205-CPH SanJ °rd Plot,-
32772-1778
CoramissionA'rlanacJ~r Plan
August 28, 1984
WARREN E. KNOWLES 305/322-3161
CITY MANAGER P, O. BOX 1778
300 NORTH PARK AVENUE
Mr. B. C. Conklin, P.E.
Conklin, porter-& Holmes-Engineers, Inc.
Post Office Box 1976
Sanford, Florida 32771
Re: Value Engineering Studies
CRS/Clark Dietz
Dear Ca1:
Monday evening the Sanford City Commission approved the proposal
of CRS/Clark Dietz to perform the Value Engineering Studies required
by DER. This covers two studies outlined in their proposal dated
August 22, 1984 with a cost not to exceed $57,500.- for the total
work.
Please proceed with these studies.
Very truly yours,
CITY OF SANFORD
W. E. "Pete" Knowles
City Manager
WEK/mjh
"'The Friendly City"
Sanford,
32772-1778
CommissionATlanaqer Plan
December 9, 1983
WARREN E. KNOWLE8 305/322-3161
CITY MANAGER P.O. BOX 1778
300 NORTH PARK AVENUE
Mr. Paul Porter
Conklin, Porter & Holmes-Engineers, Inc.
500 West Fulton Street
Post Office Box 1976
Sanford, Florida 32771
RE: Contract
Dear Paul:
Enclosed are two executed copies of the contract for your
firm's services for the wastewater treatment and effluent disposal
facilities.
You now have the official green light to proceed (on
what you are already doing.).
Very truly yours,
CITY OF SANFORD
W.E. "Pete" Knowles
City Manager
WEK/mjh
cc: City Clerk
Utility Director
Assistant City Manager
Enclosare(s)
"The Friendly City"
AGREEiIEWT FOR
CONSULTING ENGINEERING SERVICES
FOR
WASTEWATER TREATMENT
AND
EFFLUENT DISPOSAL FACILITIES
BETWEEN
THE CITY OF SANFORD, FLORIDA
AND
CONKLIN, PORTER & HOLNES-ENGINEERS, INC.
This AGREEMENT dated this ~77~ day of~=c~eeT_L, in the
year Nineteen Hundred and Eighty-Three by and between the CITY
OF SANFORD, FLORIDA (hereinafter called the OWNER) and CONKLIN,
PORTER & HOLMES-ENGINEERS, INC., 500 West Fulton Street,
Sanford, Florida {hereinafter referred to as the ENGINEER), is
mutually agreed upon and declared an extension of previously
authorized 201 Planning work by the Sanford, Florida office of
Clark Dietz Engineers, Inc., the office and personnel of which
now operate as Conklin, Porter & Holmes-Engineers, Inc.
SECTION 2
SCOPE OF ENGINEERING SERVICES
2.1 GENERAL
2.1.1 ENGINEER shall perform professional services as
hereinafter stated in accordance with good engineering
practices.
2.1.2 ENGINEER will serve as the OWNER's professional
representative in those phases of ~/ork to which this
Agreement applies, and will give consultation and
advice to the OWNER during the period of performance of
services.
2.1.3 ENGINEER will attend and participate in conferences
with the OWNER to keep the OWNER advised of the
progress of the work. ENGINEER will prepare 9eriodic
progress reports for submittal to the OWNER.
2.2 DETERMINATION OF THE GENERAL METHOD OF ACHIEVING NO
DISCHARGE"
Upon execution of this Agreement, the ENGINEER shall:
2.2.1 Identify and define two general alternative courses of
action as follows:
a. Complete 201 planning and seek Federal and/or
State funding for 55% of eligible costs.
b. Plan facilities to serve Sanford only without
completing the 201 planning, utilizing local funds
and available state or federal funds.
2.2.2 Make population and flow projections and determine the
components of the physical system needed in each
possible course of action.
2.2.3 Very roughly estimate the total cost of each component
of both courses of action and the local share of each
component of both courses of action.
2.2.4 Consult with the City Administration and staff and
other appropriate parties on engineering, legal
operation and maintenance, financing and other aspects
of the alternative courses of action.
2.2.5 Determine recommended course of action from the
Engineering standpoint based on:
a. Total cost
b. Local share cost
c. Non-cost factors
d. Consideration of deferred cost items (e.g., later
phased improvements, storm sewer separation,
Infiltration/Inflow removal, etc.)
e. Time constraints
2.2.6 Preliminary Investigation of Available Land
1. Usability of Sanford Municipal Airport Lands
a. Permissibility
b. Soils types and capabilities and physical
suitability
c. Airport Land Use Plan
d. Regulatory agency considerations and approvals
e. Environmental suitability
f. Public acceptance
2. Public Lands
a. Parks
b. Cemeteries
c. Road right-of-way
d. Golf Course
e. Schools
3. Other public access lands
a. Industrial "campuses"
b. Others
4. Describe steps to utilize the above lands.
5. General investigation of other parcels.
a. Soil characteristics (existing data and selected
hand auger borings on a few of the most promissing
tracts)
b. Wells (from existing records)
c. Hydrogeology(from published data)
d. Ownership and availability (by others)
and possi~ lands and acreages utilizing ~ .
services of a City approved soils consultant for the
different types of disposal methods and land tracts by
Use of:
a. Aerial photos
b. Soils maps and general hydrogeology
c. U.S.G.S. maps
d. Ownership and availability (by others)
e. Proximity of water supply wells.
f. General experience of the Engineer and Soils
Consultant
2.2.7 Identify treatment/disposal alternatives in general
for:
a. Non-public access irrigation
b. Public access irrigation
c. Rapid infiltration basins
d. Power plant cooling water
e. Deep well injection
2.2.8 Estimate cost of each land parce] (by others).
2.2.9 Devise up to six (6) alternative systems to treat and
dispose of the effluent.
2.2.10 Roughly estimate costs (capital and 0 & M) of alternate
land disposal systems.
a. Treatment costs
b. Land costs
c. Transmission costs
d. Disposal system costs
2.2.11 Review preliminary work with City and assist City in
selecting one of the two general courses of action
described in 2.2.1 (a) and (b) to pursue in detail.
2.2.12 The above investigations should complete a preliminary
planning phase for the selected general course of
action which would identify fairly closely the capacity
of the treatment plant, the general improvements to be
made at the plant, the type of effluent disposal and
the proposed parcels of land to be utilized. The next
phase of the ~ork would be more detailed preliminary
engineering to include the treatment plant elements,
the effluent transmission facilities, and the effluent
disposal system(s).
2.4.5 Perform chemical bacteriological analysis of potable
water wells ~lithin one-half (1/2) mile of effluent
disposal area(s).
2.4.6 Coordinate and assist OWNER in making land
ownership/operational arrangement with pertinent
parties.
2.4.7 Study crop, harvest and farming details or other
methods of meeting nitrogen removal requirements.
2.4.8 Study other factors of selected site(s), such as land
use, governmental programs, water rights, flood prone,
wetlands, dredge and fill, environmental setting and
other social and economic aspects.
2.4.9 Prepare and describe a groundwater monitoring plan as
required by the Florida Dept. of Environmental
Regulation.
2.4.10 Other environmental or special studies as may be
required by regulatory agencies (i.e., F.A.A.).
2.4.11 Prepare a bound report and provide twenty (20) copies
of all above studies to the City.
2.5 FINAL DESIGN WORK
After receipt of separate written authorization to proceed
by the OWNER's authorized representative, the ENGINEER
shall:
2.5.1 Prepare estimates, planning, scheduling, budgeting,
subcontractual arrangements, data gathering, and other
work for the Final Design, Preparation of Construction
Plans, and Contract Documents.
2.5.2 Through a subcontract, perform additional surveys
including boundary surveys, legal descriptions,
horizontal and vertical control surveys, and aerial
planimetric mapping and topography as required for the
Final Design work to supplement other survey work
previously completed.
2.5.3 Through a subcontract, provide soils investigations,
core borings, and other test work, evaluations, reports
and recommendations as required for the Final Design
and plan preparation work required supplemental to that
obtained in previous work.
2.5.4 Prepare Final Engineering Designs and Calculations.
2.5.13 If the project is State, and/or Federally funded,
prepare a Preliminary Plan of Operation required by
FDER, but not Operation and Maintenance Nanuals or the
Final Plan of Operation which would be prepared during
the construction phase.
2.5.14 At the time of execution of this Agreement, it is not
anticipated that Additional Services of the Engineer
outlined in Section 3 of this Agreement will be
required. However, as the project work progresses, the
ENGINEER is to advise the OWNER as to the necessity of
any Additional Services that may become required and
the extra cost involved in providing them for the
OWNER's consideration.
2.6 CONSTRUCTION SERVICES
After completion of Final Design and after authorization to
proceed by the OWNER's authorized representative, the
ENGINEER shall:
2.6.1 Bidding or Negotiation Phase
2.6.1.1 Prepare advertisement for bid for placement in
appropriate publications by OWNER.
2.6.1.2 Distribute and keep records of the distribution of
Documents to bidders and suppliers.
2.6.1.3 Issue addenda to the Documents as required.
2.6.1.4 Answer questions of bidders and suppliers. No
interpretations of the Documents shall be made other
than through issuance of Addenda to the Documents.
2.6.1.5 Attend the bid opening and OWNER's meetings at which
bids are opened and contracts awarded.
2.6.1.6 Evaluate the bids and assist the Owner in his selection
of the construction contractor.
2.6.1.7 Assist in the preparation of necessary documentation
for evaluation of Contractor's bidding information and
other data required for submission to the U.S.
Environmental Protection Agency or Florida Department
of Environmental Regulation to allow award of the
Contract and issuance of Notice to Proceed if the
project is contemplated as being partially funded by
State or Federal grants.
IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed as of the day and year hereinabove set
forth.
OWNER:
CITY OF~~IDA
~~.~/~__~~~ By: Mayor
· Attest
&
Seal
By the Authority of the City
Commission of the City of Sanford,
date /~
ENGINEER:
CONKLIN, PORTER & HOLMES-
ENGINEERS, INC.
President
Seal Date: ~~//f~