071408 ws agn & min MINUTES
113 WORK SESSION JUL`? t4 ; 2008
City Commission, Sanford, Florida
E00S14441DW
VI I T ur oRPirOKIJ
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floc r
Sanford City Hall
MONDAY, JULY 14, 2008 300 North Park Avenue
4 PM Sanford, Florid
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AGENDA
1) Public Safety Complex — update. [Commission Memo 08 -195]
2) Westside Community and Recreation Center — finishes and color selection. [Commission Memo 08 -200]
3) Downtown Traffic Circulation Study and Intersection Assessment — discussion. [Commission Memo 08 -197]
4) Capital Improvements Element of the Comprehensive Plan — briefing. (Regular Item No. 8. A) [Commission Memo )8-
181]
5) Fire Rescue Assessment — briefing. (Regular Item No. 9. A) [Commission Memo 08 -196]
6) Agenda Items - additional information and /or questions.
7) End the meeting.
MINUTES
I G L4R MFETING JUC..q � _ 2008
City Commission, Sanford, Florida
E00514441DW
Commissioner Woodruff noted a basketball game between the Police Dept. vs. Fire Dept., at Washington
Oaks Park every Tuesday at 7:30 p.m. through August 5, 2008.
Vice Mayor Williams stated that if the Mayor wrote a letter to the Homeless Connection that she had a
problem if she wrote it on behalf of the entire Commission.
Commissioner Bridges apologized to the audience for emotional comments he made during the Westside
Community Center agenda item.
Mayor Kuhn concurred with Commissioner Bridges comments and stated it was unfortunate that no
matter how hard the Commission tries, they always seem to get beat up.
15) END the meeting.
There being no further business, the meeting was adjourned at 10:12 PM.
Mayor inda Kuhn
Attest:
lit , AQ'iviegicq
ity Clerk
pl
MINUTES
114 City Commission, Sa WORK nSION JULY 14, 2008
E00514441DW
The City Commission of the City of Sanford, Florida, met in Work Session on Monday, July 14, 2008 at 4
PM, in the Railroad Depot Room, 2" Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Linda Kuhn
Vice Mayor Velma Williams (arrived at 4:03 PM)
Commissioner Art Woodruff
Commissioner Randy Jones
Commissioner Jack T. Bridges
City Manager Robert (Sherman) Yehl
Assistant City Attorney Ken McIntosh (arrived at 5:55 PM)
City Clerk Janet R. Dougherty
Administrative Specialist Pat Lee
Mayor Kuhn called the Work Session to order at 4:02 PM.
1) Public Safety Complex — update. [Commission Memo 08 -195]
City Manager Yehl stated this item has been deferred two weeks to allow the "team" to meet. Mayor Kuhn
volunteered to serve on the "team ".
2) Westside Community and Recreation Center -- finishes and color selection. [Commission Memo 08 -200]
Project Manager Chris Smith presented color schemes and choices for the interior walls and floors and
stressed that the materials used will be as maintenance free and durable as possible. (Commissioner Bridges left the
meeting at 4 :08 PM and returned at 4:16 PM) There was a consensus of the Commission that one inside wall in the game
room be bright and colorful.
3) Downtown Traffic Circulation Study and Intersection Assessment - discussion. [Commission Memo 08 -197]
Greg Moore, Dyer, Riddle, Mills & Precourt, gave a power point presentation focusing on diverting truck
traffic from the downtown area and suggested intersection improvements. (Vice Mayor Williams left the meeting at 4:28
PM and returned at 4:35 PM) Possible routes could be First Street to Bevier Road, 1s Street to Airport Boulevard or First
Street to Rinehart Road. There was a consensus of the Commission that DRMP further review truck traffic at the
intersections of 17 -92 and 25 Street and also 17 -92 and First Street; that installation of a left turn arrow be investigated for
the intersection of Third Street and 17 -92; and to review Third Street and Palmetto Avenue for boat access to the marina.
Mr. Moore recommended that improved signage be erected to divert truck traffic via Jessamine and Oleander Avenues to
Third Street.
4) Capital Improvements Element of the Comprehensive Plan — briefing. [Commission Memo 08-181] (Regular
Item No. 8.A)
• Tim Stillings, Kimley -Horn, distributed a power point presentation hand -out and explained that the DCA
will prohibit any future land use amendments from occurring if the community has not updated their Capital Improvement
Element. Commissioner Woodruff spoke regarding the Plan (page 8 -20) stating the City had deficiencies in the parks and
recreation facilities and could not approve additional development, unless it is in the Plan. According to his calculations,
the City should havel3 baseball /softball diamonds and it only has 9; it should have 10 football /softball fields and it has 6,
and it is not in Sanford's capital improvement policy and felt it should be included in the Plan. Mr. Gibson suggested that
this was the time, in conjunction with the Budget, for the Commission to include Plans for recreational facilities. Mr.
Gibson stated the Plan calls for the City Manager to prioritize projects to make the Plan sufficient. Mr. Yehl stated that
the City does not have money to build or maintain what we have now thanks to the Legislature and it was unrealistic to
create a capital budget to match these needs and felt the City should look at this document as meeting a state requirement.
5) Fire Rescue Assessment — briefing. [Commission Memo 08 -196] (Regular Item No. 9.A)
MINUTES
WORK SESSION JULY 14, 2008
City Commission, Sanford, Florida
E00514441DW
Mr. Yehl stated that the assessment creates some fairness as well as some inequities but suggested the
Commission keep its options open until they have a better understanding of the budget needs. Chief Ransom distributed an
updated rate sheet for numbers that will be included in the Resolution at the regular meeting tonight. If a rate is chosen, it
would not be adopted until August 25, 2008.
6) Agenda Items — additional information and /or questions.
Finance Director Jim Poulalian explained that an updated City's Investment Policy [Commission Memo 08-
183](Regular Agenda Item 9.C) allows more diversification and flexibility than the current Investment Policy. There was a
the quarterly financial reports.
to add the Investment Policy performance to th p
consensus of the Commission y p q Y
Mr. Yehl stated that 805 Sanford Avenue has been demolished.
City Clerk Janet Dougherty distributed an Agenda for the Thursday, July 17, 2008 Budget Workshop.
Ms. Dougherty stated the Charter Referendum will be on the Primary election ballot and will be published
in the Sanford Herald one time in its entirety as required by the Charter. There was a consensus of the Commission for
the City Clerk and Commissioner Woodruff to work together preparing a postcard mail -out to the residents explaining
what a "yes" and "no" vote on the two questions would accomplish, and to bring it back to the Commission at their next
regular meeting.
Regarding Agenda Item 7.A (1), [Commission Memo 08 -192], 111 N. Palmetto Avenue (variance),
Assistant City Attorney Ken McIntosh gave the Commission some procedural guidance regarding the variance. He stated
the matter will be heard "de novo ": the applicant will make a presentation, those in opposition will make a presentation,
the applicant will have an opportunity for rebuttal, then the Commission will be afforded an opportunity to make an
independent decision on granting or denying the variance. The Commission will then hold the second reading of
Ordinance No. 4109.
Commissioner Woodruff asked that the Senior Center and Sanford Museum have direct dial phone numbers.
7) End the meeting.
Mayor Kuhn adjourned the Work Session at 6:08 PM.
Mayor inda Kuhn
Attest:
0
ity Clerk (/
pal