205-CPH-Amendment 09
The specific services to be provided are as follows:
1.1 Bidding or Negotiation Phase
The OWNER will provide the ENGINEER with a written
authorization to proceed. After written authorization to
proceed with the bidding phase, the ENGINEER will provide the
following services:
1.1.1 Prepare advertisement for bid for placement in
appropriate publications by OWNER.
1.1.2 Distribute and keep records of the distribution of
Documents to bidders and suppliers.
1.1.3 Issue addenda to the Documents as required.
1.1.4 Conduct a pre-bid conference prior to the bid opening.
1.1.5 Answer questions of bidders and suppliers. No
interpretations of the Documents shall be made other than
through issuance of Addenda to the Documents.
1.1.6 Attend the bid opening and OWNER's meetings at which
bids are opened and contracts awarded.
1.1.7 Evaluate the bids and assist the OWNER in his selection
of the construction Contractor.
1.1.8 Assist in the preparation of necessary documentation
for evaluation of Contractor's bidding information and other
data required for submission to the U. S. Environmental
Protection Agency or Florida Department of Environmental
Regulation to allow award of the Contract and issuance of Notice
to Proceed.
1.1.9 Consult with the OWNER and participate in all decisions
as to the acceptability of subcontractors and other persons and
organizations proposed by the general Contractor for those
portions of the work for Which subcontractor approval is
required by the Documents.
1.1.10 Prepare and review contracts, bonds, insurance
certificates, construction schedules and other portions of the
contracts in order to assist the OWNER in his determination as
to whether to issue a Notice to Proceed to the Contractor.
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1.4 Plan of Operation
Under this phase of the work, the ENGINEER will:
1.4.1 Prepare a Final Plan of Operation for the Sewer
Rehabilitation Project in accordance with applicable regulations
of the Florida Department of Environmental Regulation and the
U.S. Environmental Protection Agency. The schedule for the
completion of submission of the Final Plan of Operation will be
in accordance with applicable grant conditions and EPA and FDER
Regulation.
1.5 Infiltration/Inflow (I/I Removal) Evaluation
Under this phase of the work, the ENGINEER will:
1.5.1 Based upon sewer plant flow data and/or individual line
reach weir reading data provided by the Contractor, estimate the
actual percentage of I/I removal after rehabilitation and
prepare a post rehabilitation flow summary report for submission
to the agencies.
1.6 Project Performance Certification
Under this phase of the work, the ENGINEER will:
1.6.1 Certify in writing to the OWNER and FDER, one year
after project completion, that based upon the data available,
the project meets the performance and operational requirements
applicable to the project and the requirements and
specifications to which the project was planned, designed and
built to meet.
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OWNER:
CITY OF SANFORD, FLORIDA
ATTEST 2~,
SEA~~
By authority of the City Commission
of the City of Sanford, Florida
- ENGINEER:
CONKLIN, PORTER & HOLMES-
ENGINEERS, INC.
~T~EST: :
EXHIBIT A
EPA SPECIAL CONTRACT CONDITIONS
PROFIT OBJECTIVES WORK~-tF~T ..
"' Sewer System Rehab - Contracts A,B, & C ~
Incremental
PROJECT NO. C-06- STEP NO. A/E: Conklin, Porter & Holmes-En~rs., Inc.
COST ASSIGNED WEIGtT WEIC~ITED PROFIT
PROFIT FACTORS OIL~CTIVE MEDIAN MAXIMUM ~DIAN M/kXIMIJM
l. Direct Labor $ 16,744.86 209 239 3,348.97 3,851.32
(Item
2. Indirect Costs $ 24,156.13 13% 159 3,140.30 3,623.42
(Item lb)
3. Other Direct $ 2,300.00 5% 7% 115.00 161.00
Costs (Items la, ld
~ lc)
4. Total Subcontract $ None
Costs (Item 2 )
a. 509 or Less * 9 89
Total Estimated
Cost
b. More Than 50% * 9 6%
Total Estimated
Cost
TOTALS $ 43,200.99 6,604.27 7,635.74
'~ledian" Profit $ 6,604.27 = 15.29 %
Maximum Profit Allowed $ 7,635.74 = 17.67 %, but not more than 16%
for CPFF and 18% for LS
A/E Proposed Profit $ 6,773.91 = 15.68
*Assigned weights for subcontracted percent of total estimated cost:
0-30=8 41-50=6 61-70=4 81-90=2
31-40=7 S1-60=5 71-80=3 91-100=1
EXHIBIT B
PLAN OF STUDY
FOR
CONSTRUCTION PHASE SERVICES FOR
SEWER SYSTEM REHABILITATION
CONTRACTS A, B, & C - EPA ("CORE")
GRANT APPLICATION DATED FEBRUARY 1985
SANFORD, FLORIDA
CONTRACT A, B, & C - EPA
ESTIMATE OF COSTS
Bidding Services $ 6,050.19
Construction Administration 11,020.01
Resident Project Services 27,652.15
Project Performance / I/I Removal 5,252.55
TOTAL $49,974.90
Bidding Services
Hrs. Rate Total
P = Principal 2 23.18 $ 46.36
E = Engineer 34 19.43 660.62
T = Technician 56 ll.2g 632.24
D = Draftsman 0 7.70 0
S = Secretary 72 8.58 617 76
Direct Labor $1,956 98
Fringe Benefits (39.11%) 765 37
Gen. & Admin. (105.t5~) 2,057 76
Travel & Per Diem 50 O0
Equip., Mats., & Supplies 400 O0
Total "Cost" 5,230 ll
Fixed Fee (15.68%) 820 08
Total - Bidding Services $6,050 19
Construction Administration
Hrs. Rate Total
P = Principal 4 23.18 $ 92.72
E = Engineer 64 19.43 1,243.52
T = Technician 154 11.29 7,738.66
D: Draftsman 0 7.70 0
S: Secretary 58 8.58 497.64
Direct Labor $ 3,572.54
Fringe Benefits (39.11%) 1,397.22
Gen. & Admin. (105.15%) 3,756.53
Travel & Per Diem 200.00
EQuip., Mats., & Supplies 600.00
Total "Cost" 9,526.29
Fixed Fee (15.68%) 1,493.72
Total Const. Administration $11,020.01
Resident Project Services
Hrs. Rate Total
P = Principal 8 23.18 $ 185.44
E = Engineer 72 19.43 1,398.96
T: Technician 658 11.29 7,428.82
D = Draftsman 0 7.70 0
S = Secretary 40 8.58 343.20
Direct Labor $ 9,356.42
Fringe Benefits (39.11%) 3,659.30
Gen. & Admin. (105.15%) 9,838.28
Travel & Per Diem 800.00
Equip., Mats., & Supplies 250.00
Total "Cost" 23,904.00
Fixed Fee (15.68%) 3,748.15
Total- Resident Proj. Serv. $27,652.15
I/I Removal Certification
Hrs. Rate Total
P: Principal 4 23.18 $ 92.72
E = Engineer 40 19.43 777.20
T = Technician 80 11.29 903.20
D = Draftsman 0 7.70 0
S = Secretary lO 8.58 85.80
Direct Labor $ 1,858.92
Fringe Benefits (39.11%) 727.02
Gen. & Admin. (105.15%) 1,954.65
Travel & Per Diem 0
Equip., Mats., & Supplies 0
Total "Cost" 4,540.59
Fixed Fee (15.68%) 711.96
Total I/I Removal Cert. $ 5,252.55
DETAILED WORK PLAN - CONSTRUCTION ADMINISTRATION
SEWER SYSTEM REHABILITATION CONSTRUCTION
Time in Manhours
Travel Equip., Mats.,
Item of Work P E T D S & Per Diem Supplies
Bidding Services:
1. Advertisement for bids, contacting interested 2 16 16
parties, etc.
2. Reproduction of Plans, Contract Documents, and 40 300.00
Technical Specifications for Bidders.
3. Bid opening, bid evaluation and recommendations 8 8 2
concerning bid award.
4. Coordination with EPA, bid award, issuance of 1 12 16 6 60.00 lO0.O0
Notice to Proceed.
5. Miscellaneous questions and addenda during 1 12 16 8
bidding.
SUBTOTAL BIDDING SERVICES 2 34 S6 0 72 $SO.O0 $400.00
DETAILED WORK PLAN ~ CONSTRUCTION ADMINISTRATION
SEWER SYSTEM REHABILITATION CONSTRUCTION
Time in Manhours
Travel EQuip., Mats.,
Item of Work P E T D S & Per Diem Supplies _
Construction Administration:
). Attendance and preparation for preconstruction I 4 8 2
meeting.
2. Monthly progress reports. I 6 16 8 $150.00
3. Processing of pay estimates. I 20 50 16 $100.00 $100.00
4. Review of submittals, etc. 4 8 4 $ 75.00
5. Processing of change orders. 20 40 20 $ 75.00
6. Final acceptance, project closeout. 1 10 32 H $100.00 $200.00
SUBTOTAL CONSTRUCTION ADMINISTRATION 4 64 154 0 58 $200.00
DETAILED WORK PLAN - CONSTRUCTION AOMINISTRATION
SEWER SYSTEM REHABILITATION CONSTRUCTION
Time in Manhours
Travel E~uip., Mats.,
Item of Work P E T O S & Per Diem Supplies
Resident Project Services:
1. Onsite Resident Project Services & Supervision 8 60 618, 40 $750.00 $250.00
of Project Representative.
2. Final inspection, punch lists, etc. 12 40 $ 50.00
SUBTOTAL RESIDENT PROJECT SERVICES 8 72 658 0 40 $800.00 $250.00
* Est(mate based upon 206 contractor working days P 3 hrs./day
Project Performance / I/I Removal Certification:
1. Using Contractor's data and plant flow data, 4 40 80 0 10
estimate I/I removal and submit
postrehabilitation flow summary.
SUBTOTAL PROJECT PERFORMANCE 4 40 80 0 lO
GRANT TOTAL - ALL PHASES 18 210 948 0 180 $l,050.00 $l,250.00
EXHIBIT C
EPA FORM No. 5700-41
(to be signed when contract is executed)
JCOST OR PRICE $Uiv~ARY FOrmAT FOR SUBAGREEMENTS UNDER U.P'~,PA GRANTS J F~m Annroved
(~Pc accompany', inslruetion~ before co~etin~ Ibis for~)' 0~ ~o. 158-R0144
PARTI-GENERAL
City of Sanford, Florida C].20586080
Conklin, Porter and Holmes-Engineers, Inc. October 2]., ]..985
Consultinfi Eneineerino Services-
Post Office Drawer ].976 Construction Phase for Sewer System
Sanford, FL 32772-].976 Rehabilitation, Contracts A,B, & C
"Core"
PART I)oCOST SUMMARY
ESTIo HOURLY ~ZSTIMATED
DIRECT LABOR (Spec$Iy labor ceteloriee) MATED TOTALS
Princi0al 18 S 23,18 s 417.24
Enqineer 210 19.43 4,080,30
Technician 948 11.29 10,702,92
Draftsman 0 7.70 0n
Secretary 180 8.58 1,5~L4~__
DIRECT LABOR TOTAL: b~,::~:.,~:::':: . :-T ~, ,S 16,744 86
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~RAV~L SUBTOTAL' ] ..... ~ ' 5 1 t~q ,~D
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ESTIMATED ~"" "
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ESTIMATED ~ '
s .00 ~: , '...'. '-.'
OTHER SUBTOTAL: .
e, OTHER DIRECT COSTS TOTAL: .'
~0. TOTAL ~STIMATED COST $ 43,200.99
~,. p.o~,T (15.68%) S 6,773.91
~2. TOTAL PRICE $ ~Q ,QTd QQ
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February 22, 1985
02/01/83-
01/31/84
FRINGE RATES:
Holiday Pay 3.27
Vacation 4.37
Sick Pay 3.03
Payroll Taxes 9.21
Employee Insurance 6.45
Pension Plan 12.78
39.11%
G & A RATES:
Overhead Labor 21.37
Occupancy 8.~5
General Insurance 4.12
Travel & Auto .66
Communications 5.45
Equipment Rental 3.56
l.laintenance & EDP
Office Supplies 12.14
Outside Professional 1.31
(CPA, act.)
Depreciation 3.95
Corporate Licenses .73
Dues, Subscriptions
Incentive Pay 39.49
Personnel Expenses 1.25
Taxes 2.17
105.15%
TOTAL FRINGE AND G&A 144.26)
EXHIBIT D
Memorandum of Negotiation
Memorandum of Negotiation
The breakdown for the various phases was as follows:
Bidding or Negotiation Phase $ 6,050.19
Construction Administration ll ,020.01
Resident Project Services 27,652.15
Project Performance/I/I Removal 5,252.55
TOTAL $ 49,974.90
The Owner has reviewed the proposal for technical adequacy and
cost and agrees that the total price of $49,974.90 is
reasonable.
S'O '
Fra n, City Manager