301-CPH-Amendment 36AMENDMENT NO. 36
AGREEMENT FOR CONTINUING SERVICES
FOR
MELLONVILLE AVENUE WATER MAIN EXTENSION
(East Lake Mary Boulevard to SR 46)
BETWEEN
THE CITY OF SANFORD, FLORIDA
AND
CPH ENGINEERS, INC.
th da ,
This Agreement made on e~ y o~//) E-/'z'v-/Y14J/j-~ 19between the CITY
OF SANFORD, FLORIDA (hereinafter called the CITY) and CPH Engineers, Inc.
(hereinafter called the ENGINEER), is mutually agreed upon and declared an authorized
Amendment to an Agreement dated December 17, 1987, between the parties, herein
setting forth the scope, terms and conditions of the work herein authorized.
In case of any conflict between this Amendment and the aforementioned Agreement of
December 17, 1987, this Amendment shall govern for the work described herein.
J:\USERS\NKB\MELLONVI.WPD
WHEREAS, the CITY wants to improve water distribution facilities in the vicinity of the
Airport, and
WHEREAS, the ENGINEER is intimately familiar with and qualified for this project work and
has experience on the City s water system including hydraulic analyses and utility
distribution system design and permitting, and has personnel and capabilities to perform
the designated services, and
WHEREAS the CITY has requested the ENGINEER to perform engineering services
relating to the extension of a water main along Mellonville Avenue between East Lake Mary
Boulevard and SR 46;
NOW THEREFORE, the CITY and the ENGINEER for the considerations named herein
agree as follows:
SECTION 1
General
1.1 Introduction
1.1.1
This Amendment work is to generally provide for engineering services for the
design and permitting of a water main extension along Mellonville Avenue
between East Lake Mary Boulevard and SR 46.
1.1.2
Subconsultant services for the water main route survey are included as a part of
this Amendment
1.1.3
Additional subconsultant services of environmental, water quality monitoring,
geotechnical testing, or other specialist services are not included. If these
services are subsequently determined advisable during the course of the work,
they may be considered for authorization as an additional service under Section
3 of this Amendment or separately provided by the CITY or consultants employed
directly by the CITY.
SECTION 2
Scope of Services
2.1 General Description
2.1.1 The ENGINEER agrees to perform professional engineering services in
connection with the project as hereinafter stated.
J:\USERS\NKB\MELLONVI.WPD 2
2.1.2
2.1.3
2.2
2.2.1
2.2.2
2.2.3
2.2.4
2.2.5
2.2.6
2.3
2.3.1
The ENGINEER will serve as the CITY's professional engineering representative
in those phases of the project to which this Scope of Services applies, and will
give consultation and advice to the CITY during the performance of his services.
Attached as Exhibit "A" this Amendment is a manhour breakdown for the project
Scope of Services
Preliminary Design
The ENGINEER will gather information needed for the project including maps, field
data, and reports.
The ENGINEER will procure the services of a survey subconsultant to survey the
proposed water main route along Mellonville Avenue between East Lake Mary
Boulevard and SR 46. A copy of the surveyor subconsultant's proposal is
contained in Exhibit "B".
The ENGINEER will conduct a hydraulic analysis of the CITY's water distribution
system to determine the sizing of the proposed water main along Mellonville
Avenue. The analysis will also address whether the existing water main along SR
46 (between Mellonville Avenue and Brisson Avenue) needs to be upgraded. If
it is determined that the SR 46 water main needs to be upgraded, then the
surveying, construction plan preparation, and permitting of the SR 46 water main
would be an additional service to be separately authorized by the CITY in
accordance with Section 3 of this Amendment.
The ENGINEER will prepare preliminary drawings of the water main route along
Mellonville Avenue, showing proposed sizing, location, valves, hydrants, and
connection to existing facilities.
The ENGINEER will prepare a preliminary opinion of probable construction cost.
The ENGINEER will meet with the CITY and review the preliminary drawings and
construction costs of the project.
Final Design and Permitting
The ENGINEER will prepare final construction plans for the project (total length
of approximately 9600 lineal feet), consisting of:
1. Cover Sheet
2. Summary of Quantities
3. Key Sheet and General Notes
J:\USERS\NKB\MELLONVI .WPD 3
2.3.2
2.3.3
2.3.4
2.3.5
2.3.6
2.3.7
2.3.8
2.3.9
3.1
Plan and Profile (11 sheets, 1" = 30 scale)
Utility Details ( 2 sheets)
The ENGINEER will prepare technical specifications
The ENGINEER will meet with the CITY and review the plans and technical
specifications at the 90% completion stage.
The ENGINEER will prepare permit applications for construction authorization from
the FDEP, FDOT, and Seminole County. The CITY will pay for the associated
permit application fees.
The ENGINEER will revise the plans and specifications based on CITY and
regulatory agency review.
The ENGINEER will prepare an Opinion of Probable Construction Cost based on
the final construction plans and specifications.
The ENGINEER will prepare the Project Manual, consisting of bidding
requirements, contract documents, and specifications.
The ENGINEER will coordinate with the FDEP Bureau of Water Facilities Funding
to assist the CITY in obtaining state revolving loan funding (SRF) for the proposed
Mellonville Avenue water main construction. This work consists of:
A. Revision of current Facility Plan.
B. Revision of Capital Finance Plan.
C. Revision of Dedicated Revenue Hearing Documentation.
D. Preparation of authorized representative's limited site certification.
E. Preparation of loan applications and assistance in obtaining loan agreements.
F. Submit documentation to FDEP for review and approval.
G. Coordinate with FDEP regarding publication of Environmental Information
Document and coordinating responses to requests for additional information
The ENGINEER will submit three (3) sets of final construction plans and the
project manual to the CITY.
SECTION 3
Additional Services of the ENGINEER
If authorized by the CITY, the ENGINEER shall furnish or obtain from others the
following additional services, or the CITY may provide these services separately
or directly with the provider. Such additional services will be paid for by the CITY
as outlined in Section 5.
J:~USERS\NKB\MELLONVI,WPD 4
3.1.1
Additional services due to significant changes in the scope of the project or its
design including, but not limited to, changes in size, complexity, character of
construction or due to time delays in initiating or completion of the work as
described herein. If it is decided that the existing water main on SR 46 needs to
be upgraded, then the work associated with the SR 46 water main upgrade would
be an additional service.
3.1.2
Provide through sub-consultants, soils, environmental scientist (jurisdictional and
permitting) services, construction quality control testing, or other specialist
services including real estate/right-of-way agents, project/construction
management, financial/budgetary consultant, and bookkeeping/accounting
services. If these services are subsequently determined advisable during the
course of the work, they may be considered for authorization as an additional
service under this Section or separately provided by the CITY.
3.1.3
Except as otherwise provided herein, services or additional costs associated with
revising previously accepted studies, reports, or other documents prepared by the
ENGINEER when such revisions are due to causes beyond the ENGINEER's
control.
3.1.4
Additional services resulting from public protests. administrative hearings, or
similar matters.
3.1.5
Preparing to serve and/or serving as an Expert Witness for the CITY in any
litigation, public hearing, condemnation proceeding, right-of-way or easement
acquisition or negotiation, or other legal / administrative proceeding.
3ol .6
Furnishing additional sets of prints of drawings and other Documents beyond
those designated in Section 2.
3.1.7
Additional engineering services required by revisions to regulations (after the date
of this Amendment) as applicable to the Florida Department of Environmental
Protection, the St. Johns River Water Management District, Corps of Engineers,
Seminole County, FDOT, or other regulatory agency requirements or revisions
necessary due to changes in the Road Improvement Plans.
3.1.8
Additional services in connection with the project including services normally
furnished by the CITY as described in Section 4 herein and services not otherwise
provided for in this Agreement.
J:~USERS\NKB\MELLONVLWPD 5
4.1
4.1.2
4.1.3
4.1.4
4.1.5
4.1.6
4.1.7
4.1.8
4.1.9
4.1.10
SECTION 4
CITY Responsibilities
The CITY will:
Advise the ENGINEER of his requirements for the project and designate a person
to act as the CITY's representative with respect to the work to be performed under
this Amendment, and such person shall have complete authority to transmit
instructions, receive information, interpret and define the CITY's policies and
decisions pertinent to the work covered by this Amendment.
Obtain and provide data requested that is reasonably available on the project
along with operational and maintenance requirements and easement and right-of-
way requirements.
Guarantee access to and make all provisions for the ENGINEER to enter upon
public and private lands as required for the ENGINEER to perform his work under
this Amendment.
Make facilities accessible for inspection.
Examine all studies, reports, sketches, schedules, and other documents presented
by the ENGINEER and render decisions pertaining thereto within a reasonable
time so as not to delay the work of the ENGINEER.
Assist in obtaining approval of all governmental authorities having jurisdiction over
the project, and such approvals and consents from such other individuals or
bodies as may be necessary for completion of the Project.
Furnish or direct the ENGINEER in writing to provide at the CITY's expense, any
sub-consultant services not designated in Section 2, if advised by the ENGINEER
and CITY concurs that they are necessary.
Provide such legal, accounting, financial and insurance counseling services as
may be required for the project, and such auditing services as the CITY may
require.
Give prompt written notice to the ENGINEER whenever the CITY observes or
otherwise becomes aware of any defect in the Project.
J:\USERS~IKB\MELLONVI.WPD 6
5.1
6.1
6.2
6.3
SECTION 5
Payment
General payment provisions
Compensation paid Engineer for services described herein and rendered by
principals and employees assigned to the project are computed by multiplying
Standard Classification Billing Rates for all classifications of employees directly
engaged on the project, times the number of hours worked on the project.
The engineering fee for the services described herein is estimated to be
$54,560.00, inclusive of out-of-pocket expenses. Invoices will be submitted
periodically, indicating the hours expended during that billing cycle.
SECTION 6
General Conditions
Since the ENGINEER has no control over the cost of labor, materials, or
equipment or over any construction Contractor's method of determining prices,
any opinion of probable construction cost which may be provided in the services
of this Amendment are made on the basis of his experience and qualifications and
represent his best judgment as a design professional familiar with the construction
industry, but the ENGINEER cannot and does not guarantee that bids or the
construction cost will not vary from opinions of probable cost prepared by him.
Similar limitations apply to construction schedules reviewed or prepared by the
ENGINEER.
The CITY and the ENGINEER each binds himself and his partners, successors,
executors, administrators and assigns to the other party of this Agreement and to
partners, successors, executors, administrators, and assigns of such other party
in respect to all covenants of this Amendment. Nothing herein shall be construed
as creating any personal liability on the part of any officer or agency of any public
body which may be a party hereto, nor shall it be construed as giving any rights
or benefits hereunder to anyone other than the CITY and the ENGINEER.
The ENGINEER agrees to initiate work promptly upon receipt of authorization to
proceed and to prosecute the work in an expeditious and timely manner until the
Project is completed.
J:\USERS\NKB'dVIELLONVI.WPD 7
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment
the day and year first above written.
(ATTEST & SEAL)
Anthon~M.~ Va~er~rp - y Manager
ENGINEER:
CPH Engineers, Inc.
David A. Gierach, P.E.
Executive Vice President
Date:
J:\USERS\NKB\MELLONVI,WPD 8
EXHIBIT "A"
SCOPE OF SERVICES
TIME AND COST ESTIMATE
MELLONVILLE AVENUE WATER MAIN EXTENSION
(East Lake Mary Boulevard to SR 46)
TASK NO. DESCRIPTION P E T D S
Gather dat~-'- and information {maps. aerials.
2.2.1 reports) I 4 2
2.2.2 Obtain from surveyor route survey I I 3
Conduct hydraulic analysis of proposed
Mellonville Water main, determine sizing.
Advise City if existing water main size on
SR 46 needs to be upgraded.
Prepare preliminary drawings of proposed
water main route. Show sizing, location,
2.2.4 valves, and hydrants. I 6 12 4 1
Prepare preliminary opinion of probable
2.2.5 construction cost I 4 4 2 1
2.2.3 1 12 2
2.2.6
2.3.1
2.3.2
2.3.3
Meet with City and review rod line drawings
Prepare 90% final engineering plans for
Mellonville Avenue water main extension
A Cover Sheet 2
B Summary of Quantities 1 8 10 1
C Key Sheet and General Notes 2 1 12 2
D Plan and Profile (11 sheets, 1 "=30' scale) 1 36 60 240 10
E Utility Details 1 8
Prepare technical specifications 6 10
Review 90% plans and specifications with
City
I I
I 2
2.3.4
2.3.5
2.3.6
2.3.7
2.3.8
Fill out FDEP, FDOT and Seminole County
permit applications (Application fees to be
paid directly by City); submit applications
Revise plans based on City review and
regulatory agency review
Prepare Opinion of Probable Construction
Cost
Prepare Project Manual (Front end contract
documents and specifications)
Coordinate with FDEP to obtain SRF
funding for the water main construction
.~i;.iESTIMATEDI
EXPENSES
$10.00
$10.00
$50.00
$10.00
$10.00
$15.00
$15.oo
$15.oo
$18o .oo
$15.oo
$2o.oo
$50.00
I 10 2 $10.00
I 10 25 I $50.00
5 8 2 I $10.00
6 4 $10.00
A Revise Facility Plan 1 10
B Revise Capital Finance Plan I 4
Revise Dedicated Revenue Hearing
C Documentation I 4 2 I $10.00
Prepare the authorized representative's
limited site certification for submission to
D FDEP/SRF 2 2 I 1
10 3 I $10.00
2 I $10.00
$10.00
mellon-prop
TASK NO.
E
F
G
2.3.9
TOTAL
DESCRIPTION
Prepare Loan Applications and assist in
obtaining loan agreements 1
Subm t documentation to FDEP for rewow
and approval
Coordinate with FDEP regarding
publication of Environmental Information
Document and coordinate responses to
RAI's 1
Submit 3 sets of 100% plans and project
manual to City
P E T
4 4
Sub-total (Based on Standard Billing
Rates)
Reimbursed Expenses
Survey Sub-consultant
TOTAL
3 2
4 2
12 116 145 314
1
2
43
i:ESTiMA. i.ED I
EXPENSES
S1C.00
$50.00
$50.00
$100.00
$730.00
$38,330.00
$730.00
$15,500.00
$54,560.00
mellon-prop
WATER MAIN CONSTRUCTION
MELLONVILLE AVENUE
(12" W.M. - East Lake Mary Boulevard to SR 46)
DESCRIPTION UNIT QUANTITY UNIT PRICE
Mobilization LS 1 $45,000
Silt Fence LF 5000 $2
WM Fittings TN 3 $6,000
12" W.M. LF 10500 $25
12" Gate Valve EA 24 $1,700
Air Release Valve EA 6 $4,000
Blowoff EA 3 $400
Fire Hydrant EA 25 $2,500
Connect to Existing WM EA 8 $3,500
Bore and Jack Crossing LF 165 $190
Sodding (Bahia) SY 15500 $1
Open Cut Pavement SY 280 $30
SUB-TOTAL
10% Contingency
TOTAL
DESIGN
SURVEY
CEI
APPROX. TOTALPROJECTCOST
* NOT INCLUDED IN PROPSAL (AMENDMENT NO. 36)
TOTALPRICE
$45,000
$7,500
$18,000
$262 500
$40 800
$24 000
$1 200
$62 500
$28 ooo
$31 350
$18 600
$8 400
$547 850
$54 785
$602,635
$39,060
$15,500
$42,000
$699,195
mellon-prop.xls
EXHIBIT "B"
J:\USERS\NKB\MELLONVI .WPD
.1~t~5199 FRI 13:57 FAX 407 422 6915
October 15, 1999
TINKLEPAUGH -F~-~ CPH SANFORD
001/002
Tinklepaugh
SURVEYING SERVICES INC.
CPH Engineers, Inc.
500 West Fulton Street
Sanford, Florida 32771
Attention: Katriina Bowman
RE:
Revisions to Mellonville Avenue Water Maln Extension
Proposal tf 99 - 168.1
Dear Katriina,
Tinklepaugh Surve~;ing Services, Inc, is pleased to present the following proposal:
SCOPE
1.)
We ~vill prepare a Route Survey along 1/2 of Meilonville Avenue right of way (either
side) beginning at the existing water main at East .Lake Mary Road and running
North to Airport Boulevard. We will then survey the full right of way from Airport
Boulevard to the existing 12" water main South of runway 9L-27r (Sanford Airport).
We will then pick up at the existing water line north of the runway and survey 1/2
right of way of Mellonvilla Avenue (either side) to the south side of S.R. # 46. The
survey will include Right-of-Way identification, survey baseline and .stationing,
existing utilities, physical culture and other improvements located within the Right-
of-Way. (Total length. of survey + 9900 linear feet)
FEE: $15,500.00
2.)
We will provide a Route Survey along S.R. # 46 from Mellonvilla Avenue East to
Brisson Avenue (Total length _+ 5300 lieear feet). The limits of the survey will be
from the' South edge of pavement .to the South Right-of-Way line.
FEE: $7,800.00
Deliverables will include a list of utilities contacted and responding through "Call Sdnshihe"
and direct contact if necessary, (3) three signed and sealed copies of the survey at 1" =
20', and an ACAD file of the su.rvey.
Revisions, additional certifications, title reviews, etc. will be provided at an additional fee.
The terms of this agreement shall be valid for client. acceptance for thirty (30) days.
379 WEST MICHIGAN ST., SUITE 208 · ORLANDO, FLORIDA 32806
TELEPHONE (407) 422-0957
FAX (407) 422-6915
E-Mail: tlnklepaugh @ mpinet. net
Rece.l. ved: 10/15/99 8:0B!--'M; -> u~'H ~--ng3. neer-~ .Lrtu; r~y~ ,¢
. '1.3/1.5/~'9 FRI 18:58 FAX 407 422 6915 TINKLEPAUGtt -F+-~ CPFI SANFORD
002/002
CPH.Engineers, Inc.
Attn: K. Bowman
10/154/99
Page'2-
99-168.1
Invoices are due and payable at time of receipt; in the case of delinquent accounts (90
days or over) the client agrees to pay, in addition to the full face amount of the invoice, all
reasonable collection, and/or attorney's fees required in the process of collection,
Four sets of the survey, signed and sealed, will be provided at job completion. Additional
prints, pick-ups or delivery, and other identifiable direct out of pocket expenses will be
invoiced at a multiplier of 1.25.
We sincerely appreciate your choosing Tinklepaugh Surveying Services, Inc. for a
proposal and look forward to working with you on this project.
Sincerely,
TINKLEPAUGH SURVEYING SERVICES, INC.
Arthur W. Tucker
Vice President
If this proposal is satisfactory, please have the financially responsible party execute and
return one copy to this office as our authorization to proceed.
The undersigned affirms that he or she is responsible for the fees as stated in this
proposal and agrees to the terms contained therein. ·
Signed Name Title Date
'Printed Name
AWT:ss