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04-08-2024 RM MinutesAPRIL 8, 2024 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, April 8, 2024, at 7:00 PM, in the City Commission Chambers, City Hall, and 300 North Park Avenue, Sanford, Florida. Present: Mayor Art Woodruff Vice Mayor Patty Mahany Commissioner Sheena R. Britton Commissioner Kerry S. Wiggins, Sr. Commissioner Patrick Austin City Manager Norton N. Bonaparte, Jr. City Attorney Willian L. Colbert City Clerk Traci Houchin Deputy City Clerk Cathy LoTempio 1) Meeting called to order by Mayor Woodruff at 7:04 PM. CEREMONIAL MATTERS: 2) Legislative Prayer by Pastor Sam Todd of the Sanford Police Department. 3) Pledge of Allegiance 4) Presentations, Proclamations and Awards: Presentation of Legislative Updates by Representative David Smith and Senator Jason Brodeur. Presentation of a Business Spotlight by Jeff Liddy, President of The Father's Table, Inc. Presentation and Proclamation Honoring Police Department and City Volunteers for "Volunteer Month April 2024" ® Presentation of the "Graduating Class 20 of the Citizens Academy" BUSINESS OF THE COMMISSION: CITY COMMISSION .MINUTES APRIL 8,2024 REGULAR MEETING 5) Minutes: March 25, 2024, Work Session, and Regular Meeting. Commissioner Austin moved to approve the minutes. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye 6) CONSENT AGENDA [Commission Memo 24-24-100] Mayor Woodruff pulled Consent Item 6.A and 6.13 to be approved in the Other Items Section of the agenda and Consent Item 6.J for further discussion. Commissioner Britton pulled Consent Item 6.1) for further discussions. A. Approval of the sole source procurement of purchases of Wilo pumps, internal mixed -liquor recirculation mixers, valves, flow meters, and level sensors from PSI Technologies, Inc., in the amount not to exceed $65,000 for various Utilities Plant locations. B. Approval of a sole source purchase order to Ovivo USA, LLC, a Delaware limited liability company of Salt Lake City to provide a jack bolt clarifier drive for the clarifier in operation at the North Water Reclamation Facility, in an amount not to exceed, $59,350. C. Approve a special event permit application, with a noise permit, for the `Florida Emancipation Weekend Celebration', from 10 AM — 3 PM on Saturday, May 18, r$-]M,7A L APRIL 8, 2024 REGULAR MEETING 2024, and from 2 PM to 7 PM on Sunday, May 19, 2024. D. Approve a special event permit application, with a noise permit, and an alcohol permit, for the `3RD Annual Rhythm & Brews BBQ Fest', from 10 AM — 6 PM, on Saturday, May 11, 2024, with road closures from 10 AM on Friday, May 10, 2024, until 10 PM on Saturday, May 11, 2024. E. Approve a special event permit application, with a noise permit, for the 'Block Party at Guess Manor', from 9 AM — 6 PM. F. Approve to award the subject solicitation and the procurement of consulting services to Periscope Holding, Inc. (PBA 23/24-219 Procurement Consulting Services) in the amount of $65,755 for the Purchasing Department. G. Approve to award Bid #IFB 23/24-01 to CL2 Solutions, LLC, as the lowest, responsive and responsible bidder, and a procurement for the City's integrated fixed film activated sludge (IFAS) parts and equipment for the North Water Reclamation Facility, in the amount of $230,700.70. H. Approve the procurement to Utility Service Co., Inc. (U.S.C., Inc.) in the amount of $21,810 for the maintenance of the ground utilities storage tanks. I. Approve the Police Department sponsorship donation in the amount of $ 1,000 to the Seminole County Boy Scout Golden Eagle Dinner, on April 18, 2024, as a public purpose. J. Approve the extension to the zoning (or legislation) in process rule to allow sufficient time to complete the modifications to the City's LDRs related to Articles CITY COMMISSION MINUTES III and VI. APRIL 8, 2024 REGULAR MEETING Commissioner Austin moved to approve Consent Items 6.0 and Consent Items 6.E through 6.1. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Britton moved to approve Consent Item 6.1). Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Austin moved to approve Consent Item 6J. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye 7) PUBLIC HEARINGS: A. Second reading of Ordinance No. 2024-4773, to award the granting incentive, developed with the adoption of Ordinance No. 2019-4526, to Trafford Holdings, LLC; Ad published March 31, 2024. [Commission Memo 24-101] Commissioner Britton moved to adopt Ordinance No. 2024-4773. Seconded by kyj APRIL 89 2021 REGULAR MEETINZ Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye B. First reading of Ordinance No. 2024-4774, to repeal all provisions of Part 11, Chapter 2 - Administration, Article V. — Economic Development, Division 3, Supplemental Economic or Tourism Development Program of the Code of Ordinances of the City of Sanford (City Code), to include Sections 2-373 through 2-385; Ad published April 7, 2024. [Commission Memo 24-102] Commissioner Austin moved to approve Ordinance No. 2024-4774, on the first reading. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye 8) OTHER ITEMS Continued: Consent Item 6.A Approval of the sole source procurement of purchases of Wilo pumps, internal mixed -liquor recirculation mixers, flow meters, and level sensors from PSI Technologies, Inc., in the amount of $65,000 for various plant locations. [Commission Memo 24-108.A] Vice Mayor Mahany moved to approve the sole source procurement purchases to APRIL 8, 2024 REGULAR MEETING PSI Technologies, Inc., in the amount of $65,000. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Continued: Consent Item 6.13 Approval of a sole source purchase order to Ovivo USA, LLC, a Delaware limited liability Company of Salt Lake City to provide a jack bolt clarifier drive for the clarifier in operation at the North Water Reclamation Facility, in the amount not to exceed, $59,350. [Commission Memo 24-108.13] Commissioner Austin moved to approve a sole source purchase order to Ovivo USA, LLC, in the amount of $59,350. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye A. Approve a procurement, for a 16" water main valve installation and a repair and a repair to a 6" line located at 900 Central Park Drive to be provided by Cathcart Construction Company, in the amount of $89,210.05. [Commission Memo 24-103] Commissioner Austin moved to approve the procurement for a 16" water main valve installation and a repair to a 6" line located at Central Park Drive to be provided by Cathcart APRIL 8, 2024 REGULAR MEETING Construction Company in the amount of $89,210.05. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye B. Approve Resolution No. 2024-3238, to amend the budget in the amount of $64,963, for a Caterpillar C132.7 Double Drum Compactor -Roller in the Street Division, from Ring Power. [Commission Memo 24-104] Commissioner Austin moved to approve Resolution No. 2024-3238, and the procurement to Ring Power in the amount of $64,963. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye C. Approve Resolution No. 2024-3239, to amend the budget in the amount of $ 100,000 and approve the change order to PlanIT Geo, Inc. ($50,000) and Florida Plant and Tree ($50,000) from the Tree Mitigation fund for the Parks and Grounds Division. [Commission Memo 24-105] Commissioner Austin moved to approve Resolution No. 2024-3239 and approve a change order in the amount of $50,000 to Plan IT Geo, Inc., and a change order in the amount of $50,000 to Florida Plant and Tree. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: CITY COMMISSION MINUTES Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye ►. 8, 2021 rKEGULAR NIEETINil D. Approve Resolution No. 2024-3240, to amend the budget and approve the guaranteed maximum price (GMP) of $8,993,163, with Oelrich Construction, Inc. being awarded the contract for the construction of the new Fire Station #40 Project, under the Request for Qualifications (RFQ) 23/24-07. [Commission Memo 24-106] Vice Mayor Mahany moved to approve Resolution No. 2024-3240, and approve the GMP of $8,993,163 to Oelrich Construction, Inc., for the new Fire Station #40 project. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye E. Approve Resolution No. 2024-3241, authorizing the execution of the 4 -year lease purchase -purchase agreement with Bank Funding, LLC. Subject to the delegations of authority set forth in the resolution with quarterly payments of $76,264.77 for a total of $1,220,236.32 for police vehicles. [Commission Memo 24-107] Commissioner Austin moved to approve Resolution No. 2024-3241. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye CITY COMMISSION MINUTES APRIL 8, 2024 REGULAR MEETING Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye 9) CITY ATTORNEY'S REPORT 10) CITY CLERK'S REPORT Ms. Houchin, City Clerk, said she received a note from Lonnie Groot, Assistant City Attorney, for additional alternate board members on the Planning and Zoning Commission. Eileen Hinson, Director of Planning and Zoning, suggested the Commission approve and appoint at least two additional alternate board members as there is always someone absent at the meetings. Ms. Houchin asked the Commission to appoint a new member to the Sanford Museum Board at the next meeting. The applications were included in their books. The rules for qualifying for the next election were placed in the Commission books. She reminded the Mayor about the speaker request for Richard J. Vetter that was received online. 11) CITY MANAGER'S REPORT Mr. Bonaparte said Somerset Landings is looking for approval for the size of the tent they would like to use for their Ribbon Cutting Ceremony this week. Commissioner Britton moved to approve the tent size for the Ribbon Cutting ceremony for Somerset Landings. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye APRIL 8, 2024 REGULAR MEETING Mr. Bonaparte reminded everyone of the Community Cleanup Event on Historic Goldsboro Boulevard at 9 AM at True Health. 12) CITIZEN PARTICIPATION Richard Vetter, resident of Regency Oaks, expressed his frustration with the water flow of the reclaimed water at Regency Oaks. Vice Mayor Mahany expressed her frustration regarding this. She said it has been over two years this has been a problem. Mr. Vetter was introduced to Brynt Johnson, Public Works and Utilities Director and Bill Marcous, Utilities Support Services Manager to discuss after the meeting. 13) CITY COMMISSION REPORTS Commissioner Britton commended Parks and Recreation employees Edgar Brown and Earl Jones for always being so happy. Commissioner Wiggins said the City fed 70 families last Friday at the Picnic Project. District 2 had the grand opening of Somerset Landings, affordable housing apartments. He asked the Commission to approve taking $ 1,000 out of his Commission Funds to the Westside Seniors for a public purpose. Commissioner Britton moved to approve $1,000 to come from Commissioner Wiggins' Commission Fund for a public purpose to the Westside Seniors. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye 04, APRIL 8, 2024 REGULAR MEETING Commissioner Austin expressed frustration with the vandalism of our City's Parks. He requested staff find a solution soon. He suggested closing the parks at night or installing cameras in all of the parks. Commissioner Austin said there was a fundraising event at the Mayfair Golf Course for Battalion Chief Luke Kimmig, who also has a go fund me page. He would like to meet with the Executive Staff and Legal to discuss contracts and businesses not getting work done. Vice Mayor Mahany requested to revisit the amount of Dollar Stores located in Sanford at the next Work Session. She expressed her dissatisfaction regarding the conversion at the last meeting regarding custodial services at the Sanford Information Center. It is her opinion that the City should not have to pay for additional cleaning services when the lease and Utilities are already being paid through the City. Mr. Bonaparte will look into the lease agreement and cleaning services with staff. There being no further business, the meeting was AitW6odruff Attest City Clerk (CL) ourned at 9:05 PM.