112408 ws agn & min MINUTES
217 WORK SESSION NOVEMBER24, 2008
City Commission, Sanford, Florida
E00514441DW
LI 1 Y Ur bAlvrvrcu
CITY COMMISSION WORK St55IUN
Railroad Depot Roo . n
2nd Floor
Sanford City Hall
MONDAY, NOVEMBER 24, 2008 300 North Park Avenue
4:00 PM Sanford, Florida
PERSONS WITH A DISABILITY, SUCH AS A VISION, HEARING OR SPEECH IMPAIRMENT, OR PERSONS NEEDING OTHER TYPES OF ASSISTANCE, AND WHO WISH — O
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PURSUANT TO SECTION 286.0105, FLORIDA STATUTES, IF ANY PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT ro
ANY MATTER CONSIDERED AT THIS PUBLIC MEETING, SUCH PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE, SUCH PERSON M aY
NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, INCLUDING THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE
BASED. This record is not provided by the City of Sanford.
AGENDA
1) Police Patrols in Gated Community — discussion.
2) Code Enforcement procedures — discussion. (Booklet distributed at Nov. 10, 2008 Work Session).
3) Seminole County JPA — discussion. [Commission Memo 08 -332] (Regular Item No. 9.C]
4) Public Safety Complex — status report. [Commission Memo 08 -333]
5) Q2U — Fourth Quarter Management Report — information. [Commission Memo 08 -335]
6) Stormwater Utility Fee Rate Increase — discussion. [Commission Memo 08 -334]
7) Agenda Items - additional information and /or questions.
8) End the meeting.
MINUTES
218 WORK SESSION NOVEMBER 24, 2008
City Commission, Sanford, Florida
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The City Commission of the City of Sanford, Florida, met in Work Session on Monday, November 24, 2008 at
4:00 PM, in the Railroad Depot Room, 2` Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Linda Kuhn
Vice Mayor Velma Williams (Arrived at 4:04 PM)
Commissioner Jack T. Bridges
Commissioner Art Woodruff
City Manager Robert (Sherman) Yehl
City Clerk Janet R. Dougherty
Administrative Specialist Pat Lee
Absent: Commissioner Randy Jones
Mayor Kuhn called the Work Session to order at 4:00 PM.
1) Police Patrols in Gated Community – discussion.
Assistant City Attorney Lonnie Groot opined that if the gates to a community keep the roads private and not
open to the public then the City can only enforce traffic laws if an agreement is signed between the Homeowners Association
and the City. Per statute, the Homeowners Association may be required to reimburse the City for costs incurred noting the City
cannot use public funds for private purpose(s). After discussion it was the consensus of the Commission to treat all gated
communities the same, to not charge for routine patrols provided an agreement has been entered into. Mr. Groot will prepare an
agreement providing for routine patrols in gated communities that would allow traffic tickets to be issued during the patrols, at
no cost to the gated community. If special operations are requested, there would be an additional charge. The Homeowners
Association will need to provide liability insurance and indemnification. Agreements will be prepared for Kay's Landing and
the two existing Homeowner's Associations.
Note: Agenda items taken out of sequence to accommodate speakers.
6) Stormwater Utility Fee Rate Increase – discussion. [Commission Memo 08 -334]
Tom George, Public Works Director, introduced Katriina Bowman and Dave Geirach, Conklin, Porter and
Holmes, Engineers, who distributed hand -outs showing the stormwater facilities plan project update. Mr. George stated the
last rate increase was in 2003 and recommended if a new fee is implemented, that it be effective April 1, 2009, noting the
current rate structure will not fund the capital improvements planned over the next five years. These projects are major
conveyance projects and the City has to do these for other projects to tie into them. Mr. Geirach stated much of the existing
infrastructure is undersized and as major projects are accomplished, money is available to upgrade the other portions of the
system. Mr. George will prepare a flyer to be mailed out to the citizenry explaining proposed drainage projects. It was the
consensus of the Commission that staff move forward towards implementing a rate increase in April, 2009, that all of the
additional projects be done and to include funding for the pipeline for Northstar Industrial Park, 24 to Oak Retention Pond
and pipelining for Sanora Subdivision in the rate increase, and that Staff provide additional overall funding options and
information. Mr. George will bring back a proposal for purchasing the home(s) at 24 Street and Oak Avenue.
2) Code Enforcement procedures – discussion. (Booklet distributed at Nov. 10, 2008 Work Session).
Mr. Yehl stated staff has been working with the City Attorney's office on a system of issuing citations and
levying a higher citation fine than the City previously could and he will bring back an Ordinance around the first of January,
2009 implementing changes. A policy for occupational licensing or rental property owner registration was also requested.
Trevor Hampton, Community Improvement Director, gave a power point presentation on current code enforcement procedures
and the Low Income Housing Energy Assistance Program (LIHEAP). He distributed a copy of Administrative Policy 1.5: Code
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219 WORK SESSION NOVEMBER 24, 2008
City Commission, Sanford, Florida
E00514441DW
Enforcement Liens. Commissioner Bridges said he does not want the citizenry to be precluded from appealing before the C ty
Commission prior to Circuit Court and felt if a person knows before going before the Special Magistrate that their only recou: se
is Circuit Court they would be more inclined to pay attention. Commissioner Woodruff felt the letter sent to owners should be
more specific as to what the problem is. Mr. Groot stated that a new citation form is being drafted that will allow m( re
specificity as to the offense. Mayor Kuhn stated she has been meeting with the Assistant City Attorney and Mr. Hampton and
felt implementing the citation and adopting the International Maintenance Code would assist the City in being more effecti ie.
She suggested putting information on the interne so citizens can access it and have the ability to search for code enforcement
citations and get the status of the complaint. Mr. Hampton stated that changes would be coming before the Commission in
December.
3) Seminole County JPA — discussion. [Commission Memo 08 -332] (Regular Item No. 9.C)
Mr. Yehl stated he felt it was a fair agreement for both the City and County. He stated that some of the big issues
were taking over maintenance responsibility of Celery Avenue noting the County has agreed to contribute $750,000 'or
resurfacing the road east of Sanford Avenue, and developing an objective way of evaluating and determining when a roadway
should be transferred to the City. A joint study of the Midway Community is called for in the agreement, and he noted milli( ns
of dollars of infrastructure are needed there.
Gary Johnson, Seminole County Public Works Director, and Dori DeBord, Planning Director, were present. Ms.
DeBord stated that the agreement does not call for the City to annex Midway but that an infrastructure needs study be d ne
jointly. Mayor Kuhn stated her concerns regarding annexation noting the infrastructure needed and associated costs. Mr. ahl
estimated the joint study to cost between $40,000 to $60,000. [Mayor Kuhn left the meeting]
4) Public Safety Complex — status report [Commission Memo 08 -333]
Mr. Yehl stated these reports would be made on a monthly basis. [Mayor Kuhn joined the meeting].
5) Q2U — Fourth Quarter Management Report — information. [Commission Memo 08 - 335]
Mr. Yehl distributed an addendum to page 21 and reviewed the report.
7) Agenda Items - additional information and/or questions.
8) End the meeting.
Mayor Kuhn adjourned the Work Session at 6:29 PM.
M yor Linda Kuh
Attest:
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