758-Local Mitigation StrategyC
1999 ~i~' 2 6 ~LI 10:55
MEMORANDUM F
TO:
FROM:
SUBJ:
DATE:
Tom Hickson, Fire Chief
John Blackwood, Manag~
Memorandum of Agreement
April 20, 1999
C-
The attached Memorandum of Agreement to develop a Local
Mitigation Strategy between Seminole County and your
municipality was approved and signed by the Chairman of the
Seminole County Board of County Commissioners on April 13, 199.
Please forward this original MOA to your City Commission for
filing.
If you have any questions, please contact me at 665-5121.
JB:mal
MEMORANDUM OF AGREEMENT
TO DEVELOP A SEMINOLE COUNTY LOCAL MITIGATION STRATEGY
Whereas, Seminole County and the City of Sanford (hereinafter the Municipality)
recognize the vulnerability of their communities to the impacts of disasters, and
Whereas, Seminole County has entered into an agreement with the Flodda Department
of Community Affairs to develop a single, county-wide hazard mitigation strategy, and
Whereas, the municipality wishes to participate as a partner with the County in the
development of this mitigation strategy,
Now therefore the County and Municipality agree to the following:
That the provisions of Contractual Services Agreement 99-LM4H-0669-01-055
(hereinafter the Agreement) between Seminole County and the State o'f Flodda,
Department of Community Affairs, executed July 16, 1998 is applicable to this
agreement,
That the funding made available to the Municipality by the Department of
Community Affairs pursuant to the Agreement will be retained by the County for
purposes of supporting the development of a single county-wide mitigation strategy,
That the County will contract for the services of Emergency Response Planning &
Management, Inc., (hereinafter the Contractor) to provide technical and staff
assistance in the development of the mitigation strategy, and be responsible for
technical and management oversight of the Contractor,
The County, with the assistance of the Contractor, will perform the following duties:
A. Establish the Steedng Committee and Working Group, plan meeting
schedules, and provide staff services thereto,
B. Support the subcommittees of the Steedng Committee and Working Group,
C. Document all meetings of the Steering Committee and Working Group in
accord with State guidance,
D. Gather information currently available from agencies of the Municipality that
is necessary to prepare the vulnerability assessment, statement of guiding
principles, procedures for conflict resolution, methods to update and
enhance the strategy, identification of mitigation initiatives and desired
priorities, in accord with state guidance,
E. Prepare the following documents and technical analyses on the schedule
necessary to fulfill the County's responsibilities under its contract with the
State and in accord with State guidance, inclusive of the responsibilities of
· the Municipality to address State guidance:
· All promotional materials and educational information needed for a
community-wide awareness program regarding the objectives and
functioning of the Seminole County mitigation planning effort,
including preparation and distribution of media releases,
· All guidance documentation, such as questionnaires, model
programs, etc., necessary to enable participation by the Municipality,
· A comprehensive vulnerability assessment of Seminole County,
including the Municipality's jurisdiction,
Memorandum of Agreement to ,elop a Seminole County Local Mitigation Strategy
Page 2
· An analysis of the relevant local statutes, plans, policies and
programs instrumental to management of mitigation and post-
disaster redevelopment in Seminole County,
· A wdtten procedure for resolution of organizational conflicts and for
coordination of multi-organizational participation to be used by the
Municipality and the County dudng development of the local strategy,
· A wdtten procedure for use by the Municipality to participate in
updating and enhancing the local mitigation strategy once it is
completed,
· A listing of all mitigation initiatives applicable to the Municipality and
the remainder of Seminole County, and development of an objective
approach for their pdodtization, considering recommendations made
by the Municipality, and
· Identification of potential funding sources to support implementation
of the pdodty mitigation initiatives,
F. Prepare a draft mitigation strategy for Seminole County, encompassing the
concems and jurisdiction of the Municipality, and distribute it for review by
interested agencies and organizations,
G. Provide the necessary staff support to the public review process for the draft
strategy, and to organize public input to finalizing the strategy,
H. Prepare a final mitigation strategy for Seminole County encompassing the
concerns and jurisdiction the Municipality and provide a copy to the
Municipality, and
I. As needed, provide support services and guidance in the adoption of the
strategy by local governments, including the Municipality.
The Municipality will perform the following duties:
A. By resolution of fie Municipal Commission, formally agree to participate in
the Seminole County mitigation planning effort ~stablished under the
auspices of Seminole County Community Services Department,
B. Designate an individual to serve as the Municipality's representative on the
Steering Committee established to provide oversight to the planning
program,
C. Ensure participation of the designated member in Steering Committee
meetings and activities related thereto for the duration of the program until at
least the completion of the initial planning process on August 31, 1999,
D. Provide available reports, analyses, and other documentation relevant to
and/or necessary for completion of the mitigation strategy to the County
without charge and on a timely basis,
E. Actively assist the Seminole County and the Contractor in accessing the
following information:
· A listing of municipal agencies and the mitigation functions they perform,
· A listing of existing municipal policies, ordinances and programs that
affect mitigation,
· An evaluation of existing municipal mitigation policies, ordinances and
programs and an evaluation of their effectiveness in reducing losses of
life and property,
F. Actively assist, as a member of the Steedng Committee, in the identification
and pdodtization of mitigation initiatives,
'Memorandum of Agreement to E,. ,-lop a Seminole County Local Mitigation Strategy
Page 3
G. Actively assist the Seminole County project staff by providing information for
the identification of pdvate sector interests from within the Municipality to be
solicited for participation in the planning process,
H. Actively assist the Seminole County project staff by providing information for
the identification of important public and private facilities and services within
the Municipality, including those defined by the County as cdtical facilities or
subject to Section 302 of the federal Emergency Planning and Community
Right-to-Know Act,
I. Assist Seminole County Community Services Department in providing
information and in decision-making necessary to establish the operational
concepts to be utilized in the emergency response plan to be prepared for
the Municipality by the County pursuant to this attachment,
J. Review the draft mitigation strategy prepared by the Seminole County
project staff and Steedng Committee, and provide comments and
recommendations to be used in preparation of the final strategy, and
K. Present the final mitigation strategy to the Municipal Commission and
request adoption of all those portions relevant to the Municipality.
This agreement shall begin upon execution by both parties and shall end August
31, 1999, unless terminated earlier by the mutual consent of both the County and
Municipality, or unless the agreement cited in 1] above between the State and the
County is terminated, and
In Witness,Whereof, the parties hereto have caused this agreement to be executed by
their undersigned officials as duly authorized.
Signature
T'~le
Date
Pdnted Name
Title/e~-y'g t