205-CPH-Amendment 04
AMENDMENT 4
TO
AGREEMENT
DATED DECEMBER 7, 1983
FOR
CONSULTING EN~INE~ERING SERVICES
FOR
WASTEWATER TREATMENT
AND
EFFLUENT DISPOSAL FACILITIES
BETWEEN
THE CITY OF SANFORD, FLORIDA
AND
CONKLIN, PORTER & HOLMES-ENGINEERS, INC.
This Amendment dated this 24th day of June , in the
year Nineteen Hundred and Eighty-Five by and between THE CITY OF
SANFORD, FLORIDA (hereinafter called the OWNER) and CONKLIN,
PORTER & HOLMES-ENGINEERS, INC. (hereinafter called the ENGINEER),
is mutually agreed upon and declared an authorized Amendment to an
Agreement dated December 7, 1983, between the parties, herein
setting forth the scope, terms and conditions of the work herein
authorized.
A. GENERAL
The purpose of this Amendment is to authorize proceeding
with certain work related to the December 7, 1983 Agreement
and further described in correspondence to the City dated
June 17 and 19, 1985. See attached copy of this June 17
· and 19, 1985 correspondence, attached as Exhibit A. The
work covered by this Amendment 4 is a feasibility study for
! an alternate sewer plant site location and a sewer system
impact fee study. Also authorized is:limited assistance to
the OWNER in preparing sewer system user charge studies.
The work consists of Work Task ~5 as described in the
referenced June 19, 1985 correspondence and Work Item B
"Feasibility Study" as described in the Plan of Study
attached to the referenced June 19, 1985 correspondence.
B. SERVICES HEREIN AUTHORIZED
This Amendment will provide for immediate authorization to
proceed with the work being authorized.
C. PAYMENTS TO THE ENGINEER
For the scope of work described in Section B above, payment
to the ENGINEERS by the OWNER shall be on the basis of cost
times a multiplier, in accordance with Section 5 titled
METHOD OF PAYMENT TO THE ENGINEER of the Agreement dated
December 7, 1983.
The estimated fee for the work herein authorized is
$20,000.
:
IN WITNESS WHEREOF, the parties: hake caused this, Amendment to be
executed as of the day and year herei:nabove set ~orth.
CONKLIN, PORTER AND HOLMES-
ENGINNER, INC.
By: ~~,
R.M. Deverall, Vice PreSident
ATTEST: ~/x</~r~ !
William R. Holmes
Executive Vice! President
DATE:
CITY OF SANFORD, FLORIDA
ATTEST~
DATE: ~.~
Please refer to Exhibit A attachments
EXHIBIT A
June 17 and 19, 1985
Correspondence
TO: City of Sanford
Attn: Mr. Frank A. Faison City Manager
FROM: B.C. Conklin, P.E.
RE: Sanford Wastewater S mprovements
CPH Project No. S0602.01
DATE: June 17, 1.985 :
;-
Regarding our recent phone conversation about an alternate sewer
plant location somewhere west of the City off the lake front, wp
have prepared an es'timate of time and expenses (Plan'Of~Study
attached} to accomplish the following:
1. Brief feasibiliEty study regarding an alternate sewer plant
site location. This study would primarily be aimed at
identifying the costs involved with relocation of the plant
and comparison with the costs for the current 201 Plan to
determine if it is a more cost-effective solution, which it
must be to qualify for the grants.
2. Detailed preliminary engineering and 201 Amendment if the
Feasibility Study indicates that an alternate plant site is
desirable and cost effective.
The estimated cost of the feasibility study (Item 1. above) is
$13,000 and would take approximately two (2} to three (3) weeks
to accomplish once the City designated a suitable alternative
plant site. The Detailed Preliminary Engineering and 201 Plan,
Amendment (Item 2. above} would cost approximately $35,000 and
would take an additional four (4) to six (6) weeks to complete
for submission to DER. Another public hearing would then be
required and State and other agency reviews and approvals of the
modified 201 Plan would be needed. We have not included costs
for land appraisals for the existing sewer plant site or the new
location, which would most likely be the best way to handle that
part of the comparison.
CITY OF SANFORD
ALTERNATE S~WER PLANT LOCATION STUDY
PRELIMINARY ENGINEERING AND 201AMFNDMENT
Time in Manhours
"' Travel and EQuip., Mats.
Item of Work _Pr,;~i E~f~ _Teeing,e _Dr~/~' _S.ec Per Diem Supplies Subcontracts
GENERAL
1. Orientation of personnel, project startup, 1 6 2
planning, scheduling and budgeting.
2. General data gathering, assimilation, and review 8 16 4 20.'00
- maps, plans, files, operational records,
permits, 201 Plan, etc.
3. Coordination, liaison, and communication with 24 40 8 4 ~;1200.OO ~;20.00
appropriate regularDry agencies (FDER). 2 trips to (Telephone)
Tal 1 ahassee
4. Coordination, liaison, and communication with 40 40 2 6
C~vner on standards, progress, results, etc.
t,leeting preparation, attendance, and followup. . ~ ....
(2 meetings estimated).
8. FEASIBILITY STUDY
1. Confirm required capacity of treatment facility ] 8 4
by rpview of wastewater flows.
2. PeviPw of site for alternate plant location to 8 16 24 $10.00 $50.00
be located and designated by City. Study soils xerox, bl.uep,rints, etc.
maps, USGS maps, f]ood prone maps, site inspection.
3. Determine required pumping and force main 4 16 8
improvements to deliver raw or degritted sewage
to alternate plant location.
CITY OF SANFORD
ALTERNATE SEWER PLANT LOCATION STUDY
PRELIMINARY ENGINEERING AND 201 AMENDMENT
Time in Manhours
Travel and Eouip., Mats.
Item of Work P E T D S Per Diem SUpplies
B. FEASIBILITY STUDY {Continued)
4. Determine effluent pumping and force main 4 16 8
requirements to deliver effluent to Yankee
Lake site.
5. Conduct cost-effective analysis to determine 16 ~0 16
feasibility of alternate plant site based on
unit procPss flows. Consider land costs (no
appraisals included), construction costs,
demolition Costs at existing plant, operation
and maintenance costs, etc.
6. Prppare written report and recommendations for 6 40 16 16 12 $500 printing,
further study, if applicable. binding, etc.
C. PPELIIII~ARY ENGINEERING AND 201 AME~DM'EIIT
~. If the plan with an alternate plant site location 8 16 4 $20.00
is feasible based on the above study, determine (telephone)
nncnssary changes and work required to maintain
grant eligibility.
2. Perform detailed preliminary engineering of
procPss components.
a. Hnartwnrks 6
h. beration 1 8
c. Clarification 6
d. Disinfection 1 6
~. EQualization storage 6
f. Sludge pumping 1 8
g. ~erobic digestion 8
h. Sludge dewatering 1 8
i. SludQn disposal
j. [ffluent pumping 1 8
k. Plant piping 2 8
CITY OF SANFORD
ALTERNATE SEWER PLANT LOCATION STUDY
PRELIMINARY ENGINEERING AND 201 AMENDMENT
Time in Manhours
"' Travel and Enuip., Mats.
Item of Work P E T D S Per Diem Supplies Subcontracts
C. PRE~ IMINARY ENGINEERING AND 201 AMENDMENT (Cont.)
3. Prepare cost estimates and implementation plan. 8 20 8 .......... ...... i'~ ...... .
In addition to plant & forcemain construction
costs, consider demolition costs of existing
plant, land salvage value at existing plant &
land cost at new plant site (appraisals by others,
not included).
a. Determine environmental impact of alternate site 4 12 $6,000 outside
location. Archeological & flora/fauna assessment environmental
of alternate plant site (reQuired by DER) consultant ·
5. Prepare 201 Amendment incorporating preliminary 20 40 12 24 12 ' ' ....
engineering, cost-effective analyses,-environ-
mental impact, and implementation details "'
including estimated cost to users.
6. Prpsent plan at public hearing if required by the 8 8 6 6 4 ...'
FDFP (preparation, attendance, and followup.
7. Submission of 201 Amendment to FDER. 8 8 $400 (printing, copying,
binding, Dos'rage, etc.)
8. Response to review comments by the FDER. ll 40 4 2 2 $10.00 (Telephone)
Miscellaneous coordination as renuired for
approval.
TOTAL: 178 454 130 50 50 $1210.00 $1020.00 $6,000.00
NOTE: Surveys of alternate plant site not include~ in above and may be required.
Conkiln. Po~ter end Holrne~
TO: Frank A. Faison, City Manage. r
FROM: B.C. Conklin
RE: Additional Work Items
Sanford Was~water System Improvements
CPH Project~No. S0602.01
During the past month, we have written ~ou regarding the need
for so=me additional studies and/or work for the referenced
project. BecaUse of the very tight temporary operating permit
schedule and the upcoming decision which will he required in
late July or early August of this year regarding the grants, we
recommend that the City Quickly consider and proceed with
certain selected work items from those listed below:
1. ALTER~NATE SE~ER PLANT LOCATIOt~ -
We have written you separately on this matter.
2. EVALUATION OF GPANT POSSIBILITIES WITH AWT AND LAKE
DISCHARGE -
Discussion: When the SSAC recommendation is issued by
the Hearing Officer (projected to occur in July
August 1985), the City can elect to proceed with AWT
and Lake Discharge {assuming City wins) or can pursue
Land Application with grants. Also, thc decision from
the SSAC may not be real clear and may need
clarification and a subsequent wasteload allocation
from the State even if the City basically won. It
would be important to know if any grant funds would be
available if the City wins the AWT issue. For example,
it would be highly desirable to try to retain the
grants for Sewer System Rehabilitation and the
construction of Sludge Facilities.
Estimated cost of study to determine the City's revised
priority score with AWT and discharge and consult with
FDER on same $1,000.
3. AWT PLANT PRELIMIHARY ENGINEERING
The current 201 Plan' is based upon Secondary treatment
and land disposal. If the City prevails in its pursuit
C~nklin, Porter end Holmel
of Site Specific Alternative Crt:teriai(SSAC) and.iS
allowed to upg'rade:its=sewer pl:ant to advanced
treatment and centin~e a lake d~scharge, it w~ll be
necessary to determine how the plant cap he converted
to AWT and the costs involved. There are numerous
processes and variations possible. No work on this
aspect has been performed to date and previous costs
presented for AWT were general and very rough co~ts and
not/Specific for the Sanf~rd case. A more accurate
costiprojection of capital and operating costs may
affect the City's decision regarding:which course of
action to pursue. Als6, having AWT preliminary
engineering done may save several months time in
implementing improvements if the AWT alternative.is
followed and could help shorten t'he length of possible
sewer moratoriums.
Estimated cost - $17;n00 See attached detailed Plan
of S~udy.
4. LAND APPRAISALS
DiscUssion: If the City pursues the Grants Program and
Land Application of Effluent, it will he necessary to
obtain two {2) independent appraisals and one (1)
review appraisal of the Land Application site. The
schedule approved by DER for the City's temporary
operating permit reouires that appraisals he initiated
by July 1985. The appraisal will also provide
important information to the City to assist in making
the decision regarding pursuit of SSAC and a Lake
Discharge or Land Application of Effluent with grant
funding. The land cost is a very significant part of
the overall cost for a land application solution and a
more accurate estimate of land cost may affect the
decisions to be made by the City.
Costs Previous estimates for the appraisals were
provided the City, with a range of $15,000 $20,000
for all the appraisals. We are currently receiving
quotations from FDCT listed appraisers to more
accurately tie down the cost of making the 2
independent appraisals and 1 review appraisal required.
5. IMPACT FEE / USER CHARGE STUDIES
Discussion - Impact Fee Study - Because of the large'
monetary expenditure necessary to solve the City's
wastewateri treatment and dispnsal problems, regardless
CITY OF SANFORD
PRELIMINARY ENGINEERING FOR UPGRADING
EXISTING SEWER PLANT TO ADVANCED TREATMENT LEVEL
Time in Manhours
....... Travel and Equip., Mats.
Item of Work' P E T D S Per Diem Supplies Subcontra~ts
A. GENERAL
l. Orientation of personnel, project startup, 1 6 2
planning, scheduling, budgeting and project
(' organization. , ,
=. 2 ....General data gathering assimilation and review 16 16 6 $20.00
- maps, plans, fileS, operational records,
· permits, etc.
3. Coordination, liaison, and communication with 2 12 12 4
appropriate regulatory agencies (FDER).
'4. Coordination,"liaisOn~ and-communicetion with 6 8 6
owner on standards, progress, etc. Meeting
preparation, attendance, and followup (2 meetings
estimated).
B. PRELIMINARY ENGi'NEERING - AWT
1. Confirm required capacity of treatment facility 2 8 4
by evaluation of wastewater flows.
2. Investigation of various methods of achieving AWT
treatment levels including biological and
physical/chemical treatment systems.
.a. Literature review 1 16 8
b. Preliminary contact with manufacturers 1 16 8 $20.00 (telephone)
c. Field investigations - contact with operators 1 24 12 $40.00 $20.00 (telephone
and others regarding processes under consider-
ation.
CITY OF SANFORD
PRELIMINARY ENGINEERING FOR UPGRADING
EXISTING SEWER PLANT TO ADVANCED TREATMENT LEVEL
Time in Manhours
Travel and EQuip,, Mats,
Item of Work ~ ~ ~ ~ ~ Per Diem Supplies Subcontracts
B,. PRELIMINARY ENGINEERING - AWT (Continued)
3, Conduct cost-effective analysis to determine 2 24
( optimum process, Includes rough estimates of
capital and opera'tion and maintenance costs for
each alternative under consideration,
4, .. Determine process selection. also considering 2 8
n~n-mcnetary factors,
:~.5, Review of applicable design criteria for 1 16
" Sblected treatment process.
6. Rough sizing of treatment process components. 6 40 8
7. Development of preliminary site plan including 2 24 8 8
piping layout.,i
" ·
8. Preparation of preliminary cost estimates 2 16 8 4
( TOTAL: 2g 234 6o 8 46 $4O.OO $6O. OO