301-CPH-Amendment 33 Amendment No. 33
To Agreement For Continuing Services
For
Final Design and Construction Plans For
Utility Improvements
Associated With
Rand Yard Road Water Main
(Rand Yard SR 46 to Upsala Rd.)
And
St. Johns Parkway Water Main
(Central Drive to Bevier Rd.)
Between
The City of Sanford, Florida
And
CPH Engineers, Inc.
's Agree ent made on th ~ , 19
SANFORD, FLORIDA (hereinafter called En , is mutually agreed upon and
declared an authorized Amendment to an Agreement dated December 17, 1987, between the
parties, herein setting forth the scope, terms and conditions of the work herein authorized.
In case of any conflict between this Amendment and the aforementioned Agreement of
December 17, 1987, this Amendment shall govern for the work described herein.
WHEREAS, the City desires to fund the improvements through the State of Florida
Revolving Loan Program which provides low interest funding for wastewater projects, and
WHEREAS, in order for the project to be eligible for SRF Funding, the plans must be
completed and permits in hand, and
WHEREAS, the City has determined a need to provide water service to the area north
and South of SR 46, west of the C SX Railroad and east of Upsala Road, and
WHEREAS, the City has requested the Engineer to perform certain professional
engineering services in connection with this work
The City and the Engineer for the considerations named herein agree as follows:
SECTION 1
General
1.1 Introduction
1.1.1 The Engineer is assisting the City in the design of two utility projects which will
provide the basis for future water utilities serving the area generally west of the CSX
Railroad to Upsala Road north and south from SR 46 approximately as shown on the
attached Figure.
1.1.2 Rand Yard Road Water Main
Approximately 10,000 linear feet of 12-inch water main to provide water service to
the area between the CSX Railroad tracks and Upsala Road, north of SR 46, an area
of approximately 400 acres.
1.1.3 St. Johns Parkway Extension Water Main
Approximately 6,000 linear feet of 12-inch water main to provide water service to the
area between Central Park Drive and Bevier Road, south of SR 46, an area of
approximately 150 acres.
1.1.4 The purpose of this proposal is to provide Final Design, preparation of plans and
specifications and permitting of the utility improvements described above.
2
SECTION 2
Scope of Services
General Work Description
The Scope of Services for each road section is shown below. A Plan of Study is attached as
Exhibit A which shows the estimated man-hours for each work item identified below.
2.1 12" Rand Yard Road Water Main from SR 46 and Rand Yard Road to Upsala
Road via Narcissus Road.
2.1.1 Utilizing information developed from data provided by the City Utility and Planning
Departments, confirm proper sizing of the proposed water main and potential routing
alternatives.
2.1.2 Prepare preliminary cost estimate.
2.1.3 Meet with City to review proposed design.
2.1.4 Employ geotechnical consultant to conduct soil testing required for design of water
main.
2.1.5 Employ surveyor to survey water main route required for final design.
2.1.6 Prepare AutoCAD drawings utilizing survey base for water main at a l"=20'scale as
a base for preparation of construction plans.
1 Cover Shed
2 Summary of Quantities
3 Key Sheet and General Notes
4-21 Single Plan/Profile Pipelining Design Sheets @ l"=20'scale
22-24 Miscellaneous Detail Sheets
2.1.7 Prepare Technical Specifications and Contract Documents.
2.1.8 Develop quantities and opinion of probable construction costs.
2.1.9 Provide the City with Mylar reproducibles and two signed and sealed record sets of
drawings.
2.1.10 Coordinate with FDEP and assist the City in obtaining FDEP Water Distribution
System permit.
2.1.11 Assist the City in preparation of a Seminole County fight-of-way Utilization Permit,
FDOT Utility Permit, CSX Railroad R/W Consent Agreement.
2.1.12 Coordinate reviews with the City, Seminole County, FDOT and CSX Railroad.
3
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2.2 St. Johns Parkway Water Main from Central Park Drive to Bevier Road.
2.2.1 Utilizing information developed from data provided by the City Utility and Planning
Departments, confirm proper sizing of the proposed water main.
2.2.2 Prepare preliminary cost estimate.
2.2.3 Meet with City to review proposed design.
2.2.4 Employ geotechnical consuRant to conduct soil testing required for design of water
main.
2,2.5 Employ surveyor to survey water main route required for final design.
2.2.6 Prepare AutoCAD drawings utilizing survey base for water main at a l"=20'scale as
a base for preparation of construction plans.
1 Cover Sheet
2 Summary of Quantities
3 Key Sheet and General Notes
4-13 Single Plan/Profile Pipelining Design Sheets @ l"=20'scale
14-16 Miscellaneous Detail Sheets
2.2.7 Prepare Technical Specifications and Contract Documents.
2.2.8 Develop quantities and opinion of probable construction costs.
2.2.9 Provide the City with Mylar reproducibles and two signed and sealed record sets of
drawings.
2.2.10 Coordinate with FDEP and assist the City in obtaining FDEP Water Distribution
System permit.
2.2.11 AssisttheCityinpreparationofaSeminoleCountyright-of-wayUtilizationPermit.
2.2.12 Coordinate reviews with the City and Seminole County.
SECTION 3
Additional Services of the Engineer
3.1 If authorized by the City, the Engineer shall furnish or obtain from others the
following additional services, or the City may provide these services separately or
directly with the provider. Such additional services will be paid for by the City as
outlined in Section 5.
3.1.1 Additional services due to significant changes in the scope of the project or its design
including, but not limited to, changes in size, complexity, character of construction or
due to time delays in initiating or completion of the work as described herein.
4
3.1.2 Provide through sub-consultants, soils, environmental scientist (jurisdictional and
permitting) services, construction quality control testing, or other specialist services
including real estate/fight-of-way agents, project/construction management,
financial/budgetary consultant, and bookkeeping/accounting services. If these
services are subsequently determined advisable during the course of the work, they
may be considered for authorization as an additional service under this Section or
separately provided by the City.
3.1.3 Except as otherwise provided herein, services or additional costs associated with
revising previously accepted studies, reports, or other documents prepared by the
Engineer when such revisions are due to causes beyond the Engineer' s control.
3.1.4 Preparing to serve and/or serving as an Expert Witness for the City in any litigation,
public hearing, condemnation proceeding, fight-of-way or easement acquisition or
negotiation, or other legal/administrative proceeding.
3.1.5 Furnishing additional sets of prints of drawings and other Documents beyond those
designated in Section 2.
3.1.6 Additional engineering services required by revisions to regulations (after the date of
this Amendment) as applicable to the Florida Department of Environmental
Protection, Seminole County, FDOT, or other regulatory agency requirements.
3.1.7 Additional services in connection with the project including services normally
furnished by the City as described in Section 4 herein and services not otherwise
provided for in this Agreement.
SECTION 4
City Responsibilities
4.1 The City will:
4.1.1 Advise the Engineer of his requirements for the project and designate a person to act
as the City's representative with respect to the work to be performed under this
Amendment, and such person shall have complete authority to transmit instructions,
receive information, interpret and define the City's policies and decisions pertinent to
the work covered by this Amendment.
4.1.2 Obtain and provide data requested that is reasonably available on the project along
with operational and maintenance requirements and easement and fight-of-way
requirements.
4.1.3 Guarantee access to and make all provisions for the Engineer to enter upon public and
private lands as required for the Engineer to perform his work under this Amendment.
4.1.4 Make facilities accessible for inspection.
4.1.5 Examine all studies, reports, sketches, schedules, and other documents presented by
the Engineer and render decisions pertaining thereto within a reasonable time so as
not to delay the work of the Engineer.
4.1.6 Assist in obtaining approval of all governmental authorities having jurisdiction over
the project, and such approvals and consents from such other individuals or bodies as
may be necessary for completion of the Project.
4.1.7 Furnish or direct the Engineer in writing to provide at the City's expense, any sub-
consultant services not designated in Section 2, if advised by the Engineer and City
concurs that they are necessary.
4.1.8 Provide such legal, accounting, financial and insurance counseling services as may be
required for the project, and such auditing services as the City may require.
4.1.9 Give prompt written notice to the Engineer whenever the City observes or otherwise
becomes aware of any defect in the Project.
SECTION 5
Payment
5.1 Payment for services and expenses of the Engineer to be as set forth below:
5.1.1 Principals and Employees of the Engineer.
5.1.2 Compensation paid Engineer for services described herein and rendered by principals
and employees assigned to the project will be computed by multiplying Direct
Personnel Expense (defined in paragraph 5.2.3 herein) times a factor of 1.95 plus all
reimbursable expenses. The fee for the engineering services described in Section 2,
plus out of pocket expenses as described in 5.2.1 below at actual cost thereof, plus
sub-consultant expenses at actual cost thereof shall not exceed $104,330.34 which
includes an allowance of $43,000 for survey and soils subconsultants. A "Task"
breakdown is attached as Exhibit A and provides a proposed Man-hour and Expenses
Cost breakdown and fee calculation.
5.2 Reimbursed Expenses
5.2.1 Expenses for items not specifically valued herein are to be reimbursed to the
Engineer at the actual cost thereof. Said expenses shall include transportation and
subsistence of principals and employees, when traveling in connection with the
project, toll telephone calls, telegrams, prints, photocopies, and similar project-related
items. Monies collected from plan holders in the form of "non-refundable bid
deposits" for Contract Document purchase, will be deposited in Engineer's account
and at the conclusion of the bidding process, a check for total bid deposits received
will be issued to the City.
5.2.2 The City will make prompt monthly payments in response to Engineer's monthly
statements without retention for all categories of services rendered under this
Agreement and for reimbursable expenses incurred.
5.2.3 Direct Personnel Expense used as a basis for payment shall mean the salaries and
wages paid to principals and employees of all classifications engaged dimefly on the
Project, plus the cost of fringe benefits including but not limited to, social security
contributions, worker's compensation, health and retirement benefits, bonuses, sick
leave, vacation and holiday pay applicable thereto. For purposes of this Amendment,
Direct Personnel Expense shall be considered an amount equal to 1.48 times
applicable salaries and wages.
5.2.4 Charges for the services rendered by principals and employees as witnesses in any
litigation, hearing or proceeding will be computed at a rate of $600.00 per day or any
portion thereof (but compensation for time spent in preparing to appear in any such
litigation, hearing or proceeding will be computed in accordance with the payment
method as set forth in Paragraphs 5.1.2 and 5.2.1 heroin).
5.2.5 If this Agreement is terminated during prosecution of the services prior to completion
of the services of Section 2, payments to be made in accordance with Paragraph 5.1.2
and 5.2.1 on account of that and all prior work under this Amendment shall be due
and payable, and shall constitute total payment for services rendered. In addition,
upon termination, the Engineer shall be paid for any additional services authorized
and rendered under Section 3.
5.2.6 Services provided by outside sub-consultants will be billed at the direct cost without
increase.
SECTION 6
General Conditions
6.1 Since the Engineer has no control over the cost of labor, materials, or equipment or
over any construction Contractor's method of determining prices, any opinion of
probable construction cost which may be provided in the services of this Amendment
are made on the basis of his experience and qualifications and represent his best
judgment as a design professional familiar with the construction industry, but the
Engineer cannot and does not guarantee that bids or the construction cost will not
vary from opinions of probable cost prepared by him. Similar limitations apply to
construction schedules reviewed or prepared by the Engineer.
6.1.1 The City and the Engineer each binds himself and his partners, successors, executors,
administrators and assigns to the other party of this Agreement and to partners
successors, executors, administrators, and assigns of such other party in respect to all
covenants of this Amendment. Nothing heroin shall be construed as creating any
personal liability on the part of any officer or agency of any public body which may
be a party hereunder to anyone other than the City and the Engineer.
6.1.2 The Engineer agrees to initiate work promptly upon receipt of authorization to
proceed and to prosecute the work in an expeditious and timely manner until the
Project is completed.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Amendment the day and year first above written.
CITY:
(AT;TEST &SEAL) i o an or , ori
c d
ENGINEER:
(ATTEST &SEAL) ~i?eers Inc.
Paul E. Poaer, P.E.
President
Date: / Z, 3.5 g
EXHIBIT A
Plan of Study
Randyard: Road Water Ma;In frOmsR ;4Sto. Upsa!a
ITEM DESCRIPTION P E T D S ESTIMATED
EXPENSES
I. Meeting and Coordinating with City to obtain data and 2 4 4 4 $25.00
information on existing plan availability, existing
utilities, and routing of Main.
2. Check & review potential conflict locations, evaluate 2 8 8 4 4
utility location. Discuss alternatives with City.
3. Review & discuss proposed utility locations with the 2 8 4 4 2 $100.00
City. Provide City with preliminary marked-up plan w/
proposed utility locations and future service area.
4. Obtain Soil investigation data from geotechnical 4 $2,000,00
consultants (allowance)
5. Obtain survey of proposed pipeline route (allowance) 2 $20,000.00
Survey Sub-
Consultant
6. Utilize AutoCAD or Mylar roadway base drawings and
survey at 1"=20' scale as base for preparation of
construction plans. Prepare the following plans:
a. Cover Sheet 1 2 2 4 $25.00
4 8 16 2 $50.00
b. Summary of Quantities/Key Sheet and
General notes (2 sheets)
c. Single Plan & Profile Utility Improvement 16 40 136 272 4 $425.00
@ 1"=20' (17 sheets)
d. Miscellaneous Detail Sheets (2 sheets) 2 4 2 12 $50.00
7. Prepare Technical Specifications &Contract Documents 3 24 24 16 $50.00
8. Develop Quantities & Opinion of Probable Construction 2 4 8 4
Cost
9. Provide the City with Mylar repmducibles & two signed 2 4 2 2 2 $200.00
and sealed record sets of drawings.
10. Coordinate w/FDEP and the City in obtaining FDEP 2 2 2 1 $200.00
Water Distribution Construction Permit
11. Assist the City in preparation of Seminole County Right 1 2 2 2 2 $250.00
of Way Utilization Permit, FDOT Utility Permit, CSX
Railroad RYW Permit
Randyard Road Water'Maih fr0mSR!46;ito UpSala :
ITEM DESCRIPTION P E. T D S ESTIMATED
EXPENSES
12. Assist the City in obtaining bids. 1 8 8 2 1 $100.00
TOTALS 34 120 194 320 42 $23,725.00
P = Principal = 34 X 92.93 = $3,159.62
E = Engineer = 120 X 68.85 = $8,262.00
T = Technician = 194 X 59.06 = $11,457.64
D = Draftsman = 320 X 41.30 = $13,216.00
S Secretary = 42 X 29.50 = $1,239.00
Expenses = $1,725.00
Surveyor = $20,000.00
Soil Testing = $2,000.00
TOTAL $61,059.26
10
EXHIBIT B
Plan of Study
St. Johns ParkWay Water Main ,
ITEM DESCRIPTION P E' T" D S ESTIMATED
EXPENSES
l. Meeting and Coordinating with City to obtain data and 2 8 4 $25.00
information on existing plan availability, existing
utilities, and routing of Main.
2. Check & review potential conflict locations, evaluate 2 4 4 4
utility location. Discuss altematives with City.
3. Review &discuss proposed utility locations with the 2 4 4 4 2 $100.00
City. Provide City with preliminary marked-up plan w/
proposed utility locations and future service area.
4. Obtain Soil investigation data from geotechnical 2 $1,000.00
consultants (allowance)
5. Obtain survey of proposed pipeline route (allowance) 2 $20,000.00
Survey Sub~
Consultant
6. Utilize AutoCAD or Mylar roadway base drawings and
survey at 1 "=20' scale as base for preparation of
construction plans. Prepare the following plans:
a. Cover Sheet 1 2 2 4 $25.00
2 4 8 2 $50.00
b. Summary of Quantities
c. Single Plan & Profile Utility Improvement 4 30 80 120 4 $250.00
@ 1"=20' (10 sheets)
d. Miscellaneous Detail Sheets (2 sheets) 2 2 2 8 $50.00
7. Prepare Technical Specifications &Contract Documents 3 32 12 $50.00
8. Develop Quantities & Opinion of Probable Construction 2 2 8 4
Cost
9. Provide the City with Mylar reproducibles & two signed 2 2 2 2 $100.00
and sealed record sets of drawings.
10. Coordinate w/FDEP and the City in obtaining FDEP 2 2 1
Water Distribution Construction Permit $450.00
11
St. Johns ParkWay Water Main
ITEM DESCRIPTION :P E T D . S ESTIMATED
' EXPENSES
11. Assist the City in preparation of Seminole County right- 2 2 l
of-way Utilization Permit, FDOT Utility Permit CSX $450.00
Railroad RJW Permit
12. Assist the City in obtaining bids 4 2 1 $100.00
TOTALS 20 76 108 148 42 $14,450.00
P = Principal = 20 X 92.93 = $1,858.60
E = Engineer = 76 X 68.85 = $5,232.60
T = Technician = 108 X 59.06 = $6,378.48
D = Draftsman = 148 X 41.30 = $6,112.40
S = Secretary = 42 X 29.50 = $1,239.00
Expenses = $1,450.00
Surveyor = $20,000.00
Soil Testing = $1,000.00
TOTAL $43,271.08
J:\STUART~RANDYARD.DOC
12
EXHIBIT B
WESTERLY UTILITY IMPROVEMENT SCHEDULE
KEY DATED
Authorize Final Design of Improvements January 4, 1999
Environmental Information Document by FDEP March 30, 1999
Certification of Site Availability March 30, 1999
Complete Plans & Specifications & Submit for FDEP March 5, 1999
Permitting & FDEP Tallahassee Approval
Issue FDEP Construction Permit April 5, 1999
All Planning & Design Complete & Permits Issued to be April 15, 1999
Eligible for FY 99 SRF Funding
Request listing on Fundable or Contingency Portion of Priority April 15, 1999
List for FY 99
Funds Available July 1, 1999
Begin Construction October 1, 1999
Complete Construction October 1, 2000
ICITY OF SANFORD AGENDA MEMORANDUM I DATE 01/25/99
TEM No.
SUBJECT: Engineering Services for UtilD~ Improvements - W. S.R. 46 Area
DEPARTMENT: UtiliZy DIVISION: Admin
~ AUTHORIZED BY: Paul Moore CONTACT: Patti Moore EXT: 5640
· ~:4 ! MOTION/RECOMMENDATION: Recommend authorization of CP&H Engineer's,
~-~ Amendment Number 32 & 33 for the design of utility improvements associated with
Narcissus Ave/W. 5th Street sewer line extensions and Rand Yard Road/St. Johns Parkway
· a water line extensions. Amendment 32 is for $105,962.20 and Amendment 33 is for
! ~ $104 330 34
~ ~,. ': BACKGROUND:
The City has been working on several utility improvement projects associated with future
growth. On 4/15/98 the City Commission approved an amendment with CP&H for
engineering services for State revolving loan facilities planning which included these
projects. This general planning work involved a number of documents required for the
State program (SRF). Amendments 32 & 33 are for final design and the preparation of
construction plans related to water and sewer line extensions for Narcissus Ave/W. 5th
Street and Rand Yard Road/St. Johns Parkway. The attached amendments give the
specific detail on the proposed projects including a general location map. These projects
were included in our application to the State for the low interest loans. Before the State
can approve these loans final engineering and constraction plans need to be submitted.
These two (2) amendments will accomplish this for these specific projects.
Funding for this work will initially come from utility reserves with ultimate funding coming
from the State loan program. Future growth served by these projects will result in added
utility revenues.
Reviewed by:
CM
CA
Deputy CM
Finance Dir~
I I Other
Regular. Consent Work Session Briefing