205-CPH-Amendment 61 AMENDMENT NO. 61
TO
AGREEMENT FOR CONTINUING SERVICES
FOR THE REDESIGN AND REPERMITTING OF THE
SANFORD SOUTH WATER RECLAMATION FACILITY
BETWEEN
THE CITY OF SANFORD, FLORIDA
AND
CPH ENGINEERS, INC.
This Agreement made on the~'~'1~ day of ' ,2001 between the CITY OF
SANFORD, FLORIDA (hereinafi"~rcalied the CI~H ENGINEERS, INC. (hereina~ercalled
the ENGINEER), is mutually agreed upon and declared an authorized Amendment to an
Agreement dated December 7, 1983, between the parties, herein setting forth the scope, terms and
conditions of the work herein authorized.
In case of any conflict between this Amendment and the aforementioned Agreement of December
7, 1983, this Amendment shall govern for the work described herein.
SECTION 1
PURPOSE OF AMENDMENT
1.1. Introduction
The growth within the City of Sanford Service Area is expected to be considerable
with the construction of the western leg of the GreeneWay (SR-417) and expansion
of the Odando-Sanford Airport. As growth continues, new collection and
transmission system improvements, wastewater treatment facility improvements,
and reclaimed water distribution system improvements will be required.
Population and wastewater flow projections have been revised as part of the
Sanford Wastewater 201 Facilities Plan Addendure through design year2020. The
projections indicate that various wastewater system improvements are currently
required to meet both wastewater and reclaimed water demands. The wastewater
management system improvements are identified in the 201 Facilities Plan
Addendure. The City of Sanford Commission approved the Sanford Wastewater
201 Facilities Plan Addendum, on September 28, 1998, to proceed with obtaining
State Revolving Loan Funding (SRF) for a new Water Reclamation Facility and
other associated improvements (collection and transmission system, reclaimed
water distribution system improvements, etc.).
The Recommended Plan, as presented in the Facilities Plan Addendum, which was
in accordance with the City's Comprehensive Plan and Master Wastewater Plan,
called for the rerouting of a lift station in the south and southeast quadrant of the
City and the construction of the "new" Sanford South Water Reclamation Facility.
The new water reclamation facility (WRF) was to have an initial capacity of 2.0 MG D
and was to be built on the corner of Marquette and Beardall Avenues on a piece of
City-owned property (Orlando-Sanford Airport). The advanced treatment facility
was to produce a high quality effluent, reclaimed water, that would be suitable for
public access spray irrigation of residential lawns, golf courses, City parks and
properties, common areas, Site 10, etc.
The Engineer previously assisted the City in applying for and acquiring a low
interest SRF Loan for design and construction of a wastewater collection system,
Water Reclamation Facility and Reuse System for the South Sanford Area in the
vicinity of the Orlando-Sanford Airport. The planning, permitting, design and funding
were completed and approved by the City, FDEP-Tatlahassee, FDEP-Orlando,
various jurisdictional state agencies, and the Federal Aviation Authority (FAA).
However, after the project was completed, the FAA approached the City of Sanford
and informed them that the airport site was no longer viable and that another site
would have to be acquired by the City if they wanted to continue to receive federal
funds for airport expansion.
The City has recently acquired a new parcel of land, on Cameron Avenue, in the
general vicinity of the airport for the "new" Sanford South Water Reclamation
Facility. In order to maintain eligibility for the SRF Loan, the City must redesign and
repermit various phases of the proposed project with the FDEP, FAA, State of
Florida, Seminole County (right-of-way utilization) and various state jurisdictional
agencies.
Professional engineering services for the Sanford South WRF are required due to
the change in site location and include the following task assignments:
· Preliminary Engineering Services;
· Hydraulic Engineering of the facility;
· Existing Plan Sheet revisions;
· Stormwater Management System Design and Permitting;
· Raw wastewater and Potable Water Force Main Extensions;
· Reclaimed Water Distribution System Extension;
· Roadway improvements along Cameron Avenue (site entrance);
· Engineering Design, Facilities Plan Modifications, SRF Revisions and
permitting with FDEP-Tallahassee; and
· Engineering Design and Permitting with FDEP-Orlando.
in addition, the City of Sanford is looking to incorporate new emerging technologies
into the redesign to provide a more energy efficient, cost-effective, lower capital-cost
facility that also reduces the amount of process safety and risk management.
These technologies include the following:
~ Disinfection using liquid sodium hypochlorite
~ Modifications of the Sludge Handling Facilities for incorporation of Class "A"
Sludge Treatment;
~ Modifications to the Infiuent Structure to incorporate an above-grade, FRP,
stand-alone, energy-efficient "vortex-type" grit chamber;
~ Tertiary filtration utilizing disk filters.
The proposed 2.0 MGD Sanford South Water Reclamation Facility is necessary
to provide wastewater treatment capacity and reclaimed water production due to the
growth within the Sanford service area.
In order to maintain the project on schedule, repermitting, and redesign of various
phases of the project, and SRF Loan permitting must proceed immediately for the
Sanford South Water Reclamation Facility.
1.2 Purpose
The purpose of this Amendment work is to generally provide professional
engineering services for the redesign and rapermitting of the "new" Sanford South
Water Reclamation Facility, on the Cameron Avenue Property that the City recently
acquired, collection system improvements, reclaimed water distribution system
improvements and lift station improvements.
SECTION 2
PROFESSIONAL ENGINEERING SERVICES
2.1. Under this Agreement, the ENGINEER is to provide the following design and
repermitting services for the 2.0 MGD Sanford South Water Reclamation Facility
expandable to 6.0 MGD capacity with minimal additional work at the new site
located on Cameron Avenue. The specific services are detailed in the Plan of Study
and include the following:
2.1.1 Project Tasks due to Change in Site Location
® Preliminary En<~ineering
Preliminary site layout on the Cameron Avenue Site with considerations
for expansion, odor and noise control; evaluate the Iogistics of getting
potable water and raw wastewater to the new site and reclaimed water
to the existing point of connection; and meetings with the City of Sanford
to coordinate the basis of design and review, comment and approve the
new site plan.
Hydraulic Engineering Calculations
Prepare hydraulic calculations for the water reclamation facility and set
preliminary grades for the facility structures.
Existinc~ Plan Sheet Revisions
Revisions to some of the existing plan sheets based on the new facility
site; approved facility layout; setback requirements; new horizontal and
vertical control system; and new site and yard piping layout.
Stormwater Management System Desicln and Permittinq
Professional engineering services associated with the design of the new
Stormwater Management System for the facility and permitting services
associated with obtaining the stormwater permit for the site.
Raw Wastewater and Potable Water Force Main Extensions
Extensions of the raw wastewater and potable water force mains from
their existing design locations (Marquette and Beardall Ave's - Airport
location) to the new treatment facility site.
Electrical Engineerinn Desiqn
Design of power to the new Sanford South WRF location and electrical
plan sheet revisions.
· Redesign the Reclaimed Water Line and Prepare Plans and
Specifications
From the Sanford South WRF north on Cameron Avenue to SR 46, and
then connecting into the existing 24-inch reclaimed water line.
Roadway Improvements
Design roadway improvements to the new location of the Sanford South
Water Reclamation Facility
· Enaineerina Design, Facilities Plan Modifications. SRF Revisions and
Permitting with FDEP - Tallahassee
Sanford Wastewater Management System Facilities Plan Addendure,
Facilities Planning and SRF Permitting for the new facility location, with
the proposed modifications with FDEP Tallahassee.
Enaineerincl Desiqn and Permittinq with FDEP - Orlando
Revise and update the Preliminary Design Report for the Sanford South
Water Reclamation Facility as required by Chapter 62~600.715, FAC.
Preparation of an Abbreviated Engineering Report for the Sanford South
Water Reclamation Facility as required by Chapter 82-610.715(2)(a),
FAC. Prepare FDEP Permit Application for the Sanford South Water
Reclamation Facility and assist the City in permitting the project with
FDEP (Orlando).
2.1.2 Proiect Tasks due to additional en~ineerina work and services
® Infiuent Structure Redesiqn
Redesign (Plans/Specs) of the lnfiuent Structure and associated systems
to incorporate a new "vortex-type" grit removal system that is energy
efficient; has a low O&M cost; has a lower capital cost than the previous
system; has less mechanical equipment to operate and maintain; and
requires less operator control.
· Tertiary Treatment System Redesign
Redesign (Plans/Specs) of the tertiary filtration system to incorporate a
"new" filtration system technology that utilizes a reduced footprint; is very
energy efficient; has a significantly smaller capital cost than the previous
filtration system; has a lower O&M cost; and produces a effluent of
comparable quality to the previously designed system.
® Disinfection System Redesign
Redesign (Plans/Specs) of the disinfection system at the new facility to
eliminate the storage of and use of chlorine gas (4 - 15 tons). Chlorine
gas is a highly dangerous, lethal and corrosive material and is regulated
by EPA, OSHA, FDEP through the Process Safety Management (PSM)
and Risk Management (RM) Programs. The new system will utilize the
bulk storage and delivery of sodium hypochlorite (liquid bleach) and will
eliminate the liability associated with chlorine gas and the City's need to
annually update and enforce PSM and RM Programs. The existing
Sanford North WRF and Main and Auxiliary WTP's will also be converted
to sodium hypochlorite in the near future.
Redesign of the Solids Handling Facility
Redesign of the Solids Handling Facility to incorporate the new Class "A"
solids handling system and equipment required. This modification is the
first step in a two-step process that will enable the City to begin to
produce a Class "A" sludge which can then be land applied anywhere
and reduces the amount of laboratory, monitoring and operational costs
associated with the production of a Class "B" sludge (which the City is
currently producing).
· Electrical Engineering Redesicln for the Sanford South WRF
Electrical Engineering Redesign for the tertiary filtration, disinfection
system, infiuent structure and solids handling facility improvements.
Lift Station Reevaluation
Reevaluation of the Sanford Lift Station System and design of
improvements for the Carriage Cove Lift Station (Master lift station) for
conveyance of wastewater flows to the WRF.
SECTION 3
SUPPLEMENTARY SERVICES OF THE ENGINEER
3.1. If authorized by the CITY, the ENGINEER shall furnish or obtain from others,
supplementary services of the following types which will be paid for by the CITY as
an additional cost as outlined in Section 5.
3.2. Additional services due to significant changes in the scope of the project or its
design including, but not limited to, changes in size, complexity, character of
construction, or due to time delays in initiating or completion of the work as
described herein.
3.3, Except as otherwise provided herein, services or additional costs associated with
revising previously accepted studies, reports, or other documents prepared by the
ENGINEER when such revisions are due to causes beyond the ENGINEER's
control.
3.4. Additional services resulting from public protests. administrative hearings, or similar
matters.
3.5. Preparing to serve and/or serving as an Expert Witness for the CITY in any
litigation, public hearing, condemnation proceeding, right-of-way or easement
acquisition or negotiation, or other legal / administrative proceeding.
3.6. Additional engineering services required by revisions to regulations (after the date
of this Amendment) as applicable to the U.S. EPA, Florida Department of
Environmental Protection (FDEP), or other regulatory agency requirements.
3.7. Additional services in connection with the project including services normally
furnished by the CITY as described in Section 4 herein and services not
otherwise provided for in this Agreement.
SECTION 4
CITY RESPONSIBILITIES
4.1 In addition to the specific responsibilities hereinbefore described, the CITY will:
A. Advise the ENGINEER of his requirements for the project and designate a
person to act as the CITY's representative with respect to the work to be
performed under this Amendment, and such person shall have complete
authority to transmit instructions, receive information, interpret and define the
CITY's policies and decisions pertinent to the work covered by this Amendment.
B. Obtain and provide data requested that is reasonably available on the project
along with operational and maintenance requirements and easement and right-
of-way requirements.
C. Guarantee access to and make all provisions for the ENGINEER to enter upon
public and private lands as required for the ENGINEER to perform his work
under this Amendment including obtaining authorization for use of the "new"
property located on Cameron Avenue for the Sanford South Water Reclamation
Facility construction.
D. Make facilities accessible for inspection.
E. Examine all studies, reports, sketches, schedules, and other documents
presented by the ENGINEER and render decisions pertaining thereto within a
reasonable time so as not to delay the work of the ENGINEER.
F. Assist in obtaining approval of all governmental authorities having jurisdiction
over the project, and such approvals and consents from such other individuals
or bodies as may be necessary for completion of the Project.
G. Furnish or direct the ENGINEER, in writing, to provide at the CITY's expense,
any subconsultant services not designated in Section 2, if advised by the
ENGINEER and CITY concurs that they are necessary.
H. Furnish, or direct the ENGINEER, in writing, to provide at the CITY's expense,
necessary additional services as stipulated in Section 3 of this Amendment, or
other services as required.
I. Provide such legal, accounting, financial and insurance counseling services as
may be required for the project, and such auditing services as the CITY may
require.
J. Give prompt written notice to the ENGINEER whenever the CITY observes or
otherwise becomes aware of any defect in the Project.
SECTION 5
PAYMENT
5.1. Payment for services and expenses of the ENGINEER are to be as set forth below.
The ENGINEER agrees to perform the work outlined in this Agreement and Plan of
Study (Attachment A) for a not-to-exceed fee of $258,441.
5.2. The OWNER will make prompt monthly payments in response to the ENGI NEER's
monthly statements without retention for all categories of services rendered under
this Agreement.
5.3 Charges for the services rendered by principals and employees as witnesses in any
litigation, hearing or proceed ing will be computed at a rate of $1,200 per day or any
portion thereof (but compensation for time spent in preparing to appear in any such
litigation, hearing or proceeding will be computed in accordance with the payment
method as set forth herein).
5.4 If this Agreement is terminated during prosecution of the services prior to
completion of the services of Section 2, payments to be made in accordance with
Section 5 on account of that and all prior work under this Amendment shall be due
and payable, and shall constitute total payment for services rendered. In addition,
upon termination, the ENGINEER shall be paid for any additional services
authorized and rendered under Section 3.
SECTION 6
GENERAL CONDITIONS
6.1. Since the ENGINEER has no control overthe cost of labor, materials, or equipment
or over any construction method of determining prices, any opinion of probable
construction cost which may be provided in the services of this Amendment are
made on the basis of his experience and qualifications and represent his best
judgment as a design professional familiar with the construction industry, but the
ENGINEER cannot and does not guarantee that the construction cost will not vary
from opinions of probable construction cost prepared by him. Similar limitations
apply to construction schedules reviewed or prepared by the ENGINEER.
6.2. The CITY and the ENGINEER each binds himself and his partners, successors,
executors, administrators and assigns to the other party of this Agreement and to
partners, successors, executors, administrators, and assigns of such other party in
respect to all covenants of this Amendment. Nothing herein shall be construed as
creating any personal liability on the part of any officer or agency of any public body
which may be a party hereto, nor shall it be construed as giving any rights or
benefits hereunder to anyone other than the CITY and the ENGINEER.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment
the day and year first above written.
CITY:
City of Sanford, Florida
ATTEST &"SEAL
D TIT
ENGINEER:
CPH Engineers, Inc
ATTEST & SEAL
President
DATE ' 'res
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6. Electrical Enaineerinp Desinn
Design of power to the new Sanford South WRF location and $8,550
electrical plan sheet revisions.
7. Redesiqn the Reclaimed Water Line and Prepare Plans and
Specifications
$17,788
From the Sanford South WRF north on Cameron Avenue to SR
46, and then connecting into the existing 24-inch reclaimed line.
8. Roadway Improvements
Design roadway improvements to the new location of the Sanford $15,564
South Water Reclamation Facility.
9. Enclineerinq Desiqn, Facilities Plan Modifications, SRF Revisions
and Permitfine with FDEP - Tallahassee
Sanford Wastewater Management System Facilities Plan
Addendure, Facilities Planning and SRF Permitting for the new $8,550
facility location, with the proposed modifications with FDEP
Tafiahassee.
10. Enpineerincl Desiqn and Permittinq with FDEP - Orlando
Revise and update the Preliminary Design Report for the Sanford
South Water Reclamation Facility as required by Chapter 62-
600.715, FAC. Preparation of an Abbreviated Engineering Report
for the Sanford South Water Reclamation Facility as required by $8,480
Chapter 62-610.715(2)(a), FAC. Prepare FDEP Permit
Application for the Sanford South Water Reclamation Facility and
assist the City in permitting the project with FDEP (Orlando).
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Redesign (Plans/Specs) of the Infiuent Structure and associated
systems to incorporate a new "vortex-type" grit removal system
that is energy efficient; has a low O&M cost; has a lower capital $15,892
cost than the previous system; has less mechanical equipment to
operate and maintain; and requires less operator control.
12. Tertiary Treatment System Redesiqn
Redesign (Plans/Specs) of the tertiary filtration system to
incorporate a "new" filtration system technology that utilizes a
reduced footprint; is very energy efficient; has a significantly $19,142
smaller capital cost than the previous filtration system; has a
lower O&M cost; and produces a effluent of comparable quality to
the previously designed system.
13. Disinfection System Redesiqn
Redesign (Plans/Specs) of the disinfection system at the new
~ facility to eliminate the storage of and use of chlorine gas (4 - 15
tons). Chlorine gas is a highly dangerous, lethal and corrosive
material and is regulated by EPA, OSHA, FDEP through the
Process Safety Management (PSM) and Risk Management (RM)
Programs. The new system will utilize the bulk storage and $27,965
delivery of sodium hypochlorite (liquid bleach) and will eliminate
the liability associated with chlorine gas and the City's need to
annually update and enforce PSM and RM Programs. The
existing Sanford North WRF and Main and Auxiliary WTP's will
also be converted to sodium hypochlorite in the near future.
14. Redesien of the Solids Handlinq FacifitV
Redesign of the Solids Handling Facility to incorporate the new
Class "A" solids handling system and equipment required. This
modification is the first step in a two-step process that will enable
the City to begin to produce a Class "A" sludge which can then be $17,875
land applied anywhere and reduces the amount of laboratory,
monitoring and operational costs associated with the production
of a Class "B" sludge (which the City is currently producing).
15. Electrical Enaineerincl Redesic~n for the Sanford South WRF
Electrical Engineering radesign for the infiuent structure, tertiary $19,000
filtration, solids handling facility and disinfection systems.
16. Lift Station Reevaluation
Reevaluation of the Sanford Lift Station System and design of $16,745
improvements for the Carriage Cove Lift Station (Master lift
station) for conveyance of wastewater flows to the WRF.
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Tot;d E;~gir:eering Design and Reperm~tting Fee ~
for the Sanford South WRF (Cameron Ave. Site): {I $258,441
23 PH 4:
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S~CT: CPH EndBeers ~en~ent ~ Re-desi~ ~d re-~i~nB of ~e South W~;er
Recitation ~cili~.
DEP~T~NT: U~IiV ~ DI~SIO~: A~in
AUTHO~D BY: P~ul Moore CONTACT: P~ul Moore EXT: 5~0
~OTION~CO~ATION:~omme~d ~Dpro~l of t~e C~ Amendment
BAC~G~ODND:
T~e Ci~ ~s r~e~tly pare~ed ~e prope~ oe C~meroe Ave. for t~e Io~oe of o~r w~er
T~e e~e ie siW Ioe~io~s ~s r~al~ed ie some ~eded ebonies ~o ~e d~i~e of ~be f~eili~. We ~ve
~o ~ke~ ~be op~ei~ ~o ev~la~e ~ew ~re~mewl eomDo~ee~ ~ ~11 re~al~ i~ · more e~eie~
~ed eos~ e~eeNve f~eili~. T~ese eew eompo~e~ will ~ve ~ lower e~DiWl
o~r~fi~m~i~ee~ee eos~ t~ some of the oH~iw~l i~ems. lddiNo~l reviews ~ve foa~d eeeded
e~e~e ~o ~be ~r~smi~iee s~s~em ~t will ~liow more Ae%ibili~ of ~e
T~e ~e~ed ~me~dmew~ from C~ ~e~een br~ dow~ ~e ees~ i~W t~e
~. Projee~ Wsb dae ~o ~ddifio~l se~iees ~ss~i~t~ $116,619
~{~ ~ew tee~ob~ies ~d lift st~6o~ ~ev~lw~tio~
T~e ~e~ ~me~dme~ deWils ~e v~Hoas i~ems ~ed ~e cost fees
for e~e~.
I~ is reeomme~d~ ~ t~is ~me~dme~ ~ ~pproved. The delve of t~e ~r~e~ f~eili~ will ~ sW~e
of t~e ~ wi~ e~eie~
~di~ for t~is work will come from t~e ~W~e's Low I~eres~ Lo~ PN~r~m {~.
Reviewed by:
CM
CA
Deputy CM ~
Finance Dir.~'
iRegular v/ Consent Work Session__ Briefing I Other