773-SCSO Dispatching FY 2000/01 Seminole County SherifFs Office / City of Sanford
Agreement for Dispatching Services - FY 2000/01 Addendum
In accordance with the terms and conditions set forth in the Agreement for the provision
of dispatch services between the Seminole County Sheriffs Office and the City of
Sanford, dated September 21, 1999, the following amendment has been proposed and
agreed upon for FY 2000/01 commencing on October 1, 2000 and ending September 30,
2001.
Paragraph 5. Compensation and Payment of the Agreement for the Provision of
Dispatch Services is hereby amended to read as follows:
SANFORD agrees to reimburse the SHERIFF for dispatching services as set forth
in this Agreement for services to be rendered in FY 2000/01 commencing October
1, 2000 and ending September 30, 2001 in the amount of $464,843.00 payable
quarterly in accordance with the following schedule:
Performance Period
Payment Amount Payment Due
Oct. 1, 2000 - Dec. 31, 2000
Jan. 1, 2001 - Mar. 31, 2001
Apr. 1, 2001 -Jun. 30, 2001
July 1, 2001 - Sep. 30, 2001
$116,210.75
$116,210.75
$116,210.75
$116,210.75
Jan. 15, 2001
Apr. 15, 2001
Jut. 15, 2001
Oct. 15, 2001
In the event that the SHERIFF receives income from the County E-911 Fund or any
other source pertaining to the provision of dispatch services provided on behalf of
the CITY, said revenue shall serve as a credit to the annual compensation due to the
SHERIFF from the CITY, or shall be forwarded directly to the CITY.
All payments shall be sent to the following address:
Seminole County Sheriff's Office
Financial Services Section
100 Bush Boulevard
Sanford, FL 32773
The SHERIFF shall no later than June 1~ of each year, submit to SANFORD the
cost for providing services as set forth in this Agreement for the upcoming fiscal
year beginning October 1st. This anticipated cost shall not be binding upon the CITY
and shall be subject to negotiation between the CITY and the SHERIFF.
All provisions of the Agreement for Dispatch Services, except Paragraph 5 as
amended herein, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties agree to the changes set forth herein, the dates of
signature of the parties notwithstanding, hereafter referred to as the FY 2000/01
Addendum to the Dispatch Services Agreement originally entered into by the parties on
September 21, 1999.
~L:' Tont~~
Sanford City Manager
Witness
Sanford Chief Of Police
Semin ~ ' ' t's Office
Semin lonalC. g' '~..
Seminole County Sheriff
Witness
SEMINOLE COUNTY SHERIFF'S OFFICE / CITY OF SANFORD
AGREEMENT FOR DISPATCHING SERVICES
THIS AGREEMENT is made and entered into this 21S12 day of Se~3terll[3er 1999,
by and between DONALD F. ESLINGER, Seminole County Sheriff's Office,
hereinafter referred to as "SHERIFF", a political subdivision of the State of Florida,
whose address 100 Bush Boulevard, Sanford, Florida 32773, and the CITY OF
SANFORD, hereinafter referred to as 'SANFORD", whose address is 300 North Park
Avenue, Sanford, Florida 32771.
WI TN E S S E TH:
WHEREAS, in accordance with Sections 163.01(2) and 163.01(14) Florida Statutes,
the Seminole County Sheriff's Office and the City of Sanford are authorized to enter
into Inter- local Agreements for the provision of services; AND
WHEREAS, the SHERIFF maintains seven days per week, twenty-four hour per day
law enforcement dispatching services; AND
WHEREAS, the City of Sanford has determined that it is advantageous to contract
with the "SHERIFF" for the provision of police dispatching services.
NOW, THEREFORE, in consideration of the mutual understandings and agreements
set forth herein, the SHERIFF and SANFORD agree as follows:
1. Term and Termination
The TERM of this Agreement shall be from October 1, 1999 until
September 30, 2004 and shall be renewable in single or multiple year
increments thereafter upon mutual agreement by both parties and in
accordance with applicable clauses set forth herein.
This Agreement may be terminated by either party, with or without
cause by providing six months written notification in advance to the
other party. In the event of termination, payment for services will be
prorated to coincide with the date of termination.
Purpose
The purpose of this Agreement is to provide specific services, i.e.; potice
dispatching to the city police department and the residents of the City of
Sanford as requested by the CITY.
' AgreeraentforDispa,~,aServices
Cooperation
It is agreed that the both parties shall provide all reasonable and
necessary cooperation and assistance so as to facilitate this Agreement.
Basic Services
The SHERIFF agrees to:
Provide all police dispatching services required by the Sanford Police
Department within the corporate limits of SANFORD twenty-four
hours per day, seven days per week. Calls for such services are to be
directed to telephone numbers to be provided by the SHERIFF, in
addition to 911 calls, and the SHERIFF will dispatch SANFORD police
units in response.
Provide necessary instruction and training in SHERIFF'S radio protocol
and communications procedures necessary for the provision of dispatch
services.
Maintain a numbered zone or other appropriate means of identification
for calls received and dispatched for SANFORD.
Keep adequate records and provide report data to SANFORD in such
formats and at such time intervals mutually agreed upon by both parties.
Agree to provide the Sanford Police Department twenty-four hours a
day, seven days a week access to information contained in the Florida
Crime Information Center System (FCIC), National Crime Information
Center System (NCIC), National Law Enforcement
Telecommunications System (NLETS), other state and national criminal
justice information systems, motor vehicle registry, drivers license
registry, boat registry, and administrative information systems and other
such databases currently available to law enforcement agencies.
Provide for a sufficient number of personnel, appropriately qualified to
perform those services set forth within this Agreement.
Agreement for Dispat,~ Services
SANFORD POLICE DEPARTMENT agrees to:
Observe the instructions and procedures to be provided by the
SHERIFF for radio protocol and for coordination of dispatching efforts
under this Agreement.
Provide adequate radio equipment compatible with communications
equipment utilized by the SHERIFF, to Sanford Police Officers.
In situations where the SANFORD Chief of Police or another
responsible officer needs to dispatch city police officers, the SHERIFF'S
dispatcher is to be notified as soon as possible as to the nature of the call
and the location to which the police unit was dispatched.
The city shall supply the SHERIFF with a list of all personnel
authorized to liaison with the SHERIFF, in regards to the provision of
services as set forth within this Agreement. The Sanford Chief of Police
shall also advise the SHERIFF'S Office as to which types of calls
reported and/or dispatched require notification to the Chief or his
designee.
If SANFORD continues to maintain a police department telephone
number that can be reached by the public during the day, SANFORD
will make arrangements for calls to this number to be referred to
SHERIFF'S dispatching during hours when SANFORD'S number is
not being manned.
It is understood by SANFORD that the services called for in this
agreement do not include telephone complaint report writing or walk-in
complaints handled by the SHERIFF.
BOTH PARTIES agree to:
Comply with all terms of the Memorandum of Agreement(s), including
attachments thereto, between the SHERIFF and the Sanford Chief of
Police. Said agreement(s) are attached hereto and incorporated herein by
reference.
Agreement for Dispa{,~ Services
5. Compensation and Payment
SANFORD agrees to reimburse the SHERIFF for dispatching services
rendered as set forth in this Agreement for services to be rendered in FY
1999/00 commencing October 1, 1999 and ending September 30, 2000 in
the amount of $511,524 payable quarterly in accordance with the
following schedule: '~
Performance Period
Payment Amount
Payment Due
Oct. 1, 1999 - Dec 31, 1999
Jan. 1, 2000 - Mar. 31, 2000
Apr. l, 2000 -Jun 30, 2000
Jul. 1, 2000 - Sept. 30, 2000
$127,881.00
$127,881.00
$127,881.00
$127,881.00
Jan. 15,2000
Apr. 15, 2000
Ju1.15,2000
Oct. 15,2000
In the event that the SHERIFF receives income from the County 911
Fund or any other source pertaining to the provision of dispatch
services provided on behalf of the CITY, said revenue shall serve as a
credit to the annual compensation due to the SHERIFF from the CITY.
All payments shall be sent to the following address:
Seminole County Sheriff's Office
Financial Services Section
100 Bush Boulevard
Sanford, FL 32773
The SHERIFF shall, no later than April 1~' of each year, submit to
SANFORD the cost for providing services as set forth in this
Agreement for the upcoming fiscal year beginning October 1st. This
anticipated cost shall not be binding upon the CiTY and shall be subject
to negotiation between the CITY of SANFORD and the SHERIFF.
6. Indemnification
Pursuant to 768.28(18) Florida Statutes, neither the SHERIFF nor the
CITY of SANFORD waives any defense of sovereign immunity, or
increases the limits of its liability, upon entering into this Agreement.
This Agreement does not contain any provision that requires one party
to indemnify or insure the other party for the other party's actions, or
to assume any liability for the other party's actions.
(
Agreement for Dispa,~o Services
Dispute Resolution
This Agreement shall be governed by and construed with the laws of the
State of Florida. Venue shall be in Seminole County, Florida. The
SHERIFF or his appointed designee and the SANFORD Chief of Police
or his designee shall resolve minor disputes.
Notices
Whenever any party desires to give notice unto the other party, notice
may be sent to:
For Sheriff:
Ron Johnson, Deputy Director
Seminole County Sheriff's Office
100 Bush Boulevard
Sanford, FL 32773
For Sanford:
Brian Tooley, Sanford Chief of Police
8 15 South French Avenue
Sanford, F1. 32771
Entire Agreement
It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations
between the parties relating to the subject matter hereof, as well as any previous
Agreement presently in effect between the parties relating,to the subject matter
hereof. Any alterations, amendments, deletions, or waivers of the provisions of
this Agreement shall be valid only when expressed in writing, approved by the
respective parties and duly executed on behalf of each party as set forth herein.
Agreement for Disp~ Services
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to
be affixed hereto by the proper officers thereof for the purposes herein expressed.
City Of Sanfor
B T ~/y a~nD~o~~
y: O
Sanford City Manager
SeXy Sheriff's Office
By: Donald F. Eslinger,
Seminole County Sheriff
Sanf~f~
Memorandum of Agreement - Transition
This Memorandum of Agreement shall be considered by reference, inclusive of the
Agreement for Dispatching Services entered into between the City of Sanford and the
Seminole County Sheriffs Office.
Personnd Issues:
As part of the referenced Agreement, the Sheriffs agrees to employ up to twelve (as
available) full time and one part time City of Sanford Police Dispatchers. Employment of
these individuals shall only be contingent upon the individual passing a Sheriffs Office
drug screening test and'an employee physical. Upon becoming Sheriffs Office
employees these individuals will be compensated for beginning the first applicable pay
period of fiscal year 1999/00 at the following annual salaries:
Name Annual Salary
Cameron, D. $34,129.00
Shea, J. 34,129.00
Valliere 20,886.64
Keitt, T. 34,129.00
Charles, L. 32,828.19
Cliett, D. 27,475.48
West, W. 21,296.18
Willis, H. 21,296.18
Heim, D. 20,606.10
Prevatt, C. 20,579.48
Taylor, T. 20,070.00
Johnson, M. 28,482.30
Fagan, J. (Part-Time) 14.79 Per Hour
Transferring individuals shall be accorded years of service and seniority commensurate
with that length of service earned while employed by the Sanford Police Department and
shall accrue vacation and sick leave at Sheriffs Office rates for said years of service.
All transferring individuals shall be allowed to transfer all existing vacation and sick
leave balances from the City of Sanford to the Sheriffs Office.
All transferring employees will be subject to all policies, rules, regulations, and benefits
pertaining to Sheriffs Office employees and shall receive documentation regarding such
policies, procedures, regulations, and benefits.
Interint Services:
The Sheriff's Office shall provide dispatchers to the Sanford Police Department as
required beginning on or about August 15, 1999 to assist during any personnel shortages
that may arise prior to the services Agreement between the City and the Sheriff taking
effect. The City of Sanford agrees to compensate Sheriffs Office dispatchers directly for
services provided, at their base hourly rate of pay multiplied by hours worked.
Start-up Expenses:
The Sanford Police Department agrees to reimburse to the Sheriff, up to $15,000 in costs
incurred by the Sheriff pertaining to the transfer of the dispatch function from the Sanford
Police Department to the Sheriff's Office. These start-up expenses are expected to occur
prior to the official transfer date of October 1, 1999.
Transfer/Pttrchase of Eqttiptnent:
The Sanford Police Department will transfer to the Sheriff, the following dispatch
equipment, which shall become the property of the Sheriff:
(4) Pentium t 66MHZ Computers
(3) 17" Computer Monitors
(4) 48 Button Telephone Sets
(4) Dictaphone Phone Call Checks
(3) CentraCom Radio Positions
In addition to the equipment to be transferred, the Sanford Police Department will
reimburse the Sheriff's Office for the purchase of the. following equipment, at actual cost,
not to exceed the below listed cost estimates:
(3) 17" Computer Monitors
(2) Dictaphone Radio Call Checks
(2) Split Screen Cards
$ 795.00
$5,424.00
$1,790.00
Total
$8,009.00
Memorandum of A~reement - NCIC/FCIC
This Memorandum of Agreement shall be considered by reference, inclusive of the
Agreement for Dispatching Services entered into between the City of Sanford and the
Seminole County Sheriffs Office.
In accordance with policies and procedures set forth by the Federal Bureau of
Investigations (FBI) and the Florida Department of Law Enforcement (FDLE) concerning
the use of NCIC and FCIC databases, the following applies:
The Sanford Police Department hereinafter shall be referred to as the Owner of the
Record.
The Seminole County Sheriff's Office shall hereinafter be referred to as the Holder
of the Record.
The Seminole County Sheriffs Office Dispatch Unit shall be responsible for
entering records into the NCIC/FCIC automated systems.
The Holder of the Record shall be responsible for updating all records maintained in the
NCIC and/or FCIC automated systems.
The Holder of the Record shall be responsible for confirming a hit on a record in
accordance with policies and procedures established by the FBI/NCIC and the
FDLE/FCIC system on behalf of the Seminole County Sheriff.
The Holder of the Record shall be responsible for removing records from the file in
accordance with established NCIC/FCIC policies and procedures.
The Owner of the Record shall notify the Holder of the Record immediately when any
record covered under the terms of this Agreement is to be cancelled or modified in
accordance with applicable NCIC/FCIC procedures.
The Owner of the Record shall provide complete supporting documentation to the
Holder of the Record prior to initial record entries being made.
The Owner of the Record shall validate each record covered under the terms of this
Agreement in accordance with NCIC/FCIC policies and procedures.
If the City Police Department maintains a direct connect NCIC/FCIC workstation,
nothing in this Agreement negates the requirement of the City Police Department from
maintaining a signed FDLE Criminal Justice User Agreement.
~ (I 19~9 ~,Z? 22
Sheriff Donald F. Eslinger
Member, Florida Sheriffs Association
Member, National Sheriffs' Association
Seminole
County
September 10, 1999
An Internationally Accredited Agency
Mr. Tony VanDerworp, City Manager
City of Sanford
300 N. Park Avenue
Sanford, FL 32771
Re: Contractual Agreement
Dear Mr. VanDerworp:
Enclosed are two originals of the Contractual Agreement between The City of
Sanford and the Seminole County Sheriff's Office, which has been signed by Sheriff
Eslinger and one (1) witness. If the agreement is acceptable, please sign it and return
one fully executed copy to us for our files.
I look forward to working with you in the future and if any questions should arise,
please contact me at 665-6617.
Sincerely,
DONALD F. ESLINGER, SHERIFF
Penny J. Fleming, Director
Department of Staff Services
PJF/sc
100 Bush Blvd., Sanford, Florida 32773 http://www. seminolesheriff. org
Office: (407) 330-6600 / Corrections: (407) 323-6512 / Orlando Exchange: (407) 830-8111