Loading...
101308 ws agn & min MINUTES 185 WORK SESSION OCTOBER 13, 2008 City Commission, Sanford, Florida E00514441DW GI I Y Uf SANI CITY COMMISSION WORK SESSION Railroad Depot Roc m 2nd Floor Sanford City H all MONDAY, OCTOBER 13, 2008 300 North Park Avenue 4:00 PM Sanford, Florida PERSONS WITH A DISABILITY, SUCH AS A VISION, HEARING OR SPEECH IMPAIRMENT, OR PERSONS NEEDING OTHER TYPES OF ASSISTANCE, AND WHO WISH TO ATTI ND CITY COMMISSION MEETINGS OR ANY OTHER BOARD OR COMMITTEE MEETING MAY CONTACT THE CITY CLERK IN WRITING, OR MAY CALL 407.888.5010 POR INFORMATION REGARDING AVAILABLE AIDS AND SERVICES. PURSUANT TO SECTION 288.0105, FLORIDA STATUTES, IF ANY PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ! NY MATTER CONSIDERED AT THIS PUBLIC MEETING, SUCH PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE, SUCH PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, INCLUDING THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. This reoord is not provided by the City of Sanford. .WV.Vrv..IV ^..V.V .V.VIY.IVIV.VIV b.V AGENDA 1) Downtown Parking and Alternative Boat Route Logistics Evaluation — discussion. [Commission Memo 08 -266] 2) Public Works Site acquisition and redevelopment proposal — discussion. [Commission Memo 08 -267] 3) Public Safety Complex monthly project status report — presentation. [Commission Memo 08 -268] 4) Sanford Airport Authority 3` Quarter ending June 30, 2008 interim Financial Statements. 5) Agenda Items - additional information and /or questions. 6) End the meeting. MINUTES 186 WORK SESSION OCTOBER 13, 2008 City Commission, Sanford, Florida E00514441DW The City Commission of the City of Sanford, Florida, met in Work Session on Monday, October 13, 2008 at 4:00 PM, in the Railroad Depot Room, 2 Floor, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Linda Kuhn Vice Mayor Velma Williams (Present at 4:05 PM) Commissioner Jack T. Bridges Commissioner Randy Jones Commissioner Art Woodruff City Manager Robert (Sherman) Yehl City Clerk Janet R. Dougherty Administrative Specialist Pat Lee Mayor Kuhn called the Work Session to order at 4:00 PM. 1) Downtown Parking and Alternative Boat Route Logistics Evaluation — discussion. [Commission Memo 08 - 266] Mr. Yehl stated that there had been some issues regarding access to Palmetto Avenue by residents living on Palmetto Avenue, and the number of special events the City holds on Palmetto Avenue. He noted the Community Redevelopment Agency recently spent several thousand dollars on rewiring lighting on portions of Palmetto Avenue. Mr. Yehl suggested looking at alternative routes as well as making a determination on having parallel parking throughout the downtown area. Greg Moore, Dyer, Riddle, Mills & Precourt, gave a power point presentation focusing on diverting boat traffic from the downtown area suggesting intersection /traffic routing/signage improvements. It was the consensus of the Commission to restripe faded markings; to revise the boat route to be r Street to Sanford Avenue to Seminole Blvd.; to restripe all parking spaces on Palmetto Avenue between 1 ` and 2 Streets to angle; and to restripe the parking space on Palmetto Avenue at the northeast corner of Palmetto Avenue and 1 t Street so that vehicles parking in it do not extend into the drive lane. 2) Public Works Site acquisition and redevelopment proposal — discussion. [Commission Memo 08 -267] Mr. Yehl stated the City was contacted by Crystal Harbor Properties to develop the existing Public Works lake front site into a 12 story "class A" office building in return for a property exchange for two parcels, the Public Works location including PBA property, and the 25 Street location (near the previous Rinker Concrete location). Crystal Harbor Properties would also construct a new Public Works facility on city land near Orlando /Sanford International Airport. Jim Cummins and Randy Clemons, Crystal Harbor Properties, were present to answer questions. [Commissioner Bridges temporarily left the meeting]. Commissioner Jones stated he has met with the developers over the past few months and sees this as an opportunity to put some prime city owned land back on the tax rolls and to use city owned land off the "main" road for city needs. Mr. Yehl stated he was looking for clear direction from the Commission to negotiate a Memorandum of Understanding for Commission execution that would outline some of the preliminary terms and conditions that would allow the Development Order to move forward. Mayor Kuhn asked that legal staff research whether or not city owned property has to be offered to the public prior to offering it to a developer. She also asked if the appraisal for the Public Works location included the PBA property. [Commissioner Bridges rejoined the meeting]. Commissioner Woodruff stated he would like to have a $2 million Public Works facility and $2 million in cash. The Commission concurred for staff to explore the proposal more and come back with a Memorandum of Understanding. 3) Public Safety Complex monthly project status report — presentation. [Commission Memo 08 - 268] Mr. Yehl stated that since the Commission's last direction to staff, a need arose to decrease the project cost by $1 million. It was decided to go back to a two -story building which eliminates approximately 3,000 to 4,000 square feet from the Police Department. Ian Reeves, Architects Design Group, stated that the building has been expanded to the south and felt MINUTES 187 WORK SESSION OCTOBER 13, 2008 City Commission, Sanford, Florida E00514441DW the design was better than before noting space eliminated was not assigned to operational issues (not offices or wor ng environment). Commissioner Bridges clarified that the building would be sufficient for growth and Mr. Reeves stated it as estimated to be sufficient through 2015. Chief Tooley concurred that this two -story design better meets the departme is needs. Mayor Kuhn clarified that the Commission expected the total cost (including furniture and equipment) to be 18 million and that now the funding estimate is almost $23 million. Mr. Yehl stated that this building cannot be built for ' 12 million. Discussion ensued on how the price escalated and what all is included in the $23 million price. Mr. Yehl said t -re are two funding sources not identified that would eventually go back to the General Fund: the sale of the existing Police . nd Fire Departments estimated to be $1.8 to $2.1 million. Mr. Reeves stated that the only way to cut any more costs is to ut square footage from the building. Mr. Yehl listed additional "soft" costs totaling approximately $2.5 million that he di. 't believe were ever included in the $18 million cost and stated he believed the bottom line construction cost to be $18 milli In. Mr. Reeves gave a power point presentation showing the Police Dept. "growing farther" to the south and deleting the t rd floor. Tilt wall panels will be used. Mayor Kuhn stated the reality of the construction costs is that "they are what they a e" and the Commission wants this to be a first class facility. Discussion regarding the look of the exposed steel beams at he entrance and the Commission's desire to see something other than exposed structural steel beams ensued. Mr. Reeves sta ed that he was sure there was a beautiful signature project out there that collectively they could produce, and he will come b. k with some options and revised plans. 4) Sanford Airport Authority 3rd Quarter ending June 30, 2008 interim Financial Statements. There was no discussion on this item. 5) Agenda Items — additional information and /or questions. Mayor Kuhn distributed a copy of a letter dated October 13, 2008 from Lake Mary Mayor Thomas Gre: e regarding the Cherry Laurel Project on tonight's regular agenda, stating Lake Mary has no objection with the project goi g forward. She asked that staff maintain an open line of communication with Lake Mary. Commissioner Woodruff asked about doing the City Manager's evaluation. He also asked for staff to draw p some contingency plans for the Police and Fire Pension Plans noting his concerns about a Reduction in Force (RIF) that to .k place four years ago. Mr. Yehl stated that he did not think there would be a big impact to the City or a RIF. Commissioner Bridges stated in May, 2008, he requested info on Code Enforcement streamlining and wo 1d like a report at the next regularly scheduled meeting. He also spoke regarding a letter /request from Mr. Mambus regardi g police patrols in a gated community and that Mr. Mambus would like to address the Commission possibly at a work sessi. i . Mayor Kuhn stated she would also like a report from the Police Chief on how it would impact them. Commissioner Brick • s asked if a meeting had taken place regarding impact fees with Kevin Spolski and Dean Shoemaker. Mr. Yehl respond d "probably not ". 6) End the meeting. Mayor Kuhn adjourned the Work Session at 5:47 PM. Mayor Lind Kuhn Attest: -12.4 4124- e-f i sgrAcji ity Clerk