744-Subrecipient-Oleander Sidew FEB -5 PM I: 33
SEMINOLE COUNTY/CITY OF SANFORD
SUBREQIPIENTAGREEMENT
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
PROGRAM YEAR 1998-99
199~, a political n of
the State of Florida, whose address is 1101 East First Street,
Sanford,
Florida 32771, hereinafter referred to s "COUNTY," for
the use andsbenefit of its Community Devel nt Block Grant
(CDBG) Program and the SANFORD, a Florida municipal corporation,
whose mailing address is Post Office Box 1788, Sanford, Florida
32722-1788j, hereinafter referred to as "SANFORD."
WHEREAS, COUNTY has made application effective October 1,
1998, and entered into a contract with the United States
Department of Housing and Urban Development, hereinafter referred
to as "HUD," pursuant to Title I, Housing and Community
Development Act of 1974, as amended, and implementing regulations
set forth in 24 Code of Federal Regulations (CFR) Part 570; and
WHEREAS, SANFORD shall provide for professional construction
administration services for infrastructure improvements wiehin
SANFORD to benefit very low and low income residents of Seminole
County, Florida; and
WHEREAS, the COUNTY has deemed that this service serves a
COUNTY purpose; and
WHEREAS, the COUNTY has allocated CDBG funds for community
development activities provided by SANFORD,
C[RI|R[D C0~
MARYANN[ MORSE
~°/~/~ CLERKOFCIRCUITCOURT
SE OLE CO
DE
NOW, THEREFORE, in consideration of the mutual covenants,
promises and representations contained he~ein and other good and
valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, the parties hereto agree as follows:
Section 1. Recitals. The above recitals are true and form a
material part of the Agreement upon which the parties have relied.
Section 2. Definitions.
(a) "CDBG Administrator" means the Seminole County
Community Development Principal Planner,
(b)"CDBG Program" means the Seminole County CDBG Program.
(c) "CDBG Regulations" means 24 CFR Part 570 and
supplemental, additional or successor provisions.
(d) "County Approval" means written approval by the
Planning Director, Community Development Principal
Planner, or their designee.
(e) "Low and Moderate Income" means gross household income
not to exceed eighty percent (80%) of the median family
income within the Orlando Metropolitan Statistical Area
during the Agreement.
(f) "Planning Department" means the COUNTY's Planning and
Development Department Director or his designee for the
Community Development Office.
Section 3. Statement of Work.
(a) SANFORD, in a manner satisfactory to the COUNTY, shall
perform or cause to be performed all services described or
referred to in Exhibit "A," General Scope of Services, attached
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hereto and incorporated herein by reference. Such services shall
be performed, except as otherwise specifically stated herein, by
persons or instrumentalities solely under the dominion and control
of SANFORD.
(b) The parties recognize and agree that the purpose of
this Agreement is to reimburse the cost of providing construction
and construction administration services for infrastructure
improvements within SANFORD to benefit low and moderate income and
the agreement is directly related to the implementation of the
CDBG program. Where service expenses are authorized by the COUNTY
as set forth in Exhibit "B," those expenses shall be specifically
itemized by the hours or dollars expended or as otherwise required
by applicable laws, rules and regulations. All hours charged by
staff and direct expenses shall be specifically and directly
related to SANFORD's implementation of the CDBG activity funded
under this Agreement.
Section 4. Term. The COUNTY shall reimburse SANFORD for the
services described in Exhibit "A," performed by SANFORD up to the
limits set forth in Section 5. All such services shall be
performed by SANFORD in accordance with applicable requirements of
HUD with reimbursement contingent thereupon. SANFORD shall
perform all services described in Exhibit "A," from January 1,
1999, through June 30, 1999, unless the Agreement is otherwise
amended or extended by written agreement of the parties as
provided hereunder. The Agreement shall be effective upon
execution by both parties.
Section 5. Consideration and Limitation of Costs. The
COUNTY shall reimburse SANFORD for costs,_ in accordance with the
Agreement and 24 CFR part 570, in an amount not to exceed FOURTEEN
THOUSAND AND NO/100 DOLLARS ($14,000.00) for the services
described in Exhibit "A."
Section 6. Payments.
(a) Payment to SANFORD shall be on a reimbursement basis
limited to the items budgeted in the Project Budget, attached
hereto and incorporated herein by reference as Exhibit "B."
Payment may also be made directly to the vendor, pursuant to the
conditions set forth in subsection (b) below.
(b) SANFORD shall submit to the COUNTY by the fifteenth
(15th) day of each month during the term hereof, the following:
1. A statement of all costs of services for the
period from commencement through the endof the report period for
which the statement is submitted;
2, A statement of all costs of services for the
current report period, categorized by budget line item and
consistent with Exhibit "B;"
3. An invoice and copies of receipts or other
acceptable documentation issued for payment of any expense.
However, if reimbursement is sought for salaries to SANFORD's
employees, a copy of the payroll shall be acceptable in lieu of
copies of canceled payroll checks;
4. Copies of daily time distribution records in
support of stated salary expenses. Records shall reflect the case
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and type of work performance and specific program for which the
work was performed. _
(c) Upon receipt of the documentation as listed above, the
COUNTY shall initiate the payment process. Reimbursement to
SANFORD shall be made as soon as practicable; provided, however,
that if SANFORD has performed services in full compliance with all
HUD requirements, payment shall be made by the COUNTY to SANFORD
within forty-five (45) days of receipt of documentation by the
COUNTY.
(d) All disbursements by SANFORD must be fully documented
to the COUNTY and available, upon request, for all inspection or
audit in accordance with thelprovisions of Section 13 below.
(e) Within forty-five (45) days after completion of all
services to be performed, SANFORD shall render a final and
complete statement to the COUNTY of all costs and charges to
services not previously invoiced. The COUNTY shall not be
responsible for payment of any charges, claims or demands of
SANFORD not received within said forty-five (45) day period.
However, such time may be extended in writing, at COUNTY's
discretion, not to exceed a period of ninety (90) days, provided
the delay in submission is not occasioned by any fault or
negligence of SANFORD, as determined by the COUNTY.
Section 7. UniformAdministrative Requirements. In addition
to all other Federal, State and local requirements for the
performance of the Agreement, SANFORD shall comply with the
requirements set forth in 24 CFR Part 85 "Uniform Administrative
Requirements for Grants and Cooperative Agreements to State and
Local Governments," OMB Circular No. A-102, "Grants and
Cooperative Agreements with State and Local Governments," and O~/~
Circular N~. A-87, "Cost Principles for State and Local
Governmen ts . "
Section 8. Compliance with other Program Requirements.
(a) During the Agreement, SANPOD shall comply with all
Federal laws, rules, regulations, directives and orders described
in 24 CFR 570 Subpart K and the regulations listed below which by
reference ~re incorporated herein and made a part hereof.
1. 24 CFR Part 1 The regulations promulgated
pursuant to Title VI, 1964 Civil Rights Act, Public Law 88-352.
2. Title VII, 1968 Civil Rights Act as amended by the
Equal Employment Opportunity Act of 1972 ("Act") Prohibits
discrimination in employment.
3. Title VIII, 1968 Civil Rights Act, Public Law 90-
284 The Fair Housing Act requires HUD to administer the
activities and programs relating to housing and urban development
in a manner that affirmatively furthers fair housing.
4. 24 CFR Part 107 Implementing Executive Order
11063, as amended by Executive Order 12259, which directs HUD to
take all action necessary to prevent discrimination because of
race, color, religion (creed), sex, or national origin in the
sale, lease, rental, or other disposition of residential property
and related facilities when provided in whole, or in part, with
Federal assistance.
5. Section 109 of the Act Requires that no person
shall, on the ground of race, color, national origin or sex be
excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activity funded
in whole or in part with community development funds. Section 109
of the Act further prohibits against discrimination on the basis
of age under the Age Discrimination Act of 1973, or with respect
to an otherwise qualified handicapped person as provided in
Section 504, Rehabilitation Act of 1973.
~6. Section 110, Labor Standards - Required compliance
with the Davis-Bacon Act, as amended, pursuant to 29 CFR parts 3.5
and 5a; and the Contract Work Hours and Safety Standards Act,
where applicable.
7. National Flood Disaster Act - Governs
participation in the National Flood Insurance Program, pursuant to
Section 202(a) of said Act.
8. . Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, HUD implementing regulationq at
24 CFR Part 43 and Section 104 of the Act, Provides for the
protection of individual rights when affected, by relocation
acquisition and displacement activities.
9. Executive Order 11246, as amended bv Executive
Order 12086, Provides that no person should be discriminated
against on the basis of race, color, religion, sex or national
origin in al phases of employment during the performance of
Federally assisted construction contracts.
7
10. Section 3, Housing and Urban Development Act of
1968 - Requires HUD recipients to provide~ to the greatest extent
feasible, opportunities for training and employment to very 10w
income persons.
11. Load-Based Paint Poisoning Prevention Act
Prohibits the use of lead-based paint and provides for the
elimination of lead-based paint in all residential structures
constructed or rehabilitated with Federal Assistance.
12. 24 CFR part 24 Provides that assistance shall
not be use~d directly or indirectly to employ, award contracts to,
or otherwise engage the services of, or fund any contractor or
SANFORD during any period of debarment, suspension, placement in
ineligibility status under the provisions of 24 CFR part 24.
13. Conflict of Interest - Provides that compliance
with the provisions of 24 CFR Part 84.42, 24 CFR Part 570.611 and
OMB Circular A-1IO is mandatory.
14. 24 CFR Part 570 Provides for compliance with
regulations regarding the CDBG Program.
b. SANFORD shall neither assume the COUNTY'S environmental
responsibilities, as described in 24 CFR Part 570.604, nor the
COUNTY's responsibilities for initiating the review process
pursuant to the provisions of Executive Order 12372 and 24 CFR
Part 52. However, the aforesaid shall neither exempt SANFORD from
performing site-specific reviews in accordance to the COUNTY's
Environmental Review Monitoring Strategy nor release the SANFORD
from any environmental pollution that it may cause or have caused
and SANFORD shall assume full liability therefor.
Section 9. Compliance with Local and State Laws. During the
Agreement, SANFORD shall comply with all applicable State and
local laws, regulations and ordinances, which by reference are
incorporated herein and made a part hereof, including, but not
limited to, the following:
a. Chapter 112, Florida Statutes Governing conflicts of
interest.
b. Administrative Procedures Procedures which may be
issued by! the Planning Department for implementation of the
COUNTY's CDBG Program.
Section 10. Prior Written Approvals Summary. The
following includes, but is not necessarily all inclusive of,
activities requiring the prior written approval of the COUNTY for
reimbursement or payment:
a. Initiation of new activities not covered by the
Agreement and changes in the location of, or deletion of, any
activity.
b. Purchase of any capital equipment (does not include
actual project construction).
c. All proposed out-of-state travel to conferences,
hearings and meetings, except as may be directly related to
housing activities which are the subject of the Agreement.
d. All change orders to the Agreement.
e. Requests to utilize remaining funds should a surplus
remain after the work is substantially complete.
9
purchase price.
5. Employees paid from granL funds: personnel and
payroll data together with documentation that each employee was,
in fact, working on related projects funded hereunder.
6. Capital expenditures in excess of THREE HUNDRED
AND NO/100 DOLLARS ($300.00): description, model, serial number
and date and cost of acquisition.
d. SANFORD shall perform or cause to be performed an
annual audit of its activities and funds in accordance with each
regular SANFORD audit. Copies of all audits relating to the use
of CDBG funds shall be provided to COUNTY and the CDBG
Administrator in a timely manner.
e. All records and contracts, of whatsoever type or
nature, required by the Agreement shall be available for audit,
inspection and copying in accordance with Chapter 119, Florida
Statutes. The COUNTY shall have the right to obtain and inspec~
any audit pertaining to the performance of the Agreement made by
any Federal, State or local agency. SANFORD shall retain all
records and supporting documentation applicable to the Agreement
for a minimum of five (5) years after resolution of the final
audit and in accordance with Florida law.
Section 14. Reporting Requirements. SANFORD shall fully
complete and provide to the COUNTY and CDBG Administrator monthly
reports utilizing the "Request for Funds Reimbursement Report,"
attached hereto and incorporated herein as Exhibit "C."
Additionally, SANFORD shall complete and provide to the COUNTY a
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monthly report, attached hereto and incorporated herein as Exhibit
~' D," summarizing the number of a_ctive projects under
construction, all bid information and construction summaries~
SANFORD shall provide the monthly reports as part of the financial
reimbursement process no later than the fifteenth (15th) day of
each month. Further, SANFORD shall fully complete and provide to
the COUNTY and CDBG Administrator, in a timely manner, an "End of
Year Report," attached hereto and incorporated herein as Exhibit
"E." The COUNTY shall have access to and be provided copies and
transcript~ of any records necessary in the sole determination of
the COUNTY or HUD to accomplish this obligation.
Section 15. Non-Expendable Property. Any non-expendable
personal property acquired by SANFORD to perform the projects
herein and approved by the COUNTY as set forth in Section 10
herein, shall be subject to all Federal, State and local
regulations, including, but not limited to, the provisions on use
and disposition of property. At the termination of this
Agreement, any grant-funded non-expendable personal property shall
be made available to the COUNTY and HUD in accordance with the
aforesaid provisions.
Section 16. Liability. Except for reimbursement as
specifically set forth herein, the COUNTY shall not be liable to
any person, firm, entity or corporation in connection with the
services SANFORD has agreed to perform hereunder, or for debts or
claims accruing to such parties against SANFORD. The Agreement
shall not create a contractual relationship, either express or
12
Section ll. Project Publicity. Any news release, project
sign, or other type of publicity pertaining to the project,
described herein shall recognize the Seminole County Board of
County Commissioners as the recipient funded by HUD and providing
funds to SANFORD.
Section 12. Management Assistance. The CDBG Administrator
or his designee shall be available to SANFORD to provide guidance
on CDBG requirements.
Section 13. Maintenance of Records.
a. ~ANFORD shall, at a minimum, maintain all records
required by Federal, State and local laws, rules and regulations.
b. SANFORD shall maintain all records, including accounts
and property and personnel records, as deemed necessary by the
COUNTY or considered a sound business practice to ensure proper
accounting of all project funds and compliance with the Agreement.
c. SANFORD shall maintain financial records required by
Federal regulations in addition to financial records relative to
the following matters:
1. Items purchased and paid for through standard
SANFORD procedures: invoices and copies of canceled checks.
2. Agreements: the contract, billings and copies of
canceled checks.
3. Force account construction: records indicating
name, position, number of hours and total labor costs.
4. Any materials drawn from a stockpile: records
indicating amount of material and cost thereof based on the
10
implied, between COUNTY and any other person, firm, or corporation
supplying any work, labor, services, goods_or materials to SANFORD
as a result of services to COUNTY hereunder.
section 17. Subcontracts. All contracts made by SANFORD to
perform the activities described in Exhibit "A" shall comply with
all applicable laws, rules and regulations set forth in the
Agreement. Any additional work or services subcontracted
hereunder by SANFORD shall be specified in writing and subject to
the Agreement.
Section 18. Indemnification.
(a) To the extent permitted by law, SANFORD shall defend,
hold harmless and indemnify the COUNTY from and against any and
.all liability, loss, claims, damages, costs, attorney's fees and
expenses of whatsoever kind, type, or nature which the COUNTY may
sustain, suffer or incur or be required to pay by reason of the
loss of any monies paid to SANFORD or whomsoever, resulting out of
SANFORD's fraud, defalcation, dishonesty, or failure of SANFORD to
comply with applicable laws or regulations; or by reason or as a
result of any act or omission of SANFORD in the performance of the
Agreement or any part thereof; or by reason of a judgment over and
above the limits provided by the insurance required hereunder or
by any defect in the construction of the project; or as may
otherwise result in any way or instance whatsoever arising from
this Agreement.
(b) In the event that any action, suit or proceeding is
brought against the COUNTY upon any alleged liability arising out
13
of the Agreement, or any other matter relating to this Agreement,
the COUNTY shall promptly provide notice_in writing thereof to
SANFORD by registered or certified mail addressed to SANFORD at
the address provided hereinafter. Upon receiving such notice,
SANFORD, at its own expense and to the extent permitted by law,
shall diligently defend against such action, suit or proceeding
and take all action necessary or proper to prevent, to the extent
practicable, the obtaining of a judgment against the COUNTY. The
COUNTY shall cooperate to a reasonable extent in SANFORD's defense
of any such action, suit or proceeding. !
Section 19. Insurance. SANFORD shall ensure that its
insurance coverage or self-insurance program, or the insurance
coverage of its contracted agents is adequate and sufficient for
the activities performed pursuant to the Agreement. SANFORD shall
ensure that the .insurance requirements imposed on all contractors
conform to and comply with all applicable Federal, State and local
regulations.
Section 20. Non-Assignability. Neither party shall assign
the Agreement without the prior written consent of the other.
Section 21. Headings. All articles and descriptive headings
of paragraphs in this Agreement are inserted for convenience only
and shall not affect the construction or interpretation hereof.
Section 22. Program Income.
(a) In the event that any program income (returned funds)
is received by SANFORD during the Agreement, SANFORD shall return
such income to the COUNTY.
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(b) If any program income (returned funds) is received by
SANFORD after expiration of the Agreement_ or at the end of the
year when all remaining items have been budgeted, the program
income shall be returned to the COUNTY for proper accounting in
the CDBG fund.
Section 23. Suspension and Termination. In accordance with
24 CFR Parts 84.~0 -.52, the COUNTY may immediately suspend or
terminate any term or condition hereunder. Notice thereof shall
be provided pursuant to the Agreement. The Agreement may also be
terminatedlfor convenience in accordance with 24 CFR part
providing for termination for mutual convenience, or partial
termination for specified reasons. The Agreement may also be
terminated immediately by the COUNTY for cause.
Section 24. Reversion of Assets. Upon expiration of the
Agreement, SANFORD shall transfer to the COUNTY any remaining CDBG
funds and any accounts receivable attributable to the use of CDBG
funds. Any real property controlled by SANFORD and acquired or
improved in whole, or in part, with CDBG funds in excess of
TWENTY-FIVE THOUSAND AND NO/100 DOLLARS ($25,000.00) shall be
governed by 24 CFR 84.34(g).
Section 25. Certification Regarding Lobbying. SANFORD
hereby certifies, by examination of the Agreement, that, to the
best of its knowledge and belief:
(a) No Federally appropriated funds have been paid or will
be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of
15
any agency, a member of Congress, an officer or employee of
Congress, or an employee of a member of_Congress in connection
with the awarding of any Federal contract, the making of any
Federal gra~t, the making of any Federal loan, the entering into
of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract,
grant, loan or cooperative agreement.
(b) If any funds other than Federally appropriated funds
have been paid or will be paid to any person for influencing or
attempting~ to influence an officer or employee of any agency, a
member of Congress, an officer or employee of Congress, or any
employee of a member of Congress in connection with this
Agreement, S~NFORD shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its
instructions.
Section 26. Notice. Whenever either party desires to give
notice unto the other, notice may be sent to:
For COUNTY
CDBG Administrator
Community Development Office
Seminole County Services Building
1101 East First Street
Sanford, Florida 32771
For SANFORD
City Manager
City of Sanford
Post Office Box 1788
Sanford, Florida 32772-1788
Either of the parties may change, by written notice as provided
16
herein, the address or person for receipt of notice.
Section 27. Conflict of Interest.
(a) SANFORD agrees that it will not engage in any action
that would ~reate a conflict of interest in the performance of its
obligations pursuant to the Agreement with the COUNTY or which
would violate or cause others to violate the provisions of Part
III, Chapter 112, Florida Statutes, relating to ethics in govern-
ment.
(b) SANFORD hereby certifies that no officer, agent or
employee qf the COUNTY has any material interest (as defined in
Section 112.312(15), Florida Statutes, as over 5%) either directly
or indirectly, in the business of SANFORD to be conducted here,
and that no such person shall have any such interest at any time
during the term of the Agreement.
(c) Pursuant to Section 216,347, Florida Statutes, SANFORD
hereby agrees that monies received from the COUNTY pursuant to the
Agreement will not be used for the purpose of lobbying the
Legislature or any other State or Federal Agency.
Section 28. Entire Agreement, Effect on Prior Agreement.
This instrument constitutes the entire agreement between the
parties and supersedes all previous discussions, underetandings
and agreements, if any, between the parties relating to the
subject matter of the Agreement.
Section 29. Modification. This Agreement may not be
modified, amended or extended orally. This Agreement may be
amended by written agreement duly executed by the governing bodies
17
of both parties.
Section 30. Remedies. Upon determination that a breach has
occurred and in addition to the remedies provided by law, the
COUNTY may ~lect any of the following remedies, as applicable and
appropriate:
(a) Terminate the Agreement and designate the remaining
uncommitted funds for any other eligible program or activity or to
the COUNTY's trust fund without further obligation to SANFORD, and
require SANFORD to repay any monies expended in violation of the
Agreement.~
(b) Require specific performance of the Agreement.
(c) Demand payment and/or performance from the surety, if
applicable.
Section 31. Severability. If any one or more of the
covenants or provisions of the Agreement shall be held to be
contrary to any express provision of law or contrary to the policy
of express law, though not expressly prohibited, or against public
policy, or shall, for any reason whatsoever, be held invalid, then
such covenants or provisions shall be null and void, shall be
deemed separable from the remaining covenants or provisions of the
AgreemeDt, and shall, in no way, affect the validity of the
remaining covenants or provisions of the Agreement.
IN WITNESS WHEREOF, the parties hereto have caused the
Agreement to be executed on the date hereinabove first written.
ATTEST: B CITY ,!__~LORIDA
City Clerk
Date: ,
ATTEST: BOARD OF COUNTY COMMISSIONERS
~he Board of BY:S~~f~FLORIDA m n
County Commissioners of Date:
Seminole Cgunty, Florida.
For the use and reliance As authorized for execution by
of Seminole County only. the Board of County Commission-
Approved as to form and ers at their
legal sufficiency. 19 ~f , regul ring. '
County Attorney
SED/j rw
5 Attachments:
1. Exhibit "A" - General Scope of Services
2. Exhibit "B" - Project Budget
3. Exhibit "C" - Request for Funds Reimbursement Report
4. Exhibit "D" - Subrecipient Report (Monthly Status Report)'
5. Exhibit "E" - End of Year Report
F: \CA\USERS\CAJW0 I\AGT\ sancdbs. DOC
19
EXHIBIT A
GENERAL SCOPE OF SE ,VICES
SANFORD shall provide for construction services to ensure the proper installation of a sidewalk
from W. 13 h Street to W. 16th Street on Oleander Avenue in the City of Sanford.
TASK ONE: DESIGN &ENGINEERING
SANFORD shall acquire the professional services of a State of Florida licensed/certified engineer
for the design of the sidewalk installation. SANFORD shall supply COUNTY with copies of City of
Sanford approved plans, design and prints in order for SANFORD to receive payment from
COUNTY for professional service expenses.
TASK TW'O: CONSTRUCTION MONITORING
SANFORD shall provide a project manager to monitor and inspect the construction activities. The
project manager shall be responsible for responding to all reasonable requests by the COUNTY.
The project manager shall provide liaison and progress reports to the COUNTY. SANFORD shall
inform the COUNTY in writing of the identity of the project manager prior to construction.
TASK THREE: PAYMENT FOR CONSTRUCTION MATERIALS
SANFORD shall request payment for construction materials in accordance with the provisions of
Section 6 "Payments" of the Subrecipient Agreement.
TASK FOUR: PROGRESS REPORTS
SANFORD'S project manager shall provide monthly reports to the COUNTY. Progress reports
th
· are to be submitted to the COUNTY by the fifteenth (15) day of each month beginning after the
execution of the Subrecipient Agreement.
TASK FIVE: PROJECT SUMMARY
SANFORD shall provide all appropriate inspection approvals and final inspection approvals to the
COUNTY at the end of the construction activity. COUNTY will not recognize the construction
activity as complete without receiving copies off all applicable inspection approvals.
p:\cp\cd\Sanford\EXFlolndr. DOC
EXHIBIT B
Project Budget'
City of Sanford, Florida
Activity Budget
Oleander Sidewalk Installation
& Design & Engineering
Services
CDBG 1998/99 $14,000.00
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EXHIBIT C
SEMINOLE COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT
REQUEST FOR FUNDS REIMBURSEMENT REPORT
(FISCAL YEAR 19---19--,),
· COMMUNITY DEVELOPMENT STAFF USE ONLY
ACCOUNT NO.
FINANCE DIRECTOR
SECTION I - REQUEST FOR FUNDS
1, SUBRECIPIENT NAME:
2. ADDRESS:
3. REQUEST DATE:
4, REQUEST NO.: FINAL REQUEST: YES NO
5, CONTACT PERSON:
6. TELEPHONE NUMBER: _(.~.)
COMPLETE SECTION II EXPENSE SUMMARY BEFORE GOING TO ITEMS
7-12.
7. FUNDS ARE HEREBY REQUESTED FOR EXPENDITURTES tNCURRED IN THE
MONTH(s) OF:
8. TOTAL CASH EXPENDITURES FROM START OF
SUBGRANT TO DATE (FROM SECTION II, LINE 4): $
9. CASH RECEIPTS FROM START OF SUBGRANT TO DATE: $
10. REIMBURSEMENT FUNDS REQUESTED FOR THIS
PERIOD (LINE 8 MINUS LINE 9) $
11. SUBMITTED BY: 13. TITLE:
12. AUTHORIZED SIGNATURE:
(This form is for reproduction or copying by Recipient.)
p:\cp\cd~annie\pelt\contexh\contrdoc.doc
i
SECTION III - STATUS REPORT FY 19-- - 19--
1. SUBRECIPIENT NAME:
2. STATUS REPORT FOR THE MONTH OF:
3. ACTIVITY NAME:
4. ESTIMATED PROJECT/ACTIVITY COMPLETION DATE:
5. PERCENT OF PROJECT/ACTIVITY COMPLETED TO DATE:
6. DESCRIBE SPECIFIC WORK TASKS AND QUANTIFIED ACCOMPLISHMENTS
COMPLETED THIS MONTH,
7. DESCRIBE PROJECT/ACTIVITY SUCCESSES, OR PROBLEMS ENCOUNTERED AND
THEIR SOLUTIONS.
8, DISCUSS ANY ANTICIPATED PROBLEMS OR CONCERNS WITH THE
PROJECT/ACTIVITY THAT THE COMMUNITY DEVELOPMENT OFFICE COULD
PROVIDE ASSISTANCE TO RESOLVE.
p:\cp\cd\annie~pelt\contexh%contrdoc.doc
IV. NEW CONTRACTS EXECUTED THIS MONTH :
(also subcontracts - new or not previously reported) Racial/,~: ~,~'~
Ethnic
Alaskan Nalive
NAME OF CONTRACTOR OR AMOUNT OF CONTRACTOR (OR SUB) Code 4.Hispanic CONTRACTOR (OR SUB)
5AsiardPaei~e
SUBCONTRACTOR CONTRACT I.D. NUMBER ha~ad. ADDRESS
V. FOR PROJECTS WHICH SERVE A PARTICULAR CLIENTELE:
Number of Percent of Total Number of Households/Persons Assisted (column C) who are:
Households/ Low and White Black American As/an or . Female
PROJECT Persons Moderate Low Not Hispanic Not ltispanic indian or Hispanic Pacific Headed
Assisted to Date Income Income Origin Origin Alaskan Native Islander Household
b c d e f g h I j k
II
VI. PROBLEM AREAS
)
Submitted by:
Date:
p:\Cp\CDkFORMSXSUBRPT.DOC
EXHIBIT D
SUBRECIPIENT REPORT
Status Report for Month oC
I. SUBRECIPIENT INFORMATION ' '.
Subrecipient Contact Person
Mailing Address Telephone )
II. NARRATIVE DESCRIPTION OF ACTIVITY STATUS/MILESTONES:
III. BUDGET STATUS ')
EXPENSES TOTAL AMOUNT REQUESTED ~
ESTIMATED PAID EXPENSES PAID OUTSTANDING FROM COUNTY
ACTIVITY BUDGET THIS MONTH TO DATE OBLIGATIONS TO DATE
TOTAL
EXHIBIT E
NAME OF ORGANIZATION:
FISCAL YEAR '19-- - 19'-
END OF YEAR REPORT
Type of service provided:
Total number of people served:
Total number of groups/sessions performed:
TOTAL NUMBER OF HOUSEHOLDS/PERSONS DIRECTLY ASSISTED IN COLUMN "A"
No. of Low and Low White not Black not American Hispanic Asian / Female
Household/ Moderate Income Hispanic Hispanic Indian / Pacific Headed
Persons Income Origin Origin Alaskan Islander Household
Assisted Native
A B C D E F G H I
Any other special accomplishments:
Signed:
p:\cp\cd\annie~pelt\contexh\contrdoc.doc
~ I CITY OF SANFORD AGENDA MEMORANDUM I DATE 11/09/98
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· d5 SUBJECT: CDBG ~rant for Oleander Ave. sidewalk installation
DEPARTMENT: Community Development DMSION: Grants
c_~ AUTHORIZED BY: Charles Rowe CONTACT: Charles Rowe EXT: 5665
~ MOTION/RECOMME1N'DATION:
Recommend execution of inter-local agreement with Seminole County Board of County
Commissioners
BACKGROUND:
The City of Sanford City Cornmission in March of 1998 authorized submission of a CDBG
application to install sidewalks along Olenader Ave. between 13m & 16m Streets:
Engineering/design costs- $ 2,000
Construction Costs- $12,000
Total CDBG funds $14,000
The Seminole County Board of County Commissioners have approved the City' s request for
funfling and have forwarded an inter-local agreement, to the City of Sanford, for execution. The
City of Sanford Public Works department will install the sidewalk.
COMMUNIi'Y B[VELOPMEN[ OFFIC[