031008 ws agn & min MINUTES
38 City Commission, Sanford, Florida
E00514441DW WORK SESSION MAKLH 10, 2008
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, MARCH 10, 2008 300 North Park Avenue
4:00 PM Sanford, Florida
PERSONS WITH A DISABILITY, SUCH AS A VISION, HEARING OR SPEECH IMPAIRMENT, OR PERSONS NEEDING OTHER TYPES OF ASSISTANCE, AND WHO WISH TO
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PURSUANT TO SECTION 286.0105, FLORIDA STATUTES, IF ANY PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO
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BE BASED. This record is not provided by the City of Sanford.
AGENDA
1) Updated General Fund Balance Report. [Commission Memo 08 -075]
2) Public Safety Complex — Bank Loan RFQ. [Commission Memo 08 -076]
3) Welcome Center Report — presentation by Welcome Center Staff. [Commission Memo 08 -079]
4) Noise Ordinance Task Force. [Commission Memo 08 -072]
5) Agenda Items - additional information and /or questions.
6) End the meeting.
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MINUTES
39 WORK SESSION MARCH 10, 2008
City Commission, Sanford, Florida
E00514441DW
The City Commission of the City of Sanford, Florida, met in Work Session on Monday, March 10, 2008, at 4 P , in
the Railroad Depot Room, 2nd Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Linda Kuhn
Vice Mayor Velma Williams
Commissioner Art Woodruff
Commissioner Randy Jones
Commissioner Jack T. Bridges
Acting City Manager Kristi Aday
City Clerk Janet R. Dougherty
Deputy City Clerk Cynthia Porter
Absent: City Manager Robert (Sherman) Yehl
City Attorney William L. Colbert
Mayor Kuhn called the Work Session to order at 4 PM.
1) Updated General Fund Balance Report. [Commission Memo 08 -075]
The Commission agreed to take action at tonight's meeting to establish a policy that the minimum General and
balance reserve will be 17.9 %.
2) Public Safety Complex — Bank Loan RFQ. [Commission Memo 08 -076]
There was a consensus of the Commission to borrow funds directly from a bank for a term of 20 years to fi . nce
the Public Safety Complex instead of issuing bonds.
3) Welcome Center Report — presentation by Welcome Center Staff [Commission Memo 08 -079]
Acting City Manager Aday reported that on February 27th, the Welcome Center responded to the Octob r 5
inquiry regarding concerns about the Welcome Center's financial statements for the periods of January through July 200+ and
January through June 2007. Financial reports were submitted as was a set of compiled financial statements from the accou ting
firm McDirmit Davis & Company, LLC, for the year ended December 31, 2007, and a budget for the fiscal year : ded
September 30, 2008. On February 29", revised compiled statements from McDirmit Davis were received which included G • AP
disclosures omitted in the previous report, as well as a revised Income Statement. Staff reviewed the financial statemen . for
accuracy, completeness and compliance with accounting practices, and opines that they are acceptable.
4) Noise Ordinance Task Force. [Commission Memo 08 -072]
Ms. Aday reported that on February 29, 2008, City staff met with a large group of downtown bar /restau s nt
owners, residents and business owners to discuss the noise ordinance. A result of that meeting was the agreement to crea e a
small "taskforce" charged with reviewing and updating the noise ordinance to addresses the concerns of each of the inte est
groups downtown. In addition, the bar owners announced the creation of an organized "hospitality association" that would : ve
them the opportunity to work together on issues that jointly affect them. She recommended that the taskforce be small nd
fairly represent each of the parties in this matter and be comprised of two members appointed by the hospitality group, o
members appointed by the City Commission, and one member selected by the group. She further recommended that the 1 ity
Manager or Deputy City Manager chair the group, but as a non - voting member. Appropriate City Staff will attend the meeti gs
as resources to the group and the City Attorney will be included as needed.
5) Agenda Items - additional information and /or questions.
Mayor Kuhn said that the second May meeting will fall on Memorial Day. The Commission agreed to not ha e a
second May meeting and will take action on this item at tonight's meeting.
Ms. Aday said that regarding Item 7) C) there is a minor revision to Section 12: change the word shall to . y.
MINUTES
40 WORK SESSION MARCH 10, 2008
City Commission, Sanford, Florida
E00514441DW
The Commission discussed whether to waive City permit fees for Westside and determined that more
information is needed about which fees and what amounts, and whether a precedent will be set. Ms. Aday said this item can be
brought back to the next meeting.
6) End the meeting.
Mayor Kuhn adjourned the Work Session at 4:43 PM.
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Mayor Li • a Kuhn
Attest:
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City Clerk
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