301-CPH-Amendment 20A Amendment No. 20a
To Agreement For Continuing Services
For
Final Design and Construction Plans For:
Upsala Road Water Main Fxtension
Between
The City of Sanford, Florida
And
Conkiln, Porter and Holmes - Engineers, Inc.
This Agreement made on the ,2 ~'~day of J z,,,,f/~ .1996 between the CITY OF SANFORD,
FLORIDA (heroinafter called the CITY) and CONKLIN, PORTER AND HOLMES-ENGINEERS, INC.
(hereinafter called the ENGINEER), is mutually agreed upon and declared an authorized Amendment
to agreements dated March 12, 1996 (Amendment 20) and December 17, 1987 (base agreement),
between the parties, herein setting forth the scope, terms and conditions of the work herein
authodzed.
In case of any conflict between this Amendment and the aforementioned Agreements, this
Amendment shall govem for the work described herein.
WHEREAS, the CITY and the ENGINEER have previously entered into an
Agreement for the ENGINEER's professional services (Amendment 20); and
WHEREAS, the scope of services is being modified to provide for coordination of
professional real estate / dght of way agent subconsultant services;
NOW THEREFORE, the CITY and the ENGINEER for the considerations named
herein agree as follows:
SCOPE OF WORK:
Provide assistance to the CITY in its easement acquisition endeavors, including coordination
between the parties (CITY and professional real estate subconsultant) related to acquiring a water
line easement for the CITY to be located immediately east of the eastern side of the county dght of
way of Upsala Road / CR15A between SR 46 northerly to the CSX Railway.
FEE.:
Phase h Appraisal; $8,800 maximum; $5,400 minimum (dependent upon the need for "formal"
appraisals,
Phase II Acquisition; $11,000 maximum; $9,500 minimum.
Phase III Title Search; $5,500 (or $125 per parcel). Title search costs are billed directly to the
Phase IV Closing Costs; billed directly to the CITY by CITY's attorney.
Total $19,800 maximum; $14,900 minimum.
Please refer to attached proposal from Kirchhoff and Associates for
details concerning maximum/minimum requirements.
The fee for this Amendment 20a includes Phases I and II only.
Services provided by outside subconsultants will be billed at the direct cost without increase,
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment No. 20a the
.day and year first above wdtten.
CITY:
(ATTEST &SEAL) i o or off a
ENGINEER:
Date: {~/,,~/~
J:UOBSL~O606. 1 I~WRCONT~AMEND20A.JMS
2
EXHIBIT A
Subconsultant Proposal
106 W. Commercial St. * Suite 204
Sanford, FL 32771
Phone: 407-321-5065 Fax: 407-321-4606
April 30, 1996
Paul Porter
Conidin, Porter, & Holmes Engineering
500 W. Fu}ton St.
Sanford, FL 32771
Dear Mr. Porter:
At your request, ~ am hereby submitting the following proposal for fee payment required to
complete the acquisition of a water line easement for the City of Sanford to be located immediately
east of the eastern side of the county right of way of Upsa}a Road / CR~ 5A between SR 46
northerly to the CSX Railway.
Acquisit~on Proposal:
A~ording to information ~ ha~ revived ff~ your o~ce, the utility easement for ~ter lines ~[ be needed a}~9 the
eastern ~ of Upsala Rd/e ~ 5A bet~en State Road 46 n~ to the railroad track. ~is ~ould be a ~0 to ~ 5 f~
~de easement and o~e~ ~o ha~ pre~ously deeded ~ to the c~n~ ~ the ~ture ~den[nQ of this r~d ~uld not
be exduded.
Phase One: The maximum cost estimated for the appraisal phase would be $8,800, if formal
appraisals are necessary. The minimum would be $5,400. Variations of types of appraisals would
be ~thin this range: ~e low side uses an estimate of $~00 per parcel for non-commercial, and
$200 per commercial property. ~e maximum is based on an average of $ZO0 per property. The
maximum would probably result ~f a number of appraisals involve improved properties where the
easement impacts the improvement, or if extensive research is required on several prope~ies.
~e minimum would be used When a number of properties wou}d have such similar/ties that the
same value rate could be validly assigned.
Phase Two: The acquisition phase, which involves contact of and acceptance by the property o~ers
of the contracts for the easement, progress reports, meetinQs with CPH and the City, as wel[ as
assistin~ the paralegal in acquiring additional information required for the c[os/n9, is estimated
at a maximum of $~,000 and a minimum of $9,500.
Phase Three: ~tle search [s estimated at $5,500, or $~25 per parcel. These are billed directly
to the City.
Phase Four: C}os/n9 costs va~ depending on clarification of ]iens, mortgage re,eases, and other
problems, and Mr. CoIbert's office bills the City directly for time involved on a monthly basis.
Only the costs of the first two phases of the overall acou~s[tion would be billed directly to CPH.
~e tahoe of the sa]d costs of the fi.t two phases ~5 from $~4.900 to $~9.800.
This fee wou}d be billed out to CPH on a monthly bas~s ~th detailed c~ts.
Respectively submitted,
Carole A. K[rchhoff
St. Cert. Gen. REA ~000~7~
~¢(/~/} / MEMORANDUM
TO: MAYOR AND CITY COMMISSION
FROM: CITY MANAGER WILLIAM A. SIMMONS ~
RE CONKLIN PORTER AND HOLMES AMENDMENT 20-A - UPSALA ROAD
WATER LINE EXTENSION
Approximately five (5) years ago, the City entered into an Interlocal Agreement with
Seminole County, which established utility service planning areas. Upsala Road north
of State Road 46 forms the boundary between City and County utility service areas.
Under the Interlocal Agreement, properties east of Upsala Road are to be served by
the City of Sanford provided that the City has capability to serve, At the present time
we do not. The alternative provided in the agreement is for Seminole County to serve
properties east of Upsala Road from their utility system located on the west side of
Upsala Road, For the first five (5) years of the Interlocal Agreement, service would
be under a wholesale-retail agreement whereby the City would obtain water from
Seminole County and retail that water to developments east of Upsala Road.
However, commencing five (5) years after the Interlocal Agreement execution, any
retail customers located east of Upsala Road who continued to be served under the
wholesale-retail agreement would become permanent customers of Seminole County.
If the City wishes to pursue annexations north of State Road 46 and east of Upsala
Road, utilizing utility service as a primary consideration for annexation, we need to
proceed with appropriate steps to develop the ability to provide utility service. The
proposed Conkiln, Porter and Holmes Amendment 20-A, will provide additional funding
for real estate subconsultant services to develop a continuous utility easement along
the east side of Upsala Road. The present Upsala Road right-of-way is of marginal
width and will doubtlessly be expanded when Seminole County upgrades that mad
segment in the next few years. While it might be possible to place a water line at the
very edge of the existing County road right-of-way, construction would be difficult
(expensive) and future road widening would almost assuredly require the relocation of
the relatively new water line at City expense. In consideration of that, I recommend
that the City Commission approve the proposed Conkiln, Porter and Holmes
Amendment 20-A, at a cost not to exceed ~19,800.00.
WAS/acd
cc: Utility Director ~~
m l .
June 10, 1996
MEMORANDUM
~.-
To: City Manager/r&e'°~¢~( ,~
From: Utility Director ?F/
Re: C P & H Amendment No. 20 A
Upsala Road Water Line Extension
Bill-
Attached are two original copies of C P & H Amendment Number 20 A for real estate
subconsultant services in connection with a future water line extension on Upsala Road. We had
previously approved an amendment with C P & H for final design and construction plans for this
water line extension.
From the initial review and after gathering information from the surveyor it was determined that
limited road fight-of-way exists for the installation of a water line. It appears necessary to
acquire easements from the property owners on Upsala Road.
It is recommended that the City approve C P & H Amendment Number 20 A with a not to
exceed figure of $19,800. The City will also be responsible for any title searches (estimated at
$5500) and any closing costs associated with the easement acquisitions.
Limited funds are available from the previous water and sewer revenue bonds for this project.
PM/ar
attachments
on o or an o rues
SANFORD, FLORIDA 32772*2808
TEL 407-322~841 TEL 407..831~7~7
FAX #407-330,,.3639
ME~VIORANI)U~I
TO: Paul R. Moore, P.E., Utilities Director
City of Sanford
Prom: David A. Gierach, P.E., St. Vice President,,,~f;
Date: May 31, 1996
Re: Real Estate Subconsultant Services
Upsala Road Water Main Extension
CPH lob No. S0606.11
As requested, we have prepared for your review and approval, Amendment 20a which provides for real estate
subconsultant services in connection with the City's effoas to acquire a water Free easement for ~e referenced
project
The fee for services provided by this Amendment would range between $14,900 to $19,800; dependent upon the
detail required in the appraisal phase and upon the level of contact, meetings, and paralegal assistance required
du6ng the acquiailion phase. Please refer to Exhibit 1, which is the actual subconsultant proposal for additional
details. We would propose to invoice the City for actual charges of the subconsultant within ~e ranges
aforcr~ntioneA
If this Amendment meets with your approval, please so indicate by signing and returning one copy for our files.
If you have comments or quastions, please advise.