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102708 ws agn & min MINUTES K sE_sSON OCTOBER 27, 2008 City Commission, Sanford, Florida E00514441DW CITY OF SANFORD CITY COMMISSION WORK SESSION Railroad Depot Roo n 2nd Floor Sanford City H; II MONDAY, OCTOBER 27, 2008 300 North Park Avenu 9 4:00 PM Sanford, Florida PERSONS WITH A DISABILITY, SUCH AS A VISION, HEARING OR SPEECH IMPAIRMENT, OR PERSONS NEEDING OTHER TYPES OF ASSISTANCE, AND WHO WISH TO ATTEND CITY COMMISSION MEETINGS OR ANY OTHER BOARD OR COMMITTEE MEETING MAY CONTACT THE CITY CLERK IN WRITING, OR MAY CALL 407.688.5010 FOR INFORMATION REGARDING AVAILABLE AIDS AND SERVICES. PURSUANT TO SECTION 286.0105, FLORIDA STATUTES, IF ANY PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO MIY MATTER CONSIDERED AT THIS PUBLIC MEETING, SUCH PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE, SUCH PERSON MAY NEED — O ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, INCLUDING THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. This recxrd is not provided by the City of Sanford. AGENDA 1) Chapter 18 of the City Code re: Buildings and Building Regulations — presentation. (Regular Meeting Items '.0 and 8.A) [Commission Memo 08 - 287] 2) Police Patrols in Gated Community — presentation by Robert Bambas. 3) Proposed City Branding Options. [Commission Memo 08 -295] 4) 2009 City Commission Regular Meeting Schedule — discussion. [Commission Memo 08 -285] 5) Land Development Fee Schedule — discussion. (Regular Meeting Item 9.A) [Commission Memo 08 -292] 6) Sanford Airport Authority wells — Consumptive Use Permit. [Commission Memo 08 -296] 7) City Hall updates — discussion. (Regular Meeting Item 6.N) [Commission Memo 08- 281.N] 8) Agenda Items - additional information and /or questions. 9) End the meeting. MINUTES 196 WORK SESSION OCTOBER 27, 2008 City Commission, Sanford, Florida E00514441DW — The City Commission of the City of Sanford, Florida, met in Work Session on Monday, October 27, 2008 at 4:00 PM, in the Railroad Depot Room, 2" Floor, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Linda Kuhn Vice Mayor Velma Williams Commissioner Jack T. Bridges Commissioner Randy Jones Commissioner Art Woodruff City Manager Robert (Sherman) Yehl City Clerk Janet R. Dougherty Administrative Specialist Pat Lee Mayor Kuhn called the Work Session to order at 4:00 PM. 1) Chapter 18 of the City Code re: Buildings and Building Regulations — presentation. (Regular Meeting Items 7.0 and 8.A)[Commission Memo 08 -287] Mr. Yehl stated that a new fee schedule had been developed to wean the Building Department from the subsidy they receive from City funds, noting there has been no increase in the fees since 1992. He stated that a new "option B" is being proposed which provides for a 21% increase and includes a "necessary fee we should have been charging" for plan review that has not been implemented in the past. Building Official Dan Florian and Fire Marshall Tim Robles gave a power point presentation focusing on education, staffing and customer service. Mayor Kuhn stated that this is necessary to make the Building Department a true enterprise fund, noting the Home Builders Association is in favor of the increase. Mr. Yehl recommended the Commission implement the 21% increase at this time (Option B); see what Seminole County' fees are after their study is complete in 2009; and postpone a broader increase/review for at least one year. The Commission concurred with the City Manager's recommendation. Mr. Yehl stated he has requested a legal opinion from the City Attorney that he will bring back at the next regular meeting. 2) Police Patrols in Gated Community — presentation by Robert Bambas. Mr. Bambus stated that he was speaking on behalf of the Kay's Landing Home Owners Association, a gated community. The Mayor asked that Mr. Bambus provide written verification of this fact at the next Work Session. Mr. Bambus stated that as a homeowner and taxpayer, he would like some traffic patrols from time to time. He noted that when he spoke with the Police Department, they wanted to charge for Special Details and he further stated that his subdivision gets "nothing" for their tax dollars. Mr. Yehl referenced a 1988 Attorney General's opinion that says the City cannot provide this service without charging for it. [Commissioner Bridges temporarily left the meeting]. The Mayor asked if his Homeowner's Association passed any resolution or document stating this was the desire of the Homeowners Association. Mr. Bambus stated • that he will provide the Minutes. The Commission asked the City Manager to explore the proposal more with the City Attorney and come back with a Memorandum of Understanding at the next Work Session. 3) Proposed City Branding Options. [Commission Memo 08 - 295] Thomas L. Marin, Managing Partner, MarketCues, Inc., showed various logos /tag lines on the overhead projector for the Commission to review. After discussion, the Commission asked that the logo /tag line be switched around, using the family /tree image inside the stamp, with "Your City for Life" tag line rather than the tag lines /logos presented today. Mr. Marin will make the changes and email the logos /tag lines to the Commission along with a survey for them to respond back to him with their preference(s). 4) 2009 City Commission Regular Meeting Schedule - discussion. [Commission Memo 08 - 285] MINUTES 197 WORK SESSION OCTOBER 27, 2008 City Commission, Sanford, Florida E00514441DW City Clerk Janet Dougherty presented a list of 2009 proposed meeting dates, noting the second meeting in ay was deleted due to it falling on Memorial Day holiday. After discussion, the Commission concurred to also delete the sec' nd meeting in December. Ms. Dougherty will revise the schedule and bring it back at the next work session. 5) Land Development Fee Schedule — discussion. (Regular Meeting Item 9.A)[Commission Memo 08 -292] Russ Gibson, Director of Planning and Development, and Larry Robertson, Development Services Mana: -r, explained that the most recent amendment to the fee schedule was due to the establishment of a vested rights application 1-e. Staff has compared Sanford's fees to other jurisdictions and tried to assess fees as they relate to the true cost of process g applications. Staff is moving forward with a Resolution that would have the legal boundaries of the Historic District recon ed in the official records of Seminole County that would cause buyers of historic property to be so informed. 6) Sanford Airport Authority wells — Consumptive Use Permit. [Commission Memo 08 -296] Mayor Kuhn stated she spoke with Larry Dale and he requested this item be placed on the next Work Sess' .n agenda for discussion. 7) City Hall Updates — discussion. (Regular Meeting Item 6.N) [Commission Memo 08 -296] Mr. Yehl stated his concerns relating to security on the second floor and explained there would be a door d wall installed near the old reception counter, limiting access to the rest of the second floor. The electrical system also needs to be upgraded, as well as some basic cosmetic improvements such as paint, new carpet and furniture. The total cost will • e $175,000 with $93,000 from capital and the remaining $82,000 from the City Manager's Special Projects fund. Retired Sen or Volunteers Program (RSVP) will be utilized to "meet and greet" at the entry way. The Commission asked for some renderi • s as to what the wall /doorway would look like and that "green" products be used if available. 8) Agenda Items — additional information and /or questions. Mayor Kuhn asked that code enforcement processes as well as a breakdown of proposals be included on e next work session agenda. Vice Mayor Williams asked that a procedure be included for court verses Commission hearings a d Mr. Yehl stated he would include suggestions for changing that system as well. Mr. Yehl stated that if the Commission desired to implement a fire assessment fee, the enabling resoluti in would have to be created by the first meeting in December and that would require a second meeting to be held in December. It was the consensus of the Commission not to implement a fire assessment fee at this time. 9) End the meeting. Mayor Kuhn adjourned the Work Session at 6:13 PM. Mayor Linda Kuhn Attest: gat L. e /Jet 71 ty Clerk f