534-Mutual Aid Agreement' " C- 534
STATEWIDE MUTUAL AID AGREEMENT
FOR CATASTROPHIC DISASTER RESPONSE AND RECOVERy
THIS AGREEMENT IS ENTERED INTO BETWEEN THE STATE OF FLORIDA,
DIVISION OF EMERGENCY MANAGEMENT AND AMONG EACH POLITICAL
SUBDIVISION OF ~RBSTATE THAT EXECUTES AND ADOPTS THE TERMS AND
CONDITIONS CONTAINED HEMIN, BASED UPON THE FOLLOWING FACTS:
WHEREAS, the State Emergency Management Act, Chapter 252;
Florida Statutes, authorizes the state and its political
subdivisions to develop and enter into mutual aid agreements for
reciprocal emergency aid and assistance in case of emergencies
too extensive to be dealt with unassisted; and
WHEREAS, Chapter 252, Florida Statutes, sets forth details
concerning powers, duties, rights, privileges, and immunities of
political subdivisions of the state rendering outside aid; and
WHEREAS, Chapter 252, Florida Statutes, authorizes the State
to enter into a contract on behalf of the state for the lease or
loan to any political subdivision of the state any real or
personal property of the state government or the temporary
transfer or employment of personnel of the state
government to or by any political subdivision of the state; and
WHEREAS, Chapter-252, Florida Statutes, authorizes the
governing body of each political subdivision of the state
to enter into such contract or lease with the state, accept any
such loan, or employ such personnel, and such political
subdivision may equip, maintain, utilize, and operate any such
property and employ necessary personnel therefor in accordance
with the purposes for which such contract is executed, and to
otherwise do all things and perform any and all acts which it may
deem necessary to effectuate the purpose for which such contract
was entered into;~and
WHEREAS, Chapter 252, Florida Statutes, authorizes the
Division of Emergency Management to make available any equipment,
services, or facilities owned or organized by the state or its
political subdivisions for use in the affected area upon request
of the duly constituted authority of the area or upon the request
of any recognized and accredited relief agency through such duly
constituted authority; and
WHEREAS, Chapter 252, Florida Statutes, authorizes the
Division of Emergency Management to call to duty and otherwise
provide, within or without the state, such support from available
personnel, equipment, and other resources of state agencies and
the political subdivisions of the state as may be necessary to
reinforce emergency management agencies in areas stricken by
emergencies; and
WHEREAS, Chapter 252, Florida Statutes, requires that each
municipality must coordinate requests for state or federal
emergency response assistance with its county; and
W}IEREAS, the State of Florida is geographically vulnerable
to hurricanes, tornadoes, freshwater flooding, sinkhole
formations, and other natural disasters that in the past have
caused severe disruption of essential human services and severe
property damage to publio roads, utilities, buildings, parks, and
other government owned facilities; and
WHEREAS, the Parties to this Agreement recognize that
additional manpower and equipment may be needed to mitigate
further damage and restore vital services to the citizens.of the
affected community should such disasters occur; and
WHEREAS, to provide the most effective mutual aid possible,
each Participating Government, intends to foster communications
between the personnel of the other Participating Government by
visits, compilation of asset inventories, exchange of information
and development of plans and procedures to implement this
Agreement;
NOW, THEREFORE,' the Parties hereto agree as follows:
SECTION 1. DEFINITIONS
A. "AGPaEMENT'! - the Statewide Mutual Aid Agreement for
Emergency Response/Recovery. Political subdivisions of the State
of Florida may become a party to this Agreement by executing a
copy of this Agreement and providing a copy with origina~
signatures and authorizing resolution(s) to the State of Florida
Division of Emergency Management. Copies of the agreement with
original signatures and copies of authorizing resolutions and
3
insurance letters shall be filed and maintained at the Division
headquarters in Tallahassee, Florida.
B. ,,REQUESTING PARTY" - the participating government
entity requesting aid in the event of an emergency. Eac~
municipality must coordinate requests for state or federal
emergency respons~ assistance through its county.
C. -ASSISTING PARTY" - the participating government entity
furnishing equipment, services and/or manpower to the Requesting
Party.
D. ,,AUTHORIZED PaPRESENTATIv.:" - an employee of a
participating government authorized in writing by that government
to request, offer, or provide assistance under the terms of this
Agreement. The list of authorized representatives for the
participating government executing this Agreement shall be
attached as Appendix A to the executed copy of the Agreement
supplied to the Division, and shall be updated as needed by each
participating government.
E. -DIVISION" - the State of Florida, Department of
Community Affairs, Division of Emergency Management.
F. ,,EMERGENCY- - any occurrence, or threat thereof.,
whether natural, or caused by man, in war or in peace, which
results or may result in substantial injury or harm to the
population or substantial damage to or loss of property.
4
ApPi[ 27. 1994 ~
G. "DISASTER" - any natural, technological, or civil
emergency that causes damage of sufficient severity and magnitude
to result in a declaration of a state of emergency by a county,
Governor, or the President of the United States.
H. ,,PARTICIPATING GOVERNMENT" - the State of Florida and
any political subdivision of the State of Florida which executes
this mutual aid agreement and supplies a complete executed copy
to the Division.
I. ,'PERIOD OF ASSISTANCE" - the period of time beginning
with the departure of any personnel of the Assisting Party from
any point for the purpose of traveling to the Requesting Party in
order to provide assistance and ending upon the return of all
personnel and equipment of the Assisting Party, after providing
the assistance requested, to their residence or regular place of
work, whichever occurs first. The period of assistance shall not
include any portion of the trip to the Requesting Party or the
return trip from the Requesting Party during which the personnel
of the Assisting Party are engaged in a course of conduct not
reasonably necessary for their safe arrival at or return from the
Requesting Party. :
J. ,,WORE OR WORK-RELATED PERIOD,, - any period of time in
which either the personnel or equipment of the Assisting Party
are being used by the Requesting Party to provide assistance and
for which the Requesting Party will reimburse the Assisting
Party. Specifically included within such period of time are rest
breaks when the personnel of the Assisting Party will return to
active work within a reasonable time. Specifically excluded from
such period of time are breakfast, lunch, and dinner breaks.
'SECTION 2. PROCEDURES
When a part~cipating government either becomes affected by,
or is under imminent threat of, an emergency or disaster, it may
invoke emergency related mutual aid assistance either by: (i)
declaring a state of local emergency and transmitting a copy of
that declaration to the Assisting Party, or to the Division, or
(ii) by orally communicating a request for mutual aid assistance
to Assisting Party or to th~ Division, followed as soon as
practicable by written confirmation of said request. Mutual aid
shall not be requested by Participating Governments unless
resources available within the stricken area are deemed
inadequate by the Local Emergency Management Agency. All
requests for mutual aid shall be transmitted by the Authorized
RepresentatiVe or the Director of the Local Emergency Management
Agency. Requests for assistance may be communicated either to
the Division or directly to an Assisting Party. Requests for
assistance under this Agreement shall be limited to catastrophic
disasters, except where the Participating Government has no other
mutual aid agreement based upon Section 252.40 or 163.01, Florida
6
^pru 27. ~ ~
Statutes, in which case a Participating Government may request
assistance pursuant to the provisions of this agreement.
A. REQUESTS DIRECTLY TO ASSISTING PARTY: The Requesting
Party may directly contact the authorized representative of the
Assisting Party and shall provide them With the information in
paragraph C below~ All communications shall be conducted
directly between the Requesting and Assisting Party. Each party
shallbe responsible for keeping the Division advised of the
status of the response activities. The Division shall not be
responsible for costs associated with such direct requests for
assistance.' However, the Division may provide, by rule, for
reimbursement of eligible expenses from the Emergency Management
Preparedness and Assistance Trust Fund created under Section
252.373, Florida Statutes.
B. REQUESTS ROUTED THROUGH, OR ORIGINATING FROM, THE
DIVISION: The Requesting Party may directly contact the
Division, in which case it shall provide the Division with the
information in paragraph C below. The Division may then contact
other Participating Governments on behalf of the Requesting Party
and coordinate the provision of mutual aid. The Division shall
not be responsible for costs associated with such indirect
requests for assistance, unless the Division so indicates in
writing at the time it transmits the request to the Assisting
Party. In no event shall the Division or the State of Florida be
7
A~HZ7.1W4 ~
responsible for costs associated with assistance in the absence
of appropriated funds. In all cases, the party receiving the
mutual aid shall be primarily responsible for the costs incurred
by any Assisting Party providing assistance pursuant to the
provisions of this Agreement.
C. REQUIRED INFORMATION= Each request for assistance
shall be accompanied by the following information, to the extent
known:
1. A generaldescription of the damage sustained;
2. Identification of the emergency service function for
which assistance is needed (e.g. fire, law enforcement, emergency
medical, transportation, communications, public works and
engineering, building, inspection, planning and information
assistance, mass care, resource. support, health and other medical
services, search and rescue, etc.) and the particular type of
assistance needed;
3. Identification of the public infrastructure system for
which assistance is needed (e.g. sanitary sewer, potable water,
streets, or storm water systems) and the type of work assistance
needed;
4. The amount and type of personnel, equipment, materiais,
and supplies needed and a reasonable estimate of the length of
time they will be needed;
8
5. The need for sites, structures or buildings outside the
Requesting Party's political subdivision to serve as relief
centers or staging areas for incoming emergency goods and
services; and
6. A specific time and place for a representative of the
Requesting Party ~o meet the personnel and equipment of any
Assisting Party.
This information may be provided on the form attached as
Exhibit B, or by any other available means. The Division may
revise the format of Exhibit B subsequent to the execution of
this agreement, in which case it shall distribute coipies to all
participating governments.
D. ASSESSMENT OF AVAILABILITY O~ RESOURCES AND ABILITY TO
RENDER ASSISTANCE: When contacted by a Requesting Party or the
Division the authorized representatives of any participating
government agree to assess their government's situation to
determine available personnel, equipment and other resources.
All participating governments shall render assistance to the
extent personnel, equipment and resources are available. Each
participating government agrees to render assistance in
accordance with the terms of this Agreement to the fullest ext&nt
possible. When the authorized representative determines that his
Participating Government has available personnel, equipment or
other resources, they shall so notify the Requesting Party or the
9
Division, whichever communicated the request, and provide the
information below. The Division shall, upon response from
sufficient participating parties to meet the needs of the
Requesting Party, notify the authorized representative of the
Requesting Party and provide them with the following information,
to the extent kno~n:
1. A complete description of the personnel, equipment, and
materials to be furnished to the Requesting Party;
2. The estimated length of time the personnel, equipment,
and materials will be available;
3. The areas of experience and abilities of the personnel.
and the capability of the equipment to be furnished;
4. The name of the person or persons to be designated as
supervisory personnel; and
5. The estimated time when the assistance provided will
arrive at the location designated by the authorized
representative of the Requesting Party.
E. SUPERVISION AND CONTROL: The personnel, equipment and
resources of any Assisting Party shall remain under operational
control of the Requesting Party for the area in which they are
serving. Dire&t supervision and control of said personnel,
equipment and resources shall remain with the designated
supervisory personnel of the Assisting Party. Representatives of
the Requesting Party shall provide work tasks to the supervisory
10
personnel of the Assisting Party. The designated supervisory
personnel of the Assisting Party shall have the responsibility
and authority.for assigning work and establishing work schedules
for the personnel of the Assisting Party, based on task or
mission assignments provided by the Requesting Party and the
Division. The designated supervisory personnel of the Assisting
Party shall: maintain daily personnel time records, material
records and a log of equipment hours; be responsible for the
operation and maintenance of the equipment and other resources
furnished by the Assisting Party; and shall report work progress
to the Requesting Party. The Assisting Party's personnel and
other resources shall remain subject to recall by the Assisting
Party at any time, subject to reasonable notice to the Requesting
Party and the Division. At least twenty-four hour advance
notification of intent to withdraw personnel or resources shall
be provided to the Requesting Party unless such notice is not
practicable, in which case such notice as is reasonable shall be
provided..
F. FOOD; HOUSING; SELF-SUffiCIENCY Unless specifically
instructed otherwise, the Requesting Party shall have the
responsibility of providing food and housing for the personnel of
the Assisting Party from the time of their arrival at the
designated location to the time of their departure. However,
Assisting Party personnel and equipment should be, to the
11
greatest extent possible, self-sufficient for operations in areas
stricken by emergencies or disasters. The Requesting Party may
specify only self-sufficient personnel and resources in its
request for assistance.
G. COMMUNICATIONS: Unless specifically instructed
otherwise, the Requesting Party shall have the responsibility for
coordinating communications between the personnel of the
Assisting Party and the Requesting Party. Assisting Party
personnel should be prepared to furnish communications equipment
sufficient to maintain communications among their respective
operating units.
H. RIGHTS AND PRIVILEGES Whenever the employees of the
Assisting Party are rendering outside. aid pursuant to this
Agreement, such employees shall have the powers, duties, rights,
privileges, and immunities, and shall receive the compensation,
incidental to their employment.
I. WRITTEN ACKNOWLEDGEMENT The Requesting Party shall
completea written acknowledgment regarding the assistance to be"
rendered, setting forth the information transmitted in the
request, and shall transmit it by the quickest practical means to
the Assisting Party or the Division, as applicable, for approval.
The form to serve as this written acknowledgement is attached as
Attachment C. The Assisting Party/Division shall respond to the
written acknowledgement by executing and returning a copy to the
12
RequeSting Party by the quickest practical means, maintaining a
copy for its files.
SECTION 3. REIMBURSABLE EXPENSES
The terms and conditions governing reimbursement for any
assistance provided under this Agreement shall be in accordance
with th~ followin~ provisions, unless otherwise agreed upon by
the Requesting and Assisting Parties and specified in the written
acknowledgment executed in accordance with paragraph 2.I. of this
Agreement. The Requesting Party shall be ultimately responsible
for reimbursement of all reimbursable expenses.
A. PERSONNEL - During the period of assistance, the
Assisting Party shall continue to pay its employees according to
its then prevailing ordinances, rules, and regulations. The
Requesting Party shall reimburse the Assisting Party for all
direct and indirect payroll costs and expenses incurred during
the period of assistance, including, but not limited to, employee
pensions and benefits as provided by Generally Accepted
Accounting Principles (GAAP). The Requesting Party shall
reimburse any amounts paid or due for compensation to employees
of the Assisting Party under the terms of the Florida Workers'
Compensation Act due to personal injury or death occurring while
such employees are engaged in rendering aid under this Agreement.
While providing services to the Requesting Party, employees of
the Assisting Party shall be considered "borrow servants" of the
13
Apr{tZT, 1W4 ~
Requesting Party and shall be considered in the "dual employment"
with the Requesting and Assisting Parties, subject to the
supervision and control of both for purposes of Chapter 440,
Florida Statutes. While the Requesting Party shall reimburse the
Assisting Party for payments made in workers' compensation
benefits required~to be paid to its employees due to personal
injury or death, the Division, and both the Requesting and
Assisting Party shall enjoy immunity from civil prosecution as
provided for in the Florida Workers' Compensation Act.
B. EQUIPMENT - The Assisting Party shall be reimbursed by
the Requesting Party for the use of its equipment during the
period of assistance according to either a pre-established local
or state hourly rate or according to the actual replacement,
operation, and maintenance expenses incurred. For those
instances in which costs are reimbursed by the Federal Emergency
Management Agency, the eligible direct costs shall be determined
in accordance with 44 CFR 206.228. The Assisting Party shall pay
for all repairs to its equipment as determined necessary by its
on-site supervisor(s) to maintain such equipment in safe and
operational condition. At the request of the Assisting Party,..
fuels, miscellaneous supplies, and minor repairs may be provided
by the Requesting Party, if practical. The total equipment
charges to the Requesting Party shall be reduced by the total
value of the fuels, supplies, and repairs furnished by the
14
Requesting Party and by the amount of any insurance proceeds
received by the Assisting Party.
C. MATERIALS AND SUPPLIES - The Assisting Party shall be
reimbursed for all materials and supplies furnished by it and
used or damaged during the period of assistance, except for the
costs of equipmen%, fuel and maintenance materials, labor and
supplies, which shall be included in the equipment rate
established in 3.B. above, unless such damage is caused by gross
negligence, willful and wanton misconduct, intentional misuse, or
recklessness of the Assisting Party's personnel. The Assisting
Party's Personnel shall use reasonable care under the
circumstances in the operation and control of all materials and
supplies used by them during the period of assistance. The
measure of reimbursement shall be determined in accordance with
44 CFR 206,228. In the alternative, the Parties may agree that
the Requesting Party will replace, with like kind and quality as
determined by the .Assisting Party, the materials and supplies
used or damaged. If such an agreement is made, it shall be
reduced to writing and transmitted to the Division.
D. PaCORD K~EPING - The Assisting Party shall maintain
records and submit invoices for reimbursement by the Requesting
Party or the Division using format used or required by FEMA .... -
publications, including 44 CFR part 13 and applicable Office of
Management and Budget Circulars. Requesting Party and Division
15
finance personnel shall provide information, directions, and
assistance for record keeping to Assisting Party personnel.
E. PAYNZNT - Unless otherwise mutually agreed in the
written acknowledgement executed in accordance with paragraph
2.I. or a subsequent written addendum to the acknowledgement, the
Assisting Party s~all bill the Requesting Party for all
reimbursable expenses with an itemized Notice as soon as
practicable after the expenses are incurred, but not later than
sixty (60) days following the period of assistance, unless the
deadline for identifying damage is extended in accordance with 44
CFR part 206. The Requesting Party shall pay the bill, or advise
of any disputed items, not later than sixty (60) days following
the billing date. These timeframes may be modified by mutual
agreement. This shall not preclude an Assisting Party or
Requesting Party from assuming or donating, in whole or in part,
the costs associated with any loss, damage, expense or use of
personnel, equipment and resources provided to a Requesting
Party.
~. PAYMENT BY OR THROUGH THE DIVISION: The Division of
Emergency Management may reimburse for all actual and necessary
travel and subsistence expenses for personnel providing
assistance pursuant to the request of the Division, to the extent
of funds available, and contingent upon an annual appropriation
from the Legislature for such purposes. The Assisting Party
16
shall be responsible for making written request to the Division
for reimbursement of travel and subsistence expenses, prior to
submitting a request for payment to the Requesting Party. The
Assisting Party's written request should be submitted as soon as
possible after expiration of the period of assistance. The
Division shall pr%vide a written response to said requests within
ten (10) days of actual receipt. If the Division denies said
request, the Assisting Party shall then bill the Requesting
Party. In the event that an affected jurisdiction requests
assistance without forwarding said request through the Division,
or an assisting party provides assistance without having been
requested by the Division to do so, the Division shall not be
liable for reimbursement of any of the cost(s) of assistance.
The Division may serve as the eligible entity for requesting
reimbursement of eligible costs from FEMA. Any costs to be so
reimbursed by or through the Division shall be determined in
accordance with 44 CFR 206.228. The Division may authorize
applications for reimbursement of eligible costs from the
undeclared disaster portion of the Emergency Management
Preparedness and Assistance Trust Fund established pursuant to
Section 252.373, Florida Statutes, in the event that the disaster
or emergency event is not declared pursuant to the Robert T.
Stafford Disaster Relief and Emergency Assistance Act, Public Law
93-288, as amended by Public Law 100-707. Such applications
17
shall be evaluated pursuant to rules established by the Division,
and may be funded only to the extent of available funds. SECTION
SECTION 4. INSURANCE
Each participating government shall bear the risk of its own
actions, as it does with its day-to-day operations, and determine
for itself what kinds of insurance, and in what amounts, it
should carry. If a participating government is insured, its file
shall contain a letter from its insurance carrier authorizing it
to provide and receive assistance under this Agreement, and
indicating that there will be no lapse in its insurance coverage
either on employees, vehicles, or liability. If a participating
government isself-insured, its file shall contain a copy of a
resolution authorizing its self-insurance program. A copy of the
insurance carrier's letter or the resolution of self-insurance
shall be attached to the executed copy of this Agreement which is
filed with the Division. Each Assisting Party shall be solely
responsible for determining that its insurance is current and
adequate prior to providing assistance under this agreement. The
amount of reimbursement from the Division or the Requesting Party
shall be reduced by the amount of any insurance proceeds "to which
the Assisting Party is entitled as a result of losses experienced
in rendering assistance pursuant to this Agreement.
SECTION 5. LIABILITY
18
To the extent permitted by law, and without waiving
sovereign immunity, each Party to this Agreement shall be
responsible for any and all claims, demands, suits, actions,
damages, and causes of action related to or arising out of or in
any way connected with its own actions, and the actions of its
personnel, in providing mutual aid assistance rendered or
performed pursuant to the terms and conditions of this Agreement.
SECTION 6. LENGTH OF TIME FOR EMERGENCY
The duration of such state of emergency declared by the
Requesting Party is limited to seven (7) days. It may be
extended, if necessary, in 7 day increments.
SECTION 7. TERM
This Agreement shall be in effect for one (1) year from the
date hereof and shall automatically be renewed in successive one
(1) year terms unless terminated in writing by the participating
government. Notice of such termination shall be made in writing
and shall be served personally or by registered mail upon the
Director, Division of Emergency Management, Florida Department of
Community Affairs, Tallahassee, Florida, which shall provide
copies to all other Participating Parties.
SECTION 8. EFFECTIVE DATE OF THIS AGREEMENT
This Agreement shall be in full force and effect upon
approval by the participating government and upon proper
execution hereof.
19
SECTION 9. ROLE OF DIVISION OF EMERGENCY MANAGEMENT
The responsibilities the Division of Emergency Management,
Florida Department of Community Affairs under this Agreement are
to: (1) request mutual aid on behalf of a participating
government, under the circumstances identified in this Agreement;
(2) coordinate the provision of mutual aid to a requesting party,
· pursuant to the provisions of this Agreement; (3) serve as the
eligible entity for requesting reimbursement of eligible costs
from FEMA, upon a Presidential disaster declaration; (4) serve as
central depository for executed Agreements; and (5) maintain a
current listing of Participating Governments with their
Authorized Representative and contact information, and to provide
a copy of the listing to each of the Participating Governments on
an annual basis during the second quarter of the calendar year.
SECTION 10. SEVERABILITY; EFFECT ON OTHER AGREEMENTS
Should any portion, section, or subsection of this Agreement
be held to be invalid by a court of competent jurisdiction, that
fact shall not affect or invalidate any other portion, section or
subsection; and the remaining portions of this Agreement shall
remain in full force and affect without regard to the section,
portion, or subsection or power invalidated.
In the event that any parties to this agreement have entered
into other mutual aid agreements, pursuant to Section 252.40,
Florida Statutes, or interlocal agreements, pursuant to Section
2O
163.01, Florida Statutes, those parties agree that said
agreements are superseded by this agreement only for emergency
management assistance and activities performed in catastrophic
emergencies pursuant to this agreement. In the event that two or
more parties to this agreement have not entered into another
mutual aid agreement, and the parties wish to engage in mutual
aid, then the terms and conditions of this agreement shall apply
unless otherwise agreed between those parties.
21
IN WITNESS W]{EREOF, the parties set forth below have duly
executed this Agreement on the date set forth below:
ATTEST: BOA/~D OF County
APPROVED AS TO FO~:
Office of the Attorney
" By:
EXE~ED'~'BT' THE FOL~WING P~TICIPAT GO~NTS IN __
~ , 'CO~TY (attach authorizing resolution or ordinance
CITY OF S~FORD '
Political Subdivision iz~d Official Date
, by
Political Subdivision Au~orized Official Date
, by
Political S~division Authorized Official Date
Political S~division Authorized Official Date
,
Political S~division Au~orized Official Date
, by
Political S~division Authorized Offioial Date
, by
Political S~division Authorized Official Date
AC~OS~E ~D A~MED BY ~ D~SION OF ~GENCY ~A~
tor
~ 22
MUTUAL AID AGREEMENT
FOR EMERGENCY RESPONSE/RECOVERY
APPENDIX A
Date:
Name of Government: Seminole County
Mailing Address: ~200 W. County Home ROad
City, State, Zip: Sanford, Florida 32773
Authorized Representatives to contact for Emergency Assistance:
Primary Representative
Name: G.E. Kaiser
Title: Director of Public Safety
Address: 200 W. Countv. Home Road, Sanford, Florida 32773
Day Phone: (4OT) 323~2500ext. 5000 Night Phone: (407)322-4795
FAX No.: (407) 33~9595
1st Alternate Representative
Name: Kenneth M. Roberts
.,
Title: ~ergency Managen~nt Coor~nator
Address: 200 W. County Home Roa~ Sanford, Florida 32373
Day Phone: (407) 323~2500 exL 5121 Night Phone: (407) 322-4795
2nd Alternate Representative ...
Name: Terrence Schenk
Title: Deputy Chief
Address: 200 W. County Honle Road, Sanford, Flor|da 32773
Day Phone: (407) 32~2500 ext. S188 Night Phone: (407) 322~!795
23
REQUIRED INFORMATION
Each request for assistance shall be accompanied by the
following information; to the extent known:
1. General description of the damage sustained:
2. Identification of the emergency service function for which
assistance is needed (e.g. fire, law enforcement, emergency
medical, transportation, communications, public works and
engineering, building, inspection, planning and information
assistance, mass care, resource support, health and other medical
services, search and rescue, etc.) and the particular tYPe of
assistance needed:
24
REQUIRED INFORMATION (continued)
3. Identification of the public infrastructure system for which
assistance is needed (e.g. sanitary sewer, potable water,
streets, or storm water systems) and the type of work assistance
needed:
4. The amount and type of personnel, equipment, materials, and
supplies needed and a reasonable estimate of the length of time
they will be needed:
5. The need for sites, structures or buildings outside the
Requesting Party's political subdivision to serve as relief
centers or staging areas for incoming emergency goods and
services:
REQUIRED INFORMATION (continued)
6. A specific time and place for a representative of the
Requesting Party to meet the personnel and equipment of any
Assisting Party.
tt ~
~,-;t ~. ~99~, ~,~
ACKNOWLEDGMENT
To be completed by each Assisting Party.
NAME OF ASSISTING PARTY:
AUTHORIZED REPRESENTATIVE:
CONTACT NUMBER/PROCEDURES:
1. Assistance T~ Be Provided:
Resouroe Type Amount Assignment Est. Time Arrival
2. Availability of Additional Resources:
3. Time Limitations, if any:
COUNTY OF SEMINOLE
FLORIDA
DEPARTMENT OF PUBLIC SAFETY August 24, 1994 Respond to:
Fire Suppression/Rescue Division 200 W. County Home Road
Emergency Medical Services Sanford, Florida 32773
Central Communications
Emergency Management (407) 323-2500
Animal Control Ext. 5121
Mr. Joseph Myers, Director
Division of Emergency Management
Department of Community Affairs
2740 Centerview Drive
Tallahassee, Florida 32399-2100
Dear Joe:
Enclosed please find the City of Sanford's executed agreement,
along with Resolution number 1690, which was adopted June 27, 1994,
approving the Agreement and authorizing the Mayor to execute it.
Thank you for your assistance in this endeavor.
Sincerely,
OFFICE OF EMERGENCY MANAGEMENT
Kenneth M. Roberrs, CEM
Emergency Management Coordinator
KMR:mal
Enclosure
MUTUAL AID AGREEMENT
FOR EMERGENCY RESPONSE/RECOVERY
APPENDIX A
Date: 08-15.-1994
Name of Government: City of Sanf0rd
Mailing Address: P. 0. Box 1788
City, State, Zip: Sanf0rd, F[ 32772-1788
Authorized Representatives to Contact for Emergency Assistance:
Primary Representative
Name: William A. Simmons
..
Title: City Manager
Address: 300 N. Park Ave., Sanf0rd, FL 32771
Day Phone: (407) 330-5604 Night Phone: (407) 321-7465
FAX No.: (407) 330-5666 '
1st Alternate Representative
Name: Tom Hickson
Title: Fire Chief
Address: 1303 S. French Ave., Sanf0rd, FL 32771
Day Phone: (407) 322-4952 Night Phone: (407) 323-4258
2nd Alternate Representative
Name: Ralph Russell
Title: Police Chief
Address: 815 S. French Ave., Sanford, FL 32771
Day Phone: (407) 323-3030 Night Phone: (407) 323-3030
23
FLORIDA MUNICIPAL SELF INSURERS FUND
INDEMNITY AGREEMENT
THIS iNDENTURE, made and entered into this 11th day of August, 1989, by and between all the
parties who are now or may hereafter become members of the Florida Municipal Self Insurers Fund, acting
by and through a board of trustees of their own selection.
WITNESSETH
WHEREAS, the members of the Florida Municipal Self Insurers Fund, all local government entities,
have agreed to pool their liabilities pursuant to the terms of the Rorlda Workers' Compensation Act and
specifically as provided by Section 440.57 and Section 440.575, Rorida Statutes; and
WHEREAS, the said members have organized and formed a fund pursuant to said sections, which
fund shall be known as th~ Florida Municipal Self Insurers Fund, hereioafter referred to as the "Fund"; and
WHEREAS, the board Of trustees, the governing body of the Fund, comprised entirely of local
elected officials, will direct the affairs of said Fund; and
WHEREAS, the Fund will maintain an excess coverage program and reserve evaluation to protect
'the financial stability of the Fund in an amount and manner determined by a qualified and independent
actuary; and
WHEREAS, the Fund will submit to the appropriate governmental agency annually an audited fiscal
year-end financial statement by an independent certified public accountant; and
WHEREAS, the members of said Fund wish to discharge, by payment, any lawful awards entered
against any member of the Fund, pursuant to the Workers' Compensation statutes, which awards shall have
been sustained by the courts where an appeal by either party is taken; and
WHEREAS, the members of the Fund agree to pay premiums and assessments, based upon
appropriate classifications and rates, into a designated cash reserve fund out of which lawful and proper
claims and awards are to be paid, and further, that the members will covenant and agree there will be no
disbursements out of this Fund by way of dividends or distribution of accumulated reserves to the respective
members, except at the discretion of the Trustees; and
WHEREAS, except for purposes of meeting reasonable expense related to the maintenance of the
Fund and members' responsibilities pursuant to the Rorida Workers' Compensation Law as well as all
administrative and other reasonable expenses and fees related to the adjustment, settlement and defense
of said responsibilities, no distribution or dividend will be made to other than a member local government
entity; and
WHEREAS, the members of said Fund, through their designated trustees, have elected to comply
with said conditions and become self-insurers and to execute the other covenants required;
(10/92) C-1
RESOLUTION NO. 1690
A RESOLUTION OF THE CITY OF SANFORD, FLORIDA,
AUTHORIZING EXECUTION OF THE STATEWIDE MUTUAL
AID AGREEMENT FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY AND THE INTERLOCAL
VOLUNTARY COOPERATION OPERATIONAL ASSISTANCE
MUTUAL AID AGREEMENT; DESIGNATING. THE CITY
MANAGER AS THE PRIMARY AUTHORIZED
REPRESENTATIVE, THE FIRE CHIEF AS THE FIRST
ALTERNATE AUTHORIZED REPRESENTATIVE AND THE
POLICE CHIEF AS THE SECOND ALTERNATE
AUTHORIZED REPRESENTATIVE; PROVIDING FOR
SEVERABILITY, CONFLICTS AND EFFECTIVE DATE.
WHEREAS, the State Emergency Management Act, Chapter 252,
Florida Statutes, authorizes the state and its political
subdivisions to develop and enter into mutual aid agreements for
reciprocal emergency aid and assistance in case of emergencies too
extensive to be dealt with unassisted; and
WHEREAS, Chapter 252, Florida Statutes, sets forth details
concerning powers, duties, rights, privileges, and immunities of
political subdivisions of the state rendering outside aid; and
WHEREAS, Chapter 252, Florida Statutes, requires that each
municipality must coordinate requests for state or federal
emergency response assistance with its county.
NOW, THEREFORE, BE IT RESOLVED BY THE PEOPLE OF THE CITY OF
SANFORD, FLORIDA:
SECTION 1: The foregoing declarations and finding are
true, correct and are incorporated herein by references as if fully
set forth in this Section.
SECTION 2: The Mayor of the City of Sanford, Florida, is
hereby authorized to sign the Statewide Mutual Aid Agreement for
Catastrophic Disaster RespOnse and Recovery and the Interlocal
~oluntary Cooperation Operational Assistance Mutual Aid Agreement.
SECTION 3: The City Manager, William A. Simmons, the Fire
Chief, Tom Hickson, and the Police Chief, Ralph Russell, are hereby
designated as Primary, First and Second Authorized Representatives
respectfully for purposes of requesting offering or providing
assistance and otherwise implementing the mutual aid agreement.
SECTION 4: SEVERABILITY. In the event that any word,
phrase, clause, sentence or paragraph hereof shall be held invalid
by any court of competent Jurisdiction, such holding shall not
affect any other word, clause, phrase, sentence or paragraph
hereof.
SECTION 5: CONFLICTS. That all Resolutions or parts of
Resolutions in conflict herewith be and the same are hereby
revoked.
SECTION 6: EFFECTIVE DATE. That this Resolution shall
become effective immediately upon passage and adoption.
PASSED AND ADOPTED this~7~ day of ~.g~a~_~ ,
A.D. 1994.
J MAyOR~~
ATTEST:
s~t'he Ci~yCo~~is/sion of the
City of Sanford, Florida
"2'-
Resolution No. 1690
CER'i;FICATE OF COVERAGE
STATE OF FLORIDA N~ eague of Cities, Inc.
DIVISION OF EMERGENCY MANAGEME Public Risk Seaices
P.O. Box 530065
Orlando, Florida 3285~0065
COVERAGES
THIS IS TQ CERTIFY THAT THE AGREEMENT BELOW HAS BEEN ISSUED TO THE DESIGNATED MEMBER FOR THE COVERAGE PERIOD INDICATED. N0'[~NITHSTANDING ANY
REQUIRBMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE COVERAGE
AFFORDED BY THE AGREEMENT DESCRIBED HERBIN IS SUEJECT TO ALL THE TERMS. EXCLUSIONS AND CONDiTiONS OF SUCH AGREEMENT.
COVERAGE PROVIDED BY: FLORIDA MUNICIPAL INSURANCE TRUST
.AGREEMENT NUMP_,B~ FMIT 529 I ~E PERI(:)D: FROM 10/1/93 ~ COVERAGE PERIOD:. TO 9/30/94 12:00 Midnight Standard Time
TYPE OF COVERAGE - t. IA~ILITY TYPE OF COVERAGE - PROPUtt1 f
' General Uabllity E]Buildlngs
F']Basic Form
[] Comprehensive General Liability, Bodily Injury, Property
Damage and Personal Injury [] Special Form
[] Errors and Omissions Liability r"IPorsonal Property
[] Employee Benefits Program Administration Liability []Basic Form
[] Medical Attendants'/Medical Directors' Malpractice Liability []Special Form
["]Broad Form Property Damage []Agreed Amount
[] L~w Enforcement Liability Fl Deductible
[] Underground, EXplosion &Collapse Hazard []Coinsurance
Um~ of Uability [] Specific
$100,000 Each Person or "Combined Single Umit [] P~placement Cost
$2C)0,000 Each Occurrence []Actual Cash Value
Deductible __ [] Miscellaneous
Automobile Liability [] Inland Marine
[] All owned Autos (Priv. Pass.) []Bond
[] All owned Autos (Other than Priv. Pass.) []
E]Ncn-Owned Autos Limits of Liability on File with Adminislxatof
Llm'~ of Liability
$100,000 Each Person or "Combined Single Limit
$200,000 Each Occurrence
Deductible $25,000 Stoploss Deductible
Automobde/Equipment - Deductible
[] Physical Damage $3,000 Comprehensive - Auto $3,000 Collision - Auto $ Miscellaneous Equipment
Other
*The limit of liability is $100,000 Bodily Injury and/or Property Damage per person or $200,000 Bodily Injury and/or Property Damage per occurrence.
These specific limits of liability are increased to $500,000 (combined single limit) per occurrence, solely for any liability resulting from entry of a claims
bill pursuant to Section 768.28 (5) Rodda Statutes or liability imposed pursuant to Federal Law or actions outside the State of Florida.
The certificate holder is added as an additional insured as respects the above described event.
Description of Operatione/Locations/Vehldes/Specfal Items
Re: Mutual Aid Agreement for reciprocal emergency aid and assistance in case of emergencies.
1tee CERTIFICA115 IS ISSUE) AS A MAT[ER OF INFORMATiON ONLY AND CONFERS NQ RJGHTS UFON THE CER'RRCATE HOLDER. THIS CER nFICATE E)GES NOT AMEND, EXTEND OR
SANDY MOORE THE EXRRATION gATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAiL 30
CITY OF SANFORD MAIL SUCH NO~RCE SHALL IMPOSE NO OBLIGA*RON OR LIABIUTY OF ANY K~ND UPON
POST OFFICE BOX 1788 THE PROGRAM, ITS AGENTS OR REPRESENTATIVES.
SANFORD FL 32772 1788