205-CPH-Amendment 08 MEMORANDUM
TO: City Manager
FROM: Director of Engineering and Planning
SUBJECT: Conklin, Porter & Ho es Amendment No. 8 -
Incremental Sewer C ~ystem Rehabilitation -
Engineering Services During Construction
DATE: January 15, 1988
Mr. Faison:
Conklin, Porter & Holmes letter of November 11, 1987,
attached, addresses the need for an increase in the target cost for
construction oversight engineering services under the subject
contract amendment. Services covered under this amendment included
bidding services, general administration of construction, resident
project services during construction and other services as spe-
.cified, for the "incremental" sewer collection system rehabilita-
tion (State Grant No. 586100, Contracts A, B, and C). The total
dollar value of these three construction contracts is $512,368.
These contracts are either complete, or in final stages of close-
out.
Planning and construction for underground system rehabili-
tation under a lump sum contract is extremely difficult. The age,
and lack of records in the case of this particular project further
exacerbate the problem. As noted in Mr. Conklin's letter, they
were requested to provide more frequent inspections during the
actual construction work and at times utilized two individuals on a
full time basis. The control amount is requested to be increased
from $36,250.38 to $43,537.12, with no change in the fixed fee
(profit). It is recommended that Amendment No. 8-A, attached, be
approved and executed.
WAS:mch
xc: Utility Director
Finance Director
AMENDMENT NO. 8
TO
AGREEMENT FOR
CONSULTING ENGINEERING SERVICES
BETWEEN
THE CITY OF SANFORD, FLORIDA
AND
CONKLIN, PORTER & HOLMES-ENGINEERS, INC.
This Amendment No. 8 dated this day of , 1985, to
an Agreement previously entered into on the 7th day of December
1983, by and between the City of Sanford, Florida, hereinafter
referred to as the OWNER, and Conklin, Porter &
Holmes-Engineers, Inc., hereinafter referred to as the ENGINEER,
is mutually agreed upon and declared an extension of the
original Agreement dated December 7, 1983, and entitled
"Agreement for Consulting Engineering Services for Wastewater
Treatment and Effluent Disposal Facilities". It is the intent
of this Amendment No. 8 to provide for engineering services
consisting of services during bidding, general administration of
construction, resident project services during construction and
other services as herein specified for the "Incremental" Sewer
Collection System Rehabilitation (State Grant No. 586100,
Contracts A, B, & C) facilities. In case of any conflict
between this Amendment No. 8 and the original Agreement of
December 7, 1983, this Amendment shall govern for the work
described herein.
All other Amendments which have been previously
executed provided for other municipal engineering services and
have no applicability to the services covered by this Amendment.
The specific services to be provided are as follows:
1.1 Bidding or Negotiation Phase
The OWNER will provide the ENGINEER with a written
authorization to proceed. After written authorization to
proceed with the bidding phase, the ENGINEER will provide the
following services:
1.1.1 Prepare advertisement for bid for placement in
appropriate publications by OWNER.
1.1.2 Distribute and keep records of the distribution of
Documents to bidders and suppliers.
1.1.3 Issue addenda to the Documents as required.
1.1.4 Conduct a pre-bid conference prior to the bid opening.
1.1.5 Answer questions of bidders and suppliers. No
interpretations of the Documents shall be made other than
through issuance of Addenda to the Documents.
1.1.6 Attend the bid opening and OWNER's meetings at which
bids are opened and contracts awarded.
1.1.7 Evaluate the bids and assist the OWNER in his selection
of the construction Contractor.
1.1.8 Assist in the preparation of necessary documentation
for evaluation of Contractor's bidding information and other
data required for submission to the U. S. Environmental
Protection Agency or Florida Department of Environmental
Regulation to allow award of. the Contract and issuance of Notice
to Proceed.
1.1.9 Consult with the OWNER and participate in all decisions
as to the acceptability of subcontractors and other persons and
organizations proposed by the general Contractor for those
portions of the work for which subcontractor approval is
required by the Documents.
1.1.10 Prepare and review contracts, bonds, insurance
certificates, construction schedules and other portions of the
contracts in order to assist the OWNER in his determination as
to whether to issue a Notice to Proceed to the Contractor.
OWNER:
CITY OF SANFORD, FLORIDA
of the City of Sanford, Florida
granted for th OWNER on the date
ENGINEER:
CONKLIN, PORTER & HOLMES-
ENGINEERS, INC.
A~i~E S T
st,
EXHIBIT A
DER SPECIAL CONTRACT CONDITIONS
~ 2ROFIT OBJECTIVES WORK~tF~"T
Sewer System Rehab. - Contracts :.
A,B, & C Incremental
PROJECT NO. C-06- STEP NO. A/E: Conkl in ,Porter & ,Nolmes-Eno~rs. ,Inc.'
COST ASSIGNED WEI(~r WEIC~rED PROFIT
PROFIT FAUIDRS OILvECTIVE Iv~DIAN MAX1MUM Iv~DIAN NAXIMIM
1. Direct Labor $!4,001.64 20% 23% 2,800.33 3,220.38
(Item la)
Z. Indirect Costs $20,!98.74 13% 15% 2,625.84 3,029.81
(Item lb)
3. Other Direct $ 5% 7%
Costs (I~ems la, ld 2,050.00 102.50' 143.50
& lc)
4. Total Subcontract $ . O0
Costs (Item 2 )
a. 50% or Less · % 8%
Total Estimated
Cost
b. More Than S0% * % 6%
Total Estimated
Cost
TOTALS ' $ 35,250.38 B,528.67 6,393.69
'~edian" Profit $ 5,528.67 = 15.25 %
Y~acimum Profit Allowed $ 6,393.69 17.64 %, but not more than 16%
for CPFF and 18% for LS
A/E Proposed Profit $ 5,684.05 = 15.68 %
*Assigned weights for subcontracted percent of total estimated cost:
0-30=8 41-50=6 61-70=4 81~90=2
31-40=7 51-60-'5 71-80=3 91-100:1
EXHIBIT B
PLAN OF STUDY
FOR
CONSTRUCTION PHASE SERVICES FOR
SEWER SYSTEM REHABILITATION
CONTRACTS A, B, & C - STATE ("INCREMENTAL")
GRANT APPLICATION DATED FEBRUARY 1985
SANFORD, FLORIDA
CONTRACT A, B, & C - STATE
ESTIMATE OF COSTS
Bidding Services $ 6,050.19
Construction Administration 10,243.98
Resident Project Services 20,387.71
Project Performance / I/I Removal 5,252.55
TOTAL $41,934.43
Bidding Services
Hrs. Rate Total
P = Principal 2 23.18 $ 46.36
E = Engineer 34 19.43 660.62
T = Technician 56 11.29 632.24
D = Draftsman 0 7.70 0
S = Secretary 72 8.58 617.76
Direct Labor $1,956.98
Fringe Benefits (39.11%) 765.37
Gen. & Admin. (105.15% 2,057.76
Travel & Per Diem 50.00
Equip., Mats., & Supplies 400.00
Total "Cost" 5,230.11
Fixed Fee (15.68%) 820.08
Total Bidding Services $6,050.19
Construction Administration
Hrs. Rate Total
p: Principal 4 23.18 $ 92.72
E: Engineer 58 19.43 1,126.94
T = Technician 140 11.29 1,580.60
D = Draftsman 0 7.70 0
S = Secretary 58 8.58 497.64
Direct Labor $ 3,297.90
Fringe Benefits (39.11%) 1,289.81
Gen. & Admin. (105.15%) 3,467.74
Travel & Per Diem 200.00
EQuip., Mats.,& Supplies 600.00
Total "Cost" 8,855.45
Fixed Fee (15.68%) 1,388.E3
Total Const. Administration $10,243.98
Resident Project Services
Hrs. Rate Total
P = Principal 8 23.18 $ 185.44
E = Engineer 60 19.43 1,165.80
T = Technician 460 11.29 5,193.40
D = Draftsman 0 7.70
S = Secretary 40 8.58 343.20
Direct Labor $ 6,887.84
Fringe Benefits (39.11%) 2,693.83
Gen. & Admin. (105.15%) 7,242.56
Travel & Per Diem 550.00
EQuip., Mats., & Supplies 250.00
Total "Cost" 17,624.23
Fixed Fee (15.68%) 2,763.48
Total Resident Proj. Serv. $20,387.71
Project Performance /
I/I Removal Certification
Hrs. Rate Total
P: Principal 4 23.18 $ 92.72
E = Engineer 40 ]9.43 777.20
T = Technician 80 11.29 903.20
D = Draftsman 0 7.70 0
S = Secretary lO 8.58 85.80
Direct Labor $ 1,858.92
Fringe Benefits (39.11%) 727.02
Gen. & Admin. (105.15%) 1,954.65
Travel & Per Diem 0
Equip., Mats., & Supplies 0
Total "Cost" 4,540.59
Fixed Fee 115.68%) 711.96
Total - I I Removal Cert. $ 5,252.55
DETAILED WORK PLAN - CONSTRUCTION ADMINISTRATION
SEWER SYSTEM REHABILITATION CONSTRUCTION
Time in Manhours
Travel Eauip., Mats.,
Item of Work P E T D S & Per Diem Supplies _
Bidding Services:
1. Advertisement for bids, contacting interested 2 16 16
parties, etc.
2. Reproduction of Plans, Contract Documents, and 40 300.OD
Technical Specifications for Bidders.
3. Bid opening, bid evaluation and recommendations 8 8 2
concerning bid award,
4. Coordination with EPA, bid award, issuance of 1 12 16 6 50.00 100.00
Notice to Proceed.
5. Miscellaneous questions and addenda during ) 12 16 8
bidding.
SUBTOTAL RIDDING SERVICES 2 34 56 O 72 $50.00 $400.00
DETAILED WORK PLAN - CONSTPUCTION ADMINISTRATION
SEWER SYSTEM REHABILITATION CONSTRUCTION
Time in Manhours
Travel ~Quip., Mats.,
Item of Work P E T D S & Per Diem Supplies )
Construction Administration:
1. Attendance and preparation for preconstruction 1 4 8 2
meeting.
2. Monthly progress reports. 1 4 12 8 $150.00
3. Processing of pay estimates. I 16 40 16 $100,00 $100,00
4. Review of submittals, etc. 4 16 4 $ 75.00
5. Processing of change orders. 20 40 20 $ 75.00
6. Final acceptance, project closeout. 1 10 24 8 $100.00 $?00.00
SUBTOTAL CONSTRUCTION ADMINISTRATION 4 58 140 0 58 $200.00 $600,043
DETAILED WORK PLAN - CONSTRUCTION ADMINISTRATION
SEWER SYSTEM REHABILITATION CONSTRUCTION
Time in Manhours
Travel Equip., Mats.,
Ztem of Nook P E T D S & Per Diem Supplies
Resident Pro~ect Services:
1. Onsite Resident Project Services & Supervision 8 52 420* 40 $500.00 $250.00
of Project Representative.
2. Final inspection, punch lists, etc. 8 40 $ 50,00
SUBTOTAL RESIDENT PROJECT SERVICES 8 60 460 0 40 $550.00 $250,00
* Estimate based upon 140 contractor workin9 days e 3 brs./day
Project Performance / I/I Removal Certification:
1. Using Contractor's data and plant flow data, 4 40 80 0 10
estimate I/I removal and submit
postrehabilitation flow summary.
SUBTOTAL PROJECT PERFORMANCE 4 40 80 0 10
GRANT TOTAL - ALL PHASES 18 192 736 0 180 $800.00 $1,250.00
EXHIBIT C
DER FORM No. 17-1.217(10)
(to be signed when contract is executed)
,COST OR PR CE .~UMMARY F~,~AT FOR SUBAGREEMENTS UNDER U/"~PA GRANTS[ Forr~
(5t'r occo~n~ ~ instrue ions be/oft compMtin~ thi,~ Iorn,/ OMB No. 158-R(q44
PART I-GENERAL
City of Sanford, Florida 5860100
Conklin, Porter and Holmes-Ennineers, Inc. October 21, 1985
Post ~ffice Drawer 1976 Consultinn EnOineerino Services-
Sanford, FL 32772-1976 Construction Phase for Sewer System
Rehabilitation, Contracts A, B, & C
"Incremental"
PART II-COST SUMMARY
Pmnc~pai 18 s 23.18 s 417.24
~nn~neer 192 19.43 3,730.56
Technician ..... 736 11.29 8,309.4~
Draftsman 0 7.70 ~>:
Secretar~ 180 8.58 1,54
DIRECT LABOR TOTAL: ~ . $ 14,001.64
Frinqe Benefits (39.11%) 39.!I s la,001.64 s5,476.03
~en. & Admin. (105.15%) .05.15 t4,001.6a 14,722.71
TRAV=L SUBTOTA L: ~2~;:~ ::; :; ~,: .. , .~:~,', Z'.: S 800. OO , '::
PHn~s, pho~ocog~es, ]ono d~s~ance cal~s s s 1,250.00
$ .00
SUBCONTRACTS SUBTOTAL; E'7S'': 2'1"':~" :'S .O0
$ .09
10. TOTAL ES~ IMATED COST
u. p~onT S 5
12. TOTAL PRICE $ a1,g3~,,a3
Form No. 17-1 217(10)
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Februar~ ~, 1~85
02/01/83-
D1/31/84
FRINGE RATES:
Holiday Pay 3.27
Vacation 4.37
Sick Pay 3.03
Payroll Taxes 9.21
Employee Insurance 6.45
Pension Plan 12.78
39.11%
G & A RATES:
Overhead Labor 21.37
Occupancy 8.95
General Insurance 4.12
Travel & Auto .66
Communications 5.45
Equipment Rental 3.56
~iaintenance & EDP
Office Supplies 12.14
Outside Professional 1.31
(CPA, ect.)
Depreciation 3.95
Corporate Licenses .73
Dues, Subscriptions
Incentive Pay 39.49
Personnel Expenses 1.25
Taxes 2.17
105.15%
TOTAL FRINGE AND G&A 144.26%
EXHIBIT D
Memorandum of Negotiation
Memorandum of Negotiation
The breakdown for the various phases was as follows:
Bidding or Negotiation Phase $ 6,050.19
Construction Administration 10,243.98
Resident Project Services 20,387.71
Project Performance/I/I Removal 5,252.55
TOTAL $ 41,934.43
The Owner has reviewed the proposal for technical adequacy and
cost and agrees that the total price of $41,934.43 is
reasonable.
Fra , City Manager