449-Henry Shelton Sanford Museulira BURKE, BALES &MILLS ASSOCIATES, INC.
Ai~CHIT~CTUI~E ~ PLANNING · iNTEriOr: DESIGN
111 N. ORANGE AVE., SUITE 650 ~ OR~J~NDQ. FLORIDA 32801 "(407) ~224747
AAC000233
RECEIVE~
February 17, 1992
Mr. W.A. Simmons, City Manager FEB
City of Sanford '
Post Office Box 1778 CI~ OF SANFOR~
Sanford, Florida 32772
RE: HENRY SHELTON SANFORD ~USEUM
~nford, Florida
BBM Project No. 910q0
Dear Mr. Simmons:
This Jettar is to serve as a means of amending the "Owner and
Architect Standard Form of Agreement' dated May 23, 1991 for the
above referenced project. The agreement was assigned to Burke,
Bales 8 Mills Associates, Inc. by letter on January 31, 1992. The
amendments which must be agreed upon by the Architect, Burke,
Bales 8 Mills Associates, Inc., and Owner, City of Sanford, are as
follows:
1. Page 1: Delete Architect's name and address as shown and
substitute the following:
Burke, Bales 8 Mills Associates, Inc.
111 N. Orange Ave. Suite 650
Orlando, FL 32801
2. Psr 11.2.1 Change to read: See Attachment "A' 8
3. Par 11.3.1 Delete and substitute the following:
The professional fee shall be a fixed fee as follows:
Phase I (Base Project) $30,620
Phase il (Chase Family Addition) $2q,988
TOTAL ~,608
This fee is bssed on various percentages of estimated
construction costs to establish a fixed fee as outlined
in BBM's Proposed Project Development Budget dated
2/11/g2 which is to become Attachment "D' of this
agreement. ~
~. Attachment "A": DeJete in its entirety and substitute the "Revised
Attachment ~A~" enclosed with this amendment.
5 Attachment "B': Delete in its entirety and substitute the "Revised
Attachment ~Bn~ enclosed with this 8mendment.
Member of The HEPY Group
Detroit Demur Los A~ge[es Or)ando Sea~ie Windsor, Ontario
Mr. W.A. Simmons
February 17, 1992
Page 2
6.' Attachment "C": Delete in its entirety and substitute the "Revised
Attachment 'C"' enclosed with this amendment.
7. Attachment "D" : Delete in its entirety and substitute the "Revised
Attachment 'D'" dated 2/11/92 enclosed with this amendment.
With these modifications to the original 5-23-91 agreement for services
on this proiect the City of Sanford may authorize Burke, Bales & Mills
Associates, Inc. to proceed with Phase I or both Phase I and 11 by
written directire. It is the intent of the agreement and amendment
for this project that if funding for Phase II is not made available by
the Chase Family or approved by the City, all references to Phase II
will be voided from this agreement and the City will only be liable for
fees associated with the "Basic Project". Please notify this office if
there are any changes to the material contained in this amendment.
If it is acceptable as submitted, please return one signed copy for our
files initialing and dating each page of the attachments.
Sincerely,
.._ SOCIATES, INC.
President
RHB:dr
enclosures
Signed ~ ~_--------~ Date
/
REVISED ATTACHMENT "A"
ADDITIONAL BASIC SERVICES
1. Interior Design Services:
Interior Design Services related to the programming, design, selection,
bidding and installation supervision of furnishings. The Interior Design
firm, for the purposes of this agreement, is identified as Burke, Bales
& Mills Associates, Inc. with a fixed fee of:
Phase I $630
Phase I 1 $525
2. Landscape Architectural Services:
Landscape Architectural Services shall be provided by a registered
Florida Landscape Architect selected by the Architect to provide the
service as defined in the scope of services. THe professional fee
compensation for these services shall be as follows:
Phase I $880
Phase 11 $770
3. Special Engineering:
Special Structural Engineering Services, if found to be required because
of unusual site soil or geographical conditions (generally described as
excessive muck or clay in soil, sinkholes, caverns or similar unusual
conditions). In the event such conditions are found to exist, the
Architect/Engineer will provide the necessary services, if authorized by
the Owner, at an additional fee in an amount which shall be established,
based upon the conditions discovered and the complexity of services
necessary to correct said conditions.
4. Construction Management:
In the event the Owner elects to utilize a Construction Manager, as
generally defined, then the Architect and Engineers shall be entitled to
additional compensation normal to said services, including compensation
for multiple bid packages.
5. Site Identification/Graphic Design:
Provide Graphic Design Services associated with the design, bidding and
construction observation of building identification. Professional fees for
these services are established at a fixed fee of $300.00 based upon a
construction budget of $1,200.00.
REVISED ATTACHMENT "A"
ADDITIONAL SERVICES
PAGE 2
6. Construction Observation:
The Owner may elect, on a project of this complexity, to employ a "Clerk
of the Works" who would maintain a daily on-site presence. This
individual must be an experienced person with an architectural
background. The Architect shall provide the Owner with a fee proposal
for purposes of negotiation if such services are deemed necessary.
7. Visits to the Site:
The Architect, under terms of this agreement, wilt normally visit the site
a minimum of Tour (4) times per month and will, as part of basic
services, prepare a written report to document such visits, and copies
to be sent to the designated representative of the Owner.
8. Exhibit Lighting Specialist:
The Architect shall utilize the services of a qualified MuSeum Lighting
Designer at a professional fee established at:
Phase I $1,000
Phase II $1,000
9. Site Civil Engineering:
The Architect shall utilize the services of a professional civil engineer to
provide services related to the design of the storm water system and
utility hook-ups at a professional fee of:
Phase I $1,200
Phase II $1,000
10. Model:
The Architect will not re required to prepare a model under basic
services.
11. As-Built Drawings:
The Architect shall review as-built drawings prepared by Architects
Design Group for the existing facility in such detail as to understand and
be aware of the conditions as they exist. The Architect shall be entitled
to a fixed fee of $800.00.
I1 "Revised Attachment B" Rate Schedule
BURKE, BALES & MILLS ASSOCIATES, INC.
Effective 1/1/92
Principal Architect/Engineer $90.00
Project Architect/Engineer/Designer $70.00
Designers $65.00
Senior Technical Support $65.00
Draftspersons $55.00
Intern Architect $50.00
Clerical $30.00
Specifications Writer* $55.00
Cost Estimator* $55.00
* Consultant
REVISED ATTACHMENT "C"
OTHER CONDITIONS OR SERVICES
1. Additional Services:
The Owner reserves the right to authorize additional work on the part
of the Architect, or his consultants through the Architect. Said work
shall be related to facilities for the City of Sanford, including but not
limited to feasibility studies, design of additional facilities and master
planning, grant applications and further renovations to existing buildings.
2. Professional Liability Insurance:
The Architect shall maintain, during the term of construction for this
project, Professional Liability Insurance providing coverage for errors and
omissions in the amount of $500,000. The Architect shall provide the
Owner with a certificate showing such coverage and providing that the
insurance will not lapse or be cancelled except upon ten (10) days
written notice to the Owner. As compensation for the cost of such
insurance, the Owner will pay the Architect the surcharge value of:
2.1 Six and two tenths percent (6.2%) of the total
Architectural/Engineering fee.
3. Public Presentations:
The Architect, if authorized by the Owner, shall participate in public
presentations of the proposed facilities and shall prepare a slide
presentation for purposes of assisting the City in the public process for
the following fixed fee:
3.1The Architect shall provide the Owner with one set of slides, of
said presentation, at no additional cost to the Owner.
3,2 Presentations to the public, by the Architect, shall be provided at
no cost for up to two (2) presentations. Additional public
presentations shall be provided on the basis of an hourly cost as
stipulated in Attachment "B", when authorized by the Owner.
4. Limits of Basic Engineering Services:
Engineering Services related to utilities serving the existing building
and/or additions to the existing building, identified as water, gas, sewer,
stormwater, power and telephone shall be provided as a Basic Service.
The limit of the Basic Services shall be to a point ten (10) feet from the
building.
The Architect has included in Attachment "A", the cost of Civil
Engineering Services for on-site services.
REVISED ATTACHMENT "C"
OTHER CONDITIONS OR SERVICES
PAGE 2
5. General:
5.1 Pursuant to Section 287,055 (6) (a), Fla. Statute, the Architect
warrants that he has not employed or retained any company or
person other than a bona fide employee working solely for the
Architect to solicit or secure this Agreement and that he has not
paid or agreed to pay any person, company, corporation, individual
or firm, other than a bona fide employee working solely for the
Architect any fee, commission, percentage, gift or other
consideration contingent upon or resulting from the award or
making of this Agreement.
I11
February 11, 1992
Burke, Bales & Mills Associates, Inc.
Proposed Project Development Budget
Henry Shelton Sanford Museum
BBM Project #91040
The following is a line item allocation of funds for the proposed renovation and
additions to the Henry SheIron Sanford Museum. The items noted are
approximate values and are subject to revision by the owner as circumstances
warrant.
1. Project Funding:
The proposed project is funded by three (3) sources identified as
follows:
Base Project Chase Family
1.1 Seminole County TDC Grant $150,000
1.2 City of Sanford Contribution $100,000
1.3 Private Sector Contributions $ 25,000 $240,000
1.4 Total Estimated Funding $275,000 $240,000
1.5 Less Previous Architecture Fees $ 28,111
1.6 Total Funding Available $246,889
2. Project Development Budget:
Expenses associated with renovations and additions to the museum:
2.1 New Construction:
°2026 square fee @ $86.66/s.f. $175,573
°1432 square feet @ $95.00/s,f $136,040
2.2 Renovation of Existing Facilities:
°Base Project $ 30,796
°840 square feet @ $62.00/s.f. $ 52,080
2.3 Landscape Improvements
- 0 - $ 7,000
2.4 Site Identification Signage
(allowance) $ 1,200 N/A
ATTACHMENT "D"
Proposed Project Development Budget
Henry Shelton Sanford Museum
February 11, 1992
Page 2
2.5 Site Survey:
Illustrating existing facility,
configuration of property,
existing site improvements,
location of utilities,
roadway, etc. (in receipt) N/A
2,6 Site Soils Analysis:
Soil borings, analysis and
engineering recommendations
relative to areas of proposed
expansion - 0 - $ 800
2.7 Furnishings Allowance:
Public seating in lobby area,
miscellaneous furnishings for
gift shop and reception area
of administration section
(allowance) $ 4,200 $ 3,500
2.8 Exhibit Cabinetry - 0 - $ 10,492
2.9 Subtotal $211,769 $209,912
2.10 Contingency $ 4,500 $ 4,000
2.11 Total Project Development
Budget $216,269 $213,912
3. Project Professional Fees:
Professional fees associated with Architectural, Engineering, Landscape
Architecture and Interior Design Services.
3.1 Architectural/Engineering Services:
11.9% of line item 2.1 (175,573)
and 2.2 (30,796) $ 24,500 $ 20,693
3.2 Landscape Architectural Services:
(Design to be completed only)
$8,000 ~ 11.0% $ 880 $ 770
3.3 Interior Design Services:
$4,200 @ 15.0% $ 630 $ ~ ~'/~/~
ATTACHMENT "D"
Proposed Project Development Budget
Henry Shelton Sanford Museum
February 11, 1992
Page 3
3.4 Graphic Design Services: $ 300 N/A
3.5 Exhibit Lighting Design $ 1,000 $ 1,000
3.6 Site Civil Engineer:
Design of on-site storm water
retention system, connections
to existing utilities
Fixed Fee $ 1,200 $ 1,000
3.7 Reimbursable Expenses:
Reproduction of plans, long
distance calls, postage
etc. (allowance) $ 1,310 $ 1,000
3.8 Model:
Construction of a scale model
showing proposed expansion and
utilized for fund raising and
grant purposes - 0 - N/A
3.9 As-Built Drawings:
Preparation of as-built documents
illustrating existing improvements
(review and concurrence with
previous architect's work) $ 800 N/A
3.10 Exhibit Cabinetry Design: - 0 - $ 1,100
3.11 Subtotal $ 30,620 $ 26,088
4. Project Cost Summary:
4.1 Project Development Budget $216,269 $213,912
4.2 Project Professional Fees $ 30,620, $ 24,988
4.3 Total Project Costs (estimated) $246,889 $240,000