666-St Johns River Cost Agreeme Contract #97H300
City of Sanford
COST SHARE AGREEMENT
BETWEEN THE ST. JOItNS RIVER WATER MANAGEMENT DISTRICT
AND CITY OF SANFORD
PURSUANT TO DISTRICT'S
ALTERNATIVE WATER SUPPLY COST SHARING PROGRAM
Contract ~97H300
RECIPIENT: City of Sanford
Post Office Box 1788
Sanford, FL 32772
RECIPIENT ADMINISTRATOR: Bill Marcous
DISTRICT CONTRIBUTION: $48,500
RECIPIENT CONTRIBUTION: $48,500
AGREEMENT PERIOD: June 11, 1997 through March 30, 1998
Purpose of Agreement: This cost share agreement is authorized by the St. Johns River Water
Management District ("DISTRICT") from funding designated for identification and use of
alternative water supplies, including recld water.
1. Scope of Project: RECIPIENT will commence work within fifteen (15) days after approval is
received from District's Project Manager to begin, prosecute the work diligently, and
complete the entire work in accordance with Extn~it "A" (attached), "Alternative Water
Supply Cost Share Program Contract Outline," and Exl'n'bit '~il", "Project Specifications," and
will be completed within the time flames specified above unless extended in writing by
DISTRICT.
2. Permits: A illteen (15) day period has been included in the time allotted for completion to
allow for mailing of the AGREEMENT, RECIPIENT submission of proof of all required
pernits, and any other documentation required by District's Project Manager. Any work
completed without proper permits will not he considered in compliance with this
AGREEMENT, and will not constitute as work performed under this AGREEMENT.
RECIPIENT acknowledges understanding that any work not properly permitted prior to
implementation will not he approved for invoicing to the DISTRICT, and that RECIPIENT
may he fined per appropriate regulatory channels and/or may be required to remove said
unauthorized construction.
Contract #97H300
City of Sanford
3. Legislative Requirements: The Florida Legislature requires recipients of funds granted through
this program to meet several spec'dic conditions. The applicant must provide District with
written assurance of t~ir continued qualification under these requirements throughout entirety
of project or forfeit funding. Details concerning these requirements appear in Subsectiom
373.1961(2)(b) and (c), F.S.
4. Status Report: RECIPIENT shall submit a brief final project report summarizing the project to
DISTRICT's Project Manager, who is the Administrator, or his designce, desending the
activities of the project.
5. Records: RECIPIENT shall maintain its books and records in such a manner that the receipts
and expenditures of the cost share funds will he shown separately from other expenditures in an
eas'~y checked form. RECIPIENT shall keep the records of rleceipts and expenditures of cost
share funds, copies of all reports submatted to DISTRICT and copies of all support
docmr~ntation for at least three (3) years after expiration of the agreement period. In
accordance with generally accepted govenm~ntal auditing standards, DISTRICT shall have
access to and the right to examine any directly pertinent books, documents, papers, and records
involving tramactions related to this agrcen~nt.
6. Liab'~ity and Insurance: Each party to the agreement is responsible for all personal injury and
property damage attributable to the negligent acts or omissions of that party and the officers,
employees and agents thereof. The parties further agree that nothing contained herein shall he
construed or interpreted as denying to any party any remedy or defense available to such
parties under the laws of the State of Florida, nor as a waiver of sovereign immunity of the
State of Florida beyond the waiver provided for in Section 768.28, Fh. Stat. Each puny shall
acquire and maintain throughout the term of this Grant such liab'~ity and automob'~ insurance
as required by their current roles and regulations.
7. Payment of Funds: Approved funds shall be paid to RECIPIENT by DISTRICT in one
payment fonowing compietion of project. Payment will be made fonowing submission and
approval of final invoice, including proper documentation, tom r~ipient and verification of
satisfactory completion of project by District's Project Manager, Don Brandes. Invoice shall
include original receipts from contractors and/or suppliers for the spec'~ied construction
expenditures, and verification of project passing all local and state building requirements,
including verification of permits needed. Once all required docun~ntation is received, and
verified to be complete and correct, by District Project Manager and the Division of Finance,
the District will remit an amount not to exceed $48,500 (50% re'mabursement of identifiable
costs) to RECIPIENT within 30-days. Any inquiries shall be submitted to the D'wector,
Division of Finance and Accounting, P.O. Box 1429, Palatka, Florida 32178-1429.
Disbursements due and unpaid under this agreement shall not bear interest.
Contract ~97H300
City of Sanford
8. Rescission of Agreement: Payment made under this agreement shall be subject to full or
partial rescission if, during the term of the agreement, DISTRICT's Project Manager
determines that RECIPIENT is using funds for purposes other than those specified in Exhibits
"A" and '~", or that RECIPIENT has failed to complete the tasks specified in Exh~'bits and its
failure cannot be remedied within the agreement terrrk Funds shall be subject to rescission at~er
exp'~ration of the agreement term if, upon a post-project audit examination, District finds
RECIPIENT has spent funds for purposes other than those specified in Exhibits "A" and '~".
This agreement may he fully or partially resc'mded upon 10 days written notice to RECIPIENT.
9. Non-lobbying: Pursuant to Section 216.347, Fla. Star. (as amended), RECIPIENT agrees that
funds received from DISTRICT under this agreement shall not be used for the pinpose of
lobbying the Legislature or any other state agency.
10. Governing Law: This agreement shall be construed according to the laws of the State of
Florida~ In the event of litigation between the parties arising from or pertaining to this
agreement, the prevailing party shall he entitled to recover from the other, reasonable trial and
appellate attorney' s fees and costs.
· ' ' istrict~,' ~ .1997, by the Governing Board of the St.
32178-1429, and RECIPIENT.
ST. JOI-tNS RIVER WATER CITY OF SANFORD
MANAGEMENT DISTRICT
· HenryDean,~xecutiveD.~t~or By: '~L
Type~)Name L Ti~e ~,
Attest: es: · ·
Typ ame Title
APPROVED BY THE OFFICE OF GENERAL COUNSEL
St. lohns River Water Management
Contract ~97H300
City of Sanford
EXHIBIT A
CITY OF SANFORD
ALTERNATIVE WATER SUPPLY CONSTRUCTION COST SHARING
I. BACKGROUND
St. Johns River Water Management District (SJRWMD) is'a regulatory agency
responsible for all phases of water management in all or part of 19 northeastern Florida
counties, including that part of Seminole County in which Sanford is located.
SJRWMD has been working to find alternative sources of water to supply the
increasing demands placed on natural supplies of freshwater. In response to the
requirements of Subsection 373.1961(2), Florida Statutes, SJRWMD makes Alternative
Water Supply Matching Grant Program available to water suppliers and users,
including local governments; water, wastewater and reuse utilities; industrial and
agricultural water users; and other public and private water users.
This project will extend a reclaimed water service to the Groveview Subdivision. It will
hook into a 14" transmission main funded last year.
II. OBJECTIVE
The objective of this agreement is to provide funding assistance to City of Sanford to
finance partially the construction of a reclaimed water transmission line. This
agreement specifies both the responsibilities of the City of Sanford with respect to the
construction of the project and SJRWMD in the administration of cost sharing funds.
III. RESPONSIBILITIES
City of Sanford and SJRWMD, respectively, shall each be responsible for performing
the following assigned tasks pertaining to the construction of a reclaimed water
transmission line as defined in Exhibit B.
A. Responsibilities of City of Sanford
City of Sanford shall undertake to complete the following:
1. Complete construction of a reclaimed water transmission line according to the
specifications provided in Exhibit B.
2. Provide funds to pay at least 50 percent of the project construction costs from
non-SJRWMD funds.
3. Submit an invoice with receipts for the specified construction expenditures
attached to the SJRWMD upon completion of construction.
Contract ~97H300
City of Sanford
B. Responsibilities of the St. Johns River Water Management District
SJRWMD shall provide the following support contributing to the completion of the
project as defined in Exhibit B:
1. Inspect the project to verify that it has been constructed in accordance with the
plans included in this contract within 30 days of written notification by the
recipient that the project has been completed.
2. Reimburse City of Sanford up to 50% of the project's construction costs, not to
exceed $48,500.00, upon completion of the project, receipt of an invoice from the
grant recipient, and verification that the project has been constructed in
accordance with the provided plans.
Contract #97H300
City of Sanford
EXHIBIT B
ALTERNATIVE WATER SUPPLY SYSTEM COST SHARING
PROJECT SPECIHCATIONS
Exhibit B includes the engineering specifications for a reclaimed water transmission
line to be constructed by City of Sanford, a budget for the described project, and a
schedule for completion of construction.
I. PROJECT SPECIHCATIONS
Phase One of the project consists of the City of Sanford designing and constructing a 6-
inch reclaimed water extension from Groveview Park down to Springview Drive, and
tying into the 14-inch reclaimed water line to Seminole Community College.
PROJECT CONSTRUCTION AND COST SHARING PAYMENT SCHEDULE
Construction of this project shah commence on or about June 11, 1997. No cost sharing
payment shall be made by SJRWMD for any work or materials billed prior to that date.
Construction of this project shall be completed and City of Sanford shall request
payment from SJRWMD of cost sharing funds, no later than March 30, 1998.
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MEMORANDUM
August 25, 1997
To: City Clerk
From: Project Coordinator ~
Re: S.rRWMD Contract No, 97I-t300
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