205-CPH-Amendment 17 Sanfo d, l;'Ic d
Telephone (305) 322-3161
April 26, 1988
Conklin, Porter & Holmes Engineers, Inc.
P.O. Box 1976
Sanford, Florida 32771
Attn: Mr. Bristol C. Conklin, President
Subject: Amendment No. 17
Dear Mr. Conklin:
Enclosed is a fully executed copy of Amendment No. 17 to the
Agreement for Consulting Engineering Services between City of
Sanford and Conklin, Porter & Holmes Engineers, Inc. originally
dated December 7, 1983. This Amendment covered engineering ser-
vices during construction of the Wastewater Treatment Plant
Tertiary Improvements and the Reclaimed Water Distribution System.
In accordance with Section 7.1.4 of this Amendment, the owner/
representative, with respect to work to be performed under this
Agreement, will be William A. Simmons, Director of Engineering and
Planning.
You are hereby directed to proceed with that part of this
Amendment related to the Wastewater Treatment Plant Improvements.
You will be similarly directed to proceed with the Reclaimed Water
Distribution System portion of this contract as soon as we receive
authorization from Department of Environmental Regulations to
advertise that construction contract.
Very truly yours,
CITY OF SANFORD
%
Frank A. Faison
City Manager
WAS: yea
xc: Utility Director
Finance Director
"The Friendly City"
1.5.~ Revise O&H Manual--i.e., revising the O&M Manual ba~ed upon actual
~pe~ating experience obtained during the start-up period.
1.6 Project Performance Certification
Under this phase of the work, the ENGINEER will:
1.6.1 Certify in writing to the OWNER and FDER, one year after project
completion, that based upon the data available, the projects meet the
performance and operational requirements applicable to the two projects and the
requirements and specifications towhich the projects were planned, designed
and bull t to meet or if they are not meeting performance criteria what actions
are proposed to obtain compliance.
1.7 Construction Quality Control Testing
Under this phase of the work, the ENGINEER will:
1.7.1 Coordinate his own activities with those of the Construction Quality
Control Testing Consultant and give general coordination and direction to the
work of this consultant who will be separately employed by the Owner. The
Engineer will attempt to coordinate the activities of the separate consultant
with the Contractors' work schedule, call for tests, review and act on the
results of this special consultant's work product.
SECTION II - ADDITIONAL SERVICES OF THE ENGINEER
2.1 General
If authorized in writing by the OWNER, the ENGINEER will furnish or
obtain from others additional services of the following types which will be
paid for by the OWNER as indicated in Section III.
2.1.1 Additional services due to significant changes in general scope of the
Project or its design including, but not limited to, changes in size,
complexity, or character of construction. The basic scope of this Agreement
includes two construction contracts. Changes in the number of contracts to be
administered is a change in scope.
2.1.2 Revising previously approved studies, reports, design documents,
drawings or specifications.
2.1.3 Preparing documents for alternate bids required by the OWNER for work
which is not executed or not contemplated in the Scope of Work described
herein.
2.1.4 Investigations involving detailed consideration of operations,
maintenance and overhead expense; and the preparation of rate schedules,
earnings, and expense statement, feasibility studies, appraisals and
8
-SECTION VIII
IN WITNESS WHEREOF, the parties hereto have caused 'this Agreement to
be executed as of the day and year hereinabove set forth.
OWNER:
CITY OF SANFORD, FLORIDA
ATTEST
&
SEAL
By authority of the City Comission of the City of
Sanford, Florida granted for the OWNER on the date
Of:
ENGINEER:
CONKLIN, PORTER & HOLMES - ENGINEERS, INC.
A~EST
-
SEAL-
' ~~ Date: ~ Z Z ' ~
14
EXHIBIT A
EPA SPECIAL CONTRACT CONDITIONS
15
EXHIBIT B
Plan of Study
2O
DETAILED HORK PLAN - CONSTRUCTION SERVICES
CONTRACT I - HASTEMATER TREAIMENT PLANT IMPROVEMENTS
COI~RACT Ill - RECLAIMED MATER DISTRIBUTION SYSTEM
CIIY OF SANFORD
Time in Henhours Equip., Hats.,
Item of Work P E T D S Travel I Per DIem Supplies SubcontrKt!
hsed on the two separate construction contracts
being bid at the same time.
BIdding Services:
I;Advertiselent for bids. contuctfng Interested
parties, etc. (for two contructs).
2. Reproduction of Plans, Coatriot Documents, and 4 16 ; 20 $2,500.00
TechniCal Specifications for Bidders (for ho
contracts).
r~ 3. Bid openleT, bid evaluation, check contractor*s 12 24 32 24
~ qualiflcat ons, and recomendatlcns concerning
bid award (for t~o contracts).
4. Coordination with DER, bid package award, IO 42 30 ~24 $ I00.00
Issuance of Notices to Proceed (for two
contracts).
S. MIscellaneous clarifications during bidding° 12 60 38 34 42
addenda, etc. (for tvo contracts).
SUBTOTAL BIDDING SERVICES 36 138 120 SO : 134 12o600.00
DETAILED WORK PLAN - CONSTRUCTION SERVICES
CONTRACT I - WASTEMATER TREATMENT PLANT ]WPROVEHENTS
CONTRACT I[1 - RECLAIMED WATER DISTRIBUTION SYSTEH
CITY OF SANFORD
Time in NanhourS Equip., Hats.,
Item of Work P [ T D S Travel & Per Diem Supplies Subcontracts
Construction Period 15 months to substantial completion plus one month to final completion. Administering two major concurrent construction
contracts.
Administration of Construction Phase: ~ )
!. Attendance, preparation, a follow-up on two 6 16 16 ;: 12 $40.130
proconstruction moottogs and follow-up.
2. Nonthly progress reports (2 contracts; 16 8 32 g6 64 $300.00
months · 32 reports).
3. Processin of pay estimates & reimbursement 16 48 128 32 $100.00
requests 72 contracts 16 months - 32 pay estimates).
4. Review of shop drawings and other submtttols 32 200 200 80 $300.130
(for two contracts) (npprox. !O0/contract).
5. Processing of change orders (estimate maximam 20 60 150 80 80 $100.00
of 10 per contract - 20 total).
6. Advise & consult with Owner, Resident Project G9 104 104 52 $23,000
Representative, i Contractor (2 contracts, Ehctricsl Sub.
16 months).
7. Periodic visits to the site. 18 138 138 69 $100. )
8. SubstonSil1 completion punchlists and 60 160 200 20 80 150 1200.00
certification; final completion punchlists,
Inspection, communication, warrantease guarantees
waivers, maintenance literature, acceptance, final
certification to ~wner & agencies, and project
doseout for too contracts.
SUBTOTAL CONSTRUCTION ADNINISTRATION 219 758 1042 100 469 Slg0.00 1,000.00 $23,000
'DETAILED WORK PLAN - CONSTRUCTION SERVICES
CONTRACT I - WASTEWATER TREA1NENT PLANT IMPROVEMENTS
CONTRACT Ill - RECLAIMED WATER DISTRIBUTION SYSTEM
CITY OF SANFORD
Time in Nanhours Equip., Mats.,
Item of Work P E T D S Travel S Per Diem Supplies Subcontracts
Resident ProJect Representation: 69 weeks - 16 months
on two major contracts,
!t ts not planned or budgeted for a Resident ProJect Representative to be resent full time at ell work
sites nor at all times while contractor ts working. Therefore there will Be contractor work which will
not be observed, However, Resident ProJect Representation will provide s great deal mere additional
periodic visits and observations to those provided under the Administration of Construction Phase,
1. Treatsent Contract - 1 man maxima on Job (full time
part of time; part time part of time as shown below)
L~
Resident Re resentattve:
IrerSOnn I 50 be furnished by CPH) :~
· ·
6.6 weeks - Startup 1/3 time 1/3 x 6.5 x 40 · 86 hours }
8.0 weeks - Buildup 1/2 time 1/2 x 8.0 x 40 · 160 Landscape
39.0weeks - Heavy 1 fu11 time I x 39.0 x 40 · 1560 Architect
9.0weeks - Taper off 1/2 time1/2 x 9,0 x 40 - 180 $1,000
B.Smeek$ - Finnling Job 3/4 time 3/4 x B.5 x 40 - 195 Surveyor
1
Clean up & c oReout $2,500
be.u weeks zlul" hrs.
.Supervision of Resident Representatives - Part tn Construction )
administration estimate, part here.
P --I hr/wk · 69 hrs
E - 4 hrlwk · 276 hrs. 69 276 218q -- 80 $300
Record DrawIn Reproducfbles (46 drawings 4 20 150 $500 I~ylorS
(total In se~)
DETAILED ~ORK PLAN - CONSTRUCTION SERVICES
CONTRACT I - ~ASTENATER TREATMENT PLANT IMPROVEMENTS
CONTRACT Ill - RECLAIMED WATER DISTRIBUTION SYSTEN
CITY OF SANFORO
TIme tn Manhours Equtp., Hats.,
Item of J/ork P E T D S Travel & Per DIem Suppltes Subcontracts
Resident ProJect Representation: CONTINUED
69 weeks - 16 months on t~o mJor contracts
2. Reuse DIstribution S stem - Contractor probably
Work two crews pa~[ of Job so will require tWo
resident representatives maximam.
(Personnel furnished partly by CIty and partly
by CPH. *See Below. :
6.5 weeks - Startup 1 person 1/3 x 6.5 x 40 - 86 hours
'..o .e.ks- p.r...,o- 240
39.0 weeks - person 1-112 x 39.0 x 40 - 2340
9.0 weeks o Taper ! person 3/4 x 9.0 x 40 - 270 Surveyor
6.5 weeks - FinalinN .lob 1 person 112 x 6.5 x 40 - 130 $3,500
Clean up & closeout
~ 3066 hrs.*see Below.
Administration of Resident Re resentstires by CPH: Part tn Construction
aamlnTstratTon estimate, pa~t nero.
P - 1-1/2 hrs/wk - 104 104 345 760* 80 $600
E · 6 hrs I wk · 345
S ' 80 hrs
Record Drawings I Re roduclbles) 4 15 100: $250 n~llri ,)
IZI drawings total ~n setl
SUBTOTAL RESIDENT PROJECT SERVICES 173 629 2996 260 160 $900 $750 $7,000
*TOTAL REQUIRED BY CiTY PERSONNEL - BY CPH PERSONNEL
HOURS
· 86 86
' 240 240
2340 1560 780
270 270
130 130
DETAILED MORK PLAN - CONSTRUCTION SERVICES
CONTRACT ] - MASTEWATER TREATMENT PLANT IMPROVEMENTS
CONTRACT Ill - RECLAIMED MATER DISTRIBUTION SYSTEM
CITY OF SANFORO
TIre tn Manhours Equip., Mats.,
Item of Mork P E T D S Travel & Per DIem Supplies Subcontracts
Start-Up Phase Services and Perforrance Certification (Contracts I & Ill):
1. FIne tunfng tooptlmlze process operation. 11 160 48 lZ $5.00 $50.00
2. Pre end post start-up personnel training 4 66 24 8 $5.00 S50,00
3, Laboratory procedures 4 16 15 8 $5.00
4, Malntenaoce management system. 2 16 16 4 $12.50 $25.00
g. Records mnagement system 2 16 16 4 $12.50 $25.00
6. Revise O~H Manual after startup 8 60 20 16 36 $1,000.00 Prfntin9 etc.
7. Engineeras performance certification after one 6 40 20
year of operation.
SUBTOTAL STARTUP PHASE AND PERFORMANCE 39 374 140 16 92 $40,00 $1,200,00
CERTIFICATION
Cemputation:
P E T D S
Manth I 8 70 30 0 10
Honth 2 8 70 30 0 10
Honth 3 4 50 20 0 10
Nonth4. 1 30 10 0 8
Manth 6 I 20 10 0 4
Month 6 * 8 70 25 16 30 * Revise O~H
Manth 7 0 10 0 O 2
Manth 6 0 6 0 0 2
Manth 9 0 6 O 0 2
Manth 10 1 6 0 0 2
Manth !1 1 6 5 0 2
Manth 12 7 30 10 0 10
39 374 140 16 92
DETAILED ~DRK PLAN ~ CONSTRUCTION SERVICES
CONTRACT [ - ~JASTENATER TREATMENT PLANT IMPROVEMENTS
CONTRACT Ill -RECLAIMEO MATER OISTRIBUT[OX SYSTEM
CITY OF SANFORD
Time in Nanhours Equip., Hats.,
Item of Xork P E T D S Travel & Per Diem Supplies Subcontra~! · )
OJN Hanual and Plan of Operation:
1. Preparation of OJM Manual 30 140 70 60 60 $1 ,SO0.O0 Printing
2. Preparation of Plan of Operation 8 30 20 4 20
SUBTOTAL OJHNANUAL ANO PLAN OF OPERATION 38 170 90 64 80 $1,500.00
c~
NOTE: Plan of Study estimate is based on doing only a portion of the overall O&M Manual and Plan of Operation for the total wastewater project
U~dbr this contract. The remainder of the cost for the preparation of the total O&M Manual etc. is included in the Plan of Study for the
Sludge Facilities Amendment and in the Plan of Study for Construction Contracts ! and Ill (this bendmerit) and for Contracts 8, C, and !l
(Irrigation systems and storage tanks kaendment). This estimate ts based on the total fee from all three amendments being available to
complete the total O&M Manual and Plan of Operation for the total system.
DETAILED MORK PLAN - CONSTRUCTION SERVICES
CONTRACT I - HASTEMATER TREATMENT PLANT IMPROVEMENTS
CONTRACT Ill - RECLAIMED MATER DISTRIBUTION SYSTEM
CITY OF SANFORD
Time in Nanhours Equip.. Hats.,
item of iork P E T D S Travel & Per Diem Supplies_ Subcontracts
GRAND TOTAL - ALL PHASES 505 2069 4388 480 935 $1130.00 $7,050.ND 130,000.00
)
POS 17
alv
ESTIHATE OF COSTS
Bidding Services $ 21,978.11
Construction Administration 111,385.99
Resident Project Services 176,295.68
O&H Manual and Plan of Study 20,396.17
Start-Up Phase Services and Performance Certification 32,012.54
Subcontracts 34,500.00
$ 396,568.49
28
· Bidding Services
Hours Rate Total
P = Principal 36 X 22.51 810.36
E = Engineer 138 X 18.05 2,490.90
T = Technician 120 X 13.59 1,630.80
D = Draftsman 50 X 8.75 437.50
S = Secretary 134 X 8.25 1,105.50
Direct Labor 6,475.06
Fringe Benefits 2,905.36
(44.87~)
General & Administration 7,130.98
(llO.131)
Travel & Per Diem .00
Equipment, Mate~!~ & 2,600.00 ........
Supplies
Total "Cost" 19,Ill.40
Fixed Fee (15~) 2,866.71
Total $21,978.11
29
Construction Administration
Hours Rate Total
P = Principal 219 X 22.51 4,92g.6g
E = Engineer 758 X 18.05 13,681.90
T = Technician 1042 X 13.59 14,160.78
D = Draftsman lO0 X 8.75 875.00
S = Secretary 469 X 8.25 3,869.25
Direct Labor 37,516.62
Fringe Benefits 16,833.71
(44.87%)
General & Administration 41,317.05
(110.13%)
Travel & Per Diem 190.00
Equipment, Materials & 1,O00.O0
........ SuppTies
Total "Cost" 96,857,38
Fixed Fee (15%) 14,528.61
Total $111,385.99
3O
I
Resident Project Services
Hours Rate Total
P = Principal 173 X 22.51 3,894.23
E = Engineer 629 X 18.05 11,353.45
T = Technician 2996 X 13.59 40,715.64
D = Draftsman 250 X 8.75 2,187.50
S = Secretary 160 X 8.25 1,320.00
Direct Labor 59,470.82
Fringe Benefits 26,684.56
(44.871)
General & Administration 65,495.21
(llO.13~)
Travel & Per Diem 900.00
............ Eq~meht, Ma~e~i~'i'~ & 750~00
Supplies
Total "Cost" 153,300.59
Fixed Fee (15~) 22,995.09
Total $176,295.68
31
I
O&M Manual and Plan of Operation
Hours Rate Total
P = Principal 38 X 22.51
E = Engineer 170 X 18.05 3,068.50
T = Technician 90 X 13.59 1,223.10
D = Draftsman 64 X 8.75 560.00
S = Secretary 80 X 8.25 660.00
Direct Labor 6,366.98
Fringe Benefits 2,856.86
(44.87%)
General & Administration 7,011.96
(110.13%}
Travel & Per Diem .00
...................... Equipment, Materials & Supplies
Total "Cost" 17,735.80
Fixed Fee (15%) 2,660.37
Total $ 20,396.17
32
Start-Up Phase Services
Hours Rate Total
P = Principal 39 X 22.51 877.89
E = Engineer 374 X 18.05 6,750.70
T = Technician 140 X 13.59 1,902.60
D = Draftsman 16 X 8.75 140.00
S = Secretary 92 X 8.25 759.00
Direct Labor 10,430.19
Fringe Benefits 4,680.03
(44.87%)
General & Administration 11,486.77
(110.13%)
Travel & Per Diem 40.00
............... Equipment, Materials & 1,200.00
Supplies
Total "Cost" 27,836.99
Fixed Fee (15%) 4,175.55
Total $ 32,012.54
33
i
Subcontracts:
Electrical Subcontractor 23,000.00
Surveyor 6,000.00
Landscape Architect 1,000.00
$30,000.00
Fixed Fee 4,500.00
Total $34,500.00
34
EXHIBIT C
EPA FORM No. 5700-41
(to be signed when contract is executed)
36
I
COST OR i~RICE SUMMARY o-a~o.
City of Sanfo~
3.~E ~ COLOR OR ~O~QR 4. ~TE QF
ConH~n, Porter & Holmes - Enu~neePs, ~nc. 9/15/87
~OR~S QF CO~CR OR SUBC~QR {l~cl~e ~ C~t 6, ~P~ OF SERVICE TQ ~E FURNISHED
P~0. Box Z976 Consulting Engineering Services
Sanford, Florida 32772-Z976 Waste~ater Treatment Plant improv~ents
i ncldding' Effluent Cl ari fi c~tion, Fi I tr-
otion, Disinfection and Pumping AND
~CNENUMa~emC~ Recalimed Water Distribution System
PART II -- COST SUMMARY
Princioal. RO~ m ~ =~ m 11,367.55 - ~ .... : ....
TechniCian ~388 13 5g ~a ~tp qo m~--?~ "-
Draftsman ~80 8.75 ~,~nn nn
Secretary 935 B. 25 7 71 q 7 = ~;'
i I
~IME~BORTQTA~ I''':-~' ::j:~:*: --- ::';:':':::..:', I s i20,259.67
Frinqe Benefits (4~ ~{~'] )44.87tm 120.~ ~m ~ ~=~ =~
Gen. & AdministrativeL~G- ~-) t10.13L:L20.2~Q ~ l~P'~ ~
t
Printing, ohotocoOies. lonQ distance . m 7,050.00
ohone calls, etc.
~u,~e~ SUeTOT~U ~-~~'~E-' 7,050.00 I~~
~ecct~cai ~ng~neer~ng Is 23,000.00
~u, v=yu~ ~ 6,00Q.00 ~=~:-._ '----'~-
LinGscope Architect 1.000.00 --:.:. '~':'):--~-'
37
i
PART |R -- PR]C~ SUMMARY '
4' ' ' ~ .r,,egarnNraiaN P~CEiS) PRK~
J..-..~.._.L~_._ ._
~- ~.~'_y,~_"_: ,-'
PAR'/' IV -- CERTIIqCATIONS
144, HA-c;AFEDF~RA~-AGENCYORA.~EDER/4~.~YC~`=-RT~t~ED~TAT~EOR)=DC-Nk~AGENCYPE~F~RMEDAN~rREV~i~`%~VOFYOUR~cCz)UNT~R
RECOR~ IN CONNEC'tlQN WTTH ANY OTHER FEDERA/. ASSISTANCE AGREEMENT OR C~NTRACT WITHIN THE PAST 12 MONTHS?
14~, *tH~ SUMMARY CCINFORM$ ~NTTH THE ;QI,,T,.~NG COST
~ Tttle 41, Subpart 1-15.2 and Subpart 1-7.202
~ *,., , ·: ~ ~ ·
I ~ ~ ~ m f~ ~ ~ ~
~m ~
~J~ OF ~ SIG~E 0F ~ ~ 0F ~CN
E, PA F,$sm S700-41 (Req'. 4441
EXHIBIT D
Hemorandum of Negotiation
(to be furnished with executed contract)
39
AMENDMENT 17 -
Labor Out of Subcontract
Task Hours Fee Estimate Pocket Exp Expense Fixed Fee TOTAL ESTIMATE
Bidding Services 478 16,511.40 2,600.00 .00 2,866.71 21,978.11
Administration of Construction 2588 95,667.38 1,190.O0 23,000.00 17,978.61 137,835.99
Resident Project Representation 4208 151,650.59 1,650.00 7,000.00 24,045.09 184,345.68
O&M Manual and Plan of Operation 442 16,235.80 1,500.00 .00 2,660.37 20,396.17
Start-up Services 661 26,596.99 1,240.00 .OO 4,175.55 32,012.54
Total 8377 306,662.16 8,180.00 30,000.00 51,726.33 396,568.49
AMENDMENT 18 -
Labor Out of Subcontract
Task Hours Fee Estimate Pocket Exp Expense Fixed Fee TOTAL ESTIMATE
Bidding Services 340 11,783.76 3,008.00 .00 2,218.76 17,010.52
Administration of Construction 1862 68,346.58 945.00 5,200.00 11,173.74 85,665.32
Resident Project Representation 773 28,818.13 1,310.O0 4,000.00 5,119.22 39,247.35
O&M Manual and Plan of Operation lgl 6,824.69 500.00 .00 1,098.70 8,423.39
Start-up Services 372 15,004.25 585.00 .00 2,338.39 17,927.64
Total 3538 130,777.41 6,348.00 9,200.00 21,948.81 168,274.22
Breakout of Subcontract Expense:
Amendment 17: Amendment 18:
$23,000 - Electrical l~ 3,000 - Electrical
l,O00 - Landscape architect 2,200 - Irrigation Consultant
6,000 - Surveyor 2,000 - Agricultural Consultant
2,000 - Surveyor
$30,000 i' 9,200
Note: Total fee estimates provided above include all costs associated with labor, travel, equipment, materials,
supplies and subcontracted services as well as the agreed upon fixed fee for profit.
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