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1216 Reiss Environmental ServicesThe item(s) noted below is/are attached and forwarded to your office for the following action(s): Development Order Final Plat (original mylars) Letter of Credit ■ ■ ■ ■ ■ .1 Mayor's signature Recording Rendering Safe keeping (Vault) Maintenance Bond Ordinance Performance Bond Resolution Once completed, please: ® Return original ❑ Return copy Special Instructions: Work Order over $50,000 for execution signatures Payment Bond City Manager Signature City Clerk Signature Please advise if you have any questions regarding the above. Thank you! AA'From 16 Date T: DW—formslCity Clerk Transmittal Memo - 2009.doc t � F —1877-9 PURCHASING DEPARTMENT TRANSMITTAL MEMORANDUM C1 p �y 5a � To: Mayor Office and City Clerk RE: Reiss Environmental Services Inc Work order 1312 The item(s) noted below is/are attached and forwarded to your office for the following action(s): Development Order Final Plat (original mylars) Letter of Credit ■ ■ ■ ■ ■ .1 Mayor's signature Recording Rendering Safe keeping (Vault) Maintenance Bond Ordinance Performance Bond Resolution Once completed, please: ® Return original ❑ Return copy Special Instructions: Work Order over $50,000 for execution signatures Payment Bond City Manager Signature City Clerk Signature Please advise if you have any questions regarding the above. Thank you! AA'From 16 Date T: DW—formslCity Clerk Transmittal Memo - 2009.doc EXHIBIT A WORK ORDER FORM >a °� Work Order Number ���oZ a CITY OF SANFORD FLORIDA Master Agreement/Contract Number: 1312 Dated: May 5, 2010 Contract/Project Title Disinfection By-Products Compliance Stud Solicitation No: RFQ 08/09 -15 ISanford Project No. I Purchase Order No. 10 Consultant/Contractor: Reiss Environmental - W 50 Consultant/Contractor's Business Address, Phone Number, Fax Number and E -mail Address Reiss Environmental; 1016 Spring Villas Point, Suite 2000, Winter Springs, FL 32708 Florida 32751 ATTACHMENTS TO THIS WORK ORDER METHOD OF COMPENSATION DRAWINGS /PLANS /SPECIFICATIONS X FIXED FEE BASIS X SCOPE OF SERVICES TIME BASIS -NOT TO EXCEED AMOUNT SPECIAL CONDITIONS TIME BASIS - LIMITATION OF FUNDS X PRICING IINFORMATION UNIT PRICE BASIS -NOT TO EXCEED AMOUNT TIME FOR COMPLETION: 1 days Days of the effective date of this Work Order Effective date- this Work Order: The Date of Execution by the Mayor, City of Sanford, FLI Time for completion: The services to be provided by the Consultant/Contractor shall commence upon execution of this Work Order by the parties and shall be completed within the time frame indicated above. Failure to meet the stated completion requirement may be grounds for termination for default. Work Order Amount: Dollars Expressed in Numbers: $ $88,000.- - Dollar Amount Written Out: Eighty eight thousand dollars only. In Witness Where of, the parties hereto have made and executed this Work Order on the respective dates under each signature: The City through its City Commission taking action on the 11th day of October, 2010 and the Consultant/Contractor by and through its duly authorized corporate officer having the full and complete authority to execute same. ATTEST: CONSULTANT /CONTRA OR Signature Signature, Corporate President A 1C-C C ,9444A T /-1,F Jf dF t., C r keoa Cw 7 ,S Corporate Officer (printed name and title) Corporate President, Printed Name Date: / Ci v ATTEST: CITY OF SANFORD Janet Doughe , City Cf rk Linda Kuhrf, Mayor Date: X — — Q (Page 2 ) WORK ORDER r ,: b TERMS AND CONDITIONS 4 �R Execution of this Work Omer by the CITY and the issuance of a notice to proceeds shall serve as author zation for the CONSULTANT /CONTRACTOR to provide goods and /or services for the above project as set out in th . Scope of Services which is attached as Exhibit 'A,' as well as all other exhibits attached to that certain Agreement cite on the face of this Work Order all of which are incorporated herein by reference as if they had been set out in its entire and as further delineated in the specifications, conditions and requirements stated in the listed documents which ar P attached hereto and made a part hereof. The CONSULTANT /CONTRACTOR shall provide said goods and /or servicee., pursuant to this Work Order, its attachments and the above - referenced Agreement and its exhibits. If this Work Ord conflicts with said Agreement or exhibits, the Agreement and exhibits shall prevail provided however, that the 14 CONSULTANT /CONTRACTOR shall not proceed with work until directed to do so by the CITY. {1 TERM: This Work Order shall take effect on the date of its execution by the CITY and expires upon final delivery, VV inspection, acceptance and payment unless terminated earlier in accordance with the Termination provisions herein;, provided ho wever, that the CONSULTANT /CONTRACTOR shall not proceed with work until d irected to do so b y th e CITY METHOD OF COMPENSATION: (i) FIXED FEE BASIS. If the compensation is based on a "Fixed Fee Basis," then the CONSULTANT /CONTRACTOR shall perform all work required by this Work Order for the Fixed Fee Amount indicated as the Work Order Amount The fixed feel is an all - inclusive Firm Fixed Price binding the CONSULTANT /CONTRACTOR to complete the work for the Fixed Fee Amount regardless of the costs of performance. In no event shall the CONSULTANTICONTRACTOR be paid more than the Fixed Fee Amount (ii) TIME BASIS WITH A NOT TO EXCEED AMOUNT. If the compensation is based on a "Time Basis Method" with a Not to Amount, then the CONSULTANT /CONTRACTOR shall perform all work required by this Work Order for a sum not exceeding the amount indicated as the Work Order Amount In no event is the CONSULTANT /CONTRACTOR authorized to incur expenses exceeding the Not Amount without the express written consent of the CITY. Such consent will normally be in the form of an amendment to this Work Order. The CONSULTANT /CONTRACTORSs compensation shall be based on the actual work required by this Work Order and the Labor Hour Rates established in the Master Agreement. (iii) TIME BASIS WITH A LIMITATION OF FUNDS AMOUNT. If the compensation is based on a "Time Basis Method" with a Limitation of Funds Amount, then the amount identified as the Work Order Amount becomes the Limitation of Funds amount which shall not be exceeded without prior written approval of the CITY. Such approval, if given by the CITY, will indicate a new Limitation of Funds amount The CONSULTANT /CONTRACTOR shall advise the CITY whenever the CONSULTANT /CONTRACTOR has incurred expenses on this Work Order that equals or exceeds eighty percent (80 %) of the Limitation of Funds amount. The CONSULTANT /CONTRACTOR's compensation shall be based on the actual work required by this Work Order and the Labor Hour Rates established in the Master Agreement. (iv) UNIT PRICE BASIS WITH A NOT TO EXCEED AMOUNT. If the compensation is based on a "Unit Price Basis," then the CONSULTANT /CONTRACTOR shall perform all work required by this Work Order for the amount resulting from computing the quantity(ies) of defined units and agreed upon unit pricing to establish amount of CONTRACTOR'S compensation. All adjustments to quantities shall be approved by the Project Manager. Prior written approval by the City is required to adjust the not to exceed amount. The CITY shall make payment to the CONSULTANT /CONTRACTOR in strict accordance with the payment terms of the above - referenced Agreement It is expressly understood by the CONSULTANT /CONTRACTOR that this Work Order, until executed by the CITY, does not authorize the performance of any services by the CONSULTANT /CONTRACTOR and that the CITY, prior to its execution of the Work Order, reserves the right to authorize a party other than the CONSULTANT /CONTRACTOR to perform the services called for under this Work Order if it is determined that to do so is in the best interest of the CITY. The CONSULTANT /CONTRACTOR shall execute this Work Order first and the CITY second. This Work Order becomes effective and binding upon execution by the CITY and not until then. A copy of this executed Work Osier along with a Purchase Order will be forwarded to the CONSULTANT /CONTRACTOR at the completion of that action. It is noted that the Purchase Order Number must be indicated on all invoices germane to the Work Order. �3LI WS RM F_ 1- 1877 Item No. CITY COMMISSION MEMORANDUM 10.192.B OCTOBER 11, 201 O AGENDA TO: Honoable Ivy 'or and Members of the City Commission PREPARED BY: Paul Moore tility Director _ SUBMITTED BY: '•- Tom C-ieorge, Interim City Manager (x— SUBJECT: Reiss Environmental Work Order for Disinfection By- Products Compliance Study SYNOPSIS: Approval of a Work Order to Reiss Environmental for a disinfection by- products compliance study is requested. F ISCAL./STAFFING STATEMENT: The cost of the engineering study is $88,000. Funds are budgeted in Utilities Department Budget. BACKGROUND: City staff has been working with our water modeling consultant, Reiss Engineering, on complying with the Federal disinfection by- products rule. On December 11, 2006 the City Commission approved the proposal from Reiss Environmental on the modeling of the water distribution system. The Federal rule requires all potable water systems to meet the reduced limits of 80 PPB for trihalomethane (THM) and 60 PPB for haloacetic acids. (HAA). These chemicals are a by- product of chlorine reacting with natural occurring organics in the ground water. The City will have challenges consistently meeting these lower limits. Reiss Environmental will evaluate the use of granulated activated carbon (GAC) to treat the water. Modeling of the TI-IM concentration after treatment will be performed on the distribution piping network to determined projected compliance. This study will determine what level of treatment is needed to meet compliance. Final construction for the treatment facility will be developed at a later date and is not part of the scope of this project. Reiss Environmental is currently under an existing Master Contract (CCNA) with the City of Sanford. LEGAL. REv1Ew: r N/A RECOMMENDATION: It is staff's recommendation that the City Commission approve the proposal from Reiss Environmental at a cost of $88,000. SUGGESTED MOTION: "I move to approve the execution of a work order with Reiss Engineering to perform a disinfection by- products compliance study as outlined by the attached scope of services." Attachment: Proposed Work Order including scope and scheduling