071708 Sp ws agn & min MINUTES
124 City Commission, Sanford, Florida
WORK SESSION JULY 17, 2008
E00514441DW
CITY OF SANFORD
CITY COMMISSION SPECIAL WORK SESSION
Railroad Depot Conference Room
2nd Floor
Sanford City Hall
THURSDAY, JULY 17, 2008* 300 North Park Avenue
9 AM Sanford, Florida
PERSONS WITH A DISABILITY, SUCH AS A VISION, HEARING OR SPEECH IMPAIRMENT, OR PERSONS NEEDING OTHER TYPES OF ASSISTANCE, AND WHO WISH TO ATTEND CITY
COMMISSION MEETINGS OR ANY OTHER BOARD OR COMMITTEE MEETING MAY CONTACT THE CITY CLERK IN WRmNG, OR MAY CALL 407488 -6010 FOR INFORMATION
REGARDING AVAILABLE AIDS AND SERVICES.
PURSUANT TO SECTION 286.0106, FLORIDA STATUTES, IF ANY PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER
CONSIDERED AT THIS PUBLIC MEETING, SUCH PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE, SUCH PERSON MAY NEED TO ENSURE THAT
A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, INCLUDING THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. This record is not provided by
the City of Sanford.
.VIV.V.VN.V.V..~"*. ..V .VMIVArrrtiN...."•••.*titi.V.V.V.V .fte/rnV.'N .V.V.VtiPVti
AGENDA
1) FY 2008/2009 Budget Discussion. (City Manager Yehl)
2) Continue the meeting to at or end the meeting.
* Note: This meeting may be continued to dates and times to be determined in order to complete business. Thursday,
July 31, 2008, and Thursday, August 7, 2008, have been suggested as continuation dates; however, the actual date
and time of the continued meeting will be publicly announced before the conclusion of the meeting being continued.
MINUTES
2 SPECIAL WORK SESSION JULY 17. 2008
City Commission, Sanford, Florida
E00514441DW
The City Commission of the City of Sanford, Florida, met in a Special Work Session on Thursday, July 17,
2008 at 9 AM, in the Railroad Depot Room, 2n Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Linda Kuhn
Vice Mayor Velma Williams (arrived at 9:08 AM)
Commissioner Art Woodruff
Commissioner Randy Jones (arrived at 9:03 AM)
Commissioner Jack T. Bridges
City Manager Robert (Sherman) Yehl
City Clerk Janet R. Dougherty
Mayor Kuhn called the Budget Work Session to order at 9:02 AM.
1) FY 2008/2009 Budget Discussion. (City Manager Yehl)
Mr. Yehl gave a power point hand -out on the 2008/2009 Proposed Budget. He distributed a Memorandum
dated July 17, 2008 regarding budget questions and answers (requested by Commissioner Woodruff).
The Commission met with each department director and reviewed their budget submission.
At 11:59 AM, the Mayor recessed the work session for lunch. The work session reconvened at 12:37 PM.
After all departments had made their presentations, Mr. Yehl stated he did not believe maintaining the
current millage rate of 6.325 was in the best interest of the City and recommended consideration of a maximum millage
rate of 6.7694 mills (would require a two thirds vote) that would generate about $1.2 million in revenue to provide the
Commission some options. Mr. Yehl will provide the following information prior to the next budget work session: the
collection rate /amounts for liens for Community Improvement; salaries for Community Improvement; a computer
inventory of those three years or older as well as the user(s); what merit and bonus payouts have been paid for the past
year; a report on workers comp rates as well as how they are allocated among departments; year to date expenses by line
item moving Special Events allocations back to the City Manager's Office from Leisure Services; information as to when
the balloon payment is due and the amount; a report on employee tuition reimbursement as well as what it costs to attend
SCC and other local colleges; under Police, the correct amount of Police salaries ($500,000 difference); and fill the two
vacant Police Officer positions that are already included in the proposed budget. Additionally, Mr. Yehl will provide the
numbers for the employee opt -out of the health insurance, a list of capital projects that have not been completed this year
and a better explanation of the Fire Department overtime increase of $160,000; the public safety debt service: the
difference at 5.7 mills last year and 6.325 mills and what we are actually paying; the difference(s) in FRS by department.
2) Continue the meeting to at or end the meeting.
Mayor Kuhn recessed the Special work session at 5:05 PM and continued the Special work session to 1 PM,
July 31, 2008 in the Railroad Depot Room, 2nd Floor, Sanford City Hall.
The City Commission of the City of Sanford, Florida, met in a continued Special Work Session on
Thursday, July 31, 2008 at 1 PM, in the Railroad Depot Room, 2" Floor, City Hall, 300 North Park Avenue, Sanford,
Florida.
Present: Mayor Linda Kuhn
Commissioner Art Woodruff
Commissioner Randy Jones
Commissioner Jack T. Bridges
City Manager Robert (Sherman) Yehl
City Clerk Janet R. Dougherty
MINUTES
126 ` i' `_ I L WORK SESSION JULY 17 2008
City Commission, Sanford, Florida "' "" WORK
E00514441DW
Absent: Vice Mayor Velma Williams (Absent /ill)
Mayor Kuhn called the continued Special Work Session to order at 1 PM.
1) FY 2008/2009 Budget Discussion. (City Manager Yehl)
Mr. Yehl distributed hand -outs of the 2008/2009 Proposed Budget pertaining to Economic Development
and a chart showing the Effect of setting the proposed millage at 6.325, 6.7764 and 6.9532 mills. He reviewed budget
revenue and expenditure estimates, stating that adopting the rate of 6.325 mills will balance the budget, there would be no
lay -offs or reduction in force, and services will be maintained with a few reductions in capital projects and sidewalks,
midge control and not hiring ten additional police officers. At Commissioner Jones' request, he reviewed the opt -out
provision regarding health insurance, stating that staff had an actuarial study done that showed changing the opt out
provision would cost more than continuing to offer it and he recommended lowering the monthly payback amount from
$250 to $200. Regarding Code Enforcement liens, the City currently has $2.2 million dollars in liens, staff will come back
with a program on addressing this issue as well as the $18,000 in Code Enforcement citations that are outstanding.
Commissioner Woodruff asked for information on the $40,600 line item in the CRA budget under marketing. Discussion
was held concerning limiting the Special Events held and reducing expenditures as well as soliciting additional
sponsorships. Commissioner Woodruff asked for a list of computers (as well as who is using them) that are 3 to 5 years
old; a break -down of $94,000 that has been spent for building improvements; and a list of employees who received tuition
reimbursement. Fifteen vacant positions will continue to be frozen and Mr. Yehl will bring back the status/list during the
budget year.
In her absence, Vice Mayor Williams submitted a Memorandum dated July 31, 2008 regarding the proposed
FY 2008/2009 budget, which addressed comments of support that the millage rate remain as is; that all employees be
limited to the 2% increase previously discussed, with no exceptions; no salary increases for the next 2 -3 years rather than
any employee losing his/her job; and strongly urged that all departments be treated equilaterally when it comes to
department budget increases or decreases.
At 2:43 PM, the Mayor recessed the Special Work Session. The Special Work Session reconvened at 2:56
PM.
Mr. Yehl asked the Commission for priorities they would like funded, and the following list was compiled:
• Sports officials
• Alleys
• Street Light upgrades
• Lot mowing
• Public Works & Leisure Services workers (2 total)
Commissioner Woodruff asked the Commission to designate any funds left over from FY 2007/2008 to the
Hopper Academy. He requested a better explanation (in writing) as to how health insurance costs are calculated and
allocated to each department; and a list of consultant fees expended per department and what percent of the total budget it
equals.
Mr. Yehl will provide a listing of revised revenue and expenditure estimates as well as funding alternatives
for the above items and did not believe another budget workshop was needed.
Discussion was held concerning Vice Mayor Williams' Memorandum recommending a 2% salary increase.
Mr. Yehl stated that under the "step" program employees with less than 7 years would receive more than 2% and those
with more than 7 years would receive less than 2 %. There will be no holiday or regular bonuses and no COLA.
MINUTES
127 I11.z:IAL WORK SESSION JULY 11 2008
City Commission, Sanford, Florida
E0051Mi1DW
2) Continue the meeting to at or end the meeting.
Mayor Kuhn stated there was no need for an additional budget work session. There being no further
business, Mayor Kuhn adjourned the Special Work Session at 3:16 PM
_ .�
Mayor • da Kuhn
Attest:
C ity Clerk '
pal