1354 Ardaman & Assoc. RFQ 05/06-15PURCHASING DEPARTMENT
TRANSMITTAL MEMORANDUM
To: Mayor and City Clerk
RE: Work Order for Ardaman & Associates RFQ 05/06 -15
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The item(s) noted below is /are attached and forwarded to your office for the following action(s):
Development Order
Final Plat (original mylars)
Letter of Credit
Maintenance Bond
Ordinance
Performance Bond
Resolution
Once completed, please:
® Return original
❑ Return copy
Special Instructions:
Please execute work order and return to Purchasing.
® Mayor's signature
K-etraermg
Safe keeping (Vault)
ayP menfBond
City Manager Signature
City Clerk Signature
Please advise if you have any questions regarding the above.
Thank yo t
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EXHIBIT A
WORK ORDER FORM
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Work Order Number ®�()-
CITY OF SANFORD FLORIDA
Master Agreement/Contract Number
Dated: / — tS' —,;�o 10
Contract/Project Title Proundwater Consulting Services for FY 2011
Solicitation No: d -/
Sanford Project No.
Purchase Order No.
Consultant/Cont actor: Ardaman & Associates, Inc.
Consultant/Contractor's Business Address, Phone Number, Fax Number and E -mail Address
8008 South Orange Avenue, Orlando, Florida 32809
Tel. (407) 855 -3860 Fax: (407) 859 -8121 E -Mail: hstangland @ardaman.com
ATTACHMENTS
TO THIS WORK ORDER
METHOD OF COMPENSATION
DRAWINGS /PLANS /SPECIFICATIONS
FIXED FEE BASIS
SCOPE OF SERVICES
J
TIME BASIS -NOT TO EXCEED AMOUNT
SPECIAL CONDITIONS
TIME BASIS - LIMITATION OF FUNDS
PRICING IINFORMATION
UNIT PRICE BASIS -NOT TO EXCEED AMOUNT
TIME FOR COMPLETION: 31- Oct -11 Days of the effective date of this Work Order
Effective date- this Work Order:
Time for completion: The services to be provided by the Consultant/Contractor shall commence upon execution
of this Work Order by the parties and shall be completed within the time frame indicated above. Failure to meet
the stated completion requirement may be grounds for termination for default.
Work Order Amount: Dollars Expressed in Numbers: $ $39,300
Dollar Amount Written Out: Thirty nine thousand, three hundred dollars
In Witness Where of, the parties hereto have made and executed this Work Order on the
respective date and r ea h signature: The City through its City Commission taking action on the
enn '7 day of t lQ/� and the Consultant/Contractor by and through its duly authorized corporate
o icer having the full and complete authority to execute same.
ATTEST: CONSULTANT /CONTRACTOR
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Signature
Signature, Corporate President
Ernest A. Cox, III Nadim F, Fuleihan
Senior vice President & Assist. Secretary President
Date: November 11, 2010
ATTEST: CITY OF SANFORD
Janet Doughe , City Clef Linda Kuhn, Mayor
Date: o? —
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M877 Item No. �
CITY COMMISSION MEMORANDUM 1 0 -205.A
NOVEMBER 8, 201 O AGENDA
TO: Honorable Mayor and Members of the City Commission
PREPARED BY F. William Smith, Purchasing Manager
SUBMITTED BY Tom George, Interim City Manager
S UBJECT: Award of Professional Consulting Contract Subject to CCNA
YNOPSIS:
pproval of a new, continuing (Master) contract with Ardaman and Associates, Inc. Engineering,
�y Inc. for Geotechnical, Environmental and Materials Consulting Services is requested.
FISCA STATEMENT:
Funding for this contract will be specifically designated at the time work orders are executed to
perform projects applicable to the contract.
BACKGROUND:
This individual action is part of the process to maintain established Master contacts with
professional consultants to be immediately available to perform and support tasks and projects
within the broad categories of architecture, engineering, landscaping, and surveying and mapping
in compliance with the Consultants Competitive Negotiation Act, (CCNA) (Section 287.055,
Florida Statutes) and procurement policy of the City. During 2006, RFQ 05/06 -15 and last year
RFQ 08/09 -15 were advertised to solicit submissions from qualified individuals and firms which
met the requirements referenced above. Contracts which were established based on RFQ 05/06 -15
are beginning to reach or have reached the 36 month threshold in which City Commission
approval is necessary to renew or reissue those agreements. Occasional review is necessary to
accomplish full compliance with the CCNA requirements, Purchasing Policy of the City,
procedural adjustments to the contracting process by the City, and viability of consultant for
contract renewal. The evaluation committee for CCNA Master Contracts is reviewing and
recertifying updated material submitted by each firm seeking a new Master Contract with the City.
This process is expected to provide continuing availability of a complement of professional
consultants to the City.
LEGAL REVIEW:
Contract documents — will be prepared by the City Attorney.
RECOMMENDATION:
Staff recommends Commission approval of a new, continuing master contract with Ardaman and
Associates, Inc. for professional services contract as outlined above.
SUGGESTED MOTION:
I move to approve a new, Continuing Professional Services Agreement with Ardaman and
Associates, Inc. for Geotechnical, Environmental and Materials Consulting Services
Ardaman & Associates, Inc.
Geotechnical, Environmental and
Materials Consultants
August 26, 2010
File Number 113 -10 -10 -0406
City of Sanford
Department of Utilities
P.O. Box 1788
Sanford, FL 32772 -1788
Attention: Mr. Paul R. Moore, P.E.
Utility Director
Subject: Proposal for Groundwater Consulting Services from October 1, 2010 through
September 30, 2011 for City of Sanford Mayfair Golf Course and Site 10 Reclaimed
Water Reuse Systems, and Miscellaneous Hydrogeology Evaluations, City of
Sanford, Seminole County, Florida.
Gentlemen:
As requested by you, Ardaman & Associates, Inc. (Ardaman) presents this proposal for fiscal year
2011 groundwater consulting services through September 30, 2011 pertaining to the following work
elements: (1) provide four quarterly groundwater monitoring reports for the Mayfair and Site 10
reuse sites; and (2) perform miscellaneous hydrogeology consulting at select City production well(s),
well installation /well abandonment at Site 10, and /or ASR well evaluations as requested by the City.
In FY 2011, Ardaman will prepare four Florida Department of Environmental Protection (FDEP)
quarterly reports for groundwater monitoring at 4 wells at Mayfair Golf Course and at 13 wells at Site
10 under FDEP Permit Number FL0020141 -01. It is our understanding that the City will be
responsible for the sampling and laboratory analysis program. Ardaman will provide field and office
consultations and prepare the quarterly reports for each reuse site.
The quarterly sampling will be for analysis of total dissolved solids, chloride, nitrate, and fecal
coliform. Specific conductivity, pH, turbidity and water level are monitored at the time of sampling.
The City should perform the sampling in November, February, May and August. The results from
each quarter will be submitted by Ardaman to the FDEP through the City on FDEP report forms and
signed by a professional engineer or geologist in Florida experienced in groundwater. If FDEP
requests additional information at these reuse sites, this effort will be beyond the scope in this
proposal.
At select production wells and /or ASR wells chosen by the City, Ardaman will perform miscellaneous
hydrogeology /groundwater evaluations in the field and /or office to assist the City improve hydraulic
efficiency and /or water quality at subject wells. Another possible evaluation would be to provide
peer review of ASR work performed by CDM and the St. Johns River Water Management District at
the City's Auxiliary WTP site. This review would concentrate on hydrogeological elements of the
project including evaluation of cycle testing results. Data will be collected and analyzed. Field
8008 S. Orange Avenue 32809, Post Office Box 593003, Orlando, Florida 32859 -3003 Phone (407) 855 -3860 FAX (407) 859 -8121
Louisiana: Alexandria, Baton Rouge, Monroe, New Orleans, Shreveport
Florida: Bartow, Cocoa, Fort Myers, Miami, Orlando, Port Charlotte, Port St. Lucie, Sarasota, Tallahassee, Tampa, West Palm Beach
City of Sanford 2011 Groundwater Services
File Number 113 -10 -10 -0406
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and /or office evaluations will be performed and report(s) prepared to summarize results, develop
conclusions and make recommendations. Another possible work effort for these miscellaneous
services is to assist the City with groundwater and /or surface water tasks at the Site 10 reuse site.
Estimated Costs
Table 1 summarizes the estimated costs. Monthly invoices will be based on time expended,
materials /equipment used and units performed in accordance with the enclosed fee schedule. The
maximum budget not to be exceeded without further written authorization is $39,300.00.
If the proposal meets with your approval, please have the appropriate person provide authorization
to proceed. Please do not hesitate to contact the undersigned or Mr. Mike Simmons, P.G. should
you have questions or if you need additional information.
Very truly yours,
Perbe AN ASS IATES INC.
G. St angland, Jr., P E.
Senior Project Manager
F 16713
David A. DeLoach, P.E.
V.P., Director of Water Resources
HGS:hgs
Enclosures
City of Sanford 2011 Groundwater Services
File Number 113 -10 -10 -0406
Table 1
ESTIMATED COSTS
MAYFAIR AND SITE 10 QUARTERLY REPORTS
Four Quarterly Reports - Mayfair
4 hrs @ $140.50 per hr
$562.00
12 hrs @ $111.00 per hr
$1,332.00
12 hrs @ $73.50 per hr
$882.00
12 hrs @ $46 per hr
$552.00
Total Quarterly Reports - Mayfair
$3,328.00
Four Quarterly Reports - Site 10
4 hrs @ $140.50 per hr
$562.00
12 hrs @ $111.00 per hr
$1,332.00
20 hrs @ $73.50 per hr
$1,470.00
16 hrs @ $46 per hr
$736.00
Total Quarterly Reports - Site 10
$4,100.00
Subtotal Quarterly Reports
............ $7,428.00
MISCELLANEOUS HYDROGEOLOGICAL WELL /ASR EVALUATIONS
Accumulate and Analyze Database for Wells
24 hrs @ $140.50 per hr
$3,372.00
24 hrs @ $111.00 per hr
$2,664.00
16 hrs @ $73.50 per hr
$1,176.00
10 hrs @ $46 per hr
$460.00
Total Accumulate /Analyze Database
$7,672.00
Perform Evaluations
3 hrs @ $166 per hr
$498.00
40 hrs @ $140.50 per hr
$5,620.00
40 hrs @ $111.00 per hr
$4,440.00
Total Perform Evaluations
$10,558.00
Prepare Report(s)
4 hrs @ $166 per hr
$664.00
40 hrs @ $140.50 per hr
$5,620.00
40 hrs @ $111.00 per hr
$4,440.00
24 hrs @ $73.50 per hr
$1,764.00
24 hrs @ $46 per hr
$1,104.00
Miscellaneous Expenses - $50
$50.00
Total Prepare Report(s)
$13,642.00
Subtotal Miscellaneous Evaluations .......... $31,872.00
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TOTAL ESTIMATED COSTS .......... $39,300.00