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868-FDOT Safety Funds DEC 20 2000, Florida Department"of Transportation Ca JEB BUSH 605 Suwannee Street THOMAS E HARRY. JR. c, ovsP~'~oR Tallahassee, Florida 32399-0450 SECP~STARV December 15, 2000 Mayor Larry A. Dale City of Sanford Ye- b 300 North Park Avenue Sanford, Florida 32772 RE: City of Sanford DUI Enforcement Unit Project ProjectNo.: 3'8-01-06-19-01 D.O.T. Contract No.: AJ594 Dear Mayor Dale: Your application to the Florida Deparmaent of Transportation for highway safety funds has been approved. We are pleased to make this award in the amount of $117,006 to your agency for the purpose of funding two DUI Enforcement Specialist positions and the purchase and equiping of two DUI enforcement vehicles. A copy of the approved project agreement with the referenced project nmmber and title is enclosed for your file. All correspondence with the Department should always refer to the project number and title. Your attention is directed to Part V of the subgrant entitled "Acceptance and Agreement". These conditions should be reviewed carefully by those persons responsible for project administration to avoid delays in project completion and cost reimbursements. The effective date of the agreement is December 13, 2000 and only those costs incurred on or after that date are eligible for reimbursement. The Safety Office will be holding regional pre-work meetings during January. The project director and the person who will be responsible for filling out reimbursement forms will be required to attend one of the meetings. Notices will be sent to the project director and head of the Implementing Agency. We look forward to working with you on this project. If you have any questions or need assistance, please contact Tom Vlasak at (850) 488-5455, who will be coordinating this activity. Sincerely, State Safety Engineer GER:nl Enclosures cc: ChiefBrian F. TooIcy Lt. Darrel Presley Donna Watt Troy Ayers Mike Solo Virginia Waldron www.dot.state.fl.us (a} RECYCLED PAPER SUBGRANT APPLICATION FOR HIGHWAY SAFETY FUNDS For D. O.T. Use Only Project Number: jS-03.-06-19-0z DOT Contract Numbe.r~3594 Federal Funds AIIocated: $],17,006.00 . DateApproved: Z2/Z3/00 Subgrant Period: December 13, 2000 to September 30, 2001 Date Revised: Subgrant HiStory: (!) (2) (3) Part h GENERAL ADMINISTRATIVE INFORMATION (See Instructions for Highway Safety Subgrant Applications) 1. .PmjectT. tle . CZT'Z (~ S.a3TI~01~ ]).I]..Z. ]~;~'OZC~I,~i~T T31~ZT 1'1>,O3'~.CT 2. i'ype of Application: ~ Initial O Continuation 3, Requested Subgrant Period: 3'LN'IT.LT~'Z 1, 2001 to ]DEC~_~v~:I~ 31, 2001 4. Support Matching Total Sought: '$117,006 Share: $47,634 'Budget: $164,6~+0 5. Applicant Ager~cy (Subgrantee): 6. Implementing Agency: CI~Z O1~ S.4.N~O1~9 S.t,N~'Ot~.D 2OI~IC~: I~.I~I~Y ~.. ])_4.~.~:, l~ayor ]~I~.I_A~ ~'. ~OOI,~;~',C~IZ~:I~ 0~' 2OT~ICE 300 I~O~i-~ 2AgE .~VE. 815 SOT]~t~ ~:I~C~ Sk.N~O~j), :ET~. 32772 SA~01~I), ~r_~. 32771 Telephone:407-330-5604 Telephone: 407-323-3030 exc.3312 7. Federal ID Number. 59-6000425 - ~--~_5 8. State SAMAS Number (State Agencies Only) 9. Chief FinanCial Officer. 10. Project Director. CI~ O~' E;.~l';1~Ol~i:) S.A3T~'01~) 2OT.IC1~ I)Eq2A.R.nE~I~2 300 I~01~.3:~I 1>~2~: .4.V]~. 815 SOT]~EI ~iE;~CB SA~T:FOI~D, 1%, 32772 SLN~'Oi~), i~. 32771 Telephone: 407-330-5610 Telephone:407-323-3030 ezt:.3320 11. Project Summary: Bdefly describe the pro.blem and the proposed solution. During the yeazs 1996 throul~h 1998 ~e Sacford !~olice Deparm~ezlt reported ][712 traffic crashes had occurred io the cit~. Statistics jadicate 173 or an average of ]0.3% of these crashes were alcohol related. It is the imeotioD of the SazLford l~olice Depaztmeot to create a dedicated and fully equipped two-offic~ D.U.I. enfurccme~t effort. The offices will he assiSaed priorit7 patrol areas, which have b~ identified as at risk for the occurrence of alcohol-related traffic crashes. These officers will he permanently assi~Bed this task and operate fully equipped ~ant fuaded vehicles. The D.U.I. uoit will host two multj-a~eocy checkpoints a~d pazticipate in three - adctitiorml. Funds Provided by U,S, Department of Transportation. Nadonaf Highway Traffic Safety Administration, Catalog of Federal Domestic Assistance Number- 20,600. S ate and Community Highway Safety Program., FORM 5C0-065-01 OGC, 0~99 Part Ih PROJECT PLAN AND SUPPORTING DATA State dearly and in detail the aims of the project, precisely what will be done, who will be involved, and what i~ expected to res.utt. Use the following major headings: 1. Statement ofthe Problem 2. Proposed Solution 3. Objectives 4, Evaluation 5. Milestones (Use form provided) State below and use continuation pages as necessary. Statement of the Problem Sanford located in Seminole County is a city of approximately 40,000 residents. Sanford is the intersection of four major arterial roadways, Interstate 4, US 17-92, SR 46 and SR 417 which an extension of the Central Florida Greenway. This network of roadways directly connects Sanford with the number one tourist destination in the world, Orlando. The City of Sanford is growing by "leaps and bounds", as is all of Central Florida. During 2000 a total of 48 planned development projects will have been completed and or initiated with in the city limits. These projects include Commercial, Industrial and Residential development. The Orlando-Sanford International AL~'port, which handled over one million passengers in 1999, is under going expansion with the addition of a second International Depart~es Terminal. It is estimated this airport will handle approximately five million passengers the first year a~er completion. State Road 417 directly connects this airport to the Orlando attractions area. Underway is the completion of the section of SR417, which will connect to Interstate 4. This along with other major roadway construction projects will exacerbate the current tragic related problems in the city. Sanford is also the Seminole County seat, which produces an increased daytime population together with the attendant influx of traffic. The Seminole Towne Center a 1.3 million square foot shopping mall and surrounding development located at the intersection of Interstate 4 and SR 46 has created additional traffic enforcement problems. This area attracts an estimated 50,000 vehicles daily. During the years 1996 through 1998 the Sanford Police Department reported 1712 traffic crashes had occurred in the city. Statistics indicate 173 or an average of 10.3% of these crashes were alcohol related. These crashes represent an average of 14.6 % of all alcohol-related crashes in Seminole County. From 1997 to 1999 the Sanford Police Department increased our D.U.L arrest numbers from 57 to 120, reflecting a 68% rise. Statistical analysis of these alcohol-related crashes produced that a disproportionate percentage occurs from October through February. Data indicates a high percentage of these alcohol~related crashes occur during the hours of 5:00 p.m. and 3:00 a.m. During the previously stated period several significant factors and or events may attribute to the traffic crash problent · Thanksgiving, Christmas and New Year !:folidays · The influx of winter time residents ,. Increase in transient population · Shorter daylight hours · Daytona 500, Speed Week · Bike week · Increases in traffic in the vicinity of the Seminole Towne Center · Curtailment of dedicated traffic enforcement efforts due to a significant increase in calls for service.(C.F.S.) Within the city limits are three of the 15 most dangerous intersections in Seminole County, 46 6~h , Interstate four and S.R; ( ) Airport BIrd. and US 17-92 (7th), and Lake Mary Blvd: and US 17-92 (15th). These intersections accounted for a total of 233 traffic crashes, involving 491 vehicles resulting in 87 injuries and $784,125.00 in damages. Currently the Sanford Police Department deploys a four officer specialized Traffic Unit. These officers are responsible for the investigation of traffic crashes as these crashes occur during their scheduled tour of duty. During the reorganization of the Sanford Police Department in 1998 this unit was reduced from six officers to the present four. This unit also functions as the Traffic Homicide Investigation Unit. These officers are inundated with traffic crash and traffic homicide cases limiting their dedication to the identified traffic crash-related problems. Our current level of effort to combat a rise in traffic crashes, specifically those alcohol-related is totally reactive in nature and ineffective. Proposed Solution It is the intention of the Sanford Police Department to create a dedicated and fully equipped two officer D.U.I. enforcement effort as grant funded. These officers will be experienced, trained, and D.U.I. enforcement dedicated. These officers will be permentantly assigned this task and operate fully equipped and assigned vehicles having previously grant funded in-car video earneras. The officers will wurl~ on opposite five-two 12 hours shit~s during the identified hours. This deployment will provide seven-day a week coverage. The officers will be assigned priority patrol areas, which have been identified as at risk for the occurrence of alcohol-related traffic crashes. Currently the Sanford Police Department participates in the two multi-agency traffic safety efforts initiated in Seminole County. The Community Traffic Safety Team and the City/County/State, Traffic Team. These unified multi-agency efforts apply a comprehensive approach to the traffic safety and the reduction of truffle crashes. These efforts are governered by two written agreements, the Traffic Enfomement and Management Team Inter-local Agreement, and the Inter-Local Combined Voluntary Cooperation Assistance-Mutual Aid Agreement. The D.U.I. dedicated officers shall coordinate selective enforcement and public education activities with the aforementioned traffic safety units. These activities will include but not limited to the following: · D.U.I. cheek points · High intensity D.U.I. patrol · Use of selective traffic enforcement tactics and programs · Public education and awareness · Attend community sanctioned functions to set-up information booth · Work closely with M.A.D.D. for victim/speaker support. · Coordinate victim panels for schools, drivers education classes, community organizations · Road improvement efforts · Emergency vehicle response improvements · Network with other D.U.I. reduction efforts throughout the state Objectives 1. To arrest at least 250 impaired drivers in 2001 that the 120 impaired drivers arrested in 1999. 2. Host two (2) D.U.I. Check points in 2001. 3. Participate in at least three (3) multi-agency D.U.I. enforcement efforts with the City, County, State, Traffic Teatin 4. To reduce the number of alcohol_related crashes recorded in Sanford to fortynine (49) during 2001 from fiRyfour (54) in 1999. Evaluation The Sanford Police Department will evaluate the overall success of the project based on a comparison of alcohol-related crash data reported by the Department of Highway Safety and Motor Vehicles. Local data will also be used to evaluate the project's effectiveness. 4 Timetable for Milestones Mi lestones ~,t Qua~er 2nd Qua~er 3rd Qua~er 4th Qua~er OCT NOV DEC JAN FEB MAR APB MAY JUN JUL AUG SEP Order Equipment xxx Hire officers and implement Recieve equipment and place it into operation xxx xxx xxx xxx Conduct checkpoints xxx xxx xxx xxx xxx xxx Send officers to DUI training xxx xxx Conduct public awareness activities xxx xxx xxx xxx xxx Enforce safety belt and 5 Part IH: PROdEOT DETAIL BUDGET Project Title: Sanford D.U.]. Knforcement Unit Projec~ projcG~ Norobey... J8-01-06-19-01 Contra~ NumbeE AJ594 BUDGRT CATEGORY TOTA~ FEDERAL ~UND{NO STATE LOCAL A. Pemonne{ Basic salary for officer one $38,521.00 $38,52] .00 Benefits for officer one $9,I13,00 , 9,113.00 Basic salary for officer two $38,521.00 )38,521.00 BaDefits for Salary officer two $9,113.00 $9,113.00 Sub-total $95,268.00 $47,634.00 $47,634.00 B. ContractuaLServices Sub-total C. Expenses Sub-total D. Operating Capital outlay Two Ford Crown Victoria police emergency vehicles $59,626.00 $59,626.00 Two Panasonic "Toughbook"MCT ready laptops $ 9,096.00 $ 9,096.00 Two Canon bubble jet mobile printer $ 650.00 $ 650.00 Sub-total $69,372.00 $69,372.00 E. Indirect Cost sub-total Total Cost of Project $ ]~'64,6/. 0.00' . $117,006.00 $ 47,634.00 Budget Modification Number:, Effective Date: 6 BUDGET NARRATIVE Project Title: CITY OF SANFORD D.U.'I. ENFORCEMENT PROJECT Project Number: J8-01-06-19-01 Contract Number: Aj594 The following .is a narrative description of. the project budget by line item by category, detailing the item and anticipated cost. Each category must be sufficiently defined to show cost relationship to project objectives. Attach additional sheets as needed. The Sanford Police Department is requesting Federal Highway Safety funding from the Florida Department of Transportation to provide funding for the salary and benefits for one Police Officer and the purchase of two equipped D.U.I. patrol vehicles with mobile computer terminals (MCTs). In partnership with the Department of Trausportation the Sanford Police Department will provide a matching amount of salary and benefits for the second dedicated officer. To facilitate the safe and efficient operation of this unit the officers will work from fully equipped patrol vehicles having in-car video-audio recording cameras provided from a previous grant project. The MCTs are essential as all Sanford Police Department communications and report form generation is dependent on these computers. Salaries and benefits: Sworn Personnel Salary Benefits Total Federal funds (1) Police Officer $38,521.00 $9113.00 $47,634.00 Local funds ( 1 ) Police Officer $38~ 521.00 $9113.00 $47,634.00 Operating capital outlay: · (2) Ford Crown Victoria police emergency equipped $29,813.00 each $59,626.00 (2) Panasonic "Toughbook" MCT ready laptops $ 4548.00 each $ 9,096.00 (2) Canon bubble jet mobile printers $ 325.00 each $ 650.00 Florida Department of Transportation grant funding requested $11%006.00 Mat~hing amount from the City ofSanford Police Department $ 47,634.00 .Budget Modification Number:. Effective Date: 7 Part IV: REPORTS Quarterly Progress Report Narrative for the quarter. project Title: 'CITY OF. SANFORD D .U.I. ENFOCEMENT PROJECT Project Numbe[: j8-01-06-19-01 Implementi~]g Ager~cy: SANFORD POLICE DEPARTMENT project Director:, LT. DARREL PRESLEY Briefly describe the subgrant activities that took place during the quarter. Attach additional sheets if necessary. The Quarterly Progress Report of Performance Indicators should be sent to the DOT Safety Office along with this narrative at the end of each quarter. FORM 500-065-o1 SAFETY OOC · QUARTERLY PROGRESS REPORT OF PERFORMANCE INDICATORS for the quarter. ProjectT!tle: Sanford D.U.I. Enforcement Unit Project Project Number: J8-01-06-19-01 implementing Agency: Sanford Police Department Project Director:, LT. DARREL PRESLEY Milestones Accomplished PerformanCe indicators Quader Quarter Six-Month Quatier Quarter Project Ending Ending Totals Ending . Ending Totals December 31 March 31 June 30 September 30 Number of DUI arrests made by the 2 officers assigned to DUI · enforcement unit Number of moving violations issued by the 2 officers. Number of DUI checkpoints hosted by the Sanford Police Department Number of DUI arrests made at DUI checkpoints hosted by the Sanford Police Department. Number of DUI checkpoints hosted by other agencies a~ which the 2 officers participated. Number of public awareness events conducted by the Sanford Police Department. Number of safety belt violations issued by the Sanford Police Department. Number of child safety seat violations issued by the Sanford Police Department, Number of alcohol related traffic crash'es investigated by the Sanford Police Department. Number of Traffic/DUI related training schools artended. ..9 s~fs'r~ Final Narrative Report Project Title: CITY OF SANFORD D.U.I. ENFORCEMENT PROJECT Project Number: J8-01-06-19-01 Implementing'Agency: SANFORD POLICE DEPARTMENT Project Director: LT. DARREL PRESLEY The following is a chronological narrative history of the above listed project in accordance with Part V.' Acceptance and Agreement, Conditions of Agreement, f. Reports. It is an accurate accounting o~ the project performance and accomplishments. (Attach additional sheets as needed.) 10 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION STATE SAFETY OFFICE . Part V: ACCEPTANCE AND AGREEMENT Conditions of Agreement. Upon approval of this subgrant, the approved application and the following terms and conditions shall become binding. Noncompliance may result in loss of; or delays in cost reimbursement. The term subgrantee as used in Part V refers to the subgrantee and its implementing agency. Pad I thi'ough Part IV, attached to this agreement, are incorporated by reference herein. 1. Reports. The subgrantee shall submit the Quarterly Progress Report Narrative and Quarterly Progress Report of Performance Indicators forms to the State Safety Office by January 31, April 30,. July 31, arid October 31 if there was subgrant activity dudng the quarter pdor to the deadline.. The subgrantee shall submit a FinalNarrative Report, giving chronological history of the subgrant activities, problems encountered, and major accomplishments by October 31, unless the StateSafety Office extends the subgrant pedod due to late award of the subgrant. Requests for reimbursement may be returned to the subgrantee unpaid if the required reports are past due. 2. Responsibility of Subgrantee. The subgrantee must establish fiscal control and fund accounting procedures which assure proper disbursement and accounting of subgrant funds and required non-federal expenditures. All monies spent on this project will be disbursed in accordance with provisions of the project budget as said budget was approved by the State Safety Office. All expenditures and cost accounting of funds shall conform to 49 CFR 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments; 49 CFR 19, Uniform Administrative Requirements for Grants and Agreements with Institutions of Highe,r Education, Hospitals, and Other Non-Profit Organizations; National HighWay Traffic Safety Administration (I~HTSA) Order 462- 13A, Principle~ for Determining Costs Applicable to Grants and Contracts with State and Local . Governments; OMB Circular A-102, Grants and Cooperative Agree. ments with State and Local Governments; OMB Circular A-I 10, Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations; OMR Circular A-21, Cost Priqciples for Educational Institutions; OMB Circular A-87, Cost Principles for State and LOcal Governments; and/or OMB Circular A-122, Cost Principles for Non-Profit Organizations, as applicable (hereina~er referred to as Applicable Federal Law). All funds not spent in accordance with the Applicable Federal LaW will be subject to repayment by the subgrantee. The subgrantee, by entering into this agreement, certifies that it meets and will comply with the federal statutes, executive orders, and implementing regulations applicable to this subgrant. 3. Compliance with Chapter 287,.Florida Statutes. The subgrantee agrees to satisfy all requirements provided in Chapter 287, Florida Statutes, and other applicable state law. 4. Approval of Consultant and Contractor Agreements. The State Safety office shall review and approve in writing all subgrantee's consultant and contractor agreements pdor to the actual employment of the consultant or the contractor by the subgrantee. Approval of the subgrant agreement does not constitute approval of a consultant or contractor agreement. 5. Allowable. Costs. The allowability of costs incurred under any subgrant shall be determined in accordance with the general principles of allowability and standards for selected cost items set forth in the Applicable Federal Law and state law, to be eligible for reimbursement. 6. Travel. Travel costs for approved travel will be reimbursed in accordance with regulations applicable to the subgrantee, and the State of Florida, Department of Transportation's (Department's) Disbursement Operations Manuel Chapter 3 Travel, but not in excess of provisions in Section 112.061, Florida Statutes. All travel for out-of-state or out-of-grant-specified work area shall require written approval of the State Safety Office prior to the commencement of actual travel. 7. Written Approval of Changes. The subgrantee must obtain prior written approval from the State Safety Office for changes to the agreement. For example: (a) Changes in project activities, goals and objectives, or research plans set forth in the approved application. (b) Changes in budget items and amounts set forth in the approved application. 8. Reimbursement *Obligation. The State of FIorida's performance and obligation to reimburse the subgrantee will be subject to the availability of Federal Highway Safety funds and an annual appropriation by the Legislature. As approved in 49 CFR, Part 29. the subgrantee shall not be reimbursed forthe cost of goods or services received from contractors, consultants, vendors, or individuals suspended, debarred, or otherwise excluded from doing business With the Federal government. The subgrantee shall submit the required certification by Consultants with awards in excess of the small purchase threshold (currently $25,000). g. Commencement of Projects. If a project has not commenced within 30 days after the acceptance of the subgrant award, the subgrantee will report by letter the steps taken to initiate the project, the reasons for delay, and the expected starting date. If, after 60 days from the acceptance of the award, project activity as described herein has not begun, a further statement of implementation delay will be submitted by the subgrantee to the State Safety Office. If the statement is not received ir~ 60 days, the State Safety Office may cancel the project and reobligate the funds .to other program areas.' The State Safety Office, where warranted by excusable delay, may extend the implementation date of the project past the 60-day period, but only by formal written approval frdm the State Safety OffiCe. 10. Excusable DelayS. ' (a)Except with respect to the defaults of subgrantee's consultants and contractors which shall be attributed to the subgrantee, the subgrantee shall not be in default by reason of any failure in performance of this agreement in accordance with its terms if such failure arises out of causes beyond the control and Without the fault or negligence of the subgrantee. Such causes may include, but are not restricted to, acts of God or of the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, stri. kes, freight embargoes, and unusually sev'ere weather, but in every case the failure to perform must be beyond the control and without the fault or negligence of the Subgrantee. If the failure to perform is caused by the failure of the subgrantee's consultant or contractor to perform or make progress, and if such failure arises out of causes beyond the control of the subgrantee and its consultan~ or contractor, and without the fault or negligence of any of them, the Subgrantee shall not be deemed to be in default, unless (1) the supplies or Services to be furnished by the consultant or contractor were obtainable from other sources, (2) the State Safety Office shall have ordered the subgrantee in · writing to procure such supplies or services from other sources, arid (3) the subgrantee shall. have failed to comply reasonably with such order. (b) Upon request of the subgrantee, the State Safety Office shall ascertain the facts and extent of such failure and, if it shall be determined that any failure to perform was occasioned by any one or more of the said causes, the delivery schedule shall be revised accordingly. 12 11. Obligation of Subgrant Funds, Subgrant funds may not under any circumstances be obligated prior to the effective date or subsequent to the termination date of the subgrant period. Only project costs incurred on or after the effective date and. on or prior to the termination date of the subgrant application are eligible for reimbursement. A cost is incurred when the subgrantee's employee or approved contractor or consultant performs the service required, or when goods are received by the subgrantee, notwithstanding the date of order. 12. Performance. In the event of default, noncompliance, or violation of any prcvision of this agreement by the subgrantee, the subgrantee's consultant(s) or contractor(s) and supplier(s), the Department shall impose such sanctions as it deems appropriate. Such sanctions include withholding of payments, cancellation, termination, or suspension of the agreement in whole or in part. In such an event, the Department shall notify the subgrantee of such decision 30 days in advance of the effective date of such sanction. The subgrantee shall be paid only for those services satisfactorily performed prior to the effective date of such sanction. 13. Access to Records. The Department, NHTSA, Federal Highway Administration (FHWA), and the Auditor General of the State. of Florida, or any of their duly authorized representatives, shall have access for the purpose of audit and examination of books, documents, papers, and records of the subgrantee, and to relevant books and records of Subgrantee and it's consultants and contractors under this agreement, as provided under.Applicable Federal Law. The Departmentshall unilaterally cancel this subgrant if the subgrantee refuses to allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119: F.S., and made or received by the subgrantee in conjunction with the subgrant. 14. Audit. Acceptance of this agreement constitutes subgrantee assurance that all audits'shall be conducted under the guidelines of OMB Circular No. A-133, Section 216.349. Florida Statutes, and Chapter 10.600, Rules of the Auditor General. : For fiscal years beginning on or before June 30, 1998, the reporting packages and data collection forms shall be submitted to the State Safety Office program manager by the subgrantee within the eadier of 30 days after the receipt of the auditor's report, or 13 months after the end of the subgrantee's fiscal year. For fiscal years beginning after June 30, t998, the reporting packages and data collection forms are to be submitted within the earlier of 30 days after the receipt of the auditors report, or nine months after the end of the subgrantee's fiscal year. For audits conducted only under Section 216.349, FIodda Statutes, the report is to be submitted within the earlier of 30 days after the receipt of the auditors report, or 12 months after the end of the subgrantee's fiscal year. The date the audit report was delivered to the subgrantee must be indicated by the subgrantee in correspondence accompanying the audit report, or reporting package, and data collection form. The subgrantee shall follow up and take corrective action on audit findings. OMB Circular A-133 further requires the preparation of a summary schedule 0f prior audit findings and a corrective action plan for current year audit findings. The subgrantee shall also submit required audit documentation as follows: A reporting package and a data collection form for all audits conducted in accordance with OMB Circular A-133 shall be sent to: Federal Audit Clearinghouse, Bureau of the Census, 1201 East 10th Street, Jefferaon~ IN 47132. · Reports of Audits conducted in accordance with Section 216.349, F.S., and Chapter 10.600, Rules of the Auditor General shall be sent to: State of Florida Auditor General, P.O. Box 1735, Tallahassee, FL 32301- 1735. Failure to furnish an acceptable audit as determined by the State or cognizant Federal audit agency may be a basis for denial..or refund, or both, of Federal funds. Federal funds determined by the Department to be misspent must be refunded to the Department, regardless of disclosure in the audit report. 13 15. Procedures for Reimbursement. All requests for reimbursement of subgrant costs must be submitted on forms provided:by the Department (Department Form Numbers 500-065-04 through 07). Appropriate documentation supportive of the reported costs must accompany each claim. Requests should be submitted on a regular basis as costs are incurred and payment is made..All requests for reimbursement for Operating Capital Outlay items having a unit cost of $5,000 or more and a useful life of one year or more must be a~;companied by a. Non-Expendable Properlh/Accountabili~/Record (Department Form No. 500-065-09), Payment of the Operating Capital Outlay costs will not be made before receipt of this form. A final financial request for reimbursement must be submitted to the State Safety Office within 30 days after the end of the subgrant period. Such request must be distinctly identified as Final. Failure to comply Will be grounds for forfeiture of reimbursement. 16. Retention of Records. All records and financial documents must be maintained for a minimum period of three years from the date of the final financial statement and be available for audit and public disclosure upon request of duly authorized persons. Records related to unresolved audit findings, appeals, or litigation shall be retained until the action is completed or the dispute is resolved. Records also must be maintained and accessible in accordance with Section 18.42 of 49 CFR 18 or Section 19.53 of 49 CFR 19. 17. Ownership of Dat~ and Creative Material. The ownership of material, discoveries, inventions and results developed, produced, or discovered by the agreement are governed by the terms of Section 18.34 of 49 CFR 18, Section 19.36 of 49 CFR 19, or OMB Circular A-110, Attachment N, Paregraph 8. 18. Property Accountability. The subgrantee shall establish and administer a system to control, protect, preserve, use, and maintain and dispose of any property furnished by the Department, or purchased pursuant to this .agreement in accordance with Federal Property Management Standards as set forth in Section 18.32 of 49 CFR 18. Section 19.34 of 49 CFR 19,. or OMB Circular A-110, Attachment N. This obligation continues as long as the property is retained by the subgrantee, notwithstanding the expiration of this agreement. 19. Disputes. Any dispute, disagreement, or question of fact adsing under the agreement shall be decided by the State Safety Office in writing and shall be distributed to parties concerned. A written appeal may be made within 30 calendar days to the Govemor's Highway Safety Representative at the Florida Department of Transportation, 605 Suwannee Street, MS 57, Tallahassee, Florida 32399-0450, whose decision is final. The subgrantee shall proceed diligently with the performance of the agreement and in accordance with Department's decision. 20. Confersnoes, InSpection of Work. Conferences may be held at the request of any party to this agreemen~t. Representatives of the Department or the U.S. Department of TranspOrtation (USDOT), or both, shall be privileged to visit the site for the purpose of inspection and assessment of work being performed at any time. 21. Publication and Printing of Observational Surveys and Other Repo~s. (a) Before publi&ation or printing, the final draft of an~; report or reports required under the agreement or pertaining to the agreement shall be submitted to the State Safety Office for review and concurrence. (b) Each publication or other printed report covered by Paragraph 21 .a, above must include the following statement on the cover page: (1) This report was prepared for the State Safety Office, Department of Transportation, State of FlOrida in cooperation with the National Highway Traffic Safety Administration, U.S..' · Department of Transportation and/or Federal Highway Administration, U.S. Department of Transportation. (2) The conclusions and opinions expressed in these reports are those of the subgrantee and do not necessarily represent those of the State of Florida, Department of Transportation, State Safety Office, the U.S. Department of Transportation or any other agency of the State or Federal Government. 22. Equal Employment Opportunity. No person shall, on the grounds of race, color, religion, sex, handicap, or national odgin, be excluded from participation in, be refused the benefits of, or be otherwise subjected to discrimination under this subgrant, or any project, program, or activity that receives or benefits from this subgrant award. The subgrantee agrees to comply with E.O. 11246, as amended by E.O. 11375, and as supplemented by 41 CFR part 60. 23. Responsibility for Claims and Liability. Subject to the limitations of Section 768.28, Florida Statutes, the subgrantee shall be required to defend, hold harmless and indemnify the Department, NHTSA, FHWA, and USDOT, from al! claims and liability, or both, due to the negligent acts of subgrantee, and its contractor, consultant, agents and employees. The subgrantee shall be liable for any loss of, or injury 'to, any material developed or serviced under this subgrant agreement which is caused by the subgrantee's failure to exercise such care in regard to'said material as a reasonable careful owner of similar materials would exercise. 24. Disadvantaged Business Enterprises (DBE). (a) The subgrantee agrees to the following assurance: The sUbgrantee shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any USDOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The subgrantee'shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT- assisted contracts. The subgrantee's DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the subgrantee of its failure to carry out its approved program, the USDOT may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 etseq.). (b) The subgrantee agrees to include the following assurance in each contract the subgrantee signs with a consultant or contractor and to require its consultant or contractor to include this assurance in all subcontract agreements: The subgrantee's consultant or contractor and subconsultant or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The consultant or contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of USDOT-assisted contracts. Failure by the consultant or contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the subgrantee or the Department deems appropriate. 25. Restrictions on Lpbbying. The subgrantee agrees to comply and require it's consultants and contractors to comply with 49 CFR part 20, New Restrictions on Lobbying, for filing of certification and disclosure forms. FORM OGC No funds granted hereunder shall be used for the purp<~Se ef lobbying the legislature, the judicial branch, orsrate agencies. Section 216,347, Florida Statutes. .. 26. How Agreement is Affected by Provisions Being Held Invalid. If any provision of this agreement is held invalid, the remainder of this agreement shall not be affected. In such an instance the remainder would then continue to conform to the terms and requirements of applicable law. 27. Federal Requirement for Public Service Announcements. All public service announcements produced with Federal Highway Safety funds must be closed captioned for the hearing impaired. 28. Public Awareness Materials and Promotional Items. Before printing public awareness materials or ordering promotional items, a final draft or drawing of the items shall be submitted to the State Safety . Office for review and written approval for reimbursement. The name of the SUbgrantee and its logo can be used on printed materials and promotional items. The names of individuals connected with the subgrantee shall not appear on printed materials ~nd promotional items paid for with Federal highway safety funds. 29. Term of Agreement. All subgrant agreements shall begin on the date of the last party to sign and shall end on September 30, following, unless sd stipulated by the State Safety OffiCe. 30. Clean Air Act and Federal Water Pollution Control Act. For subgrant awards in excess of $100,000 the subgrantee agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401 et sef.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et sef.). The subgrantee shall include this provisio~ in all subcontract awards in excess of $100,000. 31. Personnel. Th'e head of any subgrantee receiving first year funding for a new positiOn(s) through this agreement shall provide written notification to the State Safety Office that a new position(~s) has been created in the agency as a result of the subgrant being awarded within 30 days of the agreement being awarded. Any and all employees of the subgrantee whos~ positions are funded, in whole or in part through this agreement, shall be the employee of the subgrantee or implementing agency only, and any and all claims that may arise from said employment relationship shall be the sole obligation and responsibility of the subgrantee. 32. ReposseSsion of Equipment. Ownership of all equipment purchased with Federal highway safety funds rests with the subgrantee; however, the USDOT mainta. ins an interest in the equipment for three fiscal years following the end of the subgrant pedod; The State Safety Office, on behalf of the USDOT, may repossess any equipment purchased with Federal highway safety funds that is not being used by the subgrantee for the purposes described in the subgrant agreement. Items that are repossessed will be disbursed to agencies that agree to use the equipment for the intended activity. 33. Replacement or Repair of Equipment. The subgrantee is responsible for replacing or repairing any equipment purchased with Federal highway safety funds that is damaged, stolen, or lost, or that wears out as a result of use. Federal regulations prohibit fu. nding equipment replacement. 34. Ineligibility for Future Funding. The subgrantee may be ruled ineligible for future funding for any of the following reasons: (a) Failure to provide the required audits, (b) Failure to continue funding positions created with highway safety funds after the Federal funding cycle ends, ' o FORM 500'065-01 OGC - 08/9S (o) Failure to provide required quarterly and final reports in the required time frame, (d) Failure to perform work described in Part II of the subgrant agreement, (e) Providing fraudulent quarterly reports or reimbursement requests, (f) Misuse of equipment purchased with Federal highway safety funds. 35. Special Conditions.. (a) All subgrantee agencies must have a written safety belt policy which is enforced for all employees of the agency. A copy of the policy must be attached to the subgrant application. (b) Any law enforcement agency receiving highway safety funds must have a standard operating procedure (SOP) regarding enforcement of safety belt and child safety seat laws. A copy of the SOP must be attached to the subgrant application, and safety belt and child seat citation totals must be reported on the Quarterly Progress Report of Performance Indicators. (c) The'head of any agency purchasing equipment costing more than $500 per item must send a. letter to the Safety Office upon award of the subgrant certifying that none of the items being purchased with Fede~:al highway safety funds is replacing previously purchased equipment, whether the ' equipment was purchased with Federal, State or local funds. (d) Recipients of Federal and State funds am to have audits done annually using the following Criteria. Federal awards are to be identified using the Catalog of Federal Domestic Assistance (CFDA). title arid number, award number and year, and name of the awarding F, ederal agency. State awards will be identified using the Catalog of State Financial Assistance (CSFA) title and number, award number and year. and name of the awarding State agency. In the event that a recipient expends $300.000 'or more in Federal awards in its fiscal year, the · recipient must have a single or program specific audit conducted in accordance with the United States Office of Management and Budget (OMB) CircularA-133. if a recipient expends less than $300.000 in Federal awards during its fiscal year, an audit conducted in accordance with the OMB CircularA-f33 is not required. If a recipient expends less than $300,000 in Federal awards during its fiscal year and elects to have. an audit conducted in accordance with the OMB CiroularA-133, the cost of the audit must be paid from non-Federal funds. In the event that a recipient expends $300,000 or more in State award funds during ~ts fiscal year,' the recipient must have a State single or program specific audit conducted in accordance witl~ · Section 215.97, Florida Statutes, and Chapter 10.600, Rules of the Auditor General. If a recipient expends less than $300,000 in State awards during its fiscal year, an audit conducted in accordance with Section 215, 97, Flodda Statutes, and Chapter 10.600, Rules of the Auditor General is not re~luired. If a recipient expends less than $300,000 in State awards during its fiscal ye. ar and elects to have an audit conducted in accordance with Section 215.97, Florida Statutes. and Chapter 10.600, Rules of the Auditor General, the cost of the audit must be paid from non*State funds. PORM 500.085.01 SAFETY OGC - 08/99 Reporting Packages and management letters generated from audits conducted in accordance OMB CircularA-133 and Financial Reporting Packages generated in accordance with SectiOn 215.97, Florida Statutes, and Chapter 10.500, Rules of the Auditor General shall be submitted to the State Safety Office, by the recipient, within 30 days of receiving it. The aforementioned items are to be received by the State Safety Office no later than 9 months after the end of the recipient's fiscal ye. ar. The recipient ~hall follow up and take corrective actions on audit findings. Preparation of a summary-schedule of prior year audit findings, including corrective action and current status of the audit finding is required. Current year audit findings require corrective action ahd status of finding. Project records shall be retained and available for at least 3 years from the date the audit report is issued. Records related to unresolved audit findings, appeals, or litigation shail be retained until the action is completed or the dispute is resolved. Access to project records and audit workpapers shall be given to FDOT, the Comptroller, and the Office of the Auditor Grinoral. The recipient shall submit required audit documentation as follows: A Reporting Package a.nd Data Collection Form for each audit conducted in accordance with OMB CircularA-133 shall be sent to: Federal Audit Clearinghouse Bureau of the Census 1201 East 10tn Street Jefferson, IN 47132 A Financial Reporting Package of audits conducted in accordance ,with Section 215.97, Florida . Statutes, and Chapter 10.600, Rules of the Auditor General shall be sent to: State of Florida Auditor General' Attn: Ted J. Sauerbeck Room 574, Claude Pepper Building 111 West Madison Street Tallahassee, .FL 32302-1450 (el Financial reimbursement forms must be submitted to the State Safety Office at least once each quarter as costs are incurred and payment is made. The only exception iS when no costs are incurred during a quarter. Failure to submit reimbursement requests in a timely manner may result in the subgrant being terminated. (f) Agencies that host sobriety checkpoints, shall attach a copy of each After Action Report to the appropriate quarterly report form. (g) An entity dr affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may'not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact b~iness with any public entity. (See section 287. 134(3)(a), Florida Statutes. ) 18 pROJECT NUMBER: JB-01-06-1g-01 ~ ~ W~TN~SB 'WHeReOF: the pa~]es a~ that they h~ve each mad and a~ee to the conditions set fo~h in Pa~ V of th~s ~eemenL that each h~ve read and unde~nd the ~reement in its ent~Fety. ~ow. therefore. ~n consideration of the mutua~ covenant. Foreisis and representmions heFe~n have executed this ~reement by their underlined offida~s on the day. month, ~nd yeaF set out below. (FoF D. O, ~ Use Only) SUBGRANTEE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION CI~ OF S~FO~ Name of Applicant Agency Typed By: Signature of Authorized Representative ~T~ gC~ST~I~ Title: Sta~e Safety Enq~neer Authorized Representative's Name Typed Afie~: FEDE~ FUNDS ALLOCATED ADMINIST~TOR 0F IMPLEMEN~NG AGENCY $i17,006.00 By:"'~~~ Reviewed for the Depa~ment of T~nspo~ation: BRIAN F. TOOLEY Admini~to~s Name Typed By: , Date:'. /~ ~/J ~ ~ Title: CHIEF OF POLICE NOTE: No whiteout or erasures accepted on this Signature page. RECYCLED PAP~ (~ 19 Dec-Ol-O0 03,-03P Sanford Pc] ice Department 407 321 4926 P.03 MAYOR'$_APPOINT, MENT, S TO BOARDSICOMMITrEES - 2808 ~ VICE MAYOR Commission Eckstein CALNO (Council of Local Governments in Seminole County) Member - Commissioner Lessard Alternate Member - Commissioner Willlame SANFORD/SEMINOLE CHAMBER OF COMMERCE BOARD, INC., BOARD OF DIRECTORS Commissioner Willlame EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL (ECFRPC) District 3 Commissioner METROPLAN ORLANDO Member - Mayor Dale Alternate Member - Commissioner Williems SANFORD MUSEUM Commissioner Lessard POLICE DEPARTMENT LIAISON Mayor Date FIRE DEPARTMENT LIAISON Mayor Dale SANFORD AIRPORT AUTHORITY LIAISON Mayor Dale SANFORD AVIATION NOISE CONTROL STUDY COMMITTEE Distdct 3 Commissioner 1 TRI-COUNTY LEAGUE OF CITIES District 3 Commissioner FLORIDA LEAGUE OF CITIES Commissioner Lessard SEMINOLE COUNTY EXPRESSWAY AUTHORITY Commissioner Eckstein GREATER SEMINOLE COUNTY CHAMBER OF COMMERCE DESIGN/REGULATORY SUB, COMMITTEE Member - Jay Marder Alternate Member - Antonia Gerli SANFORD POLICE DEPARTMENT DATE: 10-01-2000 PAGE 1 OF I1 CFA STANDARDS: 22-1,222, 22-3, 22-4, 22-5, 22-6M, 22-7M SUBJECT: TRAFFIC LAW ENFORCEMENT CONTENTS: This policy and procedure contains the following numbered sectionsl I. Non-resident traffic violators II. Juveniles III. Legislators IV. Foreign Diplomats or Consular Officials V. Military Personnel VI. Traffic Violation, Court Information VII. Traffic Violation Enforcement VIII. Use of Authorized Emergency Equipmere IX. Conducting Traffic Stops X. Traffic Violators With Suspended or Revoked Driving Privileges XI. Driving Under the Influence of Alcohol or Drugs POLICY: It shall be the policy of the Sanford Police Department to enforce State traffic laws in a uniform manner without regard to race, religion, sex, age, or economic status. PURPOSE: The purpose of this directive is to establish procedural guidelines and standards for personnel charged with the enforcementof traffic laws and assisting the public with related traffic makers. PROCEDURE: I. NON-RESIDENT TRAFFIC VIOLATORS If a violation of a civil infraction or minor misdemeanor traff:c offense is committed and the violator does not reside within the jurisdiction of the Sanford Police Department, members should utilize discretion in determining the appropriate enforcement action. II. JUVENILES A. Generally, juveniles who have committed a traffic infraction will not be taken into custody but will be issued a traffic citation and released with the following exceptions: 1. Driving while impaired or under the influence of alcohol or drugs 2. Driving while license suspended or revoked 3. Violations of Chapter 316.061 and 316.062 Leaving the scene of an accident involving property damage when attended by another person or leaving the scene of an accident involving injury or death. 4. Vehicular homicide B. In all cases where a juvenile is taken into custody, the officer is responsible for notifying the juveniles, parents of the circumstances as soon as possible. C. If an officer deems that further custody is required pending a hearing, they must contact the juvenile detention center intake for authorization. All juvenile custody situations must be based on sound legal principles coupled with good judgemerit and discretion. III. LEGISLATORS A. Members of the United States Congress will, in all cases except treason, felony and breach of the peace, be immune from arrest during their attendance at the session of their respective houses, and in going to and returning from the same: and for any speech or debate in either house, they will not be questioned in any other place. B. Members of the State legislature in some cases have the same immunity granted to members of Congress. The common prevails which privileges them from arrest while attending, going to or returning from a session of their respective houses. IV. FOREIGN DIPLOMATS/CONSULAR OFFICIALS All Procedures in this area are governed by Department Policy and Procedure 83-12, DIPLOMATIC I1VfMUNITY. V. MILITARY PERSONNEL A. For the pur~.~se of this directire, "Military Personnel" shall include regular members of the Army, Navy, Air Force, Mar'me Corps, Coast Guard, Natioual Guard and Reserves who are on active duty. Members of the military shall be treated the same as any other citizens who commit traffic infractions or crim'mal traffic violations. B. When a physical arrest is made, the on-duty Unit Supervisor or his/her designee, may notify the liaison officer of the nearest armed forces investigative headquarters division. This does not apply to the issuances of a Irafie citation. In any situation where U.S. government equipment is seized, towed or confined in any way, the appropriate governmental unit shall be notified. C. In the event that military personnel are involved in a traffic accidem and are killed or injured to the extent they require hospitalization, the on-duty Unit Supervisor or his/her designee will make the appropriate notification to the nearest military installation. VI. TRAFFIC VIOLATION~ COURT INFORMATION All Procedures in this area are governed by Department Policy 95-02, Traffic Citations. VII. TRAFFIC VIOLATION ENFORCEMENT A. Appropriate uniform enforcement action for traffic viohtors is important if motorists are to enjoy safe driving in the City ofSanford. Goodjudgement by the police officer in consideration of the circumstances and conditions at the time if the violation will ensure appropriate action and gain the public confidence in traffic enforcement. B. The ultimate ann of traffic law enforcement is to achieve voluntary compliance with traffic laws and regulations. To achieve this goal, directives to be followed include. 1. Driving under the influence of alcohol and/or drags: It shah be the policy of the Altamonte Springs police Department to actively enforce the laws pertaining to driving under the influence of alcohol and/or drugs. Offmers may arrest any driver found to be in violation of these laws. Arrests will be determined by the driver's observed operation of vehicles on the roadway or involvement in a traffic crash, roadside sobriety exercises and blood alcohol tests. 2. Procedures for speed law violations: a. Legally, there is no defense for exceeding a posted speed limit or for driving faster than conditions permit. However, there exists sufficient reason to believe that factors such as improperly calibrated speedometers, marginal weather conditions and other factors may give a violator cause to believe his or her speed may have been slightly less than the speed stated by the officer or that existing conditions, in the violator's opinion, are less severe than stated by officer. b. Officers may exercise discretion when deciding if a warning or citation is appropriate. Consideration should be given to the weather conditions, traffic volume, driver attitude, pedestrian traffic and location. At all times, members should remember there is a direct correlation between excessive speed and traffic crashes. 3. HaTnrdous viohtions: HaTardous violations are violations that expose persons and/or property to risk, loss or damage (e.g., running a red light/stop sign, careless driving, reckless driving). a. It shall be the practice for officers to issue citations for those haTardous violations which are determined to have been the cause of a traffic crash. b. Members may issue citations for hazardous violations, dependent on the seriousness of the violation as determined by any attendant conditions or circumstances. 4. Equipment violations: a. When a vehicle fixture is found to be missing and it is obvious that the owner is aware of the defective equipment, a citation should generally be issued even though this may be the only violation on the vehicle. b. When a vehicle is found to be in violation of several equipment requirements, a citation should generally be issued for the one most serious violation. c. It is the officer's intent to have the violator correct equipment violations, therefore, in most cases the officer should issue the citation under FSS. 316.610 5. Violations by Public/Commercial carriers: a. Public carriers and commercial vehicles must comply with all applicable traffic laws, rules and regulations. b. Members may summon assistance from the Florida Highway Patrol or Department of Transportation for special equipment needs or enforcement support. c. United States Post Office's vehicle drivers and Public transit operators who commit a minor violation of the hw should not be taken into custody, but issued a citation to appear in court. If an arrest is necessary due to the nature of the offense, the member will notify the arrestee' s supervisor to obtain approval to release the vehicle to competent authority at the scene. 6. Non-hazardous Violations: Non-Hazardous violations are violations which are not likely to involve or expose persons and/or property to risk, loss or damage. Discretion should be utilized to handle non-hazardous violations, based on the seriousness of the violation as determined by any attendant conditions or circumstances. 7. Multiple violations: a. Generally, subsequent citations shall not be issued when the first citation is issued for an all-inclusive charge and the specific violation for which a second citation is being considered is important evidence for the successful prosecution of the fir~ charge. For instance, A violator who has been charged with Reckless Driving would not be cited with operating on the left side of the roadway or speeding if those are factors used to determine Reckless Driving. However, in the case where a violator is arrested for Driving Under the Influence, they should be issued a citation for each violation committed during the establishment of the justification for the DUI stop, Le., Failure to maintain a single lane, Speeding, Rutre'rag a red light, etc... b. Generally, one citation will be issued in the case ofrelated} multiple, non- hazardous viohtions stemming ~om the same operation. In cases such as this where the elements of the offense are closely related to tbe element of the second offeWe, only one citations should be written. e. In all instances, muhiple violations found which can be classified separately as hazardous and non-hazardous will be dealt with independently. A violator stopped for following too closely and subsequently found to be operating without a drivers license may be issued citations for each violation. 8. Seat Belt, Infant Seats and Child Restraint Devices a. Any sworn member of this agency shall enfome F.S.S. 316.614, Seat Belt while in an on-duty stares. b. Any sorwn member shall enforce F.S.S. 316.613, Child Restraints with a zero tolerance policy while in an on-duty status. c. Pursuant to F.S.S. 316.614 (4) (a) it is unlawful to operate a motor vehilce ~ unless each pasenger under the age of 18 years is properly restrained by a safety belt or child restraint device pursuant to F.S.S. 316.613. There is no statutory exception for Law Enforcement Officers transporting juvenile offenders. 9. Newly enacted laws and/or regulations When appropriate, the benefit of the doubt should be extended to a driver by a member in regards to the violation of any new law or regulation. The officer should take into consideration public awareness of the new law, attitude of the motorist, and the seriousness of the violation. Discretion shall be used by the officer before taking enforcement action. B. These enforcement policies do not substitute officer judgement, for it is impossible to foresee every conceivable situation involving traffic violations. In unusual circumstances, the officer must decide what enforcement action is proper based on a combination of trig, experience and common sense. VHI. USE OF AUTHORIZED EMERGENCY EQUIPMENT A. Officers will utilize emergency equipment only when authorized to do so by Department Directives, when required by the nature of their dispatched assignment, or when situations contiont them that indicate the need for the use of emergency equipment. 1. Emergency (Red/Bhie) Lights a. This equipment is used in conjunction with the siren to signal other users of the roadway that an emergency conditions exists and the right-of-way should be relinquished to the emergency vehicle. It cannot be safely assumed by the officer that the emergency lights and siren will be sufficient to assure the fight-of-way, even though state law requires operators of vehicles to yield the right-of-way under emergency conditions. b. Even when beth the emergency lights and siren are in simultaneous operation, members are still obligated to drive with due regard for the safety of all persons occupying the street or highway. 2. Emergency lights shall be utilized in the following circumstances: a. In accordance with provisions as stated in Department Policy and procedure 86-04, Police Vehicle Operation. b. When stopping traffic violators. c. When assisting motorists parked/stopped on the roadway. d. ~ When a patrol vehicle is parked/stopped on the roadway. 3. If both the patrol vehicle and the violator's vehicle are parked off the roadway and the officer and/or violator can stand or walk between the trhffic side of their vehicles and the roadway, any emergency signal which exhibits light to the rear of the patrol vehicle may be extinguished to reduce the accident potential created by its distracting effect on approaching drivers and to miuimize attracting curiosity seekers to the scene. B. Siren 1. The siren is to be used simultaneously with the emergency lights when in pursuit, responding to an emergency call or initiating an emergency response. 2. The siren may be used to signal violators to stop when other means of attracting the violator' s attention has failed. C. Spotlight/Take Down Lights 1. These lights should be used as a protection to the officer, especially when dealing with known or suspected felons. For example, following a traffic stop, the spotlight should be used to illuminate the interior of the vlolator's car so all occupants are kept within view and at a distinct disadvantage When looking back toward the patrol vehicle and officer. The officer should exercise care not to be silhouetted by the light. 2. The spotlight/takedown lights should not be used to signal violators to stop due to the possibility of temporary blindness of the violator and other drivers from the glare created by the lights. D. Public Address System 1. The public address system is valuable when stopping a traffic violator. The desired actions of the violator can be directed from a safe distance, minimizing the hazard to the officer. 2. The public address system is also valuable for delivering information for crowd control and in directing persons when unusual conditions exist, such as when the roadway is temporarily obstructed, alerting pedestrians to hazardous conditions, and relieving the emergency conditions. E. Hazardous Warning Lights/Flashcrs 1. During Emergency situations, the use of the Vehicle Hazard Lights is discouraged due to the fact that when the vehicle brake pedal is depressed the Hazard lights stop flashing. 2. During Non-Emergency situations the hazard lights may be activated when cond~ueting a traffic stop in a residential area, ff there is no traffic hazard or need to signal the police vehicles location to other units. IX. CONDUCTING TRAFFIC STOPS A. No two traffic stops are exactly alike. This procedure shall guide members on conducting vehicle stops on traffic law violators. Officers shah conduct themselves in a courteous manner as dictated by the circumstances of the particular stop. Members will not intentionally humiliate, embarrass or harass members of the community. B. Suggested procedures for officers initiating the traffic stop: 1. Chose the stop location carefully, avoiding curves, hill crests and intersectioxt Attempts should be made to avoid stopping violators in the parking lots of business where space is limited and the stop may impede traffic entering or exiting the business. 2. Should the violator stop abruptly in the wrong lane or in another undesirable location, they should be promptly directed to move to a safer location. Officers should use the public address system in the patrol vehicle for this purpose. 3. When the stop is initiated the officer will advise the communication center. ARer acknowledgment, advise the location of the stop and then the description of the vehicle and the registration number to include the state and the location of the stop prior to making initial contact with the violator. 4. Activate emergency lights, use horn, then siren if needed to signal the driver to stop. 5. Position the patrol vehicle approximately one-half to one full car length behind the violator at a slight angle so the leR front is offset approximately two feet to the leR of the violators' vehicle. Turn the front wheels to the lelt, leave the engine running and the drivers' door unlocked. 6. Before exiting from the patrol vehicle, observe the occupant(s) of the stopped vehicle for unusual movement. 7. At night, high headlight beams, spotlight, and the takedown lights should be used to conceal the officers' movement from the violator and for visibility inside the stopped vehicle. 8. Consider weapon readiness on every stop. 9. While approaching the vehicle watch the occupant(s), check for altered license tags, check the tnmk to see that it is closed and locked, and observe the interior for possible weapons hidden passengers. At night, officers should avoid passing betw~een the lights if the patrol car and the violators vehicle. 10. Stand beside the vehicle as closely as possible and to the rear of the driver. Be watchful of any passenger(s) 11. Keep a constant view of the drivers' hands. The officer should take the drivers' license or other identification with their non-gun hand. B. Procedure during the stop: 1. Greet the driver in a courteous manner 2. Request the operator' s license and vehicle registration. 3. Observe the driver for signs of physical impairment or emotional distress. 4. Explain the reason for the stop to the driver 5. Check the vehicle operator' s license through the computer for validity and possible warrants. 6. Write the citation in a safe position where eye movement will permit observation of the vehicle and occupant(s). C. Members shall NOT prepare citations: 1, With the metal clipboard resting on the exterior surface of the patrol vehicle, 2. While standing at the front of the violator's vehicle, 3. Standing between the patrol vehicle and the viotator's vehicle, or 4. Standing between the traffic lanes and their patrol vehicle. D. Procedure for re-contact with the violator: 1. When returning to the stopped vehicle to issue a citation(s), a. Observe again for changes within the vehicle. b. Expla'm the citation to the driver, including providing information relative to; I ) The nature of the vio htion; 2) Whether the violation is a criminal or moving/non-moving, non- criminal infraction, and whether the offense may be paid by mail or requires a court appearance. 3 ) Court appearance schedule if appropriate; 4) The mount of the fine, if the fine may be paid by mail. 5) The appeal process avalhble through the Clerk of the Court's Traffic Violations Bureau and; 6) The availability of Driver Improvement School c. Conduct the traffic stop as expeditiously as possible, maintaining a professional attitude. 2. Upon completion of the traffic stop, allow the stopped vehicle to re-enter traffic first. 3. Turn off all emergency lights and any other auxiliary lights before re-entering traffic. X. TRAFFIC VIOLATORS WITH SUSPENDED OR REVOKED DRIVING PRIVILEGES A. Traffic and patrol officers' frequently are in the position of encountering drivers, following .the detection of a traffic violation or other contact, who are unable to produce a valid driver' s license. This could be the result of various actions not only of the driver, but of the court and/or the Department of Highway Safety and Motor Vehicle (DHSMV). Officers should check through the computer for a valid liceuse by name, date of birth, race, or the drivers license number, of the violator if known. If the violator has a valid driver's license, then the officers' actions should be dictated by the initial violation or contact. 1. If the driver does not have a valid driver's license through DHSMV on-line records, the officer should determine if the violator was ever issued a license through this state or their state ofresidency. If it can be determined that no license was ever issued, the officer may place the violator under physical arrest or issue a criminal citation for the violation. 2. If the violator was issued a license in this state or their state of residence and the violators' driving privileges have been suspended or revoked for charges related to Driving Under the Influence or failure to appear, the officer may place the violator under physical arrest and issue a citation with the appropriate charge. 3. If the violator was issued a license in this state or their state of residence and the violators' driving privileges have been suspended for failure to pay traffic fines, the officer may place the violator under physical arrest and issue a citation with the appropriate charge. 4. If the violator was issued a liceuse in Florida and the violators' driving privileges have been suspended for failure to maintain financial responsibility, the officer should issue a citation to the violator with the appropriate charge and indicate a mandatory court appearance on the citation. B. In the 'event where a physical arrest of the violator for a suspended or revoked drivers license is not practical due to medical conditions or other circumstances, the violator will be issued a citation and the officer will indicate a mandatory court appearance on the citation. The officer will then ensure that the viohtor does not drive their vehicle tiom the scene and that the viohtor makes necessary arrangements to have the vehicle removed from the scene in a timely manner. XL DRIVING UNDER THE INFLUENCE OF ALCOHOL OR DRUGS Members shall make a concerted effort to detect and apprehend those persons suspected of driving under the influence of alcohol or drugs. Members shall refer to Department Policy 84-10, Roadside Sobriety Exercise and Department Policy 82o17, Video Recording Procedures, for procedural guidance in handling D.U.I. arrests. SANFORD POHCE DEPARTMENT DATE: July 10, 1998 PAGE 1OF 10 SUBJECT: POLICE VEHICLE OPERATION CONTENTS: This policy and procedure contains the following numbered sections: I. Routine Vehicle Operation II. Emergency Vehicle Operation III. Vehicle Stops IV. Police Vehicle Pursuits - (Policy) V. Primary Pursuit Officer Responsibilities VI. Secondary Unit Responsibilities VII. Supervisor Responsibilities VIII. Communications Center Responsibilities IX. Operational Tactics X. Termination of Pursnit XI. Inter / Intra-Jurisdictional Pursuits XII. Vehicle Pursuit Report Form PURPOSE The purpose of this policy is to establish general guidelines and responsibilities for the safe operation of police vehicles during routine, emergency and pursuit situations. PROCEDURE I. Routine Vehicle Operation Under normal, non-emergency operating conditions, and while responding to routine calls for service, members operating all police departmere vehicles will strictly adhere to all traffic laws and drive defensively in a safe and courteous manner. Safety belts shall be worn in compliance with State law. H. Emergency Vehicle Operation A. A member shah not operate a police vehicle in an emergency response mode unless responding to an emergency call for service or when in pursuit. B. Emergency response mode deftned: Police vehicles operated in the emergency response mode shall have in operation emergency red and blue lights and ff appropriate, the siren to wam vehicular and pedestrian traffic along the emergency route. "Wig-wag" headlights shall be used during daylight hours as an added visibility factor, on vehicle so equipped. Four- way fiashers shall not be used while the vehicle is in motion because they interfere with brake lights and turn signals. C. The provisions of this section shall not relieve the driver of a police vehicle from the duty to drive with due regard for the safety of all persons, nor shall such provisions protect the driver of a police vehicle from the consequences of careless disregard for the safety of others (FSS 316,072-5). D. A member responding to an emergency call for service may: 1. Exceed the speed limit afrer weighing the risks of danger to life and property and after considering the condition of the mad, traffic and weather. 2. Proceed past a red or stop signal or stop sign, but only at~er coming to a complete stop, before attempting to cross the intersection line. ARer ensuring that cross traffic has yielded, the driver may then proceed with care through the intersection. 3. Disregard regulations governing direction or movement ortuming in specified directions only if such action may be completed without resulting in conflict with another motor vehicle or pedestrian or other object. 4. Disregard the hws govexning the parking of vehicles under ordinary circumstances, except that a police vehicle shall not block access to a fire hydrant at a fire scene, or in any way obstruct the passage of fire apparatus. Marked police vehicles should be strategically parked in roadways to protect accident scenes, injured persons, or officers directing traffic, when such use is practical, and the emergency lights, along with the four-my ~ashers, shall be activated. III. Vehicle Stops A. Three types of Vehicle Stops: Traffic, Investigative and High Risk, defined as: 1. '~ Traffic Stop - a stop of a vehicle that has/is violating a traffic statute. 2. Investigative Stop - a stop made in furtherance of the police purpose, i.e.; a vehicle seen cruising a parking lot where high rate of MN Larconies is known to have occurred. 3. High Risk - a stop of a vehicle believed to contain known or suspected perpetrators of a criminal act an encounter that is likely to pose a high risk to the officer. B. A member making a vehicle stop will inform the radio dispatcher that he/she is stopping a vehicle. The following information shall be required: 1. Location of stop 2. Tag number, if available 3. Vehicle description 4. Occupant description C. A member making a traffic stop will make every effort to direct the violator to a suitable stopping point where normal traffic flow will not be impeded. The use of side streets is encouraged when that use does not impede traffic. Private driveways, gas stations (when open), or other areas providing access to business establishments will not be used for traffic stops when alternate locations are available. When private property is used for a traffic stop. all possible care will be taken to avoid inconvenience to property owners or patrons. D. When stopping traffic violators in residential areas, the emergency lights may be turned off (and only use the emergency flashers) if there is no traffic hazard or need to sign~ the police vehiele'.s location to other units. E. Unmarked police vehicles may be used for traffic enfomement when operated by uniformed police officers, if the police vehicle is equipped with appropriate equipment (blue light and siren) for recognition by offending motorists. F. Members in plain clothes and detectives shall make every effort not to routinely make traffic stops unless the actions of the violator are a clear danger to pedestrian or vehicular traffic and no uniformed unit is readily available. They may, however, make Investigative Stops, after first determining that there is no uniformed unit in a position to conduct the stop for them. IV. POLICE VEHICLE PURSUITS A. Policy 1. The foremost goal of the Sanford Police Department is the protection of life and property. Therefore, it is our policy to restrict and regulate those circumstances under which motor vehicle pursuits in carrying out law enforcement activities will be permitted. 2. Members are authorized to pursue suspects who are reasonably thought to be violent and pose a danger to the public at large. Therefore, members may pursue a suspect only if the member reasonably believes the suspect has committed or attempted to commit a forcible felony which involves the actual, apparent, or threatened use of deadly force. and the fleeing driver poses an immediate threat to the public at large. [CFA 17-8M (A) ] 3. In instances where mediate apprehension cannot be effected with reasonable safety, a member shall attempt to obtain sufficient information to effect subsequent apprehension without engaging in a motor vehicle pursuit. B. Purpose The purpose of this policy is to establish guidelines and responsibilities for officers and supervisors when engaged in motor vehicle pursuits. This policy shall serve as a standard forthe administrative review of the judgement exercised by officer(s) and supervisor(s) involved in the pursuit. C. Definitions 1. Vehicle Pursuit - an active attempt by a law enforcement officer in an authorized emergency vehicle to apprehend the occupants of a moving vehicle, Provided that the driver of such vehicle is or should be aware of the intent of the law enforcement officer, increases his or her speed, takes other evasive actions, or refuses to stop in an attempt to avoid apprehension. 2. Primary Pursuit Unit - generally the unit which initiates the pursuit, or any unit that assumes control of the pursuit as the lead vehicle. 3. Secondary Pursuit Unit - the emergency unit which trails the primary unit at a safe distance and which is available to assume the primary role or assist the primary unit if the fleeing vehicle is stopped. 4. Back-Up Units - other emergency police vehicles, other than the two active pursuit vehicles (primary and secondary), may be designated as back-up units. They are to remain alert to the direction and progress of the pursuit and may position themselves at strategic sites along the probable pursuit route or on palel roadways for response to any emergencies that may develop. Unless authorized by the Watch Commander, back-up units are not permitted to utilize emergency lights and siren as a means to place themselves in strategic locations. 4. Emergency Vehicle - any authorized police vehicle equipped with a siren and flashing and/or revolving blue (blue and red) lights which meet the requirements of Chapter 3 16 oft he Florida Statutes. V. Primary Pursuit Officer Responsibilities A. The pursuing officer shall immediately notify the Communications Center that a pursuit is underway and provide the following information: I. The violation is considered to be a "Forcible Felony", with actual or threatened use of deadly force. 2. Description of vehicle, and license number. 3. Location and direction of travel 4. N~mber and description of suspects (occupants) in the vehicle. B. Individual responsibility for actions of a pursuit rest with the primary unit unless directed otherwise by the Unit Supervisor. VI. Secondary Unit Responsibilities A. The secondary unit, upon joining the pursuit, shall immediately notify the Communications Center of its identity. If practical, the secondary nnit should assume radio communications responsibility for the primary unit. B. The secondary unit should maintain a safe distance t~om the primary unit, but be close enough to render assistance. C. Should the primary pursuit unit become disabled, the secondary unit will become the primary trait and the Unit Supervisor will designate a new secondary unit. VIL Supervisor Responsibilities A. Overall responsibility for the decisions concerning continuance or termination of a pursuit rests primarily with the Unit Supervisor. The Unit Supervisor shah assert control of the pursuit by monitoring and directing specific units~ into or out of the pursuit, re-designating prinmry, secondary, and back-up units, approving or ordering alternative tactics, or terminating the pursuit if appropriate. B. Upon being notified of the pursuit, the Unit Supervisor shall verify the following: I. The reason for the pursuit 2. No more than the required number of units are involved in the pursuit 3. Proper radio f~equency is being utilized 4. Affected inter-jurisdictional agencies are notified VIII. Communications Center Responsibilities A. Upon notification that a pursuit is in progress, communications personnel shall: 1. Receive and record all incoming information on the pursuit vehicle. 2. Initiate emergency radio traffic and advise all other units that a pursuit is in progress, providing all relevaut information, including unit numbers of the primary and support unit (multi-salect on all channels if applicable including all location/direction changes). 3. Ensure the Unit Supervisor is aware of the situation~ 4. 'Perform all relevant record and motor vehicle checks as expeditionsly as possible. 5. Control all radio communications during the pursuit, and repeat information provided by active pursuit units. 6. Coordinate and dispatch back-up assistance under the direction of the Unit SUpervisor. 7. Ascertain the availability of aerial and K-9 units and report their smms to the Unit Supervisor. R Nntlr-v ~nv ~ffPcJ'ed ~rP~ ~cr~n~{~ ~nd ~ffomnt tn ~t~hl~h ~ ~nmmnn 9. Continue to monitor the pursuit until it has been terminated. IX. Operational Tactics A. Other factors and circumstances to evaluate upon initiation of a motor vehicle pursuit: 1. Area and conditions in which the pursuit is occurring: a. Residential areas b. School zones c. Road conditions d. Special events in progress e. Congested business areas or intersections f. Weather conditions 2. Timeofday a. Are the school children going or coming from school? b. Is the traffic congestion going to be a problem? 3. Suspects vehicle speed and driving style a. Extreme high speed b. Reckless driving habits, failure to stop at stop signs or lights c. Is suspect ramming other vehicles to escape capture? B. Only two (2) units, Prinary and Secondary will engage in the pursuit: ** ALL EMERGENCY EQUIPMENT & SIRENS WILL BE UTILIZED ** 1. A caravan of unassigned units will be prohibited. 2. Units should never follow a suspect vehicle the wrong way on a limited access roadway and should use extreme caution if the suspect vehicle proceeds the wrong way on a one-way street. 3. Units will not pass one another unless authorized by primary unit. 4. All pursuit units will maintain a reasonable and safe following distance. 5. U~ranrked vehicles properly equipped with blue lights and sirens are permitted to engage in pursuits, but will be relieved by the first available marked vehicle. Unmarked vehicles will act as secondary units until a second marked vehicle is present, at which time, the unmarked vehicle will discontinue pursuit mode, and continue safely if additional units are required. 6. All initiating pursuit vehicles will relinquish primary pursuit position to n,edghboring City/County Law Enforcement Officers when crossing jarisdictioual boundaries. 7. All units will terminate the pursuit when radio communication with dispatch or communication with the Unit Supervisor is lost. 9. Stationary road blocks are prohibited. 10. Members shall not discharge their firearms'from or at a moving vehicle unless the occupants of the other vehicle are using deadly force against the officer or another person by means of other than the vehicle. a. Firearms may be used only under circumstances which provide a high probability of striking the intended objective b. When aerial surveillance is available, the pilot will notify Communication Center/Dispatch as soon as possible. When feasible, the aircraft becomes responsible for communicating the progress of the pursuit, after communication is established between the air and ground units confirming the transfer of this responsibility. All pursuing units at that time will break away t~om the pursuit and will leave adequate distance for suspect vehicle to take alternate plan. X. Termination of Pursuit A. A decision to terminate the pursuit may be the most ratioreal means of preserving the lives and property of both the public and the officers and suspects engaged in the pursuit. The pursing units have an obligation to discontinue when circumstances dictate apursuit is not justified or it is reasonable to do so. A pursuit shall be terminated when: 1. In the opinion of the officer or the Unit Supervisor, the level of danger outweighs the necessity of the pursuit. 2. The suspects identity has been established to the point that later apprehension can be accomplished and he or she does not pose an immediate danger to the public at large. 3. The distance between the officer and the pursued vehicle is so great it becomes obvious that apprehension is unlikely. 4. The officer looses visual contact with the pursued vehicle for an extended period of time. 5. Police equipment failure makes it impractical or unsafe to continue. 6. If the pursuing vehicle loses radio contact with its communications center. 7. The member engaged in the pursuit no longer ha.q a reasonable belief that the person pursued is suspected of committing, having committed, or attempting to commit a forcible felony. B. Upon the termination of any extended pursuit, the department vehicle(s) used in said pursuit may be removed from service. Such vehicles may remain out of service until inspected and cleared to raturn to service by the City's vehicle repair shop.(City Garage) XI. Inter / Intra-Jurisdictional Pursuits 1. Ifa vehicle pursuit appears to be continuing outside the jurisdiction of the City of Sanford, the Communications Center will inform the target agency that a vehicle pursuit is headed in their direction, and request their assistance. Such notification shall include: a. Nature of offense/reason for pursuit b. Number of suspects in the pursued vehicle c. Number of units Currently involved d. Vehicle description and direction of travel e. Any special conditions or considerations 2. The decision to grant such assistance to the Sanford Police Department will be that of the on-duty field supervisor of the requested agency. 3. If assistance is granted, a unit from the requested affected agency will assume the primary unit position,and the Sanford unit will continue in a secondary unit position at a safe distance behind the primary unit. The decision to continue or terminate the pursuit will transfer to the new primary tmit's agency. In the event the pursuit is subsequently terminated by the primary unit from another .jurisdiction, the Sanford Police Department unit will not resume the primary position or re-initiate the pursuit. 4. If the agency having jurisdiction does not grant assistance to the Sanford Police Department, the primary unit must re-evaluate the need to continue the pursuit based upon existing conditions and knowledge of the geography of the area. If the decision is to continue, the Communications Center will continue to inform other affected agencies down the line, and request their assistance. Units from the agency having jurisdiction over the area, the pursuit has entered will be requested to protect the public from the pursuit, without actually involving themselves in the chase. 5. If the agency having jurisdiction over the area the pursuit has entered requests the primary unit to discontinue the pursuit in view of public safety concerns, the primary unit will honor that request and immediately terminate the pursuit. 6. Pursuits that appear to be leaving Seminole County will only be continued in extreme need situations with the approval of the field supervisor of the agency . assuming the primary position. The field supervisor of the adjoining county will be notified of the pursuit into their jurisdiction. 7. Pursuing officers that continue beyond the llm~ts of Seminole County will adhere to the procedures established by this policy. B. In-Bound Pursuits 1. Officers shall not become involved in another agency's pursuit unless clearly and specifically directed to assist. 2. Assistance with or involvement in pursuits originating outside of Sanford that enter Sanford must meet the same criteria establish by this policy. If the criteria does not agree with the Sanford policy, Department members shall not involve themselves in the pursuit, and may request the pursuing agency to terminate the chase due to public safety considerations based upon existing conditions. 3. The decision to grant assistance to the requesting agency shall be that of the on- duty Unit Supervisor. 4. Once the decision has been made to render assistance in a pursuit that originated in another jurisdiction, Sanford Police Department units will assume the primary unit position of the pursuit as it occurs within the City of Sanford. A unit from the originating agency will continue in a secondary unit position at a safe distance behind the primary unit. Upon assuming the primary unit position, the Sanford Police Department assumes the responsibility for the decision to continue or terminate, as governed by this policy. 5. If the decision is to not render assistance to the pursuit, Sanford units will act to protect the public from the pursuit without becoming involved in the actual pursuit. XlI. Vehicle Pursuit Report Form A. A vehicle pursuit report form (Attachment "A") shall be completed after every pursuit. The form shall be submitted by the officer conducting the pursuit and shall be completed by the end of that officer's tour of duty. The form shall be forwarded by the chain of command to the Professional Standards Unit for filing. I have read, understand and agree to comply with this Directive. Date: / / SPD - VEHICLE PURSUIT REPORT Case # Date &Time of Pursuit __/__/__ @ AM / PM OFFICER ENVOLVEMENT Primary Pursuit Officer ID # Vehicle # [] Car [] Van [] [] Marked [] Unmarked Responding Supervisor 1D # PURSUIT CHARACTERISTICS Reason for Pursuit: Forcible Felony (specify) Assisting Other Agencies: Name of Agency Assisted Point of Origin: Route of Travel: Point of Termination: Time Initiated: AM / PM Time Terminated: , AM / PM Distance Traveled: Miles Maximum Speed Attained: MPH Traffic /Pedestrian Congestion: Weather Conditions: Visibility: Was Car Video Camera Used? If no, why? I'lyes TERMINATION OF PURSUn' [] Subject stopped due to Police Action []Unreasonable danger to officer, violator or others [] Vehicle Crash [] Poor weather / road conditions ['lBy order of Unit Supervisor/Superior Officer []Officer unfamiliar with pursuit area ["IDistance between violator & officer was []Traffic / pedestrian congestion so great that further pursuit was futile []Violator proceeded wrong way on roadway []Officer lost visual contact for extended period I'ICY/her []Police vehicle equipment failure (specify) CITY O[ .~N~ORD SEAT B]~LT POLICY Motor veh~c:]es purcha.~ed or used by the City of Sanford for use by City employees shall be ~.q~ltpped with safety bells in compliance with Federal Motor Vehicle s[andar0s. hi] city e~)loyees who drive City vehicles e~ii~enL installed in the vehicles belng operated. This policy app] all City vehicles pursuant LO 316.614, The purpose of this ~licy is to insure City e~loyees and/or passengers use avail~le safety belt equipment in motor vehicles owned ~d operated by the City. City e~lo~ees shall ensure all front seat occupants of the vehicle are uain9 the ~afety ~lt/shoulder harne~5 before moving or o~eratcd by the City e[ Sanfore. A. ~en arriving at the scene o1' an emergency call, the operator may ren~ve the restraint device just prier to stopping for ~ick exit and to prevent ~c~in9 entangled in the restraint device. Dep~tment personnel may re~ve the safet~ restraint device just prio~ to coming to ~ step on a vehicle/traffic stop. Caution should be exercised to ensure the violator is in fact going to ~top- This would prevent becoming ]nvolved in a pursuit without the use of safety restraint devices. C, PrisonerS, Upon request, may be restrained in the rear of the vehicles using the lap ~lts if provided. Exception: If the prisoner c~a~ive as to create a poteetial for injury to the officer or prisoner, the belt need no~ be used until the prisoner can be re,trained safely. D. Department petseasel will adjust the ~afety restraint devices so that they are cornfertile ycL provide m~imum protection in 'the event of an ~cclde~]t. They will inspect the service ab%l~ty of the harness at the start of each tour. 5- VIOIJkTIONOFPOLICY ~-. A- It is the specific intent of this policy to be non-punitive in nature. However, disciplinary action for v~olations of this policy will be undertaken whenever the employee refuses to wear vehicle safety belts after properly bein9 w~rned of the violation. IL is recognized that occasionally ~t will be impractical Lo secure the occupant safety system, however, those Occurrences should be the exception rather than the ~ule.