1363 Middlesex Corp. WO#RR2GTMCN
PURCHASING DEPARTMENT
TRANSMI`T'TAL MEMORANDUM b�
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To: Mayor /City Clerk
RE: Work Order Middlesex Corp., for $ 350,000
The item(s) noted below is /are attached and forwarded to your office for the following action(s):
❑
❑
❑
Development Order
Final Plat (original mylars)
Letter of Credit
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❑
Maintenance Bond
l
❑
Ordinance
F
Performance Bond'
_ ❑
❑
Resolution
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Once completed, please:
M _Return_original
❑ Return copy
Special Instructions:
Need executed signatures (both parties).
Mayor's signature
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Renderin � l A4
Safe keeping (Vault)
Payment Bond
City Manager Signature
City Clerk Signature
Please advise if you have any questions regarding the above.
Thank you!
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From
Date
TADept_ forms \City Clerk Transmittal Memo - 2009.doc
WS RM X'
-1877! Item No. : s� < .
CITY COMMISSION MEMORANDUM 10 -- 218.I
DECEMBER 1 3, 20 1 O, AGENDA
To: Honorable Mayor and Members of the City Commission
PREPARED BY Jeffrey J. Davis, Senior Inspector
SUBMITTED BY Thomas George, Interim City Manager
S UBJECT: Approval of Procurements for Road Rehabilitation Services.
SYNOPSIS:
Approval of three procurements for road rehabilitation services is requested.
FISCAL/STAFFING STATEMENT:
A total of $630,000 is requested and available in the Fiscal Year 10/11 budget from 2 °a
Generation Sales Tax.
BACKGROUND:
Three Procurements are requested in the following amounts: $250,000 to Asphalt Recyclers
Incorporated (Piggyback Seminole County Contract IFB- 6000806 -10 /GMG) for full depth
asphalt reclamation, $350,000 to The Middlesex Corporation (Piggyback Seminole County
Contract IFB- 600562 -09 /GMG) for in place asphalt services and $30,000 to Fausnight Line
and Stripe Incorporated (Piggyback Seminole County Contract IFB- 600325 -08 /GMG) for
roadway marking.
LEGAL REVIEW:
The Piggy Back contracts have been prepared by the City Attorney.
RECOMMENDATION:
It is staff's recommendation that the three Procurements be approved.
SUGGESTED MOTION:
"I move to approve the Procurements in the amount of $250,000 to Asphalt Recyclers
Incorporated, $350,000 to The Middlesex Corporation and $30,000 to Fausnight Line and
Stripe Incorporated."
Attachments: Asphalt Recyclers Work Order Agreement
Middlesex Work Order Agreement
Fausnight Work Order Agreement
EXHIBIT A
WORK ORDER FORM
Work Order Number RR2GTMC
CITY OF SANFORD FLORIDA
Master Agreement/Contract Num er: SC fbac M G
719 COO
Dated: 4/23109
Contract/Project Title Road Rehabilitation
Solicitation No:
ISanford Project No. RS0708
I Purchase Order No.
Consultant/Contractor: The Middlesex Corporation
Consultant/Contractoes Business Address, Phone Number, Fax Number and E -mail Address
10801 Cosmonaut Blvd., Orlando, FI 32824
Ph. 407.206.0077 Fax. 407.206.3559
ATTACHMENTS
TO THIS WORK ORDER
METHOD
OF COMPENSATION
DRAWINGS /PLANS /SPECIFICATIONS
FIXED FEE BASIS
SCOPE OF SERVICES
TIME BASIS -NOT TO EXCEED AMOUNT
SPECIAL CONDITIONS
TIME BASIS - LIMITATION OF FUNDS
PRICING IINFORMATION
X
UNIT PRICE BASIS -NOT TO EXCEED AMOUNT
WO TERMS AND CONDITIONS
TIME FOR COMPLETION: 300 Days of the effective date of this Work Order
Effective date- this Work Order: Date of Execution by City
Time for completion: The services to be provided by the Consultant/Contractor shall commence upon execution
of this Work Order by the parties and shall be completed within the time frame indicated above. Failure to meet
the stated completion requirement may be grounds for termination for default.
Work Order Amount: Dollars Expressed in Numbers: $ 350,000
Dollar Amount Written Out: Three hundred Fifty Thousand --------- --_ ------- _ --------- _ ---- _ ---- — __________--- _ ----------- 00 /xx
In Witness Where of, the parties hereto have made and executed this Work Order on the
respective dates under each signature: The City through its City Commission taking action on the 121131 ?,01 O
and the Consultant/Contractor by and through its duly authorized corporate officer having the full and complete
authority to execute same.
CONSULTANT /CONTRAC R
ATTEST: EXEC TION:
Sin ure, Co o ate Officer Signature, Corporate President
Alfred S. A onas, President SE 1 i I I Robert W. Pereira, II, President & C.O.O. ! I
Corporate Officer Printed Name, Title and Date Corporate President, Printed Name and Da e
CITY OF SANFORD
Signature, Purchasing Manager
// S/19. /All / 11
Purchasing Manager, Pifintod Name and Date
Signature, Clerk V g at r , Mayor
City Clerk, PrintedAame and Jhate Ma or, Printed Name and Date
Revised: 1-6 -2011
Work Order (page 2)
WORK ORDER
TERMS AND CONDITIONS
Execution of this Work Order by the CITY and the issuance of a notice to proceed, shall serve as authori-
zation for the CONSULTANT /CONTRACTOR to provide goods and /or services for the above project as set out in the
Scope of Services which is attached as Exhibit "A," as well as all other exhibits attached to that certain Agreement cited
on the face of this Work Order all of which are incorporated herein by reference as if they had been set out in its entirety
and as further delineated in the specifications, conditions and requirements stated in the listed documents which are
attached hereto and made a part hereof. The CONSULTANT /CONTRACTOR shall provide said goods and /or services
pursuant to this Work Order, its attachments and the above - referenced Agreement and its exhibits. If this Work Order
conflicts with said Agreement or exhibits, the Agreement and exhibits shall prevail provided, however, that the
CONSULTANT /CONTRACTOR shall not proceed with work until directed to do so by the CITY
TERM: This Work Order shall take effect on the date of its execution by the CITY and expires upon final delivery,
inspection, acceptance and payment unless terminated earlier in accordance with the Termination provisions herein;
provided, however, that the CONSULTANT /CONTRACTOR shall not proceed with work until directed to do so by the
CITY
METHOD OF COMPENSATION;
(i) FIXED FEE BASIS. If the compensation is based on a "Fixed Fee Basis," then the
CONSULTANT /CONTRACTOR shall perform all work required by this Work Order for the Fixed Fee
Amount indicated as the Work Order Amount. The fixed feel is an all- inclusive Firm Fixed Price binding the
CONSULTANT /CONTRACTOR to complete the work for the Fixed Fee Amount regardless of the costs
of performance. In no event shall the CONSULTANT /CONTRACTOR be paid more than the Fixed Fee
Amount.
(ii) TIME BASIS WITH A NOT TO EXCEED AMOUNT. If the compensation is based on a "Time Basis Method"
with a Not -to- Exceed Amount, then the CONSULTANT /CONTRACTOR shall perform all work required
by this Work Order for a sum not exceeding the amount indicated as the Work Order Amount. In no event
is the CONSULTANT /CONTRACTOR authorized to incur expenses exceeding the Not -To- Exceed
Amount without the express written consent of the CITY. Such consent will normally be in the form of an
amendment to this Work Order. The CONSULTANT /CONTRACTOR's compensation shall be based on
the actual work required by this Work Order and the Labor Hour Rates established in the Master
Agreement.
(iii) TIME BASIS WITH A LIMITATION OF FUNDS AMOUNT. If the compensation is based on a "Time Basis
Method" with a Limitation of Funds Amount, then the amount identified as the Work Order Amount
becomes the Limitation of Funds amount which shall not be exceeded without prior written approval of the
CITY. Such approval, if given by the CITY, will indicate a new Limitation of Funds amount. The
CONSULTANT /CONTRACTOR shall advise the CITY whenever the CONSULTANT /CONTRACTOR
has incurred expenses on this Work Order that equals or exceeds eighty percent (80 %) of the Limitation of
Funds amount. The CONSULTANT /CONTRACTOR's compensation shall be based on the actual work
required by this Work Order and the Labor Hour Rates established in the Master Agreement.
(iv) UNIT PRICE BASIS WITH A NOT TO EXCEED AMOUNT. If the compensation is based on a "Unit Price
Basis," then the CONSULTANT /CONTRACTOR shall perform all work required by this Work Order for the
amount resulting from computing the quantity(ies) of defined units and agreed upon unit pricing to establish
amount of CONTRACTOR'S compensation. All adjustments to quantities shall be approved by the Project
Manager. Prior written approval by the City is required to adjust the not to exceed amount.
The CITY shall make payment to the CONSULTANT /CONTRACTOR in strict accordance with the payment terms
of the above - referenced Agreement.
It is expressly understood by the CONSULTANT /CONTRACTOR that this Work Order, until executed by the
CITY, does not authorize the performance of any services by the CONSULTANT /CONTRACTOR and that the CITY,
prior to its execution of the Work Order, reserves the right to authorize a party other than the
CONSULTANT /CONTRACTOR to perform the services called for under this Work Order if it is determined that to do
so is in the best interest of the CITY.
The CONSULTANT /CONTRACTOR shall execute this Work Order first and the CITY second. This Work
Order becomes effective and binding upon execution by the CITY and not until then. A copy of this executed Work Order
along with a Purchase Order will be forwarded to the CONSULTANT /CONTRACTOR at the completion of that action.
It is noted that the Purchase Order Number must be indicated on all invoices germane to the Work Order.