. Also, the Parties recognize that the Premises may
contain flood prone areas or asbestos and require mitigation or remediation. Also, soil
conditions, the presence of mold and the presence of lead-based paints may affect the
usability of property. Thus, it is incumbent upon PS to evaluate any and all such
matters.
SECTION 9. INDEMNIFICATION/LIABILITY/LOSS. The City is protected by sovereign
immunity. PS hereby, however, agrees to indemnify, defend and save the City
harmless, to the fullest extent authorized by law from and against all claims, demands,
obligations, liabilities, penalties, fines, charges, costs and expenses including, but not
limited to, attorney's fees, costs and expenses for the defense thereof, arising from
occurrences on or about the Premises and from PS' negligent and other activities
thereon. Should claim be brought against the City or the City be made a party to any
action relating to the Premises, then PS shall reimburse the City for all attorney's fees,
costs and expenses incurred by the City in connection with the claim or action. PS shall
provide premises and property liability insurance acceptable to the City and naming the
City as an additional insured (and provide proof thereof) with coverage limits in an
amount of no less than $1,000,000.00 combined single limit. PS shall adhere to any and
all reasonable insurance requirements of the City.
SECTION 10. NO ASSIGNMENT WITHOUT CONSENT. PS shall not assign this Agreement Or
any of PS' rights hereunder, nor sublet the Premises or any portion thereof, without first
obtaining the written consent of the City.
SECTION 11. DEFAULT/TERMINATION. The City, at its option, may terminate this
Agreement on 90 days' notice to PS: (a) if any rent due hereunder is not paid when due;
or (b) if the Premises are abandoned by PS or otherwise become and remain vacant or
deserted for a period of 10 days or more; or (c) if the Premises are used for some
purpose other than the use authorized herein; or (d) if PS has failed to cure a default in
the performance of any other provision of this Agreement or any rule or regulation set
forth herein within 10 days after written notice thereof to PS from the City, or if such
default cannot be completely cured in such time, if PS shall not promptly proceed in
good faith to cure such default within said 10 days (which must be cured, in any event,
within 30 days). In the event that the City elects to terminate this Agreement, then, upon
the expiration of the aforesaid 3 -day notice period, PS shall remain liable for damages
to the maximum extent provided herein or permitted by law. Additionally, with 90 days
prior written notice to PS, the City may terminate this Agreement for the convenience of
the City and without cause or any curative period.
SECTION 12. DESTRUCTION OF PREMISES. In the event that the Premises or a portion
thereof is destroyed or damaged by fire or other casualty, then the City may or may not
elect to repair or rebuild the Premises or to terminate this Agreement. If the City elects
41Pzi-,c
to repair or rebuild, this Agreement shall remain in force, and the City shall complete all
repairs or rebuilding after such election. If the City elects to terminate this Agreement
rather than to repair or rebuild, PS shall promptly surrender possession of the Premises
to the City and neither the City nor PS shall have any remaining obligations hereunder,
except any obligations owed by PS that accrued before the casualty, which obligations
PS shall forthwith settle. The City shall not be liable for any damages, inconvenience, or
annoyance to PS resulting from any damage to the Premises or from the repair or
replacement thereof and shall not be liable for any delay in restoring the Premises
unless arising from the City's negligent or wrongful action. If PS' negligence or other
action, or the negligence or other action of PS' agents, employees or invitees results in
damage or destruction to the Premises, then notwithstanding any other provision of this
Agreement, PS shall be obligated to pay the cost or repair, replacement or restoration
that exceeds any available insurance proceeds therefore, and rent shall not abate
during the period of repair or restoration.
SECTION 13. LIABILITY FOR LOSS OF PERSONAL PROPERTY. All personal
property placed or moved in the Premises shall be at the risk of PS. The City shall not
be liable for any damage to person or to property occurring on the Premises or related
to PS' use thereof including, but not limited to, damages arising from the bursting or
leaking of water pipes.
SECTION 14. ALTERATIONS. PS shall not make any alterations to the Premises without
first obtaining the written consent of the City. Any alterations so approved by the City
shall (a) be made in a good and workmanlike manner; (b) be paid for in full by PS; (c)
be made with materials of comparable or better quality than are already in place; and
(d) not weaken the Premises or cause a reduction in fair market value of the Premises.
All alterations shall either be removed/restored or left in the possession of the City, as
determined by the City, upon the termination of this Agreement.
SECTION 15. MAINTENANCEWTILITIES. The City shall pay Costs relating to the Cleaning
of the Premises (including floors, carpets and restrooms) as well as for all restroom
supplies and any security systems. Cleaning will occur twice a week with an additional
cleaning Once a month when necessary for the "Alive After Five" event. The City will be
responsible for structural repairs or replacements, including the roof and HVAC system
(including replacing HVAC system filters), when not resulting from the actions Of PS.
The City shall be responsible for the cost of utilities including water, sewer, electric and
solid waste as well as base charges relating thereto. PS, at its expense, shall maintain
in a good and safe condition the interior of the Premises and shall be responsible for
routine repairs and maintenance including replacing light bulbs in the floor allocation
non-exclusive space as depicted in Exhibit A. The premises shall at all times be clean
and painted so as to present an attractive appearance, all at the sole cost and expense
of PS. PS shall maintain the Premises in a clean and neat condition and shall not
accumulate or permit the accumulation of any trash, refuse, or debris or of anything that
is unsightly, or which creates a fire hazard, safety (slip/fall) hazard, or nuisance or
causes inconveniences to adjoining properties. PS shall be responsible for all costs
associated with telephone, internet and cable service.
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SECTION 16. ACCESS TO PREMISES. The City may enter the Premises at any time
for the protection or preservation of the Premises; provided, however, that normal
inspections of the Premises shall occur during normal business hours.
SECTION 17. COST OF COLLECTION AND ATTORNEY'S FEES. In the event of legal
proceedings between the parties, the prevailing party in such proceedings shall be
entitled to have its costs and attorneys' fees, including costs and attorneys' fees for
appellate proceedings, paid by the non -prevailing party.
SECTION 18. LIENS. PS agrees to keep the Premises free and clear of any lien or
encumbrance of any kind whatsoever created by PS' acts or omissions and PS shall
indemnify and defend, to the extent and limits permitted by law, the City against any
claim or action brought to enforce any lien imposed on the Premises because of PS'
negligent act or omission. Except as specifically provided otherwise herein, PS shall
have 5 days after receiving notice of any such lien or encumbrance to have such
removed. If PS fails to have such removed within that time, PS shall be in default.
SECTION 19. WAIVER. No act of a party shall be deemed a waiver of any of the
party's rights hereunder unless such waiver is specifically made in writing. A party's
forbearance to enforce any rights hereunder or to exercise any available remedy, or to
insist upon strict compliance herewith, shall not be deemed a waiver or forfeiture of
such rights, remedies or strict compliance, nor shall such forbearance stop the party
from exercising any available rights or remedies or from requiring strict compliance in
the future. The City's acceptance of any late or inadequate performance including, but
not limited to, late or insufficient payments of rent, shall not constitute a waiver or
forfeiture of the City's right to treat such performance as an event of default or to require
timely and adequate performance in the future.
SECTION 20. NOTICES.
(a). All notices or other communication required or permitted to be given
pursuant to this Agreement shall be in writing and shall be construed as properly given if
mailed by registered or certified mail with return receipt requested. It is agreed that
notice so mailed shall be reasonable and effective upon the expiration of three business
days after its deposit. Notice given in any other manner shall be effective only if and
when received by the addressee. For purposes of notice, the addresses of the parties
shall be the address as follows:
As to PS:
Marilyn Maples, President
Project Sanford, Inc.
230 East First Street
Sanford, Florida 32771
6111zigc,
As to the City:
Norton N. Bonaparte, Jr., ICMA-CM
City Manager
City of Sanford
300 North Park Avenue
Sanford, Florida 32771
(b). The parties may change the contact person designated herein by
providing timely written notice to the other party of the designated new contact person.
SECTION 21. CONSTRUCTION. Whenever the context permits or requires the use of
the singular in this Agreement shall include the plural and the plural shall include the
singular. Any reference herein to one gender shall likewise apply to the other gender
and to the neuter; and any reference herein to the neuter shall refer likewise to one or
both genders. Any reference herein to a person shall include trusts, partnerships,
corporations, and other entity, as appropriate. It is mutually understood and agreed that
nothing contained in this Agreement is intended or shall be construed as in any wise
creating or establishing the relationship of co-partners between the parties hereto or as
constituting PS as the agent or representative of the City for any purpose of any manner
whatsoever under the provisions of this Agreement.
SECTION 22. CAPTIONS. The captions to the provisions of this Agreement are for
convenience and reference only and in no way define, limit or describe the scope or
intent of this Agreement nor in any way effect the substance of this Agreement.
SECTION 23. APPLICABLE LAWIVENUE.
(a). This Agreement shall be governed by and construed in accordance with
the laws of the State of Florida. Venue shall be in the Eighteenth Judicial Circuit Court in
and for Seminole County, Florida.
(b). Without limiting the generality of the prior Subsection, PS understands that
Chapter 119, Florida Statutes, pertaining to public records shall be applicable to this
Agreement and acknowledges review of, and adherence to, the following provisions and
disclosures from the City:
(i)AF THE CONTRACTOR/PS HAS QUESTIONS
REGARDING APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONTRACTOR'S (PS') DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS
CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT (407) 688-5012, TRACI HOUCHIN, MMC,
FCRM, CITY CLERK, CITY OF SANFORD, CITY HALL, 300
7111
NORTH PARK AVENUE, SANFORD, FL 32771,
TRACI.HOUCHIN@SANFORDFL.GOV.
(ii). In order to comply with Section 119.0701, Florida Statutes, public
records laws, PS must:
(A). Keep and maintain public records that ordinarily and necessarily
would be required by the City in order to perform the service.
(B). Provide the public with access to public records on the same
terms and conditions that the City would provide the records and at a
cost that does not exceed the cost provided in Chapter 119, Florida
Statutes, or as otherwise provided by law.
(C). Ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not
disclosed except as authorized by law.
(D). Meet all requirements for retaining public records and transfer, at
no cost, to the City all public records in possession of PS upon
termination of the contract and destroy any duplicate public records
that are exempt or confidential and exempt from public records
disclosure requirements. All records stored electronically must be
provided to the City in a format that is compatible with the
information technology systems of the City.
(iii). If PS does not comply with a public records request, the City shall
enforce the contract provisions in accordance with this Agreement.
(iv). Failure by PS to grant such public access and comply with public
records requests shall be grounds for immediate unilateral cancellation of
this Agreement by the City. PS shall promptly provide the City with a copy
of any request to inspect or copy public records in possession of PS and
shall promptly provide the City with a copy of PS' response to each such
request.
SECTION 24. SURVIVABILITY. The parties agree that all of PS' indemnities,
representations and warranties made herein, shall, to the extent and limits permitted by
law, survive the termination or expiration of this Agreement and that the termination or
expiration hereof shall not release PS from any accrued, unfulfilled or unsatisfied
liabilities or obligations.
SECTION 25. MERGER. No prior or present agreements or representations shall be
binding upon the parties hereto unless incorporated in this Agreement. No modification
or change in this Agreement shall be valid or binding upon the parties unless a writing is
executed by the parties to be bound thereby. To the extent that the parties have entered
any prior agreement(s), it/they are hereby repealed and superseded; prior, however,
that PS shall continue to fully indemnify, hold harmless and insure the City relative to
any and all acts taken thereunder.
SECTION 26. PARTIES BOUND. This Agreement shall be binding upon and shall inure
to the benefit of the heirs, personal representatives, successors and assigns of the
parties. In the event that the City or any successor -owner of the Premises shall convey
or otherwise dispose of the Premises, all liabilities and obligations of the City, or any
successor -owner as the City, to PS under this Agreement shall terminate upon such
conveyance or disposal and the giving of written notice thereof to PS.
SECTION 27. SEVERABILITY. If any provision of this Agreement should be in conflict
with any public policy, statute or rule of law, or is otherwise determined to be invalid or
unenforceable, then such provision shall be deemed null and void to the extent of such
conflict, but without invalidating the remaining provisions.
SECTION 28. ACCORD AND SATISFACTION. No payment by PS or receipt by the City of a
lesser amount than the rent herein stipulated shall be deemed to be other than on
account of the earlier rent, nor shall any endorsement or statement on any check or any
letter accompanying any check or rent payment be deemed an accord and satisfaction.
The City may accept such check or payment without prejudice to the City's right to
recover the balance of such rent or pursue any other remedy provided in this
Agreement.
SECTION 29. TIME PERIODS.Time is of the essence in this Agreement. Any reference
herein to time periods of less than 6 days shall exclude Saturdays, Sundays and legal
holidays; and any time period provided for herein that ends on a Saturday, Sunday or
legal holiday shall extend to 5:00 PM of the next full business day.
SECTION 30. RECORDING. This Agreement shall not be recorded in the Land Records
of Seminole County but shall be recorded with the City Clerk of the City of Sanford as a
public record.
SECTION 31. AUTHORITY OF SIGNATORIES. The signatories to this Agreement hereby
represent that they have the lawful authority to execute this Agreement.
IN WITNESS WHEREOF, the undersigned have hereunto set their hands and seals
on the date stated.
SIGNATURE BLOCKS FOLLOW:
9 1 P �`
Attest/Witnesses:
Olga Edwards, Vice President
PROJECT SANFORD, INC.
By
Marilyn Maples President
ACKNOWLEDGMENT
This instrument was sworn to and subscribed before me by means of )( physical
presence or ❑ online notarization, this )7 day of February, 2024, by Olga Edwards and
Marilyn Maples. They are [ Y, I personally known to me or produced
O)rws L� scas identification.
EJOHNS.60LEN
OMMISSION # HH 020546
XPIRES: July 19, 2024
mru Notary Public underwriters
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(Sigo,,Ifure of Notary Public)3
Print Name: 776�r S.
Notary Public, State of Florida
Commission No.: H I-1 OZ,0S y1rD
My Commission Expires: Uul� 19�
Attest: CITY OF SANF;ORD:
Traci Houchin, MMC, FCRM o � - '. -Art Wo//,puff
City Clerk M. Mayor
°. Date:
Approved as to form and legality:
W� Jiri� Colbert ff °
/City Attorney
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CITY OF
SANFORD
FLORIDA
CITY COMMISSION MEMORANDUM 24.072.8
MARCH 1 1 , 2024 AGENDA
WS_ RM X
Item No.
TO: Honorable Mayor and Members of the City Commission
PREPARED BY: Craig Radzak, Assistant City Manager
SUBMITTED BY: Norton N. Bonaparte, Jr., ICMA-CM, Ci
SUBJECT: Lease With Project Sanford, Inc.; 23 ast first
STRATEGIC PRIORITIES:
❑ Unify Downtown & the Waterfront
® Promote the City's Distinct Culture
❑ Update Regulatory Framework
❑ Redevelop and Revitalize Disadvantaged Communities
SYNOPSIS:
Storage Area
Approval of a lease with Project Sanford, Inc. relating to a storage area located within 230 East
First Street is requested.
FISCAL/STAFFING STATEMENT:
There is no fiscal impact to the City's budget at this time, but the City's support for Alive After
Five activities will continue to advance and enhance the economy of the City.
BACKGROUND:
The City continues to support a healthy economy including the downtown area of the City. The
Alive After Five program is one of the City's premier downtown events. Project Sanford, Inc. is
an independent, locally run and locally organized non-profit organization to provide community
growth opportunities through events and entertainment experiences in the Sanford area while
serving the great Central Florida community at large. "Creating a Sense of Unity within Our
Community" is the motto of the organization. The Alive After Five event is Central Florida's
longest running street festival which happens on the second Thursday of each month.
Providing a storage area within the City's property located at 230 East First Street (the Sanford
Information Center) will assist the Alive After Five event to continue its success for the benefit of
the City and its citizens. The storage area is depicted in the sketch attached as the exhibit to the
lease.
LEGAL REVIEW:
The Assistant City Attorney has assisted in this matter and has no legal objection to the action.
RECOMMENDATION:
City staff recommends that the City Commission approve the lease with Project Sanford, Inc. for
use as a storage area.
SUGGESTED MOTION:
"I move to approve the lease with Project Sanford, Inc., as proposed.
Attachment: Lease with Project Sanford, Inc.
Exhibit A